Final_RFB_785_2600000266_2_SO_FORM.PDF
PDF 398 KB Posted
- Solicitation number
- RFB 785 2600000266 2
- Issued by
- Rowan County, Kentucky
About this file
This is a Solicitation Modification document issued by the Commonwealth of Kentucky, Department of Environmental Protection, Division of Waste Management, for environmental remediation services at a former crude oil storage facility in Russell County, Kentucky. The project involves the remediation of Technologically Enhanced Naturally Occurring Radioactive Material (TENORM) contamination in three wooden above-ground storage tanks (ASTs) containing sludges and soils, along with the removal of four steel ASTs from historical oil recovery operations. Remediation activities include solidifying sludge with Portland cement, demolishing wooden ASTs, excavating impacted soils to a depth of approximately one foot, removing and disposing of residual water and crude oil from steel ASTs, backfilling topsoil, restoring ground surfaces to original grade, and vegetating affected areas. A mandatory site visit is scheduled for December 11, 2025, at 10:00 A.M. Eastern Time at the Powell County Extension Office in Stanton, Kentucky, with participants proceeding to the project site on Mountain Springs Road. The solicitation (RFB-118-26, RFB 785 2600000266) closed on December 1, 2025, at 14:33, and a public bid reading will be conducted via conference call on the closing date at 2:30 P.M. Eastern Time.
Bids must be submitted exclusively through the Commonwealth's eProcurement system with bidders required to register in advance through the Vendor Self Service (VSS) system at https://vss.ky.gov. All bidders must enter $0.00 for the contract amount in the e-procurement system, with the actual contract amount submitted in the Official Bid Document as an attachment. No bids will be accepted via postal carriers, email, or hand delivery. Project documents, specifications, and drawings are available at https://www.stateofkyplanroom.com at no charge; contractors obtaining documents from other sources will not be registered as planholders and will not receive addenda. Key contacts include Purchasing Agent Susan Ward (502-226-0335), Agency Contact Nathan Bentley (502-782-6553), and Consultant Russell Brooks with Linebach Funkhouser, Inc. (502-895-5009). The modification was issued on December 1, 2025, as Version 2, with the reason stated as canceling correcting documents.
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Text version
Document ID: RFB 785 2600000266 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 2
TITLE: RFB-118-26 FP Russell Lease TENORM Remediation AI#170634
Date Issued:
12/01/2025 Record Date:
12/01/2025
Solicitation Closes Date:
12/01/2025 Time:
14:33
Solicitation No:
RFB 785 2600000266
Reason for Modification
Cancel correcting documents
Online Bidding Prohibited: No For Information Call:
Susan Ward 502-226-0335
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2600000266 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-118-26 FP Russell Lease TENORM Remediation AI#170634
Comm Code Comm Description Manufacturer Model # Manuf Part #
92678 Remediation Services, Environmental (Including Rehabilitatio
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
The Project entails the remediation of TENORM media in three wooden above-ground storage tanks (ASTs) (sludges and soils) and the removal of four ASTs associated with the former crude oil storage tank battery from historical oil recovery operations. The media has been contaminated via the separation of crude oil and groundwater, which contained elevated levels of NORM that were enhanced during crude oil recovery processes.
Previous investigations at the site have determined that environmental media is contaminated with TENORM. TENORM has been detected in sludge in 3 wooden ASTs and soils in and around the ASTs.
Sludge located in three wooded ASTs will be solidified with Portland cement, the wooded ASTs will be demolished, and impacted soils will be excavated and removed for off-site disposal. Soil excavations are anticipated to be one foot in depth. Residual water and crude oil in the four steel ASTs will also be removed and disposed of, and the ASTs will be cleaned and hauled from the site for recycling. Following excavation activities, the topsoil will be backfilled, and the soil ground surfaces will be restored to the original grade, and the areas will be vegetated.
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
The Project entails the remediation of TENORM media in three wooden above-ground storage tanks (ASTs) (sludges and soils) and the removal of four ASTs associated with the former crude oil storage tank battery from historical oil recovery operations. The media has been contaminated via the separation of crude oil and groundwater, which contained elevated levels of NORM that were enhanced during crude oil recovery processes.
Previous investigations at the site have determined that environmental media is contaminated with TENORM. TENORM has been detected in sludge in 3 wooden ASTs and soils in and around the ASTs.
Sludge located in three wooded ASTs will be solidified with Portland cement, the wooded ASTs will be demolished, and impacted soils will be excavated and removed for off-site disposal. Soil excavations are anticipated to be one foot in depth. Residual water and crude oil in the four steel ASTs will also be removed and disposed of, and the ASTs will be cleaned and hauled from the site for recycling. Following excavation activities, the topsoil will be backfilled, and the soil ground surfaces will be restored to the original grade, and the areas will be vegetated.
Shipping Information Division of Waste Management
300 Sower Blvd, 2nd Floor
Billing Information Division of Waste Management
300 Sower Blvd, 2nd Floor
Document ID: RFB 785 2600000266 Page: 3
Frankfort KY 40601 Frankfort KY 40601
Document ID: RFB 785 2600000266 Page: 4
Submission Checklist
The following items will be required to be submitted with bid:
Item
REQUEST FOR BID NO. RFB-118-26
FB Russell Lease Tenorm Remediation Site Department of Environmental Protection Russell County, Kentucky
Project Description
The Project entails the remediation of TENORM media in three wooden above-ground storage tanks (ASTs) (sludges and soils) and the removal of four ASTs associated with the former crude oil storage tank battery from historical oil recovery operations. The media has been contaminated via the separation of crude oil and groundwater, which contained elevated levels of NORM that were enhanced during crude oil recovery processes.
Previous investigations at the site have determined that environmental media is contaminated with TENORM.
TENORM has been detected in sludge in 3 wooden ASTs and soils in and around the ASTs.
Sludge located in three wooded ASTs will be solidified with Portland cement, the wooded ASTs will be demolished, and impacted soils will be excavated and removed for off-site disposal. Soil excavations are anticipated to be one foot in depth. Residual water and crude oil in the four steel ASTs will also be removed and disposed of, and the ASTs will be cleaned and hauled from the site for recycling. Following excavation activities, the topsoil will be backfilled, and the soil ground surfaces will be restored to the original grade, and the areas will be vegetated.
SITE VISIT INFORMATION:
There will be a site visit on this project. Interested contractors are encouraged to attend. The site visit will be held on 12/11/2025 at 10:00 A.M. Eastern Time. The site visit will be held at the Powell County Extension Office located at 169 Maple Street, Stanton, KY. The meeting will conclude with a site visit to the project location on Mountain Springs Road, therefore, participants are urged to dress appropriately for the weather and field conditions
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Consultant: Russell Brooks, Linebach Funkhouser, Inc., rbrooks@lfienv.com, (502) 895-5009 Agency: Nathan Bentley, Department of Environmental Protection, nathan.bentley@ky.gov, (502) 782-6553 Purchasing Agent: Susan Ward, Division of Engineering and Contract Administration, Susan.Ward@ky.gov, (502) 226-0335
OBTAINING PLANS AND SPECIFICATIONS:
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.
ELECTRONIC BID SUBMITTAL:
Document Phase Document Description Page 5
2600000266 Final RFB-118-26 FP Russell Lease TENORM Remediation AI#170634
Total Pages: 6 https://www.stateofkyplanroom.com
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 2:30 P.M., Eastern Time.
The dial in number is (502) 782-2663 Conference ID# 240522018# Participant code is 75309#
Document Phase Document Description Page 6
2600000266 Final RFB-118-26 FP Russell Lease TENORM Remediation AI#170634
Total Pages: 6 https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/
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