Final_RFB_785_2600000006_1_SO_FORM.PDF

Document ID: RFB 785 2600000006 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: RFB-09-26 24084AMLBAML, Henderson County

Date Issued:

07/09/2025 Record Date:

07/09/2025

Solicitation Closes Date:

07/30/2025 Time:

09:30

Solicitation No:

RFB 785 2600000006

Online Bidding Prohibited: No For Information Call:

Susan Ward 502-226-0335

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2600000006 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-09-26 24084AMLBAML, Henderson County

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**

The work will consist of excavation of the spoil material around the mine subsidence area. An existing concrete structure from the original mining is visible in the subsidence depression.

Excavation will extend to the lowest elevation of the face of the existing concrete structure. Side slopes for the excavation area of 3:1 to 4:1 will be required, and benching may be necessary to provide a safe working area. Once the existing concrete structure is fully exposed, a concrete cap will be constructed to fully close the mine opening. It is unclear if the concrete structure is associated with the slope shaft or an air shaft of the Goldsberry Mine.

Methane monitoring is the responsibility of the contractor, and if methane is encountered, the contractor must immediately implement a plan to secure the area. Methane monitoring and control is incidental to the overall completion of the project.

The reinforced concrete mine closure will be constructed with the following general guidelines. Excavate a 20 ft diameter circular trench to a depth reaching the bottom of the face of the exposed existing concrete mine structure. The excavation slopes will be at approximate 3h:1v to 4h:1v. Benching will be required if needed for stability. The concrete mine structure will be examined by the engineer and a formed reinforced concrete closure will be constructed around the opening. The concrete closure will be 8 inches thick and will have #5 reinforcing steel at 12- inch centers both ways. Form work will be required on both faces with the interior face being set 4 inches inside the existing structure. The new closure will use drilled and epoxy dowel rods to attach to the existing structure wall on 2 ft. centers. The new closure will extend 12 inches beyond the existing structure on every side.

The floor of the excavation area can be stabilized with Filter Fabric and Size 2 Coarse aggregate or roadway stone if required. Pumping will be required to keep the working area dry and is incidental to the overall completion of the project. Material excavated will be stockpiled within the project limits and will be used to backfill the pit. Upon completion of the concrete mine closure, the excavated spoils will be used to fill the subsidence area by placing in 12-inch compacted lifts. Additional material will be found on site within the project limits to bring the elevation to existing surrounding grade. Additional filter fabric and Size 2 aggregate may be required by the engineer.

Other work includes site preparation, repair of driveways, and other features disturbed during the construction process. An on-site temporary stockpile for excavated spoil will be used, but items not suitable for disposal must be taken to a landfill. Driveways damaged during the project will be repaired in kind with bituminous pavement. Removal of existing pavement is required on driveways and is incidental to repair. Standard AML revegetation methods and best management practices for silt control will be used. All disturbed areas will be promptly revegetated at the end of construction using lime, fertilizer, AML seed mix, and mulch, as necessary.

The project site has previously been disturbed by road construction, utility installation, mining and business development, landowner activities, Shipping Information Division of Abandoned Mine Lands

300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Billing Information Division of Abandoned Mine Lands

300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Document ID: RFB 785 2600000006 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

SITE VISIT MEETING:

There will be a site visit meeting on this project. Interested contractors are encouraged to attend.

The site visit will be held on 7/22/2025 at 11:00 A.M. Central Time. Seth Jenkins from the Division of Abandoned Mine Lands will meet contractors at 7167 Airline Road Henderson, Kentucky.

ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR

THIS PROJECT.

IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.

PROJECT CONTACTS:

Agency: Seth Jenkins, Division of Abandoned Mine Lands, Phone: (270) 871-9555, seth.jenkins@ky.gov Purchasing Agent: Susan Ward, Division of Contract Administration, Phone: 5022260335, Susan.Ward@ky.gov

OBTAINING PLANS AND SPECIFICATIONS:

For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.

ELECTRONIC BID SUBMITTAL:

Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.

Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.

Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.

To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response.

The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the

Document Phase Document Description Page 4

2600000006 Final RFB-09-26 24084AMLBAML, Henderson County Total Pages: 5 https://www.stateofkyplanroom.com https://vss.ky.gov/ https://vss.ky.gov/

Customer Resource Center (CRC)

- Email at Finance.CRCGroup@ky.gov;

- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

Please be advised, VSS will not allow submission of an online response after the published date and time for closing.

Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.

There will be a public bid reading by conference call on the bid opening date at 11:00 A.M.

Eastern Time.

Call in number: 502-782-2663 or 844-603-5060 Conference ID# 240522018#

Participation ID# 75309#

Document Phase Document Description Page 5

2600000006 Final RFB-09-26 24084AMLBAML, Henderson County Total Pages: 5 mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/