Final_RFB_785_2500000395_1_SO_FORM.PDF

Document ID: RFB 785 2500000395 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: RFB-168-25 KYTC Whitley Co Maintenance Garage & Salt Structu

Date Issued:

01/13/2025 Record Date:

01/13/2025

Solicitation Closes Date:

02/05/2025 Time:

13:30

Solicitation No:

RFB 785 2500000395

Online Bidding Prohibited: No For Information Call:

Susan Ward 502-226-0335

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2500000395 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-168-25 KYTC Whitley Co Maintenance Garage & Salt Structu

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**

This project will serve as the new District 11 Highway Department Maintenance Facility replacing an existing facility located at another site in Whitley County. This project consists of two structures in total along with complete site civil and site utility work. These four components of this project are the following: C - Civil, SU Site Utilities, MF Maintenance Facility, & SEO Section Engineer Office. A new 3,000-ton Salt Structure (SS) will be built as a separate project at the lower site (NIC). See descriptions below. C CIVIL EXISTING SITE CONDITIONS - The existing site is located approximately

0.38 miles from I-75 exit 15 on 25W (Cumberland Falls Highway) in Whitley County. Current access to the property is mostly open to 25W with no defined entrance. The property has been utilized as a disposal site for asphalt, concrete, and waste soils for many years. It is assumed that the eastern portion of the site has deeper, less consolidated soils than the portion of the site adjacent to 25W. BUILDING LOCATIONS EARTHWORK - The new buildings are in strategic locations to allow for the appropriate maneuvering of large vehicles throughout the site. The Maintenance Building has been placed in the center of the site directly adjacent to 25W. The earthwork scope for the MF includes a undercut for a raft sub-foundation and is indicated in Civil Drawings. The Section Engineer Office is located on the southern portion of the site also adjacent to 25W. It is anticipated that limited earthwork will be required to create the building pad for the SEO. Currently, there is approximately 10-feet of fall across the upper portion of the site. Water from the upper portion of the site will be directed to a future detention-settling basin (NIC) prior to traveling to the lower portion of the site. SITE PARKING & CIRCULATION - Access to the site from 25W is located on the southern portion of the site just north of the proposed office building location. Vehicular circulation is provided on all sides of the maintenance building and has ample space for large vehicle movement and turn around. Access to the lower portion of the site is provided on the northeast and southern portion of the site. The access roads to the lower portion will be constructed by the owner and are not included in the

Shipping Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Billing Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Document ID: RFB 785 2500000395 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

REQUEST FOR BID NO. RFB-168-25

Maintenance Facility & Salt Structure Whitley County- District 11 Kentucky Transportation Cabinet Williamsburg, Kentucky

Project Description

This project will serve as the new District 11 Highway Department Maintenance Facility replacing an existing facility located at another site in Whitley County. This project consists of two structures in total along with complete site civil and site utility work. These four components of this project are the following: C - Civil, SU – Site Utilities, MF – Maintenance Facility, & SEO – Section Engineer Office. A new 3,000-ton Salt Structure (SS) will be built as a separate project at the lower site (NIC). See descriptions below. C – CIVIL EXISTING SITE CONDITIONS - The existing site is located approximately 0.38 miles from I-75 exit 15 on 25W (Cumberland Falls Highway) in Whitley County. Current access to the property is mostly open to 25W with no defined entrance. The property has been utilized as a disposal site for asphalt, concrete, and waste soils for many years. It is assumed that the eastern portion of the site has deeper, less consolidated soils than the portion of the site adjacent to 25W. BUILDING LOCATIONS

– EARTHWORK - The new buildings are in strategic locations to allow for the appropriate maneuvering of large vehicles throughout the site. The Maintenance Building has been placed in the center of the site directly adjacent to 25W. The earthwork scope for the MF includes a undercut for a raft sub-foundation and is indicated in Civil Drawings. The Section Engineer Office is located on the southern portion of the site also adjacent to 25W. It is anticipated that limited earthwork will be required to create the building pad for the SEO. Currently, there is approximately 10-feet of fall across the upper portion of the site. Water from the upper portion of the site will be directed to a future detention-settling basin (NIC) prior to traveling to the lower portion of the site. SITE PARKING & CIRCULATION - Access to the site from 25W is located on the southern portion of the site just north of the proposed office building location. Vehicular circulation is provided on all sides of the maintenance building and has ample space for large vehicle movement and turn around. Access to the lower portion of the site is provided on the northeast and southern portion of the site. The access roads to the lower portion will be constructed by the owner and are not included in the project. 62 parking spaces have been distributed across the site with 6 spaces in front of the office, 12 spaces south of the maintenance building, 28 spaces east of the maintenance building, and 16 spaces north of the maintenance building. SU – SITE UTILITIES scope includes communications, electric, gas, sewer, and water services to buildings as well as water and electric to the Salt Structure. General site lighting will be provided. MF – MAINTENANCE FACILTY consists of a new 8,000 square foot Pre-Engineered Metal Building containing a large garage space and storage area along with offices, restrooms, shower, and break facilities for a staff of approx. 20 individuals. The PEMB will sit on a raised foundation curb to keep the structure above the adjacent floor surface which is often wet. Interior liner panels will be used on the interior of the garage and storage spaces. All other interior finishes in staff areas will be composed gypsum board assemblies – painted, epoxy flooring, acoustic tile ceilings, plastic laminated flush wood doors, hollow metal frames and HM entry doors, along with prefinished aluminum windows. The PEMB will be completely insulated to meet the current energy code. The plumbing scope includes water distributions and D.W.V for new restrooms, break area. Also, water distribution and a trench drain in the garage space. Mechanical scope includes conditioning office areas and providing heat and ventilation in the garage space. Electrical work includes LED interior/exterior lighting, power, and communications systems. SEO – SECTION ENGINEER OFFICE consists of a new 2,000 square feet light wood frame construction office building with pre-engineered wood trusses on reinforced concrete slab on grade, CMU foundation walls, and reinforced concrete spread footings. Exterior work includes painted cementitious lap siding, fiberglass windows, hollow metal doors/frames, prefinished metal soffits/break metal trims, and fiberglass asphalt shingle roofing.

Interior work includes painted gypsum board assemblies, acoustic tile ceilings, rubber base & epoxy flooring throughout. Mechanical scope includes conditioning office areas and providing heat and ventilation in the garage space. Electrical work includes LED interior/exterior lighting, power, and communications systems. The Section Engineer Office plumbing scope includes two toilets, custodial, and a small kitchenette. Mechanical work includes HVAC and ventilation systems. Electrical work includes LED interior/exterior lighting, power, and communications systems.

SITE VISIT INFORMATION:

There will be a site visit on this project. Interested contractors are encouraged to attend. The site visit will be held on 1/23/2025 at 10:00 A.M. Eastern Time. Someone from KYTC will meet contractors at 3530 US Hwy 25W North Williamsburg, Kentucky.

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2500000395 Final RFB-168-25 KYTC Whitley Co Maintenance Garage & Salt Structu

Total Pages: 6

ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS

PROJECT.

IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.

PROJECT CONTACTS:

Architect: Steve White, White|Pollard Architects, PLLC, steve@whitepollard.com, (859) 227-1499 Consultant: Aaron Hall, N3D Group, ahall@n3dgroup.com, (606) 219-6369 Consultant: Chris Howard, Carman, chris@carmansite.com, (859) 254-9803 Consultant: Dave Mills, Yeiser Structural, dave@yeiserstructural.com, (859) 559-8575 Project Manager: Joseph Sandman, Division of Engineering and Contract Administration, Joseph.Sandman@ky.gov, (502) 545-9573 Agency: Chris Smith, Kentucky Tranportation Cabinet, christophert.smith@ky.gov, (502) 226-0559 Purchasing Agent: Susan Ward, Division of Engineering and Contract Administration, Susan.Ward@ky.gov,

(502) 226-0335

OBTAINING PLANS AND SPECIFICATIONS:

For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.

ELECTRONIC BID SUBMITTAL:

Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.

Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.

Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.

To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the

Customer Resource Center (CRC)

- Email at Finance.CRCGroup@ky.gov;

- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

Please be advised, VSS will not allow submission of an online response after the published date and time for closing.

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2500000395 Final RFB-168-25 KYTC Whitley Co Maintenance Garage & Salt Structu

Total Pages: 6 https://www.stateofkyplanroom.com https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov

Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.

There will be a public bid reading by conference call on the bid opening date at 2:30 P.M. Eastern Time.

The dial in number is 502-782-2663 or 844-603-5060.

Conference ID# 240522018# Participant code is 75309#

Document Phase Document Description Page 6

2500000395 Final RFB-168-25 KYTC Whitley Co Maintenance Garage & Salt Structu

Total Pages: 6 https://www.stateofkyplanroom.com/