Final_RFB_785_2400000542_1_SO_FORM.PDF

Document ID: RFB 785 2400000542 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: RFB-222-24 Ronald Carter Highwall Pike County

Date Issued:

03/25/2024 Record Date:

03/25/2024

Solicitation Closes Date:

04/25/2024 Time:

09:30

Solicitation No:

RFB 785 2400000542

Online Bidding Prohibited: No For Information Call:

Susan Ward 502-226-0335

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2400000542 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-222-24 Ronald Carter Highwall Pike County

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**

23077AMLBAML RONALD CARTER HIGHWALL Project Description Pike County, Kentucky Project Location: Lat: 37.5444 Lon: -82.5269 The project will encompass multiple properties on Mount View Dr. off Clevinger Branch in Pike County, KY. Project Description: The project area is approximately 8 acres and the waste area is 2 acres. Any waste will be hauled to a site approximately one mile away. It will be filled and graded to promote drainage. Due to space constraints at the work site, all trees that are removed will need to be burned at the waste area for this project. Rocks falling from unstable pre-law highwall threaten the safety of citizens and structures in the area. This highwall will need to be cleaned of loose material including trees (greater than 3") that sit at the edge of the wall face. These trees pose a risk of falling onto structures below if a shift from loose material unsettles them. Buildings have been destroyed in the past from falling material so a highwall rock fall net will be installed on the cleaned face and covered in a layer of shotcrete to secure loose material. Scope of work on the highwall restoration should be entirely from the ground up. No equipment should be working on the highwall restoration from the area above. There is significant drainage from the pre-law mining that adversely impacts residences in the area of the project. Drains will be installed at the base of the highwall netting and shotcrete wall to drain runoff into existing systems. Existing drainage systems will be upgraded to handle the increase in flow and existing erosion will be repaired. Road repair will be completed and there will also be multiple erosion control barriers installed to prevent future erosion from increased flow. A habitat mitigation fee has been built into the project to account for removal of trees. This is due to the active bat season and an adequate area of removal has been factored in as a result. Trees will need to be removed due to the unstable ground they are growing on and the risk of falling onto persons and structures below. They will be burned at the waste area for this project due to space constraints at the main project site. There will be several trees greater than 3" DBH removed in the stable area to allow installation of the rock ditch. Bituminous repair and concrete has been included in the contract for access repair. Revegetation of the waste area and project site will be done according to AML specifications

Shipping Information Division of Abandoned Mine Lands Travis Trent 300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Billing Information Division of Abandoned Mine Lands Travis Trent 300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Document ID: RFB 785 2400000542 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

There will be a site visit meeting on this project. Interested contractors are encouraged to attend. The site visit will be held on 4/11/2024 at 10:30 A.M. Eastern Time. Michael Kearney from the Division of Abandoned Mine Lands will meet contractors at Lat/Lon:

37.5444, -82.5269.

Michael Kearney, Division of Abandoned Mine Lands, Phone:

(502) 682-2151, michael.kearney@ky.gov

Susan Ward, Division of Contract Administration, Phone: (502) 226-0335, Susan.Ward@ky.gov

Document Description Page 4

2400000542 RFB-222-24 Ronald Carter Highwall Pike County https://www.stateofkyplanroom.com

To bid, all bidders be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor

Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day.

Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and

Quick Reference Guides.”

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the

-Email at Finance.CRCGroup@ky.gov;

-Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the

Document Description Page 5

2400000542 RFB-222-24 Ronald Carter Highwall Pike County https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

, VSS will not allow submission of an online response after the published date and time for closing.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.

Document Description Page 6

2400000542 RFB-222-24 Ronald Carter Highwall Pike County https://www.stateofkyplanroom.com/