Final_RFB_785_2400000470_1_SO_FORM.PDF

Document ID: RFB 785 2400000470 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: RFB-176-24 Freeze Damage Repairs Lake Cumberland SRP

Date Issued:

02/28/2024 Record Date:

02/28/2024

Solicitation Closes Date:

03/20/2024 Time:

13:30

Solicitation No:

RFB 785 2400000470

Online Bidding Prohibited: No For Information Call:

Kristi Sharp 502-330-9858

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2400000470 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-176-24 Freeze Damage Repairs Lake Cumberland SRP

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

The project scope involves repairing damage caused by freezing sprinkler pipes. Some very minor structural repairs are required. Most of the focus is on finishes, insulation, and HVAC system repairs to help with air flow and prevent future issues. This project will be covered partially by insurance, so the contractor will have to price out what is to be covered by the insurance companies and what will be charged to the owner for upgrades.

Shipping Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Billing Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Document ID: RFB 785 2400000470 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

There will be a site visit meeting on this project. Interested contractors are encouraged to attend. The site visit will be held on 3/8/2024 at 9:00 AM CT.

Someone from the design team will meet contractors at Pumpkin Creek Lodge Lobby, Lake Cumberland State Resort Park, Jamestown, Kentucky.

Aaron Hall, N3D Group, ahall@n3dgroup.com, (606) 219-6369 David Marshall, Division of Engineering and Contract Administration, David.Marshall@ky.gov, (502) 382-8177

Kristi Sharp, Division of Engineering and Contract Administration, Kristi.Sharp@ky.gov, (502) 330-9858

Document Description Page 4

2400000470 RFB-176-24 Freeze Damage Repairs Lake Cumberland

SRP

https://www.stateofkyplanroom.com

To bid, all bidders be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self

Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the

-Email at Finance.CRCGroup@ky.gov;

-Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

, VSS will not allow submission of an online response after the published date and time for closing.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.

Document Description Page 5

2400000470 RFB-176-24 Freeze Damage Repairs Lake Cumberland

SRP

https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/

Document Description Page 6

2400000470 RFB-176-24 Freeze Damage Repairs Lake Cumberland

SRP