Final_RFB_758_2600000423_1_SO_FORM.PDF
PDF 390 KB Posted
- Attached to
- Hay and Straw for Kentucky Horse Park
- Solicitation number
- RFB 758 2600000423 1
- Issued by
- Kentucky
About this file
This is a Request for Bids (RFB) solicitation issued by the Commonwealth of Kentucky for hay and straw supplies to support the Kentucky Horse Park. The solicitation seeks five line items totaling 129 tons of baled hay and straw: 5 tons of baled straw, 20 tons of baled hay with orchard grass and alfalfa mixture, 20 tons of baled hay with timothy grass and alfalfa mixture, 80 tons of baled hay with timothy grass and orchard grass mixture, and 4 tons of western straight alfalfa for supplementing aged horses. All materials must meet specific quality standards including cleanliness, proper baling weight (55-60 pounds per bale or 4-60 pounds for straw), and specified grass and alfalfa ratios. Deliveries are scheduled for the Kentucky Horse Park located at 4089 Ironworks Parkway in Lexington, Kentucky, with delivery required within seven days of order placement. The solicitation was issued on February 26, 2026, with bids due by March 17, 2026, at 1:30 p.m. No site visits or bidders' conferences are referenced in the documentation, though vendors are encouraged to coordinate advance visits with the receiving location to determine optimal delivery methods.
Bidders must submit completed bid information with their best pricing and delivery terms. All deliveries are F.O.B. destination with the vendor responsible for providing all labor and equipment necessary for unloading and placement, including hay elevator access and loft stacking at the Hall of Champions barn. Deliveries must be scheduled Monday through Friday between 8:00 a.m. and 4:00 p.m., excluding state holidays, and coordinated in advance with receiving personnel. Moldy or unsatisfactory bales will be returned and excluded from delivery counts and final weights. The solicitation requires vendors to submit weight tickets for each delivery and comply with all terms and conditions outlined in Attachment A. Vendors must include their customer number, contact information, ownership type, and authorized signature; responses submitted electronically are exempt from signature requirements. The Finance and Administration Cabinet reserves the right to deem vendors ineligible for non-compliance with solicitation provisions.
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Text version
Document ID: RFB 758 2600000423 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: Hay and Straw for Kentucky Horse Park
Date Issued:
02/26/2026 Record Date:
02/24/2026
Solicitation Closes Date:
03/17/2026 Time:
13:30
Solicitation No:
RFB 758 2600000423
Online Bidding Prohibited: No For Information Call:
Keith Srutowski 502-564-7007
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2600000423 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Baled Straw 5.00000 TON
Comm Code Comm Description Manufacturer Model # Manuf Part #
32540 Hay and Straw
Extended Description Baled Straw
Straw must be clean, bright straw, and free from foreign matter, excessive seed heads, weeds, and dust and mold. Bales should be 4-60 lbs. in total weight and be either two or three string tied. Moldy or unsatisfactory bales will be returned to the vendor and not included in the total delivery count or final weight.
All deliveries are subject to inspect and acceptance. All deliveries shall be F.O.B. destination. Some deliveries might require additional labor and/or equipment (i.e. loaders, spreaders, etc...) for the unloading and placement of products at no additional expense to the Commonwealth; specifically bulk deliveries.
Vendor should be prepared to include a weight ticket showing the final loaded weight for each delivery.
Deliveries must be made to specific barns located on the premises and may include stacking in a loft setting. Deliveries may be scheduled Monday through Friday from 8:00 am - 4:00 pm local time (excluding and state holidays) and must be coordinated in advance with the receiving location to ensure availability of the personnel for receiving.
All deliveries should be completed and received by the receiving entity within seven (7) days from the date of order to the vendor.
Vendor will be responsible to provide all labor and equipment necessary to unload delivery into appropriate hay loft. All straw deliveries are delivered to the Hall of Champions barn and will require the use of a hay elevator to access the loft. A semi-truck will not fit into the access of the Hall of Champions.
Vendor will provide labor to unload and stack baled hay in an organized fashion at the direction of the receiving location.
Vendor is welcome to coordinate a visit with the receiving location in advance to determine best and most efficient delivery options.
2 Baled Hay - Orchard Grass / Alfalfa 20.00000 TON
Extended Description Baled Hay - Orchard Grass / Alfalfa
The hay should be of the following average rations: 60% Orchard grass, clover or similar quality and mixture and 40% Alfalfa (not to exceed 40%). It should not contain more than 25% of other grasses and shall be free from fescue and foxtail as well as foreign matter including heavy stems and weeds.
May be 1st (pre-bloom) or 2nd (after bloom) cutting and baled in rectangular bales, weighing approximately 55-60 pounds per bale.
Document ID: RFB 758 2600000423 Page: 3
3 Baled Hay - Timothy Grass / Alfalfa 20.00000 TON
Extended Description Baled Hay - Timothy Grass / Alfalfa
Alfalfa percentage shall not exceed 40% of the total grass mixtures unless required by the receiving location.
4 Baled Hay - Timothy Grass / Orchard Grass 80.00000 TON
Extended Description Baled Hay - Timothy Grass / Orchard Grass
Mixture with grass mixtures averaging 50% each.
5 Baled Hay - Western Straight Alfalfa 4.00000 TON
Extended Description Baled Hay - Western Straight Alfalfa
Western Straight Alfalfa in pure form to be available on a limited basis at the request of the receiving entity for the purpose of supplementing aged horses in the herd as needed.
Shipping Information Kentucky Horse Park
4089 Ironworks Parkway
Lexington KY 40511
Billing Information Kentucky Horse Park
4089 Ironworks Parkway
Lexington KY 40511
Document ID: RFB 758 2600000423 Page: 4
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Best Price Best Delivery, must deliver within 7 days ARO
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 5
2600000423 Final Hay and Straw for Kentucky Horse Park Total Pages: 5
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