Final_RFB_758_2600000054_2_SO_FORM.PDF
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- Attached to
- KCI Crop Harvesting and Hauling
- Solicitation number
- RFB-758-2600000054-2
- Issued by
- Leslie County, Kentucky
About this file
This is a Request for Bid (RFB) 758 from the Commonwealth of Kentucky, specifically involving the Kentucky Department of Corrections (DOC) and Kentucky Correctional Industries (KCI) for crop harvesting and transportation services. The solicitation covers harvesting and hauling of corn and soybeans from the Western Kentucky Correctional Complex farm in Fredonia, KY, with approximately 400 acres of corn and 850 acres of soybeans. The total estimated crop volume is 135,000 to 150,000 bushels, including 72,000 bushels of corn and 80,000 bushels of soybeans. The bid is version #2, issued on 08/12/2025, with responses due by 08/20/2025 at 13:30, and requires a contractor to provide combine harvesting equipment, transportation, and hauling services.
The solicitation includes three primary line items: crop transportation, corn harvesting and storing, and soybean harvesting. The successful vendor must supply tractor-trailers, drivers with commercial driver's licenses (CDL), combine harvesters, and all necessary equipment and supplies. Approximately 6,000 bushels of corn will be stored in KCI grain bins, with the remainder transported to the Lyon County Port in Eddyville, KY. The bid requires a minimum of five years of experience, and the contractor will be responsible for all expenses associated with crop hauling, including diesel fuel. All crops will be loaded by combine harvester or DOC staff, with delivery contingent on reaching minimum moisture levels acceptable at the Lyon County Port.
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Text version
Document ID: RFB 758 2600000054 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 2
TITLE: KCI Crop Harvesting and Hauling
Date Issued:
08/12/2025 Record Date:
08/12/2025
Solicitation Closes Date:
08/20/2025 Time:
13:30
Solicitation No:
RFB 758 2600000054
Reason for Modification
Modification is to update the language in Section 29 of Attachment A.
Online Bidding Prohibited: No For Information Call:
Keith Srutowski 502-564-7007
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2600000054 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Crop Transportation 150000.00000 BU
Comm Code Comm Description Manufacturer Model # Manuf Part #
95830 Crop Management Services (Including Production, Protection, Extended Description Crop Transportation
This year's crop estimate will be approximately 135,000 to 150,000 bushels.
Hauling of harvested corn and soybeans from fields and storage bins located at 374 New Bethel Church Road, Fredonia KY to the Lyon Co. Port located at 978 Old Railroad Road, Eddyville, KY.
Vendor's drivers must have a commercial driver's license (CDL).
Vendor will ensure crops are delivered in a timely manner when they reach minimum moisture levels that will be accepted at the Lyon Co. Port.
Approximate yield to be hauled: Corn 72,000 bushels and Soybeans 80,000 bushels
Vendor will supply at least two (2) Tractor Trailers (with driver) and will be responsible for all expenses associated with the crop hauling, including diesel fuel. All crops will be loaded by combine harvester or by DOC staff.
2 KCI Corn Harvesting and Storing 400.00000 ACRE
958 MANAGEMENT SERVICES
Extended Description KCI Crop Harvesting - Corn Kentucky Department of Corrections, Division of Correctional Industries (KCI) has a farm located in Fredonia, KY at Western Kentucky Correctional Complex. There are approximately 400 acres of corn, and 850 acres of soybeans planted annually.
KCI is looking for a contractor to:
- Use a combine harvester to harvest grains at the end of the growing season at a mutually agreed upon date
- Load on a semi-truck and trailer provided by the holder of the hauling contract
- Load approximately 6000 bushels of harvested corn into KCI grain carts to be stored in KCI grain bins for cow feeding
Vendor shall be responsible for supplying the combine or harvester, including all necessary supplies such as diesel, oil, parts, etc. Vendor shall be responsible for supplying all other equipment needed for harvesting, including, but not limited to, tractor and grain cart. Approximately 6,000 bushels of corn shall be loaded into grain bins owned by KCI. The remainder of the corn shall be loaded onto semi-trucks and trailers provided by the contractor for hauling the crops.
Document ID: RFB 758 2600000054 Page: 3
3 KCI Soybean Harvesting and Storing 850.00000 ACRE
958 MANAGEMENT SERVICES
Extended Description KCI Crop Harvesting - Soybeans Kentucky Department of Corrections, Division of Correctional Industries (KCI) has a farm located in Fredonia, KY at Western Kentucky Correctional Complex. There are approximately 400 acres of corn, and 850 acres of soybeans planted annually.
KCI is looking for a contractor to:
- Use a combine harvester to harvest grains at the end of the growing season at a mutually agreed upon date
- Load on a semi-truck and trailer provided by the holder of the hauling contract
Vendor shall be responsible for supplying the combine or harvester, including all necessary supplies such as diesel, oil, parts, etc. Vendor shall be responsible for supplying all other equipment needed for harvesting, including, but not limited to, tractor and grain cart.
Shipping Information Kentucky Correctional Industries
1041 Leestown Rd.
Frankfort KY 40601
Billing Information Kentucky Correctional Industries
1041 Leestown Rd.
Frankfort KY 40601
Document ID: RFB 758 2600000054 Page: 4
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Best Price Pass/Fail - minimum five years of experience required
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 5
2600000054 Final KCI Crop Harvesting and Hauling Total Pages: 5
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