Final_RFB_758_2600000054_1_SO_FORM.PDF

Document ID: RFB 758 2600000054 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: KCI Crop Harvesting and Hauling

Date Issued:

08/05/2025 Record Date:

08/05/2025

Solicitation Closes Date:

08/20/2025 Time:

13:30

Solicitation No:

RFB 758 2600000054

Online Bidding Prohibited: No For Information Call:

Keith Srutowski 502-564-7007

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 758 2600000054 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Crop Transportation 150000.00000 BU

Comm Code Comm Description Manufacturer Model # Manuf Part #

95830 Crop Management Services (Including Production, Protection, Extended Description Crop Transportation

This year's crop estimate will be approximately 135,000 to 150,000 bushels.

Hauling of harvested corn and soybeans from fields and storage bins located at 374 New Bethel Church Road, Fredonia KY to the Lyon Co. Port located at 978 Old Railroad Road, Eddyville, KY.

Vendor's drivers must have a commercial driver's license (CDL).

Vendor will ensure crops are delivered in a timely manner when they reach minimum moisture levels that will be accepted at the Lyon Co. Port.

Approximate yield to be hauled: Corn 72,000 bushels and Soybeans 80,000 bushels

Vendor will supply at least two (2) Tractor Trailers (with driver) and will be responsible for all expenses associated with the crop hauling, including diesel fuel. All crops will be loaded by combine harvester or by DOC staff.

2 KCI Corn Harvesting and Storing 400.00000 ACRE

958 MANAGEMENT SERVICES

Extended Description KCI Crop Harvesting - Corn Kentucky Department of Corrections, Division of Correctional Industries (KCI) has a farm located in Fredonia, KY at Western Kentucky Correctional Complex. There are approximately 400 acres of corn, and 850 acres of soybeans planted annually.

KCI is looking for a contractor to:

- Use a combine harvester to harvest grains at the end of the growing season at a mutually agreed upon date

- Load on a semi-truck and trailer provided by the holder of the hauling contract

- Load approximately 6000 bushels of harvested corn into KCI grain carts to be stored in KCI grain bins for cow feeding

Vendor shall be responsible for supplying the combine or harvester, including all necessary supplies such as diesel, oil, parts, etc. Vendor shall be responsible for supplying all other equipment needed for harvesting, including, but not limited to, tractor and grain cart. Approximately 6,000 bushels of corn shall be loaded into grain bins owned by KCI. The remainder of the corn shall be loaded onto semi-trucks and trailers provided by the contractor for hauling the crops.

Document ID: RFB 758 2600000054 Page: 3

3 KCI Soybean Harvesting and Storing 850.00000 ACRE

958 MANAGEMENT SERVICES

Extended Description KCI Crop Harvesting - Soybeans Kentucky Department of Corrections, Division of Correctional Industries (KCI) has a farm located in Fredonia, KY at Western Kentucky Correctional Complex. There are approximately 400 acres of corn, and 850 acres of soybeans planted annually.

KCI is looking for a contractor to:

- Use a combine harvester to harvest grains at the end of the growing season at a mutually agreed upon date

- Load on a semi-truck and trailer provided by the holder of the hauling contract

Vendor shall be responsible for supplying the combine or harvester, including all necessary supplies such as diesel, oil, parts, etc. Vendor shall be responsible for supplying all other equipment needed for harvesting, including, but not limited to, tractor and grain cart.

Shipping Information Kentucky Correctional Industries

1041 Leestown Rd.

Frankfort KY 40601

Billing Information Kentucky Correctional Industries

1041 Leestown Rd.

Frankfort KY 40601

Document ID: RFB 758 2600000054 Page: 4

Submission Checklist

The following items will be required to be submitted with bid:

Item Bid Information-Completed Best Price Pass/Fail - minimum five years of experience required

See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.

Document Phase Document Description Page 5

2600000054 Final KCI Crop Harvesting and Hauling Total Pages: 5