Final_RFB_758_2300000365_1_SO_FORM.PDF

Document ID: RFB 758 2300000365 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: Law Enforcement Evidence Collection Kits

Date Issued:

01/11/2023 Record Date:

01/11/2023

Solicitation Closes Date:

01/30/2023 Time:

13:30

Solicitation No:

RFB 758 2300000365

Online Bidding Prohibited: No For Information Call:

Carrie Willard 502-564-6515

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 758 2300000365 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Law Enforcement Evidence Collection Kits 1.00000 EA

Comm Code Comm Description Manufacturer Model # Manuf Part #

68047 Evidence Bags, Containers and Supplies, Including Drug Dispo

Extended Description Pricing shall be submitted in accordance with section 2 of this solicitation.

Shipping Information KSP Forensic Laboratory - Central Branch

100 Sower Blvd, Suite 102

Frankfort KY 40601-9980

Billing Information KSP Financial Grant Management

919 Versailles Rd

Frankfort KY 40601

Document ID: RFB 758 2300000365 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation. A separate Bid Sheet is attached and must be included with the response. Bidders MUST enter $.01 in the Unit Price field as the electronic bid. This is the ONLY pricing that is to be entered electronically. All actual pricing must be on the Bid Sheet.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://emars311.ky.gov/webapp/vssprdonline3111d/ AltSelfService

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal.

The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Service Registration Guides are provided at https://finance.ky.gov/eProcurement/Pages/default.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

Document Description Page 4

2300000365 Law Enforcement Evidence Collection Kits https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService https://finance.ky.gov/eProcurement/Pages/default.aspx mailto:Finance.CRCGroup@ky.gov

The following items MUST be submitted prior to award:

_____REVENUE FORM 10A100 KENTUCKY TAX REGISTRATION APPLICATION

(see Section 36)

_____CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF

STATE BY A FOREIGN ENTITY (see Section 38)

_____REQUIRED AFFIDAVIT(S) (see Attachment A)

_____EEO FORMS IF APPLICABLE (see Section 33)

Document Description Page 5

Request for Bid (RFB)

For Law Enforcement Evidence Collection Kits

RFB 758 2300000365

Issued by The Finance and Administration Cabinet

On Behalf Of Kentucky State Police

Release Date: January 11, 2023

Vendors’ Written Questions Due: January 18, 2023 Commonwealth’s Response to Written Questions: January 20, 2023

CLOSING DATE AND TIME: January 30, 2023

Commonwealth Buyer:

Carrie Willard

COMMONWEALTH OF KENTUCKY

FINANCE AND ADMINISTRATION CABINET

Office of Procurement Services 200 Mero Street, 5th Floor

Frankfort, KY 40622

(502) 564-6515

Carrie.willard@ky.gov

Document Description Page 6 mailto:stephanier.williams@mail.state.ky.us

PUBLIC BID READINGS HAVE BEEN TEMPORARILY SUSPENDED

As Governor Andy Beshear has declared a state of emergency due to the public health emergency related to the COVID-19 disease, we are committed to providing a safe environment for our staff and visitors. Therefore, we have temporarily suspended public bid readings in the Office of Procurement Services (OPS).

Any person wishing to hear a bid reading may call the OPS conference line at 844-603-5060, Participant Code 44510, at 3:30pm, ET on the bid closing date.

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

All proposed pricing shall remain valid for a minimum of sixty (60) calendar days after the bid due date.

This Contract shall be awarded as Group All. Vendors shall bid all line items, otherwise bid shall be deemed non-responsive.

Vendors should review and comply with the general bidding requirements listed under “Procurement Laws, Preference, Regulations and Policies” and “Response to Solicitation” located on the eProcurement Web page at http://eprocurement.ky.gov and respectively https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx. The vendor must comply with all applicable statutes, regulations and policies related to this procurement.

Document Description Page 7 http://eprocurement.ky.gov https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx

Solicitation

Terms and Conditions

Master Agreement

Section 1 Scope of Contract The Office of Procurement Services issues this solicitation to establish a Master Agreement for: Law Enforcement Evidence Collection Kit

Section 2 Bid Specifications Bidder shall indicate pricing for each item being requested in the appropriate box on Attachment D Bid Sheet. Failure to do so will result in being deemed non-responsive and eliminated from further consideration.

Specs for each kit are as follows:

Sexual Assault Evidence Kits (victim):

1 ea. Kit Box- 11¼” x 5½” x 2” Custom Printed in Blue.

a.) Kit box to be pre-sealed b.) Reorder label to affixed to side of kit box c.) Biohazard label printed on box top d.) Medical facilities note with barcoded kit number label affixed

3 ea. Kit Number Labels- 1.5” x .5” barcoded and sequentially numbered.

1 ea. Patient Card- 2” x 3.5” with kit number and website address.

1 ea. Kit Instruction Sheet for Adult- Printed front and back on 11” x 17” white stock, then folded to fit in kit box. Text provided by customer.

1 ea. Kit Instruction Sheet for Child/Adolescent- Printed front and back on 11” x 17” white stock, then folded to fit in kit box. Text provided by customer.

1 ea. Victim’s Medical History and Assault Information Form- Printed on 4-ply NCR 8.5” x 14” then folded to fit in kit box.

1 ea. Anatomical Drawings- Printed on 8.5” x 14” 3-ply NCR then folded to fit in kit box.

Text provided by customer.

1 ea. Blood Standard Envelope- 6.5” x 3.5” containing one DNA blood stain card with one filter paper insert.

1 ea. Underpants Bag- With label affixed.

Document Description Page 8

1 ea. Pubic Hair Combings Envelope- 6.5” x 3.5” containing one swabbie towel and one 5” black plastic comb.

1 ea. Pulled Pubic Hair Standard Envelope- 6.5” x 3.5” 1 ea. Vaginal/Cervical/Penile Swabs Envelope- 6.5” x 3.5” containing two packages of sterile swabs (2/pkg).

4 ea. Additional Other Evidence Envelope- 6.5” x 3.5” printed front and back, containing two packages of sterile swabs (2/pkg).

1 ea. Pulled Head Hair Standard Envelope- 6.5” x 3.5” 1 ea. Known Buccal Standard Envelope- 6.5” x 3.5” containing two packages of sterile swabs (2/pkg).

1 ea. Kit Box Seal- 7½”L x 3¼”W for resealing kit box after evidence collection, to be printed on crack-and-peel type paper.

1 ea. FDA Insert (Mandatory)

Blood Alcohol and/or Drug Determination Kits:

1 ea. Kit Box- 6 1/8”L x 5 1/8”W x 1 3/4”H Printed in Red.

a.) Kit box to be pre-sealed b.) Kit box to be made a minimum thickness of .045” white wood board c.) Kit box corners to be stayed with a 7/8” wide 90lbs. heat seal stay tape d.) Boxes to be covered in 60lbs. white litho wrap and printed in red e.) Boxes to be supplied with thumb holes on sides of kit box f.) Biohazard symbol printed on box g.) Reorder number on box h.) Expiration date and lot number label affixed

1 ea. Kit Instruction/List of Components Sheet/FDA Insert- Printed on 5” x 9 ¾” white stock, then folded in half to fit in kit box.

1 ea. Ziplock Bag- 10”L x 8”W with liquid absorbing sheet to contain biological fluid if breakage should occur in transit.

1 ea. Styrofoam Blood Tube Holder- With affixed label.

2 ea. 10ml Blood Collection Tube (gray stoppered)- Containing 100mg of sodium fluoride and 20mg of potassium oxalate, with removable label affixed.

1 ea. 7ml Blood Collection Tube (lavender stoppered)- Containing EDTA liquid, with removable label affixed.

2 ea. Evidence Seals- Printed in red on white crack-and-peel type paper, for resealing box after specimen collection.

Trace Evidence Collection Kits:

1 ea. Kit Envelope- 10.5L” x 7.5W” printed in Blue with lot number and temporarily sealed via scotch tape. Suggested use and kit components listed on back of kit envelope.

1 ea. Request for Examination Form (to be supplied by customer) 4 ea. Metal Evidence Cans- 2” diameter x 5/8” H, with write on area.

4 ea. Envelopes- 5.5” x 3” each containing one folded paper evidence collection sheet.

1 ea. Stainless Steel Mini Knife 4 ea. Ziplock Bags- 3” x 5” with write on area.

Document Description Page 9

12 ea. Evidence Seals- Printed on crack-and-peel type stock, for sealing the various evidence collection containers.

1 ea. Police Evidence Seal- For resealing kit envelope after evidence collection.

Employee Drug Screen Kits:

1 ea. Kit Box- 5 7/8” x 4 3/8” x 1 7/8” printed in green and supplied with box top sealing flaps and with lot number and expiration date affixed.

1 ea. Foam Insert- To secure urine specimen bottles.

2 ea. 100ml Urine Specimen Bottles- With internal bottle cap integrity seal containing external temperature monitoring thermometer.

2 ea. Urine Bottle Seals- Printed on saw-toothed green acetate.

2 ea. Specimen Bags- With bio-hazard symbol printed on bag fluid tight, self sealing and containing one liquid absorbing sheet.

1 ea. FDA Insert (Mandatory)

Sexual Assault Evidence Kits (suspect):

1 ea. Kit Envelope- Printed front and back 7.5W” x 10.5L”.

a.) Kit box to be pre-sealed b.) Reorder label to affixed to side of kit box c.) Biohazard label printed on box top

1 ea. Kit Instruction Sheet- Printed on 8 1/2” x 14” white stock then folded to fit in kit envelope.

1 ea. Step 1 Penile Swabs Envelope- 6 ½” x 3 ½” printed, containing two packages of sterile tipped swabs (2/pkg) 1 ea. Step 2 Other Evidence Envelope- 6 ½” x 3 ½” printed, containing two packages of sterile tipped swabs (2/pkg) 1 ea. Step 3 Pubic Hair Combings Envelope- 6 ½” x 3 ½” printed, containing one swabbie towel and one 5” black plastic comb.

1 ea. Step 4 Pulled Pubic Hairs Envelope- 6 ½” x 3 ½” printed.

1 ea. Step 5 Blood Standard (dry) Envelope- 6 ½” x 3 ½” printed, containing one DNA blood stain card with one filter paper insert.

1 ea. Step 6 Pulled Head Hairs Envelope- 6 ½” x 3 ½” printed.

1 ea. Step 7 Known Buccal Standard Envelope- 6 ½” x 3 ½” printed, containing two packages of sterile cotton tipped swabs (2/pkg).

1 ea. Step 8 Control Swabs Envelope- 6 ½” x 3 ½” printed, containing one package of sterile cotton tipped swabs (2/pkg).

1 ea. Police Evidence Seal- For resealing kit envelope after evidence collection, printed in red on crack and peel.

1 ea. FDA Insert (Mandatory)

Gunshot Residue Kit (nonSEM):

1 ea. Kit Envelope- 9”L x 6”W printed in black with requesting agency’s address and sealed with scotch tape.

1 ea. Instruction/Information Sheet- 8½” x 11” printed front and back and folded to fit in kit envelope.

Document Description Page 10

1 ea. 3” x 4” Resealable Plastic Bag with “control” label affixed.

1 ea. 3” x 4” Resealable Plastic Bag with “left palm” label affixed.

1 ea. 3” x 4” Resealable Plastic Bag with “left back” label affixed.

1 ea. 3” x 4” Resealable Plastic Bag with “right palm” label affixed.

1 ea. 3” x 4” Resealable Plastic Bag with “right back” label affixed.

1 ea. 3” x 4” Resealable Plastic Bag containing 5 cotton tipped swabs cut to 2½” in length.

1 ea. Acid Dispenser- Containing 3cc of 5% nitric acid with “5% nitric acid” label affixed.

(MSDS sheet for each shipment) 1 ea. Pair of Nitrile Gloves 1 ea. Evidence Seal- Printed in black ink on red acetate stock, for resealing kit envelope after evidence collection.

Gunshot Residue Kit (SEM):

1 ea. Kit Box- 6½” x 3¼” x 1¼” with requesting agency’s address label affixed, printed in black and pre sealed with reorder label affixed to side of box.

1 ea. Kit Instruction Sheet- Printed on 8½” x 11” white stock, then folded to fit in kit envelope.

1 ea. Gunshot Residue Analysis Information Form- Printed on 8½” x 11” white stock, then folded to fit in kit envelope.

1 ea. SEM Collection Device- Labeled right hand (label printed in red), containing a “Q” SEM stub, which is laser etched with a registration mark and a unique control number, color coded red and with an adhesive carbon material affixed to the stub.

1 ea. SEM Collection Device- Labeled left hand (label printed in green), containing a “Q” SEM stub, which is laser etched with a registration mark and a unique control number, color coded green and with an adhesive carbon material affixed to the stub.

1 ea. Pair of Nitrile Gloves 1 ea. Police Evidence Seal- For resealing kit box after GSR collection.

Urine Specimen Collection Kits:

1 ea. Kit Envelope- 9”L x 6”W printed as per prototype and pre sealed via scotch tape.

1 ea. 100ml Urine Specimen Bottle- containing one external temperature monitoring thermometer. (Bottle to be pre sealed) 1 ea. Urine Bottle Seal- Printed as per prototype on green sawtooth acetate material.

1 ea. Police Evidence Seal- Printed as per prototype on red acetate, for sealing kit envelope after specimen collection.

1 ea. FDA Insert

Trace Analysis Taping Kits:

1 ea. Kit Envelope- Red stock 13” x 10” with kit identification label (with reorder and lot number) label affixed to top front of envelope.

1 ea. Kit Instruction Sheet- Printed in black on white 60lbs., 8½” x 11” stock.

1 ea. 8” x 5” Ziplock Bag- With write on area, containing one 4” x 6” tape pad, 25 tapes per pad.

Document Description Page 11

1 ea. 10” x 13” Ziplock Bag- With write on area, containing 15 ultra lo plus poly sheets, 8½” x 11”, 6 mil.

Finger Stick Blood Collection Kits:

1 ea. Kit Envelope- 6” x 9” printed front and back in blue with biohazard label (printed in orange and black) and reorder information printed on envelope. Pre-sealed via tamper evident tape.

1 ea. Kit Instruction Sheet/FDA Insert- Printed front and back on blue stock then folded to fit in kit envelope.

1 ea. Fingerstick Blood Information Card- 8½” x 6¾” printed on 65lb. vellum Bristol stock and containing a blood collection card printed on filter paper.

1 ea. Pair of Nitrile Gloves (Biohazard barrier gloves) 1 ea. Alcohol Prep Pad 1 ea. Sterile Lancet 21g Haemolance 1 ea. Sterile Gauze Pad 1 ea. Adhesive Bandage 1 ea. Ziplock Bag- 5” x 8” containing one .75 gram desiccant.

1 ea. Police Evidence Seal- Printed black on red acetate, for sealing envelope after specimen collection.

1 ea. Kit Mailing Envelope (Manila)- 7 ½” X 10 ½” printed in black with a biohazard label printed on envelope in orange and black.

1 ea. Kit Mailing Envelope Shipping Seal- Printed in red on tamper evident stock.

Buccal Swab DNA Collection:

1 ea. Kit Envelope- 6” x 9” printed front and back in blue with biohazard label (printed in orange and black) and reorder information printed on envelope. Pre-sealed via tamper evident tape.

1 ea. Kit Instruction Sheet/FDA Insert- Printed front and back on blue stock then folded to fit in kit envelope.

1 ea. Known Buccal Swab Standard Envelope- 3½” x 6 ½” 1 ea. Pair of Nitrile Gloves (Biohazard barrier gloves) 1 ea. Sterile Cotton Tipped Swabs (2/pkg) 1 ea. Tamper Evident Police Evidence Seal- For resealing the kit envelope after specimen collection.

Blood Stain Collection Kits:

1 ea. Kit Envelope- 6”L x 9”W pre-sealed with a reorder information and biohazard label printed on envelope.

1 ea. Kit Instruction Sheet- Printed on white stock then folded to fit in kit envelope.

1 ea. 3cc Dispenser- With label affixed, containing distilled water.

5 ea. Packages of 3” long sterile cotton tipped swabs (2/pkg) 5 ea. Swab Boxes- 3” long with one breathing hole.

1 ea. Pair of Nitrile Gloves 1 ea. Police Evidence Seal- For resealing kit envelope after specimen collection.

Document Description Page 12

Postmortem Specimen Collection Kits:

1 ea. Kit Box- 6” x 4¾” x 2½” white corrugated pre-sealed.

a.) Biohazard label affixed to top of kit box b.) Product identification label affixed to side of kit box c.) Address label/Bar code affixed to top of kit box

1 ea. Instruction Sheet/FDA Insert- 8½” x 5½” printed on blue paper.

1 ea. Ziplock Bag- 4” x 6” containing toxicology request form printed on 2 ply NCR paper (supplied by customer).

1 ea. Compartmentalized Blood Tube Protector- Containing one 10ml plastic tube containing 100mg of sodium fluoride and “vitreous and mix gently” label affixed and sealed. (Extra compartment for additional blood tubes if needed.)

1 ea. 19g X 1½” Needle 1 ea. 10cc Syringe 1 ea. Foam Insert 1 ea. 45ml Specimen Bottle (Polyethylene)- with “Blood” label affixed (printed in red), containing 500mg of sodium fluoride and sealed.

1 ea. 45ml Specimen Bottle (Polyethylene)- with “Urine” label affixed (printed in red), and sealed.

1 ea. Ziplock Bag- 8” x 8” containing one liquid absorbing sheet.

3 ea. Specimen Bottle Seals 1 ea. Kit Shipping Seals- Printed red on “void” type material.

2 ea. 60ml Syringe- Provided separately in shipping case and secured with rubber band.

2 ea. 16g x 3” Needles- Provided separately in shipping case and secured with rubber band.

Sawtooth Evidence Security Tape Security tape, RED printed in black, 1¼”W x 108’ per roll, supplied in a pre-assembled, ready to use dispenser.

DNA Blood Collection Kits:

1 ea. Kit Box- 5 3/8”L x 2 5/8”W x 1 3/4”H, printed in red with address, biohazard symbol, and reorder number.

1 ea. Ziplock Bag- Containing one liquid absorbing sheet.

1 ea. Bubble Pack Bag 1 ea. 7ml Blood Collection Tube- Containing EDTA (liquid), with peel off (removable) label affixed.

1 ea. FDA Insert (Mandatory)

Drug Facilitate Sexual Assault Collection Kits:

1 ea. Kit Box- White corrugated, 6”L x 4¾”W x 2½”H, sealed.

a.) With box top label affixed b.) Reorder label affixed to one end of box c.) Biohazard label affixed to side of box.

1 ea. Instruction Sheet/FDA Insert- Printed both sides in black ink on blue stock.

Document Description Page 13

1 ea. Victim Information Form- Printed on 2 ply NCR paper.

1 ea. Blood Tube and Specimen Bottle Holder/Protector Insert.

1 ea. 100ml Urine Specimen Bottle- With volume markings.

2 ea. 10ml Blood Collection Tubes (gray stoppered)- Containing 100mg of sodium fluoride and 20mg of potassium oxalate.

1 ea. 20g x 1½” Multi Sample Needle 1 ea. Shielded Blood Collection Needle Adapter for use with above.

1 ea. PVP Prep Pad (alcohol free) 1 ea. 8” x 8” Ziplock Bag- Containing one liquid absorbing sheet.

3 ea. Specimen Security Seals- Printed on “VOID” tamper evident tape, 6”, in red ink.

1 ea. Kit Shipping Seal- Printed on “VOID” tamper evident tape, in red ink.

Murder Kits:

1 ea. Kit Envelope- 6”L x 9”W pre-sealed with a reorder information and biohazard label printed on envelope.

1 ea. Kit Instruction Sheet/FDA- Printed on white stock then folded to fit in kit envelope.

1 ea. Blood Standard Envelope- 6½” x 3½” containing one DNA blood stain card with one filter paper insert.

1 ea. Known Buccal Standard Envelope- 6½” x 3½” containing two packages of sterile swabs (2/pkg).

1 ea. Pulled Head Hair Standard Envelope- 6½” x 3½” 1 ea. Pulled Pubic Hair Standard Envelope- 6½” x 3½” 2 ea. Fingernail Swabs Envelope- 6½” x 3½” containing two packages of sterile swabs (2/pkg) (one left, one right).

1 ea. Facial Hair Standard Envelope- 6½” x 3½” 1 ea. Nitrile Gloves 1 ea. Police Evidence Seal- For re-sealing kit envelope after specimen collection.

3 ea. Other Envelope- 6½” x 3½” with paper bindles.

1 ea. Bamboo Tweezers- Uxcell pointed tip.

Strangulation Kits:

1 ea. Kit Envelope- 5”L x 7.5”W, pre-sealed with a reorder information and biohazard symbol printed on envelope.

1 ea. Kit Instruction Sheet/FDA- 8” x 11.5” Printed on white stock then folded to fit in kit envelope.

1 ea. NCR Form- 8.5” x 11”, 3 to 4 ply.

2 ea. Evidence Swabs Envelope- 6½” x 3½” containing two packages of sterile swabs (2/pkg).

1 ea. Buccal Standard Envelope- 6½” x 3½” containing one package of sterile swabs (2/ pkg) 1 ea. Nitrile Gloves 1 ea. Police Evidence Seal- For resealing kit envelope after specimen collection.

Q Stub SEM Collection Devices

Document Description Page 14

Offender Collection Kits:

1 ea. Kit Envelope- Printed front and back and pre-sealed via tamper evident tape and barcode/sequentially numbered.

a.) Reorder information printed on back of envelope b.) Biohazard symbol printed on front of envelope

1 ea. Offender Information Card- 3½” x 9” printed on 65lb Vellum Bristol, with perforation barcode/sequentially numbered on each side of perforation, with biohazard symbol printed on card and 1 Micro, FTA Indicator card affixed via staple (Sample of the FTA card must be approved prior to production).

1 ea. Ziplock Bag- 5” x 8” containing one .75 Desiccant Packet.

1 ea. Evidence Seal- Printed in red on white crack and peel.

1 ea. Toothette Collector Swab 1 ea. FDA Insert (Mandatory)

Section 3 Purpose The purpose of this solicitation is to request vendor responses in order to provide these items under contract to agencies as needed.

Section 4 General This solicitation specifies requested items. It is not the intention of this solicitation to eliminate vendors or manufacturers of similar or equal equipment of the types specified.

It should be noted, however, that these requested items are written around specific needs of State agencies. The Commonwealth reserves the right to consider bids non-responsive if they do not comply with the specifications contained herein.

Section 5 Initial Contract Period The contract established from this solicitation shall be for the initial period from the date of award through January 31, 2024.

Section 6 Renewal Clause – Optional Renewal Period This contract may be extended at the completion of the initial contract period for four

(4) additional one-year periods. This extension must have the written approval by all parties. If the contract resulting from this solicitation provides for an optional renewal period, the Commonwealth of Kentucky reserves the right to renegotiate any terms and/ or conditions as may be necessary to meet requirements for the extended period. The vendor will be advised of any proposed revisions prior to the renewal periods. In the event proposed revisions cannot be agreed upon, either party shall have the right to withdraw without prejudice from either exercising the option or continuing the contract in an extended period.

Section 7

Document Description Page 15

Exceptions to Specifications Vendors are cautioned that changes made to the solicitation other than in the designated fields for response shall render the response invalid and result in a non-responsive bid. Otherwise, it will be considered that items/services offered are in strict compliance with these specifications, and the successful bidder shall be held responsible for delivering materials/services that meet these specifications. Any exceptions shall be marked as such within the body of the bid and explained on a separate page. The Commonwealth is not bound to accept any exceptions.

Section 8 Alternate Brands/Specifications Brands and specifications referenced in this solicitation are meant to establish a standard of quality. Alternate bid brands/specifications will not be accepted.

Section 9 Recycle Requirements Prospective bidders are required to comply with Recycle Requirements for the purchase of goods, supplies, equipment, materials and printing with a minimum recycled content to the extent practicable per 200 KAR 5:330. This regulation can be viewed on the Internet at https://apps.legislature.ky.gov/law/kar/200/005/330.pdf

Section 10 Acknowledgment of Addenda It is the vendor's responsibility to check the web site for any modifications to this solicitation. Electronic Bid submittal is the vendor’s agreement to be bound by the terms of all addenda issued.

Section 11 Agencies to be Served This contract shall be for use by the following agency of the Commonwealth of Kentucky:

Kentucky State Police

Extending the Contract Use to Other Agencies The Office of Procurement Services reserves the right, with the consent of the vendor, to offer the Master Agreement resulting from this solicitation to other State agencies requiring the product(s) or service(s).

Section 12 Solicitation Submission Requirements Paper Bids are NOT acceptable for this RFB and shall be considered non-responsive.

Section 13 Method of Award

Document Description Page 16

Best Value – Ranking Approach The Commonwealth intends to award a contract to the vendor, whose offer, conforming to the solicitation, is the most advantageous on the basis of "best value" for all products, services, and requirements contained herein.

An evaluation committee, or a designated individual, will evaluate the information provided by the vendor in response to the established measurable criteria contained in the solicitation.

Measurable Criteria:

Price 95 Points

Delivery 5 Points

TOTAL POINTS 100 Points

Each vendor is responsible for submitting all relevant, factual and correct information with their offer to enable the evaluator(s) to afford each vendor the maximum score based on the available data submitted by the Vendor.

A bidder shall submit one (1) response to a solicitation and shall not propose more than one (1) model/brand for each item listed in the solicitation, except for requested tier pricing. Multiple or alternate bids offering more than one (1) bid price in total or by line item shall be rejected.

Vendors responding with the minimum Best Value requirements in this solicitation shall not be credited with Best Value points. Vendors responding with greater than the minimum requirements shall receive Best Value points. Failure to provide adequate information will impact the evaluated points awarded to the vendor.

A. PRICE (95 points) Pricing shall be submitted in accordance with section 2 of this solicitation. The bidder with the lowest Price receives the maximum score. The bidder with the next lowest Price receives points by dividing the lowest Price by the next lowest price and multiplying that percentage by the available points. For example, 95 points is allocated to the lowest Price criteria for this procurement, bidder “A” bids $3.00 as the lowest bidder and receives the maximum 95 points ($3.00 / $3.00 = 1.00 x 95 = 95). Assume bidder “B” is the next lowest bidder at $4.00, then “B” receives 71.25 points ($3.00 / $4.00) = .75 x 95 = 71.25).

B. DELIVERY (5 points)

Thirty (30) days after receipt of order (ARO), is the required delivery time. If a vendor meets this requirement, he or she shall not receive any points. Points are only given to the vendors who can deliver sooner than the required thirty (30) days ARO.

The bidder with the lowest amount of delivery days (working days) receives the

Document Description Page 17 maximum score. The bidder with the next lowest amount of delivery days receives points by dividing the lowest amount of delivery days by the next lowest amount of delivery days and multiplying that percentage by the available points. For example, 5 points is allocated to the lowest amount of delivery days criteria for this procurement, bidder “A” bids 10 working days as the lowest bidder and receives the maximum 5 points (10 / 10 = 1.00 x 5 = 5). Assume bidder “B” is the next lowest bidder at 20 working days, then “B” receives 2.5 points (10 / 20) = .5 x 5 = 2.5).

The vendor agrees that when delivery is not made within the contracted due date, one percent (1%) per day shall be deducted from the vendor’s invoice for each day the vendor fails to meet the contracted delivery date.

Best Value scoring is subject to Reciprocal preference for Kentucky resident bidders and Preferences for a Qualified Bidder or the Department of Corrections, Division of Prison Industries (KAR 200 5:410).

KRS 45A.490 Definitions for KRS 45A.490 to 45A.494.

As used in KRS 45A.490 to 45A.494:

(1) "Contract" means any agreement of a public agency, including grants and orders, for the purchase or disposal of supplies, services, construction, or any other item; and

(2) "Public agency" has the same meaning as in KRS 61.805.

KRS 45A.492 Legislative declarations.

The General Assembly declares:

(1) A public purpose of the Commonwealth is served by providing preference to Kentucky residents in contracts by public agencies; and

(2) Providing preference to Kentucky residents equalizes the competition with other states that provide preference to their residents.

KRS 45A.494 Reciprocal preference to be given by public agencies to resident bidders -- List of states -- Administrative regulations.

(1) Prior to a contract being awarded to the lowest responsible and responsive bidder on a contract by a public agency, a resident bidder of the Commonwealth shall be given a preference against a nonresident bidder registered in any state that gives or requires a preference to bidders from that state. The preference shall be equal to the preference given or required by the state of the nonresident bidder.

(2) A resident bidder is an individual, partnership, association, corporation, or other business entity that, on the date the contract is first advertised or announced as available for bidding:

(a) Is authorized to transact business in the Commonwealth; and

(b) Has for one (1) year prior to and through the date of the advertisement, filed Kentucky corporate income taxes, made payments to the Kentucky unemployment insurance fund established in KRS 341.490, and maintained a Kentucky workers' compensation policy in effect.

(3) A nonresident bidder is an individual, partnership, association, corporation, or other business entity that does not meet the requirements of subsection (2) of this section.

(4) If a procurement determination results in a tie between a resident bidder and a nonresident bidder, preference shall be given to the resident bidder.

(5) This section shall apply to all contracts funded or controlled in whole or in part by a public agency.

(6) The Finance and Administration Cabinet shall maintain a list of states that give to or require a preference for their own resident bidders, including details of the preference given to such bidders, to be used by

Document Description Page 18 public agencies in determining resident bidder preferences. The cabinet shall also promulgate administrative regulations in accordance with KRS Chapter 13A establishing the procedure by which the preferences required by this section shall be given.

(7) The preference for resident bidders shall not be given if the preference conflicts with federal law.

(8) Any public agency soliciting or advertising for bids for contracts shall make KRS 45A.490 to 45A.494 part of the solicitation or advertisement for bids.

The reciprocal preference as described in KRS 45A.490-494 above shall be applied in accordance with 200 KAR 5:400.

Determining the residency of a bidder for purposes of applying a reciprocal preference Any individual, partnership, association, corporation, or other business entity claiming resident bidder status shall submit along with its response the attached Required Annual Affidavit for Bidders, Offerors, and Contractors Claiming Resident Bidder Status, unless a valid, Annual Affidavit is already on file with the Commonwealth. The BIDDING AGENCY reserves the right to request documentation supporting a bidder’s claim of resident bidder status. Failure to provide such documentation upon request shall result in disqualification of the bidder or contract termination.

A nonresident bidder shall submit, along with its response, its certificate of authority to transact business in the Commonwealth as filed with the Commonwealth of Kentucky, Secretary of State. The location of the principal office identified therein shall be deemed the state of residency for that bidder. If the bidder is not required by law to obtain said certificate, the state of residency for that bidder shall be deemed to be that which is identified in its mailing address as provided in its bid.

Preferences for a Qualified Bidder or the Department of Corrections, Division of Prison Industries (KAR 200 5:410).

Pursuant to 200 KAR 5:410, and KRS 45A.470, Kentucky Correctional Industries will receive a preference equal to twenty (20) percent of the maximum points awarded to a bidder in a solicitation. In addition, the following “qualified bidders” will receive a preference equal to fifteen (15) percent of the maximum points awarded to a bidder in a solicitation:

Kentucky Industries for the Blind, any nonprofit corporation that furthers the purposes of KRS Chapter 163 and any qualified nonprofit agencies for individuals with severe disabilities as defined in KRS 45A.465(3). Other than Kentucky Industries for the Blind, a bidder claiming “qualified bidder” status shall submit along with its response to the solicitation a notarized annual affidavit, which affirms that it meets the requirements to be considered a qualified bidder- annual affidavit form included. The annual affidavit form is not required if a valid, annual affidavit is already on file with the Commonwealth. If requested, failure to provide documentation to a public agency proving qualified bidder status may result in disqualification of the bidder or contract termination.

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Past Vendor Performance may be considered in the award of this Contract. Vendors with a record of poor performance in the last 12 months may be found non-responsible and ineligible for award.

Section 14 Tax Exempt Status Do not include Federal Excise Tax, Kentucky Sales or Use Tax in prices quoted in response to this solicitation.

Section 15 Basis of Price Revisions PRICE ADJUSTMENTS: Unless otherwise specified, the prices established by the contract resulting from this solicitation shall remain firm for the contract period subject to the following:

A: Price Increases: A price increase shall not occur during the first twelve (12) months of the contract. A vendor may request a price increase after twelve (12) months of the contract, which may be granted or denied by the Commonwealth. Any such price increase shall be based on industry wide price changes. The contract holder must request in writing a price increase at least thirty (30) days prior to the effective date, and shall provide firm proof that the price increase(s) is justified. The Office of Procurement Services may request additional information or justification.

If the price increase is denied, the contract holder may withdraw from the contract without prejudice upon written notice and approval by the Office of Procurement Services. Provided, however, that the vendor must continue service, at the contract prices, until a new contract can be established (usually within sixty (60) days).

B: Price Decreases: The contract price shall be reduced to reflect any industry wide price decreases. The contract holder is required to furnish the Office of Procurement Services with notice of any price decreases as soon as such decreases are available.

C: Extended Contract Periods: If the contract provides for an optional renewal period, a price adjustment may be granted at the time the contract is renewed, subject to price increase justification as required in Paragraph A “Price Increases” as stated above.

Section 16 Vendor Terms and Conditions Solicitation or quotation forms that include terms and conditions not in conformity with the terms and conditions of this solicitation or the Statutes of the Commonwealth of Kentucky may be deemed non-responsive.

The Commonwealth of Kentucky shall not be bound by any part(s) of the bidder’s response to this solicitation that contains information, options, conditions, terms, or

Document Description Page 20 prices neither requested nor required in the solicitation. In the event of any conflicts between the specifications, terms and conditions indicated by the Commonwealth and those indicated by the contractor, those of the Commonwealth take precedence. The contract supersedes all bids or other prior agreements, oral or written, and all other communications between the parties relating to this subject.

Section 17 Post Contract Agreements The resulting contract shall constitute the entire agreement between the State and awarded contractor. Unless contractually provided, State agencies utilizing this contract will not be required to enter into nor sign further agreements, leases, company orders or other documents to complete or initiate the terms of a contract resulting from this solicitation or offer. Any such documents so obtained will be non-binding on the State and agents of the State and will be cause for breach of contract.

Section 18 Equipment Unless otherwise indicated in the bid, it is understood and agreed that any item offered or shipped on this bid shall be new and the latest or current year model and be in first class condition. Any unit failing to meet the foregoing requirements shall be returned to the contractor, at their expense, and replaced with a new unit.

The Commonwealth recognizes the rapid advancement of technology. If the bidder can provide new equipment of advanced technology after the award of the contract, the Commonwealth and the bidder may choose by mutual agreement to install such equipment. The price of the new technology equipment cannot exceed the cost of the award contract.

Section 19 Quantity Basis of Contract – Estimated Quantities Any and all quantities mentioned in this solicitation are purely estimates, and are not to be implied nor inferred as being guarantees. The State is obligated to buy only that quantity needed by its agencies during the term of the contract. Requirements may exceed the quantities shown and the contractor will be required to furnish all requirements shown on Delivery Orders dated during the life of the contract.

Section 20 Vendor’s Report The vendor(s) may be asked to furnish the buyer, Office of Procurement Services, a report showing volume which has been sold to the Commonwealth and its using agencies each six (6) months of the contract period. The report will include political subdivisions and university purchases. This report may be the vendor’s computer printout sheet or form. This shall apply to all items, which are to become a part of this

Document Description Page 21 contract. This report must reference usage by brief description, product number or other format designated by the Office of Procurement Services.

Section 21 FOB Basis of Shipment – Vendor Responsible Quotations of unit prices on this solicitation shall be F.O.B. Destination Freight Prepaid and Allowed. The vendor shall be fully responsible for all shipments and freight charges involved to the ordering agency.

Section 22 Cancellation Clause – 30 Days Notice The Commonwealth may cancel the contract established from this solicitation by giving written notice thirty (30) days prior to effective cancellation date. In the event such action is taken, the contract shall be null and void upon receipt of a Modification from the Office of Procurement Services canceling the contract.

Section 23 Exception to Required Use of Contract The establishment of this Master Agreement is not intended to preclude the use of similar products when requested by the agency. The Commonwealth of Kentucky reserves the right to contract for large requirements by using a separate solicitation.

Section 24 Service Performance All services performed under this contract, if applicable, shall be in accordance with the terms and provisions of the contract. It will be the agency’s responsibility to ensure that such services rendered are performed and are acceptable.

The relationship between the State and the Contractor is that of client and independent contractor. No agent, employee, or servant of the contractor or any of its subcontractors shall be or shall be deemed to be an employee, agent, or servant of the State for any reason. The contractor will be solely and entirely responsible for its acts and the acts of its agents, employees, servants and subcontractors during the performance of this contract.

Major deviations of services performed will not be made without the written approval of the Office of Procurement Services. Problems that arise under any aspect of performance should first be resolved between the vendor and the agency. Either party should refer in writing any such problems and/or disagreements that cannot be resolved to the Office of Procurement Services for settlement.

Section 25 Addition or Deletion of Items or Services The Office of Procurement Services reserves the right to add new and similar items, with the consent of the vendor, to any contract awarded from this solicitation. The Office of Procurement Services to effect this change will issue a contract Modification. Until

Document Description Page 22 such time as the vendor receives a Modification, the vendor shall not accept Delivery Orders from any agency referencing such items or services.

Section 26 Agreement between Parties By submitting a bid, the bidder acknowledges and agrees to be bound by the terms and conditions of the solicitation.

The bidder agrees that a resulting contract is the complete and exclusive statement of the agreement between the parties, which supersedes all prior agreements, oral or written, and all other communications between the parties relating to the subject matter of this solicitation. It is further agreed between the parties, that any valid modification of contractual agreement must be formalized by issuance of a Contract Modification from the Office of Procurement Services.

Purchase or Sales Agreements, supplied by the bidder making an offer, in reply to the solicitation, will not be accepted. The only terms and conditions acceptable to the Commonwealth of Kentucky are as outlined in the solicitation. Bids not conforming will be considered as non-responsive.

Section 27 Governmental Restrictions In the event any Governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship, or performance of the items offered on this proposal prior to delivery, it shall be the responsibility of the successful bidder to notify the Office of Procurement Services in writing, indicating the specific regulation which requires such alterations. The Commonwealth reserves the right to accept any such alterations, including any subsequent price adjustments, or to cancel the contract.

Section 28 Payments The vendor shall be paid, upon the submission of proper invoices to the receiving agency at the prices stipulated for the supplies delivered and accepted, or services rendered. Unless otherwise specified, payment will not be made for partial deliveries accepted. Payments will be made within thirty (30) working days after receipt of goods or a vendor’s invoice in accordance with KRS 45.453 and KRS 45.454.

Section 29 Inspection All supplies, equipment and services shall be subject to inspection or tests by the Commonwealth prior to acceptance. In the event supplies, equipment or services are defective in material or workmanship or otherwise not in conformity with specified requirements, the Commonwealth shall have the right to reject the items or services or require acceptable correction at the Vendor’s expense.

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Section 30 Inquiries All questions shall be submitted in writing by January 18, 2023 to the Commonwealth buyer listed below. No questions shall be accepted after the date(s) listed unless the question(s) is considered material to the procurement. The Commonwealth shall respond to salient questions in writing by issuing an addendum to the solicitation. The addendum shall be posted to the Kentucky Vendor Self Service site.

(SUBMIT QUESTIONS ON ATTACHMENT B – VENDORS’ QUESTION FORM)

Sole Point of Contact – Commonwealth Buyer The Commonwealth Buyer listed below shall be the sole point of contact throughout the procurement process. All communications, oral and written (regular, express, or electronic mail), concerning this procurement shall be addressed to:

Commonwealth Buyer Carrie Willard

COMMONWEALTH OF KENTUCKY

FINANCE AND ADMINISTRATION CABINET

Office of Procurement Services 200 Mero Street, 5th Floor

Frankfort, KY 40622

(502) 564-6515

Carrie.Willard@ky.gov

Restrictions on Communications From the issue date of this solicitation until a contractor(s) is selected and the selection is announced, offerors are not allowed to communicate with any Commonwealth Staff concerning this solicitation except:

# The Commonwealth Buyer cited in this solicitation; or # Via written questions submitted to the Commonwealth Buyer

Potential bidders should clearly understand that any verbal representatives made or assumed to be made during any oral discussions held between representatives of potential bidders and any state employee or official are not binding on the Commonwealth of Kentucky.

For violation of this provision, the Commonwealth shall reserve the right to disqualify the bid/proposal.

Section 31 Subcontracts The contractor is permitted to make subcontract(s) with any other party for furnishing any of the work or services herein. The contractor shall be solely responsible for performance of the entire contract whether or not subcontractors are used. The

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Commonwealth shall not be involved in the relationship between the prime contractor and the subcontractor. Any issues that arise as a result of this relationship shall be resolved by the prime contractor.

All references to the contractor shall be construed to encompass both the contractor and any subcontractors of the contractor.

Section 32 Federal Tax Exempt Purchases by the Commonwealth of Kentucky Contracts Direct With Manufacturer: In the event a manufacturer bids direct and is awarded a contract, the Office of Procurement Services shall request the contractor to furnish evidence of registration with the U.S. Internal Revenue Service. This registration shall be in accordance with the “Temporary Rules, 1958 Excise Tax Act”. After such registration, individual Excise Tax Exemption Certificates are not necessary on each individual order issued against the contract by the Office of Procurement Services.

Therefore, quoted prices must be exclusive of Federal Excise Taxes.

Contract With Other Than Manufacturer: If successful bidder is other than the manufacturer, the Office of Procurement Services will furnish a Tax Exemption Certificate with each individual order issued against this contract. Therefore, quoted prices must be exclusive of Federal Excise Taxes.

Section 33 EEO Requirements The Equal Employment Opportunity Act of 1978 applies to All State government projects with an estimated value exceeding $500,000. The contractor shall comply with all terms and conditions of the Act.

https://finance.ky.gov/office-of-the-secretary/Pages/finance-forms.aspx (Click on Office of the Controller and scroll down to Procurement section.)

Section 34 Governing Law This contract shall be governed by and construed in accordance with the laws of the Commonwealth of Kentucky. Any action brought against the Commonwealth on the contract, including but not limited to actions either for breach of contract or for enforcement of the contract, shall be brought in Franklin Circuit Court, Franklin County, Kentucky in accordance with KRS 45A.245.

Section 35 Protest Pursuant to KRS 45A.285, the Secretary of the Finance and Administration Cabinet, or his designee, shall have authority to determine protests and other controversies of actual or prospective offerors in…