Final_RFB_758_2200000600_1_SO_FORM.PDF
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- Solicitation number
- RFB 758 2200000600 1
- Issued by
- Oldham County, Kentucky
About this file
This is a Request for Bids (RFB) issued by the Commonwealth of Kentucky, Department of Fish & Wildlife Resources, for the supply of specialized feed products to Minor Clark Fish Hatchery. The solicitation seeks 22 tons of alfalfa meal and 22 tons of soybean meal (44-48% protein), both to be delivered in 50-pound paper bags on wooden pallets to the hatchery located at 120 Fish Hatchery Road, Morehead, Kentucky 40351. The alfalfa meal must meet a minimum 17% protein specification with 0.5% oil added to dehydrated pellets, while the soybean meal must meet the specified protein range. Bids closed on April 27, 2022, at 1:30 PM, with delivery required by May 31, 2022. All delivery must occur during standard state receiving hours (Monday through Friday, 7:00 AM to 3:00 PM ET, excluding state holidays), and vendors must provide equipment such as a floor jack, automatic unloader, or forklift for unloading into the hatchery storage building. The solicitation includes invoice requirements detailing order information, agency details, contract numbers, quantities, and back-order availability dates.
Pricing must be included in the bid and must incorporate all delivery costs, including unloading and placement into the storage facility. Damaged or spoiled products must be replaced and delivered within four business days of discovery. The Commonwealth reserves the right to purchase items on the open market if delivery deadlines are not met by the vendor, with any cost differential to be charged to the contract vendor or deducted from subsequent invoices. Prospective vendors must complete all bid information items on the submission checklist and affirm compliance with the solicitation terms and conditions outlined in Attachment A. Failure to comply with solicitation provisions may result in the vendor's ineligibility for further participation in the solicitation. Contact for information regarding the solicitation is Keith Srutowski at 502-564-7007.
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Text version
Document ID: RFB 758 2200000600 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: Alfalfa and Soybean Meal for Minor Clark Hatchery
Date Issued:
04/13/2022 Record Date:
2022-04-13
Solicitation Closes Date:
4/27/22 Time:
13:30
Solicitation No:
RFB 758 2200000600
Online Bidding Prohibited: No For Information Call:
Keith Srutowski 502-564-7007
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2200000600 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Alfalfa Meal for Minor Clark 22.00000 TON
Comm Code Comm Description Manufacturer Model # Manuf Part #
32528 Fish Food
Extended Description Alfalfa
Specifications:
Delivery required by May 31, 2022.
Alfalfa pellets must be a minimum of 17% protein.
Alfalfa pellets must have 0.5% oil added to dehydrated alfalfa pellets.
Alfalfa pellets must be delivered in 50 lb. paper bags to the hatchery location.
Vendor must provide a valid phone and/or fax number.
Price must include delivery which involves being unloaded into a storage building. Vendor must use truck having a floor jack, automatic unloader, or small forklift on board for unloading meal from truck to hatchery storage building.
Bags of alfalfa pellets must be contained on wooden pallets.
Delivery shall be made to the location specified and during normal receiving hours. Receiving hours for state agencies are Monday through Friday, 7 AM to 3 PM unless otherwise stated on the order, excluding state holidays.
Hatchery location:
Minor Clark Fish Hatchery (120 Fish Hatchery Rd, Morehead, KY 40351)
Delivery Ticket/Invoice:
An invoice/packing list will be provided and include at least the following:
1. Order Date
2. Agency Name and Ship To Address
3. Contract Number
4. Stock Number and Brief Description of Item
5. Quantity Delivered and Unit of Measure
6. Identification of Back Ordered Items
7. Availability Date of Back Order Items
Replacement of damaged and spoiled products must be processed and delivered within four (4) business days after being discovered.
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
2 Soybean Meal (44-48% protein) 50 lb paper bags - Minor Clark
22.00000 TON
Comm Code Comm Description Manufacturer Model # Manuf Part #
32576 Soybean Products
Extended Description Soybean Meal (44-48% Protein)
SPECIFICATIONS:
Delivery required by May 31, 2022. Replacement of damaged and spoiled products must be processed and delivered within four (4) business days after
Document ID: RFB 758 2200000600 Page: 3 being discovered. The meal shall be delivered to the hatcheries in 50-pound paper bags on a wooden pallet. Delivery shall include unloading and moving the delivery to a storage facility. The delivery vehicle much be equipped with floor jack, automatic loader, forklift, etc. to unload at the storage facility's 4-foot high dock.
Hatchery location:
Minor Clark Fish Hatchery (120 Fish Hatchery Rd, Morehead, KY 40351)
Receiving hours for state agencies are Monday - Friday, 7:00 AM ET to 3:00 PM ET, excluding state holidays. Upon delivery, the ordering agency shall receive an invoice/packing list with at minimum the following information:
1. Order date
2. Agency Name and ship to address
3. Contract number and agency order number
4. Stock number and brief description of item
5. Quantity delivered and unit of measure
6. Identification of back ordered items
7. Availability date of back order items. The Commonwealth reserves the right to purchase items not delivered by the vendor within the specified delivery times, unless it is determined that the delivery is beyond the control of the vendor, on the open market and the difference in cost shall be paid by the contract vendor. The agency may bill the vendor for the additional cost or it may be deducted for the vendors next invoice issued to the agency.
Shipping Information Minor Clark Fish Hatchery
120 Fish Hatchery Road
Morehead KY 40351
Billing Information Kentucky Department of Fish & Wildlife Resources Kentucky Department of Fish & Wildlife Resources #1 Sportsman's Lane
Frankfort KY 40601
Document ID: RFB 758 2200000600 Page: 4
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Best Price Best Delivery - Delivery must be made by 5-31-2022.
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 5
2200000600 Alfalfa and Soybean Meal for Minor Clark Hatchery
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