Final_RFB_758_2100000327_2_SO_FORM.PDF
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- Attached to
- Ribbons, Rosettes, and Banners
- Solicitation number
- RFB 758 2100000327 2
- Issued by
- Bath County, Kentucky
About this file
This is a Solicitation Modification (Addenda #2) issued by the Commonwealth of Kentucky for ribbons, rosettes, and banners. The solicitation, RFB 758 2100000327, requests various award items for the Kentucky State Fair and North American International Livestock Expo (NAILE). The products include 25 line items encompassing flat ribbons, badge-type rosettes, multi-streamer rosettes in various sizes ranging from 1.5 inches to 2.5 inches wide, decorative banners in multiple dimensions, exhibitor number cards, and arm band numbers. Estimated quantities total over 78,000 individual items, with the largest single line item being 32,500 double eyelet ribbons for NAILE. The solicitation closes on January 27, 2021, at 13:30. All deliveries must be completed within 45 days of order receipt, with the Kentucky Fair & Exposition Center serving as the shipping and receiving location. The solicitation specifies that estimated quantities are not guarantees, and the State is obligated to purchase only quantities needed during the contract term. Contact for inquiries is Keith Srutowski at 502-564-7007.
Bidders must submit completed bid information with best pricing and meet all delivery requirements within the 45-day timeframe. The agency reserves the right to assess a 10% penalty deduction from invoices for orders not delivered by the specified due date. All items must be boxed with labeled contents, packed to ensure arrival in peak condition, and be ready for presentation. The solicitation requires vendors to affirm they have read and understood all terms and conditions in Attachment A and subsequent addenda by signing the face of the solicitation document. No specific pricing is listed in this modification document, and no set-asides, incumbent information, or contract term length is detailed in this excerpt.
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Text version
Document ID: RFB 758 2100000327 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Addenda: Yes Addenda #: 2
TITLE: Ribbons, Rosettes, and Banners
Date Issued:
1/20/21 Record Date:
2021-01-20
Solicitation Closes Date:
1/27/21 Time:
13:30
Solicitation No:
RFB 758 2100000327
Online Bidding Prohibited: No
For Information Call:
Keith Srutowski 502-564-7007
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2100000327 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Flat Ribbons 2.5 inch x 12 inch 29095.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
08057 Ribbons and Rosettes (Awards)
Extended Description Made with a pointed top with event card eyeletted with metal eyelet, strung (knotted or looped) with cord to match ribbon color. Emblem(s) and printing of gold foil. Pinked bottom. Ribbons to be printed with either one or two emblems, place/premium, name of department and current year, Kentucky State Fair - Louisville or other text as needed for different events
Estimated quantities needed for Ky State Fair in August: 29,095 Any and all quantities mentioned in this solicitation are purely estimates, and are not to be implied nor inferred as being guarantees. The State is obligated to buy only that quantity needed by its agencies during the term of the contract. Requirements may exceed the quantities shown and the contractor will be required to furnish all requirements shown on Delivery Orders dated during the life of the contract.
2 Badge Type Rosettes 1-3/4 inch x 3 inch 166.00000 EA
Extended Description Blue, two streamers One row of flutes to measure approximately 3.5 inches across with a minimum of 18 pleats.
White metal center approximately 2-1/4 inches in diameter with 1-1/4 inch numbers printed in blue in center.
Safety pin hook to be attached to back.
Estimated quantity for the Ky State Fair in August: 166
3 Rosettes 2.5 inch x 12 inch 1280.00000 EA
Extended Description 2 Streamers 2.5 inch x 12 inch Rosette top constructed with 2 rows of flutes.
Outside row approximately 5 inches across with a minimum of 40 pleats and the inside row approximately 4 inches across with a minimum of 33 pleats.
Center button covered with ribbon material and printed with emblem.
Printing of Gold foil.
Gold cord hanger with tassels on back of rosette.
One streamer to read: Kentucky State Fair 2021 Second Streamer to state name of award and other text as required for different events Estimated quantity for the Ky State Fair in August: 1280
Document ID: RFB 758 2100000327 Page: 3
4 Rosettes 2 inch x 10 inch 656.00000 EA
Extended Description 2 Streamers 2 inches x 10 inches Rosette top approximately 5 inches across fashioned with nine loops. Center button covered with ribbon material and printed with emblem.
Printing of gold foil.
Gold cord hanger with tassels on back of rosette.
One streamer to read: Kentucky State Fair 2021 Second streamer to state name of award and other text as required for different events.
Estimated quantity for the Ky State Fair in August: 656
5 Rosettes 2.5 inch x 12 inch 136.00000 EA
Extended Description 2 Streamers 2.5 inches x 12 inches. Rosette top constructed with 2 rows of flutes.
Outside row approximately 5 inches across with a minimum of 40 pleats and the inside row approximately 4 inches across with a minimum of 33 pleats.
Center button covered with ribbon material and printed with emblem.
Printing of Gold foil.
Gold cord hanger with tassels on back of rosette.
Streamers and outside row of pleats to be of solid colored satin faced ribbon. Inside row of flutes to be of gingham ribbon.
Solid colors required are red, white, and blue. Gingham colors required are red/white, black/white and blue/white.
One streamer to read: Name of Event Second Streamer to state name of award and other text as required for different events Estimated quantity for the Ky State Fair in August: 136
6 Rosettes 2 inch x 12 inch 224.00000 EA
Extended Description 3 Streamers 2 inches x 12 inches. Rosette constructed with two rows of flutes.
Outside row approximately 5 inches across with a minimum of 40 pleats Inside row approximately 4 inches across with a minimum of 33 pleats.
Printing of text and/or emblems on all three streamers of gold foil.
Center button covered with ribbon material and printed with emblem.
Gold cord hanger with tassels on back of rosette.
Please note:
Document ID: RFB 758 2100000327 Page: 4
Items 1,3,4,and 6 must be available in standard placement colors of blue, red, white, pink, yellow and green.
In addition items, 3,4, and 6 must be available in gold, silver, bronze, royal, purple, lavender, orange and turquoise.
Approximately 30 of item 3 rosettes may be multiples of these colors.
Left streamer to read: Name of Event.
Center Streamer to Read: 4H/FFA Youth Show with 4H and FFA Emblems.
Right Streamer to state name of award and other text as required for different events Estimated quantity for the Ky State Fair in August: 224
7 Special Horse Show Rosettes 2 inch x 12 inch 1425.00000 EA
Extended Description 3 Streamers 2 inches x 12 inches Rosette top constructed with two rows of flutes.
Quarter Horse Regular Classes Outside row to measure 5 inches across with a minimum of 55 pleats Inside row approximately 4 inches across with a minimum of 45 pleats.
Center button covered with ribbon material and printed with emblem.
Bridle hook backs to be attached.
Estimated quantity for the Ky State Fair in August: 1425
8 Rosettes 2.5 inch x 24 inch 295.00000 EA
Extended Description 3 Streamers 2.5 inches x 24 inches Rosette top constructed with two rows of flutes.
Quarter Horse Halter and finals Outside row approximately 6 inches across with a minimum of 65 pleats Inside row approximately 4 inches across with a minimum of 45 pleats.
Center button covered with ribbon material and printed emblem.
Estimated quantity for the Ky State Fair in August: 295
9 Rosettes 2.5 inch x 30 inch 630.00000 EA
Extended Description 3 Streamers 2.5 inches x 30 inches Gold Edge Trim WCHS Championship Classes
Document ID: RFB 758 2100000327 Page: 5
Plus fourth overlay streamer 8 inches with V cut - gold edge trim.
Outside row to measure 7 inches across with a minimum of 75 pleats.
Middle row to measure 5.5 inches across with a minimum of 55 pleats.
Inside row to measure 4 inches across with a minimum of 45 pleats.
Center button covered with ribbon material and printed with emblem.
Estimated quantity for the Ky State Fair in August: 630
10 Banners 9 inch x 12 inch 12.00000 EA
35010 Banners, Pennants, and Decorative Fans, Drapes, and Pull Dow
Extended Description Unlined satin with screened block style lettering approximately 3/4 inch high naming award, year and Kentucky State Fair and other text as required for different events
Balance of copy to be gold block style letters. Approximately 1/2 inches high. Varnished cross bar top to be suspended by gold braid loops.
Bottom of banner to be trimmed with 2 inch gold rayon fringe.
Sides to be trimmed with gold colored braid.
Gold cord and tassels suspended from bar.
Estimated quantity for the North American International Livestock Expo in November: 12
11 Banners 15 inch x 24 inch 218.00000 EA
Wool felt with stitched lettering.
Banner color royal, purple, gold. Approximately 2 banners will be lavender and gold.
Block style letters. Approximately 2 inches high naming breed, year and Kentucky State Fair and other text as required for different events
Balance of copy to be gold block style letters 1-1/2 inches high. Varnished cross bar top to be suspended by gold cord and tassels.
Bottom of banner to be trimmed with 2 inch gold rayon fringe.
Sides to be trimmed with gold colored braid.
End caps to be firmly attached to not fall off.
Estimated quantity for the Ky State Fair in August: 218
Document ID: RFB 758 2100000327 Page: 6
12 Banners 18 inch x 30 inch 83.00000 EA
Wool felt with stitched lettering.
Banner color royal, purple, gold.
Block style letters. Approximately 2 inches high naming breed, year and Kentucky State Fair and other text as required for different events Balance of copy to be gold block style letters 1-1/2" high. Varnished cross bar top to be suspended by gold cord and tassels.
Bottom of banner to be trimmed with 2 inch gold rayon fringe.
Sides to be trimmed with gold colored braid.
End caps to be firmly attached to not fall off.
Estimated quantity needed for the Ky State Fair in August: 83
13 Banners 18 inch x 24 inch 66.00000 EA
Unlined satin with screened block style lettering approximately 1-1/2 inch high naming award, year and Kentucky State Fair and other text as required for different events
Balance of copy to be block style letters approximately 1 inch high.
Estimated quantity for Ky State Fair in August: 66
14 Set up Charges for Banners 4.00000 EA
Set up Charges for Banners
Document ID: RFB 758 2100000327 Page: 7
15 Exhibitor Number Cards 7.25 inches x 9.25 inches
2500.00000 EA
White Cardboard Rider Back Numbers for Horse Show with spring hook back (5 inch from top of number) for attaching to collar.
Size: 7.25 inches x 9.25 inches with 5 inch numbers.
4H Horse Show green ink WCHS black ink Numbers to be printed bold with no white background showing through.
These cards must be made of heavy cardboard and meet managers approval.
Estimated quantity for the Ky State Fair in August: 2500
16 Exhibitor Number Cards 8 inches x 7 inches 11600.00000 EA
Cards to be made of heavy card stock.
White front with black numbers and/or lettering.
Cards to be 8 inches high and 7 inches wide with approximately 5 inch high numerals.
Quarter Horse Show black ink The order will consist of groups of consecutively numbered exhibitor cards varying in amounts needed.
Estimated quantity for Ky State Fair in August: 2000 Estimated quantity for the NAILE in November: 9600
17 Exhibitor Number Cards 10 inches x 7 inches 12560.00000 EA
Cards to be made of heavy card stock.
White front with black numbers and/or lettering.
The word WEIGHT is to be printed at top of each card.
Cards to be 10 inches high x 7 inches wide.
Estimated quantity for NAILE in November: 12,560
Document ID: RFB 758 2100000327 Page: 8
18 Arm Band Numbers 6 inches x 4 inches. 9200.00000 EA
Cards to be made of heavy white card stock with black numbers with an elastic band attached to slip over exhibitors arm.
Cards to be 6 inches wide x 4 inches high.
The order will consist of groups of consecutively numbered cards varying in amounts needed.
Estimated quantity for NAILE in November: 9200
19 Rosettes 1.5 inch x 9 inch 12.00000 EA
Extended Description 2 Streamers Rosette top constructed of two rows of flutes.
Rosette top measures 4.75 inches across.
Center button covered with ribbon material and printed with emblem.
Printing of gold foil. Gold cord hanger with tassels on back of rosette.
Left streamer to read: Kentucky State Fair, current year and Country Ham Show Right Streamer to state nature of award.
Estimated quantity for the Ky State Fair in August: 12
20 Rosettes 2 inch x 24 inch 24.00000 EA
Extended Description 3 Streamers Rosette top constructed of three rows of flutes.
Rosette top measures 6.75 inches across.
Center button covered with ribbon material and printed with emblem.
Printing of gold foil. Gold cord hanger with tassels on back of rosette.
Left streamer to read: Kentucky State Fair, current year and Country Ham Show Right Streamer to state nature of award.
Estimated quantity for the Ky State Fair in August: 24
Document ID: RFB 758 2100000327 Page: 9
21 Rosettes 2.5 inches x 24 inches 1235.00000 EA
Extended Description 3 Streamers 2.5 inch x 24 inch Rosette Gold Edge Trim Plus Fourth overlay streamer 6 inches with V cut Gold Edge Trim.
Outside Row to measure 6 inches across with a minimum of 65 pleats.
Middle Row to measure 5.5 inches across with a minimum of 55 pleats.
Inside row to measure 4 inches across with a minimum of 45 pleats.
Center button covered with ribbon material and printed with emblem.
Estimated quantity for Ky State Fair in August: 1,235
22 Satin Banner 12 X 18 18.00000 EA
Satin Banner 12 IN X 18 IN Estimated quantity for NAILE in November: 18
23 Rosettes 1.5 inch Fluted Satin Ribbon for
NAILE
1520.00000 EA
Extended Description Two rows of 1.5 inch fluted satin ribbon to provide a 5.5 inch diameter top with cloth covered buttons.
Metal bezels and imprinted in gold with the North American International Livestock Expo logo.
The rosette should have three 2 inch wide and 15 inch long imprint with gold lettering.
Lettering and colors for each set of rosettes will be furnished with order.
Estimated quantity for NAILE in November: 1520
Document ID: RFB 758 2100000327 Page: 10
24 Double Eyelet Ribbons 3 inch x 12 inch for
NAILE
32500.00000 EA
Extended Description Double Style Ribbons with metal eyelet.
Ribbons are to be 3 inches x 12 inches (top) and 3.5 inches x 12 inches (bottom) with a 15 inch gold tassel cord.
Standard award colors for top ribbons (blue, red, white, pink) and the bottom ribbon should be light yellow.
Ribbons are to be imprinted in metallic gold with the North American International Livestock Expo logo and specified text.
Estimated quantity for NAILE in November: 32,500
25 Copy Changes for NAILE Rosettes and Ribbons
4750.00000 EA
Extended Description Copy changes for NAILE ribbons and rosettes.
SPECIFICATIONS FOR ALL LINES:
Pleats must match specifications. The number of pleats in the rosettes is important to the quality that the agency is looking for.
All items must be boxed with contents of box labeled. Each category item should be in it's own box. All items should be packed to insure arrival in peak condition and ready for presentation.
All items must be delivered by as requested by agency. Agency will give at least 45 days to complete an order. Agency will deduct 10% penalty from any invoice where the order was not delivered to KEC by due date.
All quantities are estimates and not to be taken as guarantee.
Shipping Information Kentucky Fair & Exposition Center Shipping and Receiving 937 Phillips Lane
Louisville KY 40209
Billing Information Kentucky Exposition Center Accounts Payable PO Box 37130
Louisville KY 40233
Document ID: RFB 758 2100000327 Page: 11
Submission Checklist
The following items will be required to be submitted with bid:
Item The face of the solicitation must be signed Bid Information-Completed Best Price Best Delivery - all deliveries within 45 days ARO.
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 12
2100000327 Ribbons, Rosettes, and Banners
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