Final_RFB_758_2100000307_2_SO_FORM.PDF
PDF 276 KB Posted
- Attached to
- Patches
- Solicitation number
- RFB 758 2100000307 2
- Issued by
- Spencer County, Kentucky
About this file
This is a Request for Bid (RFB) Solicitation Modification document issued by the Commonwealth of Kentucky Department of Fish & Wildlife Resources for the procurement of embroidered patches. The solicitation includes 25 line items across multiple patch designs used for educational and commemorative purposes, with quantities ranging from 100 to 5,000 units per design. Patch designs include educational program patches (Archery, Gun Safety, Naturalist, Outdoor Survival, Boating, Casting, and Swimming), achievement patches (Outdoorswoman, Outdoorsman, and multi-year camper patches), camp-specific chevron patches (Camp Earl Wallace, Camp John Currie, and Camp Robert Webb), and departmental logo patches in three sizes (Large, Medium, and Small). The total solicitation requests approximately 62,350 patches across all line items. The bid solicitation was issued on December 29, 2020, with a closing date of January 11, 2021, at 1:30 p.m. This is Addenda #2 to the original solicitation. Interested vendors should contact Keith Srutowski at 502-564-7007 for additional information. Bids must be submitted electronically or in accordance with submission instructions outlined in the Terms and Conditions (Attachment A).
Pricing for each line item should be submitted on a per-patch basis. All patches are classified under Commodity Code 20137 (Emblems, Braids, Buttons, and Patches for Caps and Uniforms). Most patch designs are 3 inches in diameter and feature 2-3 thread colors, while larger commemorative and camp patches measure between 4 and 5 inches and feature 6 thread colors. The KDFWR departmental patches include embroidered imagery of Kentucky wildlife (deer, cardinal bird, and fish) and the state outline. The Kentucky Department of Fish & Wildlife Resources, located at #1 Sportsman's Lane in Frankfort, Kentucky 40601, will serve as both the shipping and billing address. Vendors must acknowledge receipt of the solicitation and all addenda by signing the face of the RFB document and affirming compliance with all stated terms and conditions. The Finance and Administration Cabinet reserves the right to deem vendors ineligible if they fail to comply with solicitation provisions.
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Text version
Document ID: RFB 758 2100000307 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Addenda: Yes Addenda #: 2
TITLE: Patches
Date Issued:
12/29/20 Record Date:
2020-12-29
Solicitation Closes Date:
1/11/21 Time:
13:30
Solicitation No:
RFB 758 2100000307
Online Bidding Prohibited: No
For Information Call:
Keith Srutowski 502-564-7007
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2100000307 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Archery Patch - Quantity 5,000 5000.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
20137 Emblems, Braids, Buttons, and Patches (For Caps and Uniforms
Extended Description Archery Patch Color: Green Background, Black crossed arrows and KY Conservation Education Archery 2 Colors 3" Diameter Minimum quantity to be ordered - 5,000 patches. Submit pricing as a price per patch.
2 Archery Patch - Quantity 1,000 1000.00000 EA
Archery Patch Color: Green background, black crossed arrows and KY Conservation Education Archery General Specifications the same as Item #1.
Minimum quantity to be ordered - 1,000 patches. Submit pricing as a price per patch.
3 Gun Safety Patch - Quantity 5,000 5000.00000 EA
Gun Safety Patch Color: Red background, black hunter and dog, and KY Conservation Education Gun Safety. General specifications the same as Item #1.
Document ID: RFB 758 2100000307 Page: 3
4 Gun Safety Patch - Quantity 1,000 1000.00000 EA
Gun Safety Patch Color: Red background, black hunter and dog, and KY Conservation Education Gun Safety General specifications the same as Item #1.
5 Naturalist Patch - Quantity 5,000 5000.00000 EA
Naturalist Patch Color: White background, Kelly green tree, and KY Conservation Education Naturalist General specifications the same as Item #1.
6 Naturalist Patch - Quantity 1,000 1000.00000 EA
Naturalist Patch Color: White background, Kelly green tree, and KY Conservation Education Naturalist General specifications the same as Item #1.
Document ID: RFB 758 2100000307 Page: 4
7 Outdoor Survival Patch - Quantity 5,000 5000.00000 EA
Outdoor Survival Patch Color: Beige background, yellow KY Conservation Education Outdoor Survival, yellow border, green man with back pack and walking stick General specifications the same as Item #1.
3 Colors 3" Diameter
8 Outdoor Survival Patch - Quantity 1,000 1000.00000 EA
Outdoor Survival Patch Color: Beige background, yellow KY Conservation Education Outdoor Survival, yellow border, green man with back pack and walking stick General specifications the same as Item #1.
9 Boating Patch - Quantity 5,000 5000.00000 EA
Boating Patch Color: Yellow background, black oars, and KY Conservation Education Boating
Document ID: RFB 758 2100000307 Page: 5
10 Boating Patch - Quantity 1,000 1000.00000 EA
Boating Patch Color: Yellow background, black oars, and KY Conservation Education Boating
11 Casting Patch - Quantity 5,000 5000.00000 EA
Casting Patch Color: Black background, white rod, and KY Conservation Education Casting General specifications the same as Item #1.
12 Casting Patch - Quantity 1,000 1000.00000 EA
Casting Patch Color: Black background, white rod, and KY Conservation Education Casting General specifications the same as Item #1.
2 COLORS 3" DIAMETER
Document ID: RFB 758 2100000307 Page: 6
13 Swimming Patch - Quantity 3,000 3000.00000 EA
Swimming Patch Color: White background, natural swimmer, with blue water, and KY Conservation Education Swimmer General specifications the same as Item #1.
Minimum quantity to be ordered - 3,000 patches. Submit pricing as a price per patch.
14 Swimming Patch - Quantity 1,000 1000.00000 EA
Swimming Patch Color: White background, natural swimmer, with blue water, and KY Conservation Education Swimmer General specifications the same as Item #1.
15 Outdoorswoman Patch 250.00000 EA
Outdoorswoman Patch Color: Base color white. Blue - all letters, patch outline, and water (where indicated). Red - grayed circles in archery target, boater's shirt, and red cross.
Green - area surrounding letters, tree foliage, and boat. Black - gun; boat motor; swimmer's hair, eyes, and mouth; casting rod and reel; tree trunk and archer target's edge. Light brown - all indications of flesh.
General specifications the same as Item #1.
6 Colors 4" Width x 5" Height rounded bottom Minimum quantity to be ordered - 250 patches. Submit pricing as a price per patch.
Document ID: RFB 758 2100000307 Page: 7
16 Outdoorsman Patch 500.00000 EA
Outdoorsman Patch Color: Base color white. Blue - all letters, patch outline, and water (where indicated). Red - grayed circles in archery target, boater's shirt, and red cross.
Green - area surrounding letters, tree foliage, and boat. Black - gun; boat motor; swimmer's hair, eyes, and mouth; casting rod and reel; tree trunk; and archer target's edge. Light brown - all indications of flesh.
General specifications the same as Item #1.
Minimum quantity to be ordered - 500 patches. Submit pricing as a price per patch.
17 2nd Year Camper Patch 500.00000 EA
2nd Year Camper Patch 4" in diameter and has 6 thread colors: two shades of blue, plus green, black, gray, and tan.
Color: Pale blue background, black bear standing on green grass. Bright blue border around patch, with camp names in black and KDFWR text at top of patch. Second Year Camper banner just below KDFWR text at top of patch. Second Year Camper text is green on black background banner.
General specifications the same as Item #1.
Minimum quantity to be ordered - 500 patches. Submit pricing as a price per patch.
18 3rd Year Camper Patch 100.00000 EA
3rd Year Camper Patch Three shades of orange, plus green, black, and brown Color: Pale orange background, elk standing on green grass. Bright orange border around patch, with camp names in black and KDFWR text at top of patch. Third Year Camper banner just below KDFWR text at top of patch. Third Year Camper text is pale orange on black background banner.
General specifications the same as Item #1.
6 Colors 4" Width x 5" Height rounder bottom Minimum quantity to be ordered - 100 patches. Submit pricing as a price per patch.
Document ID: RFB 758 2100000307 Page: 8
19 Venture Patch 100.00000 EA
Venture Patch Color: 3 colors on green patch. Spruce green patch color is trimmed in blaze orange with yellow and white images. Venturer text is white, KY Dept. Fish & Wildlife is blaze orange.
Shape: Irregular shape with curved banner underneath. Overall height from top to bottom 4 1/8 inches. Width at 'shoulders' of patch: 2 5/8 inches. Width at widest point (at bottom tips of the banner) 3 inches.
20 Camp Earl Wallace Patch 100.00000 EA
Camp Wallace Chevron Patch Patch measures 3 1/2 inches tall x 3 3/4 inches wide in chevron shape. Central image is of a skunk, two color stitching in black and white. Patch/ background color is orange. Arched text above the skunk in black CAMP EARL WALLACE and black arched text below the skunk reads KENTUCKY DEPARTMENT OF FISH & WILDLIFE RESOURCES in three lines. Edging on patch is black to match text. KDFWR will be submitting the artwork to the contractor. The chevron-shaped patch measures 3 3/4 inches by 3 3/4 inches at its widest points. The background of the patch is white.
21 Camp Currie Patch 100.00000 EA
Camp Currie Chevron Patch Patch measures 3 1/2 inches tall x 3 3/4 inches wide in chevron shape. Central image is of a walking bobcat; three color stitching in black, brown, and white. Patch/background color is light blue. Arched text above the bobcat in black CAMP JOHN CURRIE and black arched text below the bobcat reads KENTUCKY DEPARTMENT OF FISH & WILDLIFE RESOURCES in three lines. Edging on patch is black to match text.
KDFWR will be submitting the artwork to the contractor. The chevron-shaped patch measures 3 3/4 inches by 3 3/4 inches at its widest points. The background of the patch is white.
Document ID: RFB 758 2100000307 Page: 9
22 Camp Webb Patch 100.00000 EA
Camp Webb Chevron Patch Patch measures 3 1/2 inches tall x 3 3/4 inches wide in chevron shape. Central image is of a walking black bear; two color stitching in black and tan. Patch/ background color is spring green. Arched text above the bear in black CAMP ROBERT WEBB and black arched text below the bear reads KENTUCKY DEPARTMENT OF FISH & WILDLIFE RESOURCES in three lines. Edging on patch is black to match text.
23 KDFWR Large Patch 5000.00000 EA
KDFWR Large Patch 3 5/8" X 3" stating " KENTUCKY" on top of emblem and "DEPT. OF FISH & WILDLIFE RESOURCES" around the sides and bottom of emblem.
Embroidered in the center of the emblem will be a deer, cardinal bird, a fish, and outline of the state of Kentucky. IAW samples provided.
24 KDFWR Medium Patch 5000.00000 EA
KDFWR Medium Patch 3 " X 2 5/8" stating " KENTUCKY" on top of emblem and "DEPT. OF FISH & WILDLIFE RESOURCES" around the sides and bottom of emblem.
Embroidered in the center of the emblem will be a deer, cardinal bird, a fish, and outline of the state of Kentucky. IAW samples provided.
Document ID: RFB 758 2100000307 Page: 10
25 KDFWR Small Patch 5000.00000 EA
KDFWR Small Patch 2 5/8" X 2" stating " KENTUCKY" on top of emblem and "DEPT. OF FISH & WILDLIFE RESOURCES" around the sides and bottom of emblem.
Embroidered in the center of the emblem will be a deer, cardinal bird, a fish, and outline of the state of Kentucky. IAW samples provided.
Shipping Information Kentucky Department of Fish & Wildlife Resources Kentucky Department of Fish & Wildlife Resources #1Sportsman's Lane
Frankfort KY 40601
Billing Information Kentucky Department of Fish & Wildlife Resources Kentucky Department of Fish & Wildlife Resources #1 Sportsman's Lane
Frankfort KY 40601
Document ID: RFB 758 2100000307 Page: 11
Submission Checklist
The following items will be required to be submitted with bid:
Item The face of the solicitation must be signed Bid Information-Completed Best Price Best Delivery
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 12
2100000307 Patches
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