Final_RFB_758_2100000148_1_SO_FORM.PDF
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- Attached to
- Rail Supplies for Motive Rail at WHF
- Solicitation number
- RFB 758 2100000148 2
- Issued by
- Kentucky
About this file
This is a Request for Bids (RFB) issued by the Commonwealth of Kentucky for rail supplies needed at the Wendell H. Ford Regional Training Center. The solicitation requests five line items: 1,600 pieces of 6" x 8'-8.5" Grade 3 railroad crossties made of oak and mixed hardwood with 100% endplate treatment; freight and delivery services for the ties covering 512 miles to the Greenville, Kentucky facility; 80 packages of 5/8" x 6" railroad spikes packed in 100-pound cans; four heavy-duty manual Backsaver switch stands (Model 1004ARS or approved equal) with 42" connecting rods; and 50 tons of #23 aggregate ballast rock. The solicitation closed on October 6, 2020, at 1:30 p.m. All items must be delivered within 4-6 weeks of contract award. Bidders submitting proposals for both railroad ties and delivery services must itemize their timelines separately, with ties available within 2-3 weeks of order and delivery completed within 2-3 weeks of tie receipt. Interested vendors should contact Keith Srutowski at 502-564-7007 for additional information.
Bidders must submit all proposals electronically or with authorized agent signatures. Pricing for railroad ties and spikes must be inclusive of all freight charges to zip code 42345. Freight and delivery costs for ties must be quoted on a per-mile basis and include all additional fees. Backsaver switch stands must include all delivery charges in the quoted price. Bidders proposing alternate brands or specifications must submit descriptive literature for evaluation of equivalency; failure to provide sufficient documentation may result in a non-responsive bid. Equipment and labor for offloading ties at the destination will be provided by Motive Rail and the Department of Military Affairs. Shipping is directed to the Wendell H. Ford Regional Training Center at 4675 State Route 181, Greenville, Kentucky 42345, with billing to the Division of Facilities Management in Frankfort. All vendors must acknowledge receipt and understanding of the solicitation terms and conditions outlined in Attachment A.
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Text version
Document ID: RFB 758 2100000148 Page: 1
Commonwealth of Kentucky
SOLICITATION
Addenda: No Addenda #:
TITLE: Rail Supplies for Motive Rail at WHF
Date Issued:
9/21/20 Record Date:
2020-09-21
Solicitation Closes Date:
10/6/20 Time:
13:30
Solicitation No:
RFB 758 2100000148
Online Bidding Prohibited: No
For Information Call:
Keith Srutowski 502-564-7007
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2100000148 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RAIL TIES 1600.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
54010 Bridge Timbers and Railroad Ties, Treated
Extended Description 1600 Pcs 6" X 8'- 8'-6" Grade 3 Crossties, 100% Endplated.
Material-Oak and Mixed Hardwood.
Equipment and labor will be provided by Motive Rail and/or Department of Military Affairs to offload ties at destination location.
Availability is required within 4-6 weeks of contract award. Bidders supplying the railroad ties should supply them within 2-3 weeks of contract award and work with the successful bidder of the delivery of the items. Bidders who submit bids for both the railroad ties and the delivery of them should itemize their delivery times to show the number of days for the availability of the railroad ties and the number of days for the delivery.
Number of calendar days for availability of railroad ties: ____________ DAYS after receipt of order
2 FREIGHT/DELIVERY OF TIES 512.00000 MI
96286 Transportation of Goods and Other Freight Services
Extended Description Freight/Delivery of 1600 6"X 8'-6" Railroad Ties delivered to Wendell H. Ford Regional Training Center at 4675 St. Rte. 181 North, Greenville, KY 42345. Bid must be by price per mile and inclusive of any additional fees.
Equipment and labor will be provided by Motive Rail and/or Department of Military Affairs to offload ties at destination location.
Delivery of railroad ties is expected within 4-6 Weeks of contract award, so successful bidder must work with railroad ties supplier. Delivery should be made within 2-3 weeks of receipt of railroad ties. Bidders shall state expected delivery time from receipt of railroad ties as part of their bid. If bidder is submitting bids for both the railroad ties and the delivery, they should itemize their delivery times to include time to have the railroad ties available and time to deliver them.
Number of calendar days for delivery of railroad ties: _____________ DAYS after availability of railroad ties from supplier
Document ID: RFB 758 2100000148 Page: 3
3 RAIL SPIKES 80.00000 PK
55979 Track Hardware (Plates, Joint Bars, Spikes, Clips, Bolts, Nu
Railroad Spikes 5/8" x 6". Packed in 100 pound cans. Bid price must be inclusive of all freight charges to Zip Code 42345.
Delivery within 4-6 Weeks of contract award.
4 BACKSAVER SWTICH STAND 4.00000 EA
55976 Switch Stands
Extended Description Heavy Duty Manual Switch Stand-Backsaver includes all delivery charges..
1004ARS (with H 42" Connecting Rod and No Targets)
Model 1004ARS Heavy Duty Manual Switch Stand or approved equal
BRAND - MODEL # BID _________________________________________________________
Bidders who propose alternate brands/specifications should enclose descriptive literature with their bids so that the equality can be verified. Failure to enclose sufficient literature may result in a non-responsive bid. If the brands are not changed, the contract will be written accordingly and the successful bidder shall be required to deliver the brand/specifications stated in the solicitation.
Designed for service with high speed heavy main line traffic as well as yard use where impaired or closed clearances require a low stand.
Ergonomically sound with angled and longer switch stand handle which is designed to reduce back compression and prevent back injuries.
Construction
Since switch stands wear more from vibration and shock than from actual use, all parts are designed for durability and long service life.
Dead center throw operation
Heavier rail sections, longer switch points, and heavier accessories add considerably to the load which must be moved by a hand operated switch stand.
The yoke and toggle arrangement of the switch stand allows the operator to have leverage.
Consistent construction so that when spares are needed they will fit.
Weight: 250 lbs - Ships complete with target, latches, and connecting rod.
Delivery within 4-6 Weeks of contract award.
Document ID: RFB 758 2100000148 Page: 4
5 AGGREGATE 50.00000 TON
96712 Aggregate, Concrete or Stone Products (Including Clay, Refra
#23 Aggregate Ballast Rock
Delivery within 4-6 Weeks of contract award. Bid price must include all shipping charges.
Shipping Information DMA - Wendell H Ford Regional Training Center
4675 State Route 181, N Bldg 201 Greenville KY 42345-0508
Billing Information DMA - Division of Facilities Management Accounts Receivable 100 Minuteman Pkwy Bldg 162 Frankfort KY 40601
Document ID: RFB 758 2100000148 Page: 5
Submission Checklist
The following items will be required to be submitted with bid:
Item
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 6
2100000148 Rail Supplies for Motive Rail at WHF
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