Final_RFB_758_2100000139_1_SO_FORM.PDF
PDF 246 KB Posted
- Attached to
- Maintenance of Micrographics Equipment
- Solicitation number
- RFB 758 2100000139 2
- Issued by
- Elliott County, Kentucky
About this file
This is a Request for Bid (RFB) solicitation issued by the Commonwealth of Kentucky, specifically the Kentucky Department for Libraries and Archives (KDLA). The solicitation requests a qualified vendor to provide maintenance and support services for micrographics equipment, including a Kodak I1860 Duplex 220PPM scanner (Serial #45706202) and a Kodak I660 Scanner 120PPM (Serial #12742370). KDLA provides micrographics and imaging services to state and local agencies to preserve government records and make them accessible to the public through a fee-for-service operation. The contract period runs from November 3, 2020, through November 2, 2021, with four optional renewal years available. The solicitation closed on September 29, 2020, at 1:30 p.m. The vendor must demonstrate a minimum of four years of experience and employ factory-trained, certified field engineers with documentation and manuals specific to each equipment model.
The vendor must meet specific service requirements including same-day phone response to service calls, on-site service within 24 hours, and overnight delivery of needed parts. Maintenance services must be provided during standard business hours (9 a.m. to 5 p.m., Monday through Friday), with most calls scheduled on a next-day basis. Parts will be provided on an exchange basis and must be new or equivalent to new condition. The vendor should submit a completed bid form with pricing information, signed by an authorized agent, and confirm compliance with all terms and conditions outlined in Attachment A. Bids should be directed to Keith Srutowski at 502-564-7007. This is a renewable master agreement structured as a fee-for-service contract, with billing and shipping directed to the KDLA facility in Frankfort, Kentucky.
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Text version
Document ID: RFB 758 2100000139 Page: 1
Commonwealth of Kentucky
SOLICITATION
Addenda: No Addenda #:
TITLE: Maintenance of Micrographics Equipment
Date Issued:
9/15/20 Record Date:
2020-09-15
Solicitation Closes Date:
9/29/20 Time:
13:30
Solicitation No:
RFB 758 2100000139
Online Bidding Prohibited: No
For Information Call:
Keith Srutowski 502-564-7007
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2100000139 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Microfilm and Microfiche Equipment Maintenance and Repair
1.00000 YEAR
Comm Code Comm Description Manufacturer Model # Manuf Part #
93954 Microfilm and Microfiche Equipment Maintenance and Repair
Extended Description The Kentucky Department for Libraries and Archives (KDLA) provides micrographics and imaging services to state and local agencies to assist them in preserving government records and making them accessible to the public, as appropriate. This is a fee-for-service operation that generates sufficient agency funds to pay for operating expenses.
KDLA is requesting a renewable master agreement with a qualified vendor for maintenance and support on the following equipment:
Kodak I1860 Duplex 220PPM, Serial # 45706202 Kodak I660 Scanner 120PPM, Serial # 12742370
The period of coverage: November 3, 2020 thru November 2, 2021 plus potentially four (4) option years.
The vendor must have factory trained, employed and certified field engineers who are experienced in working on each piece of the equipment listed. The field engineers must have documentation and manuals about the maintenance and repair of each piece of equipment.
The vendor must also be able to supply Kodak parts for servicing our equipment on a very short notice and outstanding turnaround time for adequately servicing and maintaining this equipment.
KDLA requires the following :
* Same day response to service call (minimum - phone call)
* 24 hour or less on-site service
* Needed parts over-nighted
Maintenance: it must be the vendor's objective, during standard business hours, to respond to requests for service repair within a 24 hour.period, Contractual agreements, degree of need and efficient scheduling of technical personnel are major considerations. As a rule, all calls are generally scheduled on a next day basis.
Parts are furnished on an exchange basis and will be new or equivalent to new in performance when used in performance when used in equipment for Comprehensive Agreements. All calls are made during Vendor's Standard Business Hours of 9 A.M. to 5 P.M. Monday Through Friday. If equipment is not made available for service at the location indicated on the agreement at the time of the representative's call, the maintenance call will be performed upon rescheduling.
Shipping Information KY Department for Libraries and Archives
300 Coffee Tree Road PO Box 537 Frankfort KY 40602-0537
Billing Information KY Department for Libraries and Archives Roger Holden 300 Coffee Tree Road PO Box 537 Frankfort KY 40602-0537
Document ID: RFB 758 2100000139 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item The face of the solicitation must be signed Bid Information-Completed Best Price Pass/Fail - minimum of four (4) years of experience
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 4
2100000139 Maintenance of Micrographics Equipment
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