Final_RFB_758_1900000512_2_SO_FORM.PDF

Document ID: RFB 758 1900000512 Page: 1 of 6

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Addenda: Yes Addenda #: 2

TITLE: Dining Facility Management WHFRTC

Date Issued:

3/12/19 Record Date:

2019-03-12

Solicitation Closes Date:

3/12/19 Time:

11:45

Solicitation No:

RFB 758 1900000512

Online Bidding Prohibited: Yes

For Information Call:

Daniel Salvato 502-564-5862

Bid Receiving Location:

Finance - Office of Procurement Services Bid Clerk 702 Capitol Ave, Capitol Annex Room 095

Frankfort KY 40601

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 758 1900000512 Page: 2 of 6

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Buffet Breakfast 38179.00000 EA

Comm Code Comm Description Manufacturer Model # Manuf Part #

96347 Meals

Extended Description Buffet Breakfast

Please insert per meal cost. Scope of work for the commodity line is located in the terms and conditions.

2 Box Breakfast 2386.00000 EA

Extended Description Box Breakfast

Please insert per meal cost. Scope of work for the commodity line is located in the terms and conditions.

3 Field Breakfast 5016.00000 EA

Extended Description Field Breakfast

Please insert per meal cost. Scope of work for the commodity line is located in the terms and conditions.

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4 Buffet Lunch 10625.00000 EA

Extended Description Buffet Lunch

Please insert per meal cost. Scope of work for the commodity line is located in the terms and conditions.

5 Box Lunch 5759.00000 EA

Extended Description Box Lunch

Please insert per meal cost. Scope of work for the commodity line is located in the terms and conditions.

6 Field Lunch 1658.00000 EA

Extended Description Field Lunch

Please insert per meal cost. Scope of work for the commodity line is located in the terms and conditions.

7 Buffet Dinner 37163.00000 EA

Extended Description Buffet Dinner

Please insert per meal cost. Scope of work for the commodity line is located in the terms and conditions.

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8 Box Dinner 140.00000 EA

Extended Description Box Dinner

Please insert per meal cost. Scope of work for the commodity line is located in the terms and conditions.

9 Field Dinner 4874.00000 EA

Extended Description Field Dinner

Please insert per meal cost. Scope of work for the commodity line is located in the terms and conditions.

10 Coffee - 5 gal container 100.00000 EA

38514 Coffee

Extended Description Coffee Regular or Decaffeinated Include cream and sugar/sweeteners

Please insert per container cost. Scope of work for the commodity line is located in the terms and conditions.

Document ID: RFB 758 1900000512 Page: 5 of 6

11 Soups - 5 gal container 75.00000 EA

39378 Soup, Soup Base, and Entree Mixes, Canned and Dehydrated (I

Extended Description Soups 5 gal container

Please insert per container cost. Scope of work for the commodity line is located in the terms and conditions.

Shipping Information DMA - Wendell H Ford Regional Training Center

4675 State Route 181, N Bldg 201 Greenville KY 42345-0508

Billing Information DMA - Division of Administrative Services

100 Minuteman Pkwy Procurement Sec Frankfort KY 40601

Document ID: RFB 758 1900000512 Page: 6 of 6

Submission Checklist

The following items will be required to be submitted with bid:

Item

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission.

If the items below are not submitted with the bid submission, the Commonwealth MUST deem the bid non-responsive and

SHALL NOT consider for award.

All other items MUST be submitted prior to award.

FACE OF SOLICITATION – SIGNED (see Section 10)

BID INFORMATION – COMPLETED (see Section 13)

PROOF OF EXPERIENCE –COMPLETED (see Section 13)

All other items MUST be submitted prior to award.

REVENUE FORM 10A100 KENTUCKY TAX REGISTRATION APPLICATION

(see Section 37)

CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE

BY A FOREIGN ENTITY (see Section 39)

REQUIRED ANNUAL AFFIDAVIT(S) (see Attachment C)

EEO FORMS IF APPLICABLE (see Section 34)

Document Description Page 6

1900000512 Dining Facility Management WHFRTC of 63

Request for Bid (RFB)

For Dining Facility Management at Wendell H. Ford Regional Training Center

RFB 758 1900000512

Issued by The Finance and Administration Cabinet

On Behalf Of Wendell H. Ford Regional Training Center

Department of Military Affairs

Release Date: February 22, 2019 Vendors’ Written Questions Due: March 1, 2019

Commonwealth’s Response to Written Questions: March 5, 2019 Closing Date and Time: March 14, 2019 at 1:30 PM EST

Commonwealth Buyer:

DANIEL SALVATO

COMMONWEALTH OF KENTUCKY

FINANCE AND ADMINISTRATION CABINET

Office of Procurement Services

New Capitol Annex

702 CAPITOL AVE RM 096

FRANKFORT KY 40601

(502) 564-5862

Fax: (502) 564-1434 daniel.salvato@ky.gov

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

Document Description Page 7

All proposed pricing shall remain valid for a minimum of sixty (60) calendar days after the bid due date.

This Contract shall be awarded as Group All. Vendors shall bid all line items, otherwise bid shall be deemed non-responsive.

Vendors should review and comply with the general bidding requirements listed under “Procurement Laws, Preference, Regulations and Policies” and “Response to Solicitation” located on the eProcurement Web page at http:// eprocurement.ky.gov and http://finance.ky.gov/services/eprocurement/Pages/ VendorServices.aspx respectively. The vendor must comply with all applicable statutes, regulations and policies related to this procurement.

Notice to vendors: All bidders are cautioned to be aware of security in the Capitol Annex in Frankfort. In-person or courier delivered bids/proposals in response to a Commonwealth solicitation should be delivered a minimum of thirty (30) minutes to one

(1) hour earlier than the published closing date and time to allow for a security check-in.

Delays due to building security checks shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged.

Solicitation Terms and Conditions

Master Agreement

Section 1 Scope of Contract The Office of Procurement Services issues this solicitation to establish a Master Agreement for: Dining Facility Management at WHFRTC

PERFORMANCE BASED STATEMENT OF WORK (SOW)

SECTION 1: GENERAL

0.1 SCOPE OF WORK: This is a firm fixed price, commercial, indefinite delivery/indefinite quantity (IDIQ) contract for base year plus four option years. The contractor will provide all subsistence, supplies, personnel and management necessary to provide self-service; all you can eat buffet type meals at Wendell H. Ford Regional Training Center (WHFRTC), 4675 State Route 181 North, Building 301, Greenville, KY 42345-5600. The Government will provide property as listed and services specified in the contract. The contractor shall perform to the standards in this contract.

Document Description Page 8 http://eprocurement.ky.gov http://eprocurement.ky.gov http://finance.ky.gov/services/eprocurement/Pages/VendorServices.aspx http://finance.ky.gov/services/eprocurement/Pages/VendorServices.aspx

0.2 PHASE-IN/COMMENCEMENT OF WORK. The Government will make

all facilities and equipment available to the contractor prior to start of performance period for a span not to exceed 10 days. During this period, the contractor will prepare to assume full responsibility for all areas of operation in accordance with the terms and conditions of this contract including the following; establish the contract management office, recruit and hire necessary personnel, obtain all required certifications and clearances, participate in joint inventories and sign for government furnished property, equipment and material, develop and submit any required deliverables, attend post-ward meetings as required, and issuing/ receiving of keys and key control register.

0.3 QUALITY: The agency will be the final determination of quality of food to be prepared.

0.3.1 QUALITY CONTROL (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract.

As a minimum, the quality control program shall include the following:

A. An inspection/evaluation system covering all services required by this contract. It must specify the areas to be inspected/evaluated and approved by the COR.

B. A method of identifying deficiencies in the quality control operations.

C. A method of documenting and enforcing quality control operations.

D. The contractor shall have full accountability for quality control and quality control programs.

E. A method to keep duties separated. Personnel who handle or serve food shall not be used to clean garbage cans, sewers, drains, grease traps, or perform similar custodial duties during periods of food preparation and service.

1.3.1.1 QUALITY CONTROL RECORDS: Records of all evaluations and inspections conducted and corrective actions taken shall be maintained by the contractor at the installation/local office. The contractor shall make these documents available to the Government throughout the terms of this contract.

Document Description Page 9

1.3.2 QUALITY ASSURANCE (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s). Typical procedures will include random sampling, planned sampling, checklists and customer comments.

1.3.2.1 CUSTOMER COMMENT FORMS: The Government will provide

customer comment forms and a comment form depository for patron use. The COR will retrieve and collate all diner comment forms (the comment forms are considered part of Quality Assurance). The diner comments are to be shared with the contractor to help maintain service and diner standards.

1.3.2.2 SANITATION EVALUATIONS: IAW local jurisdiction, the installation Medical Advisor may inspect and evaluate the operation at any time when coordinated with the COR.

1.3.2.3 ACCESS TO FACILITIES: The contractor shall provide access to facilities for observations and evaluations by any Government agency or individual authorized access by the Contracting Officer.

1.3.3 NORMAL BUSINESS HOURS. The Dining Facility will be open for the following hours. All hours are Central Standard Time (CST):

Breakfast – 0530 – 0730 Lunch – 1100-1300 Dinner – 1700-1900

MODIFIED LUNCH – 1130-1230 except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Wendell H. Ford Regional Training Center Dining Facility, Building 301.The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this Scope of Work when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.3.3.1 When the number of SIK personnel is 20 or less in garrison, the short order grille will be open. On infrequent occasions, the Government may require the facility to be opened for 20 or less, but will allow a limited meal to be offered.

Additional hours of service other than those outlined above, may occasionally be

Document Description Page 10 requested as training schedules require. These hours will be coordinated with the Contractor providing as much advance notice as possible.

1.3.3.2 ALA CARTE HOURS: The contractor has the flexibility to open only when no SIK meals are requested. The ala carte menu (see section 5.1.5), times, and pricing will be at the contractor’s discretion.

1.3.4 AUTHORIZED DINERS: Authorized diners are identified by two classifications; Subsistence-in-Kind (SIK) and Non SIK. SIK diners are Kentucky Army National Guard (KYARNG) members who are authorized to be provided a meal. Non SIK diners include KYARNG soldiers who are required to pay for their meals, other federal diners, state diners and others authorized by the KYARNG Installation Commander and the United States Property and Fiscal Officer. Non SIK diners will be charged a surcharge as to be determined by the KYARNG. Estimated workload information is provided in the Trend Analysis Attachment. The intent of the contract between the Commonwealth of Kentucky, Department of Military Affairs and the contractor will be to supply quality meals at a reasonable cost to all authorized users.

1.3.5 SECURITY: Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.3.5.1 The Contractor employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.3.6 SECURITY REQUIREMENTS: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by

Document Description Page 11 installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes

1.3.6.1 ACCESS For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

1.3.6.2 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.3.6.3 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.3.6.4 AT Level 1 Awareness Training (AT): All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR

Document Description Page 12 within 15 calendar days after completion of training. Level 1 AT is available at http://jko.jten.mil/courses/atl1/launch.html .

1.3.6.5 iWATCH TRAINING: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance.

The contractor shall report completion for each contractor employee and subcontractor employee to the COR within 15 calendar days after completion of training.

1.3.7 PHYSICAL SECURITY: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.3.7.1 SECURITY ISSUES: All personnel employed by the contractor in the performance of this contract or any representative of the contractor entering WHFRTC, shall abide by all security regulations of the installation and will be subject to such checks as may be deemed necessary. The contractor shall be responsible for obtaining installation access as required for all contractor personnel authorized to work at the site. Contractor shall obtain current access requirements from the COR.

1.3.7.2 POSSESSION OF LETHAL WEAPONS: Contractor employees shall not be permitted to carry (other than normal dining facility utensils), any firearms, knives or other lethal weapons.

1.3.7.3 KEY CONTROL. NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/ key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated.

The contractor shall include procedures covering key control in the QCP.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or

Document Description Page 13 http://jko.jten.mil/courses/atl1/launch.html duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s QCP.

1.3.8 SAFETY: Upon the contract start date, the contractor shall initiate a Safety Program for employees performing work under this contract. No later than 14 days afterward, the contractor shall furnish to the Contracting Officer (KO) and COR for review and approval, a copy of the proposed Safety Training Plan which will be used to implement the Safety Program. The plan shall include a safety orientation for all employees immediately following their employment.

1.3.8.1 EMERGENCY MEDICAL TREATMENT: Government furnished medical service is not available to contractor personnel. Contractor is responsible to ensure employees are provided medical care in the local community.

1.3.8.2 ACCIDENT/INJURY REPORTING: Immediately upon the occurrence of a job related injury, the contractor shall notify the COR.

1.3.8.3 FIRE PREVENTION AND PROTECTION: The contractor shall provide an orientation to all employees on fire prevention and protection, in accordance with (IAW) installation standard operating procedure (SOP).

1.3.8.4 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETIMGS:

The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

SECTION 2: OPERATION INFORMATION

Document Description Page 14

2.1 SPECIAL QUALIFICATIONS: The contractor must have a minimum of three

(3) years of full food service experience including management, preparation and handling. This experience shall also include ordering, receiving and storing of perishable and non-perishable subsistence products; menu preparation and nutritional analysis; meal preparation and serving thereof; and compliance with sanitation and health regulations. The Contractor shall ensure all employees are certified through Muhlenberg County Health Department and acquire a Food Handlers Permit within thirty (30) days of hire. Contractor shall acquire any/all other certification required.

2.2 PERSONNEL: The contractor shall furnish sufficient number of trained personnel to efficiently accomplish work required by this contract. The dining facility manager, food preparation and serving personnel shall read, write, speak, and understand English. Contractor must have adequately trained personnel to substitute for absent regular employees. Contractor is advised that the number of clientele using the facility will not be consistent.

2.2.1 DINING FACILITY MANGER: The contractor shall provide a dining facility manager to oversee and manage this dining operation. The dining facility manager or a designated assistant shall be present during all operating hours of the dining facility. The contractor shall submit names, along with their work experience, addresses, and phone numbers of the dining facility manager and assistant(s) to the COR within two days after start of employment and at initial contract commencement within 14 days after award. Also, the contractor shall supply an updated listing whenever there is a change in employees. The dining facility manager will be required to attend Government designated meetings.

DINING FACILITY MANAGER EXPERIENCE: The proposed on-site managers for the contractor shall have a minimum of three (3) years of full food service experience including management, preparation and handling. This experience shall also include ordering, receiving and storing of perishable and non-perishable subsistence products; menu preparation and nutritional analysis;

meal preparation and serving thereof; and compliance with sanitation and health regulations.

2.2.2 CONTRACT MANAGER (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM

Document Description Page 15 shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

2.2.3 IDENTIFICATION OF CONTRACTOR EMPLOYEES: All contractor

personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The company’s projected method of recognition and choice of uniform must be approved by the COR. Uniforms should be clean, well-fitting and in good repair.

The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the COR within 14 days of an employee’s departure.

2.2.4 PERSONAL HYGIENE: IAW TB MED 530, Contractor personnel shall:

Wash their hands upon reporting for work, immediately after visiting the lavatory, after using tobacco products, and after handling raw meat, poultry, garbage, or handling soiled items. Maintain and keep fingernails clean, cut short and devoid of nail polish (food handlers and attendants). Utilize normal food service practice regarding hair, hair restraints, and jewelry. No use of tobacco in any form except during break periods in designated areas. This is a non-smoking facility. Personnel who handle or serve food shall not be used to clean latrines, garbage cans, sewers, drains, grease traps or perform similar custodial duties during periods of food preparation and service.

COMBATING TRAFFICING IN PERSONS: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

Document Description Page 16

2.2.5 CONFLICT OF INTEREST: The contractor shall not employ any person who is an employee of the United States Government or Department of Defense, military or civilian, if the employment of that person would create, or appear as, a conflict of interest.

2.2.6 OFF-DUTY MILITARY PERSONNEL: The Contractor is cautioned that off-duty military personnel hired under this contract may be subject to change in duty hours, deployment and or recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

2.2.7 TRAINING: The Contractor shall provide all employees upon starting work and on a semi-annual basis, with training in the principles and practices of personal hygiene, food service sanitation, first aid and TB MED 530 to ensure all employees perform their jobs with the highest standards of efficiency, courtesy and sanitation. The cost of such training shall be the responsibility of the Contractor. The scope of training shall be directed to the individual’s role in prevention of food borne illness. Training records shall be maintained at the facility and be readily available for review by the COR. The Contractor’s program of instruction shall be submitted to the COR for review not later than 14 days after contract award.

2.2.8 FOOD SAFETY AND SANITATION: The contractor shall obtain all permits required to operate a food preparation and dining facility from the Kentucky Cabinet for Health Services, Food Safety Branch, HS2EC, 275 East Main Street, Frankfort, KY 40621, phone 502-564-7191. The contractor shall pay all required fees to obtain, at a minimum, semi-annual inspection services by the Muhlenberg County Health Department, Legion Drive, Central City, Kentucky 42330, phone 270-754-5741. A copy of all inspections will be provided to the COR. The contractor shall ensure the facility is operated in accordance with the Kentucky Food Establishment Act and State Retail Food Code as published by the Kentucky Department for Health Services. The COR will inspect (IAW) TB Med 530

2.2.9 USE OF ALCOHOLIC BEVERAGES/DRUGS: The use of alcoholic

beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. The contractor shall immediately remove and replace employees who are under the influence of alcohol or drugs.

2.2.10 LOITERING: Contractor employees shall not loiter in any working or patron areas. Upon completion of their assigned shift, employees shall depart the facility. The contractor shall allow only authorized personnel to be present in kitchen, storage, serving, or washing areas.

Document Description Page 17

2.2.11 CONDUCT: All contract employees shall conduct themselves in a professional manner at all times, i.e. no profanity, no intoxication or residual effects of alcohol consumption, no inappropriate comments to staff or cadets, etc.

2.2.12 EMPLOYMENT OF ILLEGALS PROHIBITED: The Commonwealth

of Kentucky prohibits contracting with firms that utilize the services of illegal immigrants in the performance of a contract for goods or services. Additionally, such firms may not contract with any sub-contractor who utilizes the services of illegal immigrants.

2.2.13 REMOVAL OF CONTRACT EMPLOYEES: All personnel employed

by the contractor in the performance of this contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation and shall be subject to such checks as may be deemed necessary. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the contractor from responsibility for total performance.

2.2.14 LEGAL REQUIREMENTS: The contractor shall secure Worker’s Compensation insurance for the benefit of each person employed in the operation of the dining facility and retain said insurance for the duration of the contract.

2.2.15 VEHICLE OPERATORS: Contractor personnel operating privately owned vehicles on the installation shall have a valid state license to operate a motor vehicle and shall comply with the current Installation Standard Operating Procedures. (Contractor is responsible to ensure all his employed have current vehicle insurance while operating them on the Installation).

2.2.16 ORGANIZATIONAL CONFLICTS OF INTEREST (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart

9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor

Document Description Page 18 from participation in subsequent contracted requirements which may be affected by the OCI.

2.2.17 EMERGENCY MEDICAL TREATMENT: Government furnished medical service is not available to contractor personnel. Contractor is responsible to ensure employees are provided medical care in the local community.

2.2.18 ACCIDENT/INJURY REPORTING: Immediately upon the occurrence of a job related injury, the contractor shall notify the COR AT 502-607-7990.

2.2.19 FIRE PREVENTION AND PROTECTION: The contractor shall provide an orientation to all employees on fire prevention and protection, in accordance with (IAW) installation standard operating procedure (SOP).

2.2.20 RECYCLING: The contractor is required to comply with the recycling requirements of 200 KAR 5:330.

2.2.21 CONSERVATION OF UTILITIES. The contractor shall implement energy conservation programs at the dining facility to ensure energy is conserved.

2.2.22 ENVIRONMENTAL PROTECTION. The contractor shall comply with all applicable Federal, State, and local environmental protection laws, regulations and standards and will be responsible for any and all violations.

2.2.23 SCHEDULED CLEANING PLAN. The contractor shall provide a cleaning plan to the COR no later than 14 days after award.

2.2.24 STATE AND LOCAL TAXES. The contractor is responsible for collecting and paying any applicable state and local taxes

SECTION 3: GOVERNMENTAL FURNISHED PROPERTY (GFP) AND SERVICES

3.1 GENERAL. The government will provide the facility and equipment that is plumbed, wired and/or considered permanent real property. Tables and chairs for diners are provided. Government property provided in this section will be used only in the performance of the functions and tasks required for this contract.

The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

GOVERNMENT FURNISHED EQUIPMENT

Document Description Page 19

ITEM DESCRIPTION STOCK

NUMBER

QUANTITY

Bin, Ingredient, MOBI-(29Lx25Wx30H" 250

CAP) 7320005281335 2

Board, cutting 2 Bookcase, w/shelves 7110-00-601-9823 1 Bowl, mixing, 3-part 7330-00-685-5013 2 Bowl, mixing, large w/1 stand 7330-00-241-8167 2 Buffet Warmer: Electric Mobile (2 Wells) 1 Buffet Warmer: Electric Mobile (4 Wells) 2 Buffett Warmer: Electric Mobile (6 Wells) 1 Buffet Warmer; Electric Mobile Duke MFG 731001C036349 1 Burnisher: 1500XL SSS 1 Butcher’s steel 7330-00-550-7592 1 Cabinet, sheet pan 1 Cabinets, file 5 drawer 7110-00-205-3798 2 Cart Serving Dish CRES 2 COMPT 64 X:

CP- (plates)

731001C086381 2

Cart, Plate Cambro 2 Cart, Tray Cambro 2

Chair, desk office 7110-00-x21-0977

Chair, dining (stacking black) 317 Colander, 11 qt 7330-00-680-2762 1 Colander, 16 qt 7330-00-266-7453 1 Container, insulated drink, 5 gal 7310-01-245-6937 50 Container, storage food sq 12 qt 4 Container, storage food sq 18 qt 6 Container, Insulated 8115010165909 1 Counter Utility Unit, Mobile W/WO R: 931 (Headcount Station)

732001C055563 2

Cover, pot cooking (40 & 60 qt pots) 7330-00-250-6300 3 Cup, measuring clear 4 qt Alum 4 Cup, measuring, 2 qt acrylic 1 Cup, measuring, 1 qt acrylic 1 Cup, Measuring, Alum, 2 qts. 7330-00-205-3096 1 Cup, set, measuring, ½ - 1 cup, stainless 2 Cutter, cookie, set of 3 7330-00-543-7097 1 Defibrillator External Automatic 1 Desk, double pedestal 7110-00-149-1626 2 Dipper, 32 oz 7330-00-772-7183 4 Dishwasher, machine (door type) 1 Dishwasher, sink system, stainless 1

Document Description Page 20

Easy chopper, (dise witch) 1 Extinguisher, fire, 15 lbs, CO2 4210-00-202-7858 2 Food Transporter, IN 7360014084911 50 Fork, Food 15” 7330-00-223-7991 6 Fork, Food 21” 3

Freezer, walk-in (34 x 9 x 7.6) 7820-00-x21-0920

Fryer, Electric: 208V/3PH Fry Master 731001C035736 2

Griddle, electric 7310-00-x21-0688

Grinder, meat 7330-00-222-4183 1 Ice Making Machine, Cube, MAN/AUTO

DISP O

41001C028368 1

Ice Making Machine, Cube-(40LBS) 410012001576 2 Knife, butcher 7340-00-502-3335 3 Knife, Cake 7330-00-684-8740 3 Knife, Cook 7340-00-488-7950 3 Knife, Meat Slicing 7330-00-680-0863 1 Knife, Vegetable slicing 7340-00-680-2758 3 Ladle, 2 oz 7300-00-254-4793 2 Ladle, 4 oz 14 Ladle, 6 oz 1 Ladle, 8 oz 7330-00-254-4794 1 Lid, pan, steam table 7 x12 ¾ 22 Lid, pan, steam table 14 x 22 30 Lid, pan, steam table (10 ½ x 12 ¾) 39 Lid, pan, steam table 6 x 22 18 Meat Slicer: 827E Berkel 732001C166455 2 Measuring Spoon, set of 4 7330-00-272-7876 4 Mixing Machine, Food-(1/2 HP Motor) 7320013864919 1 Mixing Machine, Food 30 qt 7320013873139 1 Opener, can, hand type 7330-00-272-2591 1 Opener, can, table mounted 7330-00-205-3151 1 Oven Convection Gas: 7310-00-1C042007 4 Oven Steamer (Rational) 2 Pan, baking sheet 7330-00-633-8905 58 Pan, basting & roasting 4” deep 7330-00-680-2763 4 Pan, double broiler w/lid 7330-00-205-3154 2 Pan, sheet (half size) 4 Pan, steam table (2 ½” Deep 7x12) (1/3 Pan)

Pan, Steam Table (2” 12x21) (Full Pan) 76 Pan, steam table (2” 4x21) 13

Document Description Page 21

Pan, steam table (2” 6x16 perforated) 5 Pan, steam table (4” 12x21 perforated) 6 Pan, steam table (4” 12x21) 5 Pan, steam table (4” Deep 10x12) 8 Pan, steam table (4” Deep 4x21) 49 Pan, steam table (4” Deep 7x12) 4 Pan, steam table (6” 12x21 perforated) 2 Pan, steam table (6” 12x21) (Full Pan) 3 Pan, steam table (6” Deep 10x12) (1/2 Pan) 9 Pan, steam table (6” Deep 6x21) 6 Pan, steam table (8” 12x21) 3 Peeler, potato, hand 7330-00-238-8316 2 Pin, rolling, stainless 1 Pitcher, serving, clear plastic 2 Pot, Soup 2 Pot, cooking 40 qt w/lid 7330-00-292-2306 2 Pot, cooking 60 qt 7330-00-292-2307 3 Pot, cooking w/lid 24 qt 7330-00-238-3805 3 Pot, cooking w/lid 7 ½ qt 7330-00-240-2137 6 Rack, Donage Cambro 12 Rack, Donage Metal 2 Rack, Produce W/Wheels, Cambro 26 Rack, Produce W/Wheels, Metal 20 Rack, Storage, #10 CAN, MDL #39P 2 Rack, Tray 17x20x24 1 Rack, Tray 21x26x36 1 Range Grill Top Steel W/Legs and BA: 900 (gas)

731001C100449 1

Range, 6 burner units (Wolf) 1 Refrigerator Mechanical, Pass-Thru: TS- 411001C121752 2 Refrigerator, Elec Two Door Two Sec: BEV 732001C050942 1

Refrigerator, walk-in (34x9x7.6) 7820-00-x21-0920

Saucepan, w/lid 2 qt 7330-00-240-2134 3 Saw, meat w/blade, wood handle 7330-00-224-9180 1 Scoop, ice cream 7330-00-641-6870 9 Scraper, baker 6” 7330-00-205-1950 4 Server, pie 7330-00-272-9586 6 Sink, 3 compartment W/Disposal (Wall Mounted)

Sink, hand wash (wall mounted) 2 Sink, wash 2 compartment, w/disposal (wall Mounted)

Document Description Page 22

Skillet, Tilting Electric: NFPC-4 Goen 731001C100146 1 Skimmer, kitchen 7330-00-680-0403 1 Spatula (Plastic Handle) 7330-00-634-1995 5 Spoon, serving 15” 7330-00-240-7080 2 Spoon, serving 21” 7340-00-233-7800 3 Spoon, serving, slotted 15” 7340-00-205-1421 14 Table, Cold Serving Cambro 2 Table, cold serving electric 7310-01-077-6502 2 Table, cook, work, stainless w/utensil rack 5 Table, Dining Round (Aluminum) 50 Table, Dining Round (Wood) 1 Table, Dining Square 23 Table, Serving, Stainless (Green Legs) 4 Table, Work, Stainless 5 Telephone, desk 1 Television Receiver Home Type, W/AN:

PVC

773001C057002

Toaster, electric, 8 Slice w/SS Stand: TQ10 H

731001C037210 1

Tong, food service 7330-00-616-0988 7 Tray, Food 325 Turner, food (21”) 7330-00-256-2158 4 Whip, Wire, Small 7330-00-205-3337 2 Whip, wire, large 7330-00-205-3336 2

3.2 ACCOUNTABILITY. The contractor shall be directly responsible and accountable for all GFP upon delivery of such GFP into its custody or control, in accordance with the terms of this contract.

3.3 AUDITS. The Government retains the right to audit the contractor’s GFP control system as frequently as conditions warrant.

3.4 INITIAL GFP. The contractor and the Government shall jointly determine the number and condition of all items of Government Furnished Property/Equipment/ Material to include the serial number of each serial numbered item during the phase-in/commencement of work period. The contractor will certify the GFP listing is correct.

3.5 CONTRACT COMPLETION/TERMINATION INVENTORY. Upon contract

completion, or termination, the Government and the contractor, at the written direction of the Contracting Officer, shall conduct a joint inventory. The contractor project manager/property control representative, Government Property

Document Description Page 23

Administrator (GPA) and functional area representatives will be present at these inventories.

3.6 CHAIN OF CUSTODY: All equipment furnished for use by the vendor shall remain property of the government.

3.6.1 REMOVAL OF GOVERNMENT FURNISHED PROPERTY EQUIPMENT

AND MATERIAL. The COR will provide the contractor a chain of custody document when GFP, Equipment, or Material listed in this contract is removed for repair or replacement from the contractor operated building/facility. GFP should not be removed from the Training Site for any reason other than repair. The equipment is provided to support this contract only.

3.6.2 REPLACEMENT GOVERNMENT FURNISHED PROPERTY

EQUIPMENT AND MATERIAL. When replacement GFP, or equipment, is provided to the contractor, the contractor shall immediately acknowledge acceptance and responsibility for the GFP.

3.6.3 LOSS OF OR DAMAGE TO GOVERNMENT FURNISHED PROPERTY.

Upon discovery of any loss or damage to GFP, Equipment, or Material, the contractor shall immediately notify the COR by verbal means. A written notification shall follow within five days.

3.6.4 EQUIPMENT MANUALS. Equipment operating manuals, if available, will be provided to the contractor on contract start date. A joint inventory will be taken of available equipment operating manuals. If any subsequent inventory shall disclose the loss of any manuals the contractor shall replace the manual by obtaining a new copy from the equipment manufacturer. Replacement manuals shall become the property of the Government.

3.6.5 FACILITIES. The Government will furnish the facilities described in the contract and other existing facilities attachments such as garbage storage, outside storage areas, buildings and sheds. The Government will be responsible for facilities engineering support of the facilities furnished. The contractor will not make any alterations to the spaces except with prior written permission of the COR. The contractor shall, as directed by the CO or COR, restore the facilities, areas, and GFP to the condition in which received, fair wear and tear excepted, at time of contract completion or termination of this contract, except as otherwise approved in writing by the CO.

3.6.6 MAINTENANCE. Maintenance, repair, and replacement of Government furnished facilities and equipment will remain the responsibility of the Government. The Government will furnish alterations, repairs, and maintenance of dining facilities. The contractor shall notify the CO, in writing, when obvious building alterations, repairs, of maintenance are required. (See attachment #1).

Document Description Page 24

3.6.7 EQUIPMENT WARRANTY REPAIRS. Warranty repairs will be

accomplished by the manufacturer or dealer, as specified in the equipment warranty. If the contractor performs unauthorized maintenance such that it voids the warranty, the contractor shall be responsible for subsequent maintenance of the items for the period that would have been covered by the warranty.

3.7 DINING FACILITIES. The contractor will furnish all items necessary in accordance with (IAW) the industries standard of operating a dining establishment. These items include but not limited to: Metal eating utensils, china or industry equivalent, hot cups, soup bowls, dessert plates, trays, beverage glasses, table cloths, table condiment dispensers and other supplies as needed for this facility. Additionally, the Contractor will make available disposal type dinnerware for meal consumption at locations other than the Government provided dining facility.

3.8 SERVICES. The Government will furnish:

3.8.1 UTILITIES. Utilities required to operate the dining facility and equipment shall include but are not limited to Electrical, Water and Gas. All utilities in the facility will be available for the contactor’s use in the performance of this contract.

The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

3.8.2 TELEPHONE. Local “Class C” service limited to intra-post and Government business only.

3.8.3 BUILDING MAINTENANCE AND REPAIRS. The Government is

responsible for all alterations, repairs, and maintenance, except preventive maintenance of dining facilities. The contractor shall notify the Contracting Officer in writing when obvious building alterations, repairs, or maintenance are required.

3.8.4 INSPECTION AND RODENT CONTROL. Periodic pest control services.

The Contractor shall notify the CO any time insect rodent activity or harborage is discovered to receive additional Government furnished pest control services.

3.8.5 GOUNDS MAINTENANCE. Contractor will keep butt cans clean and pick up cigarette butts around building entrance and exit. Contractor will be required to provide general cleanup of the perimeter of the building.

3.8.6 POLICE AND FIRE PROTECTION. The Government will provide the Contractor with the available telephone numbers, addresses and procedures for respective military installation and local civilian sources.

Document Description Page 25

3.8.7 VETERINARY SUPPORT. The Government may provide support as required or requested for the evaluation and or inspection of the dining facility.

3.8.8 GREASE INTERCEPTORS. The Government will provide periodic pumping of grease interceptors located outside the dining facilities.

3.8.9 LIGHTBULBS. The Government will provide and install replacement light bulbs.

3.8.10 MENU DISPLAY BOARDS. The Government will provide a write on display board whereby the contractor will be able to post the current and next day menus. The contractor shall post both current and following day menus for Breakfast, Lunch, and Dinner to include price for each meal. These changes will be posted early enough to ensure all diners have access to the following day menus.

3.8.11 DECORATIVE MATERIALS. The Contractor will provide decorative materials for holidays and special occasions.

3.8.12 TABLECLOTHS. The Contractor will provide, maintain and launder table cloths as required.

3.8.13 POSTERS. The Government may…