Final_RFB_660_2500000313_1_SO_FORM.PDF

Document ID: RFB 660 2500000313 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: FW-007-25 - Camp Earl Wallace Dining Hall Construction

Date Issued:

12/02/2024 Record Date:

11/27/2024

Solicitation Closes Date:

01/15/2025 Time:

12:00

Solicitation No:

RFB 660 2500000313

Online Bidding Prohibited: No For Information Call:

Kyla Satterly 502-892-4442

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 660 2500000313 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 FW-007-25 - Camp Earl Wallace Dining Hall Construction

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system.

Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**

Shipping Information

Billing Information Kentucky Department of Fish & Wildlife Resources Kentucky Department of Fish & Wildlife Resources #1 Sportsman's Lane

Frankfort KY 40601

Document ID: RFB 660 2500000313 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

PROJECT DESCRIPTION:

The Kentucky Department of Fish and Wildlife Resources invites bids for the demolition and reconstruction of the Dining Hall at Camp Earl Wallace in Monticello, Kentucky. This project involves demolishing the existing Dining Hall and adjacent Bunk House (which will also be demolished but not replaced), making way for a new, modern Dining Hall. The new facility will include a spacious cafeteria and kitchen to serve large groups, staff areas for camp operations, and an outdoor pavilion for dining and recreation. The basement will feature bunk rooms for camp employees, providing accommodation for staff during the camp season. Site work will also include grading, utility installation, parking, and landscaping, ensuring the new structure integrates seamlessly with its natural surroundings.

This project emphasizes sustainability and energy-efficient design, and the contractor must adhere to all local, state, and federal building codes and regulations.

SITE VISIT AND/OR PREBID INFORMATION:

There will be a site visit/pre-bid meeting on 12/11/2024 at 11:00 A.M., Eastern Time. Interested contractors are encouraged to attend. The site visit meeting will be held at 103 Camp Earl Wallace Rd. Monticello, KY 42633.

ALL TECHNICAL QUESTIONS SHALL BE EMAILED TO THE ARCHITECT/

ENGINEER OF RECORD FOR THIS PROJECT.

ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF

RECORD FOR THIS PROJECT.

ANY ANSWERS TO QUESTIONS OR RESPONSES TO CONTRACTORS ARE NOT

BINDING UNLESS THEY ARE PROVIDED VIA AN OFFICAL ADDENDUM TO THE

SOLICITION.

IMPORTANT: Site Visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.

PROJECT CONTACTS:

Architect:Jaron Richards, DECO Architects, Phone: 606-687-9233, j.richards@decoarchitects.com Consultant: Aaron Hall, N3D Group, Phone: 606-219-6369, ahall@n3dgroup.com Project Manager: Tom Burberry, Phone:502-545-4752, tom.burberry@ky.gov Purchasing Agent: Kyla Satterly, kyla.satterly@ky.gov

OBTAINING PLANS AND SPECIFICATIONS:

For all project information and documents go to: https://www.stateofkyplanroom.com . For customer service you may contact Lynn Imaging, Phone: 1-800-888-0693. There is no charge for plans and specifications. Contractors will need to download bid documents, specifications and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.

It is important that requesting firms identify the position of their firm as to the PRIME BIDDER, MISC. SUBCONTRACTOR, MATERIAL SUPPLIER OR OTHER.

Document Phase Document Description Page 4

2500000313 Final FW-007-25 - Camp Earl Wallace Dining Hall Construction

Total Pages: 6 mailto:j.richards@decoarchitects.com mailto:ahall@n3dgroup.com mailto:tom.burberry@ky.gov mailto:kyla.satterly@ky.gov https://www.stateofkyplanroom.com

ELECTRONIC BID SUBMITTAL:

Solicitation responses (“bids”) shall be received by electronic submission through the Commonwealth’s eProcurement system.

Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be delivered to the Kentucky Department of Fish and Wildlife Services.

Solicitation responses must contain all forms required by the solicitation and executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All forms in your bid document shall be when your bid is submitted.

Instructions are attached. Bidders are encouraged to take a screen shot verifying bid submittal.

This is a secure website, no one can see these bids but the buyers. They are date and time stamped when submitted.

Contractors must upload their Bid Documents as an attachment COMBINED into one PDF document to their Solicitation Response in order for it to be received. IF BID IS NOT

UPLOADED CORRECTLY, THE BID WILL BE DEEMED NON-RESPONSIVE.

All bidders shall be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov .

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their VSS account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Service Registration Guides are provided at: https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides”.

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, technical difficulties, or document upload impediments shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned a date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bib was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

Please be advised VSS will not allow submission of an online response after the published date and time for closing.

Bidders shall attach the Official Bid Document and Bid Bond as an attachment when submitting their electronic bid.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer will be in contact.

Document Phase Document Description Page 5

2500000313 Final FW-007-25 - Camp Earl Wallace Dining Hall Construction

Total Pages: 6 https://vss.ky.gov https://vss.ky.gov mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com

Bidder assumes full responsibility for timely delivery of the bid in compliance with the above-described procedures and conditions.

Any person wishing to hear a bid reading may attend the KDFWR virtual conference via the link below at 3:00pm, ET on the bid closing date.

Microsoft Teams Need help?

Join the meeting now Meeting ID: 257 837 799 896 Passcode: yy9XH9No Dial in by phone +1 502-632-6289,,787669316# United States, Louisville Find a local number Phone conference ID: 787 669 316#

Document Phase Document Description Page 6

2500000313 Final FW-007-25 - Camp Earl Wallace Dining Hall Construction

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