Document ID: RFB 605 2600000535 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: Electrical Maintenance D12

Date Issued:

04/16/2026 Record Date:

04/16/2026

Solicitation Closes Date:

05/06/2026 Time:

13:30

Solicitation No:

RFB 605 2600000535

Online Bidding Prohibited: No

For Information Call:

LATASHA CHENAULT

502-782-5673

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2600000535 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Electrician 55.00000 HOUR

Comm Code Comm Description Manufacturer Model # Manuf Part #

96883 Traffic Signal Maintenance and Repair

Extended Description A maximum amount has been set for the hourly rate of this line item. This unit price shall not exceed $81.00.

See Section 1.00 for specifications

2 Laborer 100.00000 HOUR

Laborer

A maximum amount has been set for the hourly rate of this line item. This unit price shall not exceed $52.00.

See Section 1.00 for specifications

3 Equipment Operator 31.00000 HOUR

Equipment Operator

A maximum amount has been set for the hourly rate of this line item. This unit price shall not exceed $68.00.

See Section 1.00 for specifications.

Document ID: RFB 605 2600000535 Page: 3

4 Service Vehicle 45.00000 HOUR

Service Vehicle

5 30' Bucket Truck 10.00000 HOUR

30' Bucket Truck

6 50' Bucket Truck 20.00000 HOUR

50' Bucket Truck

7 Skid Steer Loader 5.00000 HOUR

Skid Steer Loader

Document ID: RFB 605 2600000535 Page: 4

8 Flatbed Truck 5.00000 HOUR

Flatbed Truck

9 Air compressor with Tools Including Jackhammer

5.00000 HOUR

Air compressor with Tools Including Jackhammer

10 Aerial Lift Device 2.00000 HOUR

Aerial Lift Device

11 1 1/2 ton Line Truck 12.00000 HOUR

1 1/2 ton Line Truck

Document ID: RFB 605 2600000535 Page: 5

12 Furnish and Install Rigid Steel Conduit 1/2" up to 1"

21.00000 FT

Furnish and Install Rigid Steel Conduit 1/2" up to 1"

13 Furnish and Install Rigid Steel Conduit 1 1/4" 8.00000 FT

Furnish and Install Rigid Steel Conduit 1 1/4"

14 Furnish and Install Rigid Steel Conduit 2" 43.00000 FT

Furnish and Install Rigid Steel Conduit 2"

15 Furnish and Install Rigid Steel Conduit 2.5" up to 4"

5.00000 FT

Furnish and Install Rigid Steel Conduit 2.5" up to 4"

Document ID: RFB 605 2600000535 Page: 6

16 Furnish and Install PVC Conduit 1/2" to 1" 4.00000 FT

Furnish and Install PVC Conduit 1/2" to 1"

17 Furnish and Install PVC Conduit 1 1/4" 552.00000 FT

Furnish and Install PVC Conduit 1 1/4"

18 Furnish and Install PVC Conduit 2" 31.00000 FT

Furnish and Install PVC Conduit 2"

19 Furnish and Install PVC Conduit 2.5" to 4" 5.00000 FT

Furnish and Install PVC Conduit 2.5" to 4"

Document ID: RFB 605 2600000535 Page: 7

20 Furnish and Install Rigid Flex Conduit 3/4" to 2"

5.00000 FT

21 Wire No.4 or Smaller (does not include loop wire)

2913.00000 FT

Wire No.4 or Smaller (does not include loop wire)

22 Wire No.2 or Larger 50.00000 FT

Wire No.2 or Larger

23 Wire - Loop Wire (IMSA 51-7) 50.00000 FT

Wire - Loop Wire (IMSA 51-7)

Document ID: RFB 605 2600000535 Page: 8

24 Cable - Signal Cables 3c, 5c, and 7c(IMSA 19-1)

1178.00000 FT

Cable - Signal Cables 3c, 5c, and 7c(IMSA 19-1)

25 Cable - Lead in Cable (IMSA 19-2) 18.00000 FT

Cable - Lead in Cable (IMSA 19-2)

26 Cable - Multi-conductor 446.00000 FT

Cable - Multi-conductor

27 Span Wire - 10,800lbs/15,400lbs or Similar 144.00000 FT

Span Wire - 10,800lbs/15,400lbs or Similar

Document ID: RFB 605 2600000535 Page: 9

28 Cabinet - Model 332 Base - Mounted 2.00000 EA

Cabinet - Model 332 Base - Mounted

29 Cabinet - Model 336 Pole - Mounted 2.00000 EA

Cabinet - Model 336 Pole - Mounted

30 Cabinet - Lighting Cabinet - Base or Pole Mount

1.00000 EA

Cabinet - Lighting Cabinet - Base or Pole Mount

31 Enclosure - Other 2.00000 EA

Enclosure - Other

Document ID: RFB 605 2600000535 Page: 10

32 Pole - 35 ft. to 55 ft. Wooden 1.00000 EA

Pole - 35 ft. to 55 ft. Wooden

33 Pole - 45 ft. or Less, Steel (includes mast arm poles)

Pole - 45 ft. or Less, Steel (includes mast arm poles)

34 Pole - 46 ft. to 120 ft. Steel 1.00000 EA

Pole - 46 ft. to 120 ft. Steel

35 Pole - Pedestal 5.00000 EA

Pole - Pedestal

Document ID: RFB 605 2600000535 Page: 11

36 Pole - Roadway Luminaire 8.00000 EA

Pole - Roadway Luminaire

37 Tower - 20 ft. to 40 ft. Aluminum 8.00000 EA

Tower - 20 ft. to 40 ft. Aluminum

38 Furnish & Install Base - 46 ft. to 120 ft., Steel Pole

2.00000 CUYD

Furnish & Install Base - 46 ft. to 120 ft., Steel Pole

39 Furnish and Install Base - 45 ft. or less, Steel Pole

3.00000 CUYD

Furnish and Install Base - 45 ft. or less, Steel Pole

Document ID: RFB 605 2600000535 Page: 12

40 Furnish & Install Base - Luminaire 2.00000 CUYD

Furnish & Install Base - Luminaire

41 Furnish & Install Base -Pedestal 2.00000 CUYD

Furnish & Install Base -Pedestal

42 Furnish & Install Pad - Cabinet, Enclosure, or Tower

3.00000 CUYD

Furnish & Install Pad - Cabinet, Enclosure, or Tower

43 Traffic Signal 15.00000 EA

Traffic Signal

Document ID: RFB 605 2600000535 Page: 13

44 Pedestrian Signal 1.00000 EA

Pedestrian Signal

45 Pedestrian Push Button 2.00000 EA

Pedestrian Push Button

46 Accessible Pedestrian Push Button 2.00000 EA

Accessible Pedestrian Push Button

47 Signal - Electrical Service 2.00000 EA

Signal - Electrical Service

Document ID: RFB 605 2600000535 Page: 14

48 Furnish & Install 60 amp to 100 amp Lighting Electrical Serv

2.00000 EA

Furnish & Install 60 amp to 100 amp Lighting Electrical Serv

480 volt single phase

49 Furnish & Install 200 amp Electrical Service 5.00000 EA

Furnish & Install 200 amp Electrical Service

480 volt single phase

50 Furnish & Install Lighting Electrical Service 1.00000 EA

120/240 volt

51 Signal - Ground Rod 5.00000 EA

Signal - Ground Rod

Document ID: RFB 605 2600000535 Page: 15

52 Lighting Conventional - Ground Rod 2.00000 EA

Lighting Conventional - Ground Rod

53 Furnish & Install Lighting - High Mast Ground Rod

Furnish & Install Lighting - High Mast Ground Rod

54 Junction Box Type B 2.00000 EA

Junction Box Type B

55 Furnish & Install Junction Box Type A 2.00000 EA

Furnish & Install Junction Box Type A

Document ID: RFB 605 2600000535 Page: 16

56 Junction Box Type C 1.00000 EA

Junction Box Type C

57 Loop Saw, Slot, and Fill 500.00000 FT

Loop Saw, Slot, and Fill

58 Trenching & Backfilling 513.00000 FT

Trenching & Backfilling

59 2" Rigid Steel Roadway Conduit Crossing 5.00000 FT

2" Rigid Steel Roadway Conduit Crossing

Document ID: RFB 605 2600000535 Page: 17

60 3" to 4" Rigid Steel Roadway Conduit Crossing 5.00000 FT

3" to 4" Rigid Steel Roadway Conduit Crossing

61 2" Rigid Steel Directional Boring 116.00000 FT

2" Rigid Steel Directional Boring

62 3" to 4" Rigid Steel Directional Boring 5.00000 FT

3" to 4" Rigid Steel Directional Boring

63 Install Above Ground Sensor 3.00000 EA

Install Above Ground Sensor

Document ID: RFB 605 2600000535 Page: 18

64 Install Radio/Wireless Router, Telephone Modem, Above Sensor

5.00000 EA

Install Radio/Wireless Router, Telephone Modem, Above Sensor

65 Program Above Ground Sensor Module Radio Wireless Router

5.00000 EA

Program Above Ground Sensor Module Radio Wireless Router

66 Install Sensor in Pavement 5.00000 EA

Install Sensor in Pavement

67 Remove Sensor 1.00000 EA

Remove Sensor

Document ID: RFB 605 2600000535 Page: 19

68 Luminaire Arm 1.00000 EA

Luminaire Arm

69 Sign 1.00000 EA

Sign

70 Install LED Module 3.00000 EA

Install LED Module

71 Install LED Pedestrian Signal Module 2.00000 EA

Install LED Pedestrian Signal Module

Document ID: RFB 605 2600000535 Page: 20

72 Luminaire - Cobra Head or Offset 22.00000 EA

Luminaire - Cobra Head or Offset

73 Luminaire - High Mast 5.00000 EA

Luminaire - High Mast

74 Luminaire - Wall or Ceiling Mount 5.00000 EA

Luminaire - Wall or Ceiling Mount

75 Luminaire - Navigation or Aviation 5.00000 EA

Luminaire - Navigation or Aviation

Document ID: RFB 605 2600000535 Page: 21

76 Fuse Connector 31.00000 EA

Fuse Connector

77 Replacement of Luminaire Bulb 20.00000 EA

Replacement of Luminaire Bulb

78 Remove and Reset Guardrail 2.00000 FT

Remove and Reset Guardrail

79 Furnish & Install Sod 5.00000 SQYD

Furnish & Install Sod

Document ID: RFB 605 2600000535 Page: 22

80 Furnish & Install AC or Solar School Flasher 1.00000 EA

Furnish & Install AC or Solar School Flasher

81 Furnish & Install AC or Solar Blinker Sign 5.00000 EA

Furnish & Install AC or Solar Blinker Sign

82 Replacement Door Plan 1.00000 LMP

Replacement Door Plan

83 Install Door for Replacement Door Plan 1.00000 LMP

Install Door for Replacement Door Plan

Document ID: RFB 605 2600000535 Page: 23

84 Move/Align Traffic Signal head/Pedestrian/ Sign

Move/Align Traffic Signal head/Pedestrian/Sign

85 Install transformer base only 5.00000 EA

Install transformer base only

86 Remove and install anchors 6.00000 EA

Remove and install anchors

87 F&I 200 AMP Lighting Elect Svc (Double Disconnect)

Document ID: RFB 605 2600000535 Page: 24

88 On-Call 5.00000 HOUR

On-Call

A maximum hourly rate has been set for this line item. This item shall be the price for the contractor to put one electrician on call per hour. The unit price shall not exceed $10.00 per electrician per hour. This contract requires two electricians to be on call if the Contract Manager puts the Contractor on call.

On-call status requires that employees be present in the district. All expenses, such as hotel and meals, shall be incidental. Work vehicles shall be incidental to this item. Labor and equipment hours (Lines 1-11) shall not be billed for any individual utilizing the on-call bid item.

Shipping Information KYTC District 12 - Pikeville District Office

109 Loraine Street

Pikeville KY 41501

Billing Information KYTC District 12 - Pikeville District Office

109 Loraine Street

Pikeville KY 41501

Document ID: RFB 605 2600000535 Page: 25

Submission Checklist

The following items will be required to be submitted with bid:

Item Price

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://finance.ky.gov/eProcurement/Pages/ doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS AND

CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD SOLICITATION

REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

Any person wishing to hear a bid reading may call the conference line at 866-830-9434, Participant Code 21327950, at 3:00 pm, Eastern Time on the bid closing date.

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

All other items MUST be submitted prior to award however, vendors are strongly encouraged to include with bid submission.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.26)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

Document Phase Document Description Page 26

2600000535 Final Electrical Maintenance D12 Total Pages: 72 https://vss.ky.gov https://vss.ky.gov https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

_____ REQUIRED VINs (Section 1.08)

_____ EMPLOYEE QUALIFICATIONS (Section 1.09)

_____ CERTIFICATE OF INSURANCE (See Section 1.27)

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

Vendors should review and comply with the general bidding requirements listed under “Procurement Laws, Preference, Regulations and Policies” and “Response to Solicitation” located on the eProcurement Web page at https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx and https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx respectively. The vendor must comply with all applicable statutes, regulations and policies related to this procurement.

Section 1 - Scope of Work – Service

1.00 Specifications of Service Requirements

MILEAGE IS INCIDENTAL TO THIS CONTRACT AND IS NO LONGER A PAY ITEM.

ANY TRAFFIC CONTROL BY THE CONTRACTOR SHALL BE INCIDENTAL TO THE

WHOLE CONTRACT.

ELECTRICAL MAINTENANCE AND REPAIR CONTRACT

1.01 SCOPE OF WORK

The scope of this contract shall include, but not be limited to, the following type of work:

# Field construction, troubleshooting, and repair of:

# Traffic signals # Flashing beacons # School flashers # Lighting (i.e., roadway, aviation, bridge, pedestrian, rest area, weight station, intersection, tunnel, and navigation lighting)

1.02 - LOCATIONS

All work on this contract shall take place in the following counties: Floyd, Johnson, Knott, Lawrence, Letcher, Martin and Letcher.

The Contractor shall provide technical expertise, labor, working equipment, and all tools necessary for the work associated with this contract. The Contractor shall be licensed by the Department of Housing, Building, & Construction as an Electrical Contractor. The Contractor should have at least a three (3) person crew for all work on this contract. One employee on the crew shall be a License Electrician per the Department of

Document Phase Document Description Page 27 https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

Housing, Building, & Construction. The Contract Manager shall have the final decision on the number of vehicles and persons for each crew.

All electrical work shall be conducted or supervised by a licensed electrician. Non-electrical work may be supervised by personnel without an electrical license. If questions arise, the Contractor Manager shall make the final determination as to what work needs to be supervised by a licensed electrician. The Contract Manager may require the replacement of an individual who is not performing satisfactorily.

1.03 ELECTRICAL TRAFFIC CONTROL DEVICES WORK

The Contractor’s vehicles per signal job shall consist of two vehicles per 3-person crew. If additional vehicles are needed, the contractor shall get prior approval from the Contract Manager to add any other vehicles for each crew. The Contractor shall use bucket trucks with a maximum working height in the range of thirty

(30) feet when doing signal work on this contract. If a larger bucket truck is required for signal work, the Contractor shall get prior approval from the Contract Manager before larger bucket trucks will be allowed to be used on this contract.

By the end of the initial contract term, the Contractor shall be able to furnish one person for each field crew who is certified in IMSA Level II (field or construction) or the contract will not be renewed.

1.04 LIGHTING WORK

The Contractor’s vehicles per lighting job shall consist of a service and bucket truck per crew. If additional vehicles are needed, the Contractor shall get prior approval from the Contract Manager to add any other vehicles for each crew. The Contractor shall use bucket trucks with a maximum working height in the range of fifty (50) feet when doing lighting work on this contract. If a larger bucket truck is required for lighting work, the Contractor shall get prior approval from the Contract Manager before larger bucket trucks will be allowed to be used on this contract.

By the end of the initial contract term, the Contractor shall be able to furnish one person for each field crew who is certified in IMSA Lighting Level I, or the contract will not be renewed.

1.05 STANDARDS

All work shall be completed in a professional manner and meet the requirements of the local utility, any supplied drawings or plans, the latest editions of the National Electrical Code, the Manual on Uniform Traffic Control Devices, the Kentucky Department of Highways’ Standard Specifications for Road and Bridge Construction including all current supplemental standard specifications, and special notes (with the exception of Section 109) and the Division of Highway Design Standard Drawings. All work shall be done in accordance with the Division of Traffic Operations’ specifications for signals and lighting. The Contractor shall be responsible for conforming to all OSHA and KOSHA safety requirements for all work performed.

The Division of Traffic Operations’ specifications for signals and lighting can be found under Traffic Design Standards and Tools on the Division of Traffic Operations webpage:

https://transportation.ky.gov/TrafficOperations/Pages/Design-Services-Branch-Standards-and- Tools.aspx

The Kentucky Department of Highways’ Standard Specifications for Road and Bridge Construction can be found on the Division of Construction’s webpage:

https://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx

The Manual on Uniform Traffic Control Devices can be found at:

http://mutcd.fhwa.dot.gov

Standard Drawings of various items can be found on the Division of Highway Design’s webpage:

https://transportation.ky.gov/Highway-Design/Pages/Standard-Drawings.aspx

Document Phase Document Description Page 28 https://transportation.ky.gov/TrafficOperations/Pages/Design-Services-Branch-Standards-and-Tools.aspx https://transportation.ky.gov/TrafficOperations/Pages/Design-Services-Branch-Standards-and-Tools.aspx https://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx http://mutcd.fhwa.dot.gov https://transportation.ky.gov/Highway-Design/Pages/Standard-Drawings.aspx

1.06 PUBLIC INFORMATION

The Contractor shall notify the Contract Manager three (3) business days in advance of any planned work that might significantly impact traffic flow in case the District wants to relay this information to the public.

1.07 TERMINATION OF CONTRACT

In the event the contract is terminated for any reason, the Contractor shall be paid for the work performed or services rendered up to and including the date of cancellation.

In the event the parties cannot reach a mutual agreement as to the amount of work performed or services rendered then, the matter shall be submitted to the Secretary of the Kentucky Transportation Cabinet for review. The decision by the Secretary of the Kentucky Transportation Cabinet shall be final and binding on both parties.

1.08 DOCUMENTATION OF VEHICLE QUALIFICATIONS

All bucket trucks and line trucks shall be maintained in good working condition, safe, reliable, and mechanically sound. Prior to award the Contractor shall submit VIN’s of all bucket trucks and line trucks that will be used on this contract. If the contractor will be using a rental truck, the Contractor shall submit VIN’s for verification of the age requirement. The Contractor shall submit the titles to the Contract Manager for all bucket trucks and line trucks that are used on this contract before any truck can be used on this contract.

The Contract Manager may require the replacement of any equipment that is not performing satisfactorily.

1.09 DOCUMENTATION OF EMPLOYEE QUALIFICATIONS

The Contractor shall submit the following information:

• Proof of Electrical Contractor license issued by Department of Housing, Building, & Construction

• Proof of electrician license issued by Department of Housing, Building, & Construction for each crew

• Staffing plan

• Proof of certification for the International Municipal Signal Association (IMSA) Level 1 and 2 (Field or Construction) for all Electricians – All IMSA certifications shall be valid and up to date

• Diplomas

• Work Zone Traffic Control Supervisor Qualification (WZTCS) – Contractor is required to have at least one qualified Work Zone Traffic Control Supervisor on the crew – qualifications shall be current within five (5) years (qualifying classes can be found online at the Kentucky Transportation Center (KTC), the American Traffic Safety Services Association (ATSSA), and the Kentucky Laborers’ Joint Apprenticeship & Training Trust Fund)

• Flagging credentials – All employees shall have this requirement – Qualifications shall be current within 5 years

• Any other supporting documentation requested for each employee initially assigned to the contract

The Contractor shall submit all information necessary to verify experience and training. This staffing plan shall be submitted prior to award. The Cabinet shall verify all credentials prior to award of contract.

Pre-approved personnel shall comprise the actual field crews when work commences. Substituting less experienced personnel after award of contract may result in termination of the contract.

Field crews shall submit credentials to the Contract Manager, including IMSA, WZTCT, and WZTCS certifications (including contact info) prior to beginning work. Anytime that new crews or personnel are added, credentials shall be supplied to the Contract Manager prior to work commencing. Documentation of credentials will be required for each new employee added to the contract.

Document Phase Document Description Page 29

1.10 EMPLOYEE QUALIFICATIONS

Electricians shall meet all of the following qualifications:

# Licensed electrician issued by the Department of Housing, Building, & Construction # IMSA Traffic Signal Technician I & IMSA Traffic Signal Technician II (Field or Construction) certification shall be renewed with IMSA. All electricians shall have this certification within six

(6) months of the start of the contract. Proof of certification shall be sent to the Contract Manager upon renewal of contract. If certification is not presented, the contract will not be renewed.

# IMSA Roadway Lighting I certification – All electricians shall have this certification within six (6) months of the start of the contract. Proof of certification shall be sent to the Contract Manager upon renewal of contract. If certification is not presented, the contract will not be renewed.

# Work Zone Traffic Control Supervisor Qualification – A crew member shall have this qualification # within six (6) months of the start of the contract.

# Work Zone Traffic Control Technician Qualification – All crew members shall have this certification within six (6) months of the start of the contract.

# Flagging credentials # Sufficient documented experience and training in the fields of traffic electronics, telecommunications, sensors, wireless data and related technologies # Individual shall be knowledgeable of the electrical safety codes and National Electrical Code.

# All individuals shall be familiar with the equipment being serviced and shall be capable of replacing components, rebooting equipment, and initial troubleshooting.

The electrician shall perform the following tasks:

# Correspond with the Contract Manager to coordinate staffing levels with upcoming work # Correspond with the Contract Manager upon receiving work orders to determine scope of work # Coordinate with the Contract Manager to procure necessary materials or pick up spare parts # Coordinate traffic control measures with the Contract Manager and district personnel # Coordinate with electrical, telephone, and other utilities for location of services # Supervise traffic control work # Perform on-site management of installation tasks # Perform initial or simple field troubleshooting # Coordinate with equipment manufacturers to resolve problems # Perform field device replacement, calibration, installation and rebooting # Perform installation tasks # Perform device rebooting # Perform traffic control work # Perform inspection, inventory and testing # Perform preventative maintenance # Perform coaxial and fiber terminations # Perform inspections and quality control functions # Manage the Laborer(s) and Equipment Operator # Complete/Review daily field sheets # Review monthly billing reports for accuracy # Provide technical support and training for the Laborer(s) # Provide technical information to the Contract Manager # Act as primary contact between the Contractor and the Contract Manager # Perform shipping and receiving functions for warranty replacement

Laborers and equipment operators shall have the following certifications and qualifications:

# Work Zone Traffic Control Technician Qualification. All laborers and equipment operators shall have this certification within six (6) months of the start of the contract.

Document Phase Document Description Page 30

# Flagging credentials Laborers shall have experience in basic electrical construction practices. Laborers shall be competent to operate all tools and light equipment. Individuals shall be supplied with additional tools and equipment as necessary.

Equipment operators shall have a Commercial Driver’s License (CDL) to transport and operate heavy equipment. Equipment operators shall be physically and mentally competent to operate equipment in a safe and efficient manner. Individuals shall be supplied with additional tools and equipment as necessary.

1.11 EQUIPMENT FOR ELECTRICIANS

At a minimum, electricians shall be equipped with, and familiar with, the operation of the following equipment:

# Complete set of electronic and electrical hand tools # Soldering pen # Voltmeter # Coaxial stripping and crimping tools for video and RF cable # Cable Locator # Wire Tracer # Laptop computer with modem and internet, email access (one per crew and for on-call services) # Windows 10 device with USB and WIFI capability # Ethernet port/USB-to-Ethernet adapter # Web browser # Admin rights on your computer # Cellular telephone with KY statewide coverage (one per crew) # Digital Camera (one per crew) # Global Positioning System (GPS) receiver (one per crew) # Clamp-on ground resistance tester

Individuals shall be supplied with additional tools and equipment as necessary.

1.12 QUANTITY

There is no guarantee of the quantity mentioned in this invitation, and the Cabinet is obligated only to the extent of the needed services during the term of the contract.

1.13 WORK ORDERS

The Contract Manager shall provide a written work order via email for all work. We recommend that a delivery order in eMARS is created for each work assignment before the end of the required work. This work order will contain the following information:

# Location of work # Description of work # Special instructions or revised installation details # Priority and expected response time

The Contractor shall coordinate with the Contract Manager via email before beginning work to resolve any questions about the work order. If work is not assigned through a work order, the Contract Manager shall email the Contractor with a list of the work done each day that includes the following:

# Location of work # Description of work

1.14 WORK/TIME POLICY

Document Phase Document Description Page 31

It is anticipated that some repair tasks will occur outside of normal working hours. We estimate that this work will not exceed 12% of the total hours per individual. The Contractor shall be responsible for providing the labor and equipment necessary to conduct such work at the contract price.

The Contractor shall be restricted to normal work hours of between 8:00 am to 4:30 pm, five (5) days a week. If any deviation is required, there shall be approval from the Contract Manager. The Contract Manager has the right to deviate the hours to accommodate inspection schedules. The Contractor shall not perform routine work on holidays and/or holiday weekends without prior approval from Contract Manager or designee. The Contractor shall not perform routine work during active KYTC snow and ice operations without prior approval from Contract Manager or designee. The Contractor can see this information on the goky.ky.gov website.

1.15 RESPONSE TIMES

Routine Work:

Upon notification by the Contract Manager, the Contractor and all necessary equipment shall be on-site and working within five (5) working days.

Emergency Work:

Emergency work shall consist of situations where malfunctioning, downed, or damaged equipment is creating an immediate safety hazard.

Emergency work may include, but is not limited to, the following:

# Traffic signal in roadway # Signal/lighting pole in roadway # Luminaire hanging from a pole # Signal head hanging from span # Fire caused by a short circuit at signal/lighting installations # Report of navigation/aviation light outage

The Contractor shall be readily available to the Contract Manager at all times in case of an emergency situation, either through a cell phone equipped with voice mail or other suitable means. Once contacted, the Contractor shall immediately mobilize to respond to emergency work and be on-site with all necessary equipment and working within four (4) hours.

1.16 INVOICING AND FIELD SHEETS

The Contractor shall submit monthly invoices, including original daily field reports and detail summary spreadsheets. Invoice quantities shall equal the sum of the daily field reports. Daily reports signed by the KYTC designee will not be the official record for the hourly and items done on a daily basis. The Contract Manager shall have the final decision of what items and hours worked will be paid on the monthly invoice.

This decision will be based on the Contractor’s daily reports, KYTC designee daily reports, and the work orders that are finished during the time period for this monthly invoice. Field report summary spreadsheets shall be delivered in an Excel format agreed upon between the Contractor and Contract Manager. We require that the contractor use the attached Excel spreadsheet to do the daily field reports on the computer that each electrician is required to have. The Contractor can submit an alternative way to digitally provide the daily field sheet. This alternative shall be submitted in your documentation and will be approved/disapproved by KYTC Traffic Operations. This alternative shall have at least a way to do daily field reports and add all daily field reports digitally for the final report for the invoice. This alternative shall be accessible to the Contract Manager.

A daily field report shall be submitted for each construction work site and shall include a detailed description of the work performed each day. The daily field report shall include details of all bid items or hourly items used for each work site each day. Maintenance, troubleshooting, or inspection at multiple sites in a single day

Document Phase Document Description Page 32 may be combined on a single field report with the approval of the Contract Manager. To reduce confusion, the daily field report shall only include information related to billing and shall not include information that the Contractor needs for their own purposes (such as daily time reporting).

The Contractor shall notify the Contract Manager of any work conducted by a non-licensed individual that the Contractor feels should qualify for the electrician pay rate. The Contractor shall notify the Contract Manager for approval of such situations before the non-licensed individual does any work as an electrician.

When electrician pay is approved for non-licensed individuals, the Contractor shall be required to send the Contract Manager proof that non-licensed employees received electrician pay rate for qualifying work.

Common examples where unlicensed employees would be paid as an electrician may include the following activities:

Possible electrician’s activities to be paid as an electrician:

# Pulling wire # Pushing wire # Resplicing wire # Placing conduit (pvc or rigid) in ground or above ground # Connecting conduit (pvc or rigid) # Connecting wiring in signal/ped head/detectors # Hanging a signal head/ped head/detector # Troubleshooting a loop amp/controllers/load switch/conflict monitor # Reinstalling loop amp/controllers/load switch/conflict monitor # Cleaning filter in electrical cabinet # Replacing light bulb in cabinet # Connecting wiring for led modules/luminaires # Installing grounding bushing # Troubleshooting grounding system # Installing ground rod # Installing wire from ground rod to device # Placing wiring in saw slot for loops # Replacing fuses # Replacing fans # Replacing power supplies # Replacing thermostat # Replacing traffic or lighting cabinet # New service # Replacing service # Installing camera # Replacing camera # Installing antenna # Replacing antenna # Installing surge arrestor # Connecting communication cable # Making connections for communication cables # Installing detection pucks in pavement # Installing luminaire heads # Installing navigation/aviation lights # Megging loops/wire # Testing grounding resistance

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# Installing photocell # Replacing photocell # Replacing roadway luminaire ballast # Troubleshooting/replacing internal components of lighting cabinet # Troubleshoot lighting circuits # Installing/replacing disconnect # Diagnostic testing (voltage, resistance, amperage, etc.)

# Replacing high mast pole breakers # Replacing high mast fixture ballast kits # Lowering high mast fixtures

The Contractor shall submit field reports for every traffic signal they respond to while being on-call.

The field report shall include all materials, hours worked at each signal, AVL verification report, and all equipment used by the Contractor. A separate report detailing the date, time of notification, intersection, reported issue & source of reported issue, findings of investigation, materials/equipment replaced/used, time technician left the intersection, and the name and signature of technician.

1.17 MATERIALS

The Cabinet will provide all materials except for bid items that are listed as furnish and install.

The Contractor shall pick up materials at the Frankfort Equipment Warehouse, pole yard, district maintenance yard, or other location as required by the Contract Manager. This mileage shall be incidental to the whole contract. Contractor personnel that transport materials will be paid hourly for one equipment operator and one laborer for the hourly bid item for personnel (maximum of two individuals), and the Contractor will be paid hourly for the vehicle that is used to transport materials. If vehicles used do not require a CDL to operate, payment will be hourly for two laborers instead of what is stated above. When the Contractor picks up materials from the district maintenance yard, they shall not be paid for hourly bid items (including equipment and personnel).

The Contractor may have to maintain a stock of materials to facilitate on-call first response. This stock will be determined by the Contract Manager and will be given to the Contractor the day they are notified. All materials shall be signed for by the Contractor. The Contractor shall be responsible for the safe storage of this equipment and the replacement of any equipment damaged or lost. All unused materials shall be returned to the Cabinet at the end of the on-call time period. If the Contractor runs out of materials, it is the responsibility of the Contractor to contact the Contract Manager/designee to acquire more materials. The stock of equipment may include items such as controllers, detectors, load switches, relays, flashers, conflict monitors, LEDs and power supplies. The Contract Manager will determine the extent of the Contractor’s stock. The Contractor is responsible for providing the Contract Manager a list of all materials and locations of the materials that were used during the on-call period. This information is required for tracking materials and auditing purposes.

1.18 REMOVAL OF EXISTING EQUIPMENT

Removal of all existing equipment shall be paid for on an hourly basis except if included in the bid item. The transport of materials that are deemed recyclable/salvageable by the Contract Manager to Cabinet-owned facilities shall be paid for on an hourly basis and the mileage shall be incidental to the whole contract.

The transport of disposable materials (as determined by the Contract Manager) shall be incidental to this Contract. Contractor personnel that transport materials will be paid hourly for one equipment operator and one laborer for the hourly bid item for personnel (maximum of two individuals), and the Contractor will be paid hourly for the vehicle that is used to transport materials. If vehicles used do not require a CDL to operate, payment will be paid hourly for two laborers instead of what is stated above. The Cabinet will not pay for any support vehicles that do not transport the materials or any personnel that is over the maximum set forward in this contract.

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This includes all materials removed from the project site except for any plastic materials (does not include traffic signals or blankout signs) or wood poles. All plastic materials or wood poles shall be properly disposed of by the Contractor off the project. All materials minus the exceptions shall be returned to the Cabinet as directed by the Contract Manager. The Contract Manager shall dispose of all materials per the Cabinet’s policy.

1.19 RECORDS RETENTION

The Contractor shall maintain books, documents, papers, electronic accounting records, and other evidence pertaining to costs incurred and make such materials available at their respective offices at all reasonable times during the contract period and for five (5) years from the date of final payment under the contract for inspection by the Cabinet, and copies thereof shall be furnished if requested. The Cabinet has the right to audit these records at any time.

1.20 COMMUNICATIONS

The Contractor shall maintain daily communication with the Contract Manager to coordinate work and materials required.

1.21 DAMAGE TO EXISTING FACILITIES

The Contractor shall coordinate with the applicable underground location services and local utilities before beginning any excavation task. The Contractor shall be responsible for all costs to repair any public or private underground or overhead infrastructure damaged during construction.

1.22 WORKMANSHIP / WARRANTY

All work shall be performed in a professional manner. Work areas shall be cleaned up upon completion of the task. Cleanup shall include removal of all trash and debris in the work area. The Contractor shall warrant that all workmanship complies fully with the requirements of the contract specifications. Should any defect appear within six months after the project is completed due to inferior workmanship, the Contractor warrants that he will do immediately whatever is necessary to remedy the defects without additional cost to the Cabinet.

The Contractor shall notify the Contract Manager of existing material that is damaged, defective, or worn immediately upon identification of such material. This includes any worn signal mounting hardware, damaged wiring, bad splices, etc.

1.23 POLE HANDHOLE COVERS, TRANSFORMER BASE DOORS, AND JUNCTION BOX

LIDS

The Contractor shall reinstall all pole handhole covers, transformer base doors, and junction box lids for traffic control devices and lighting installations during any tasks. The contractor shall reinstall pole handhole covers/doors, transformer base doors, and junction box lids upon completion of work on each individual item and prior to leaving the work site. If the pole handhole covers, transformer base doors, and junction box lids are missing or cannot be reinstalled through conventional methods due to damage, the Contractor shall contact the Contract Manager with details of each location so that replacements can be ordered. The Contractor shall attempt to secure damaged pole handhole covers, transformer base doors, and junction box lids until replacements are received. Any labor, equipment or materials used to reinstall or attempt to secure pole handhole covers/doors, transformer base doors, and junction box lids shall be incidental. If replacement pole handhole covers/doors, transformer base doors, and junction box lids become available prior to completion of all required tasks on the work site, the contractor shall install these items at no additional cost to KYTC. The Contract Manager will make the final determination on when a project is called complete. If the replacement is received after the project is called complete, the contractor will be paid hourly and equipment used to reinstall the item. Notify the Contract Manager if the junction box is badly damaged.

1.24 END OF CONTRACT

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At the end of the contract period all work shall be stopped. No payments for work shall be paid after the date the contract ends. The Contract Manager shall only schedule work that can be done by the end of the contract ending date. If the Contractor is still on the job, the Contractor shall be paid for the work that he has already done but shall not be paid for work that is done after the contract ending date.

1.25 LIQUIDATED DAMAGES

The Contract Manager shall notify the Contractor by email of any of the conditions listed below. The Contractor shall complete all repairs within stated time frames and notify the Contract Manager by email upon completion of requested work. The contract manager is responsible for how liquidated damages are applied and may consider a weather-related event for extension of the days involved in the liquidated damages.

The Contractor will be subject to liquidated damages of $500 per day per occurrence until item is completed for the following conditions:

• If the installation of a full traffic signal is not completed within fourteen (14) business days.

• If the installation of one loop, piezoelectric sensor, and in-ground or above ground sensor is not completed within one (1) business day.

• If the installation of any steel strain pole base is not completed within four (4) business days.

• If the installation of a luminaire base, pedestrian pedestal base and pad is not completed with one (1) business day.

• If the on-call individual does not arrive at the first signal within two (2) hours of being called and will receive additional $500 each additional hour until he arrives.

• If the Contractor does not have all necessary/working equipment on-site for routine work within five

(5) business days.

• If the Contractor does not have all necessary/working equipment on-site for emergency work within four (4) hours.

• If equipment that is requested by the Contract Manager is not on site within three (3) business days.

• If the Contractor provides a bucket truck or line truck that is older than twelve (12) years.

• If the Contractor does not complete all items on work order before the Contractor leaves the district. If the Contractor receives additional work orders while he is in the district, the Contractor shall remain in the district until all work orders are complete.

• If equipment is not in working condition, the Contract Manager can request that the equipment be replaced/fixed within three (3) business days.

• Restoration of disturbed areas to original condition within three (3) business days.

• If the Replacement Door Plan is not received within two (2) months of the issued work order.

• If the installation of all replacement doors is not installed within two (2) months of the issued work order.

• If inspected work is found to not be in compliance with all applicable standards and is not corrected within three (3) business days.

• If each pole handhole cover, transformer base door, and junction box lid is not reinstalled/secured or not reported to the Contract Manager if missing. This will be for each pole handhole covers, transformer base doors, and junction box handhole cover or junction box lid.

1.26 BILLING - GENERAL

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Labor and equipment hours shall be billed for:

Preventative Maintenance Tasks

Troubleshooting of Electronic Equipment Tasks

Removal of existing equipment (outlined in Removal of Existing Equipment Section)

Material/equipment pick-up from Cabinet owned facilities outside of the district (outlined in Materials Section)

Labor and Equipment hours shall not be billed for the installation of any material listed as a bid item.

Labor and Equipment hours shall not be billed for any individual providing on-call bid item duties.

There shall be no electrician, equipment operator, or laborer hours billed for any bid item because of supervision.

Any mileage incurred by the Contractor shall be incidental to the whole contract.

Any traffic control by the Contractor shall be incidental to the whole contract.

For work billed by the hour, the Cabinet will commence counting time for paying the Contractor at the time he arrives at the work site or district maintenance facility. The Cabinet will end counting time for paying the Contractor at the time he leaves the work site or district maintenance facility.

Example:

The electrician spends one hour troubleshooting a short in a traffic signal span. He spends three hours pulling in sixty (60) feet of new cable to a signal head. The quantities billed would be one hour of electrician time and sixty (60) feet of cable.

ITEM 1 - Electrician

A maximum hourly rate has been set for this line item. The unit price shall not exceed $81.00.

Electrician pay shall be paid to licensed electricians and to employees performing electrical work under the supervision of a licensed electrician. See invoicing and field sheets for common examples where unlicensed employees would be paid electrician pay.

ITEM 2 - LABORER

A maximum hourly rate has been set for this line item. The unit price shall not exceed $52.00.

ITEM 3 - EQUIPMENT OPERATOR

A maximum hourly rate has been set for this line item. The unit price shall not exceed $68.00.

EQUIPMENT – GENERAL

Equipment bid items shall be used for preventive maintenance, equipment repair, and installation of equipment and materials not listed under material bid items.

Equipment shall be maintained in good working condition, safe, reliable, and mechanically sound. The contractor shall submit the title to the contract manager for all bucket trucks and line trucks that are used on this contract. Equipment shall have at least two supplemental yellow flashing warning lights. Equipment shall have current safety certificates for use in the State of Kentucky. Equipment may be owned, rented, or subcontracted as required. The Contract Manager may require the replacement of any unit that is not performing effectively.

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Hand tools and small power tools are incidental to the contract.

Equipment hours shall not be billed for any equipment provided during on-call bid items.

ITEM 4 - SERVICE VEHICLE

Unit shall be capable of transporting equipment, tools, and individuals.

This can only be billed when:

• Travelling to the Central Office warehouse to pick up or drop off materials, or

• Transporting materials from the Central Office warehouse to the district, or

• Employees are being paid hourly, and there is no other equipment (Line Items 5-11) that is eligible for reimbursement at an hourly rate.

Approval of Project Manager is required, prior to starting work, if more than one service vehicle is required for hourly work.

ITEM 5 - 30’ BUCKET TRUCK

Unit shall have a working height of thirty (30) feet.

ITEM 6 - 50’ BUCKET TRUCK

Unit shall have a working height of fifty (50) feet.

ITEM 7 - SKID STEER LOADER

Unit shall be a minimum of 80 HP and equipped with a bucket and shall include transporting of this item.

ITEM 8 - FLATBED TRUCK

Unit shall be three quarter ton to five ton.

ITEM 9 - AIR COMPRESSOR

The unit shall have…