Document ID: RFB 605 2600000448 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Modification: Yes Version #: 2

TITLE: Electrical Maintenance D4

Date Issued:

03/19/2026 Record Date:

03/19/2026

Solicitation Closes Date:

03/26/2026 Time:

13:30

Solicitation No:

RFB 605 2600000448

Reason for Modification

Updated Insurance Language to Section 1.28 and added Artificial Intelligence language to Section 2.38. Added Supporting Document Attachment X - Artificial Intelligence. Closing date has not changed.

Online Bidding Prohibited: No For Information Call:

LATASHA CHENAULT

502-782-5673

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2600000448 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 District 4 Electrical Maintenance 0.00000 ITM

Comm Code Comm Description Manufacturer Model # Manuf Part #

96883 Traffic Signal Maintenance and Repair

Extended Description District 4 Electrical Maintenance

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.*** Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

*On this line, Bidders must enter $0.01 for price and zero (0) for delivery in the e-procurement system.* To do this, see attached document How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf.

*ALL actual BID PRICES must be entered on attached Bid Sheet and submitted as an attachment in the e-procurement system.*

*Please enter contact person, phone number, and email address on the bid sheet.* Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

See Terms and Conditions and specifications.

Shipping Information KYTC District 4 - Hardin Co Traffic Barn Building #1

310 Valley Creek Road

Elizabethtown KY 42701

Billing Information KYTC District 4 - Elizabethtown District Office

PO Box 309

Elizabethtown KY 42702-0309

Document ID: RFB 605 2600000448 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item Price

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS AND

CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD SOLICITATION

REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

Any person wishing to hear a bid reading may call the conference line at 866-830-9434, Participant Code 21327950, at 3:00 pm, Eastern Time on the bid closing date.

Addendum #1 – March 19, 2026

Updated Insurance Language to Section 1.28 and added Artificial Intelligence language to Section

2.38. Added Supporting Document Attachment X - Artificial Intelligence. Closing date has not changed.

Document Phase Document Description Page 4

2600000448 Final Electrical Maintenance D4 Total Pages: 47 https://vss.ky.gov https://vss.ky.gov https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

_____ VENDOR BID SHEET (Attached at Header)

All other items MUST be submitted prior to award however, vendors are strongly encouraged to include with bid submission.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.26)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

_____ REQUIRED VINs (Section 1.08)

_____ EMPLOYEE QUALIFICATIONS (Section 1.09)

_____ CERTIFICATE OF INSURANCE (See Section 1.28)

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

Vendors should review and comply with the general bidding requirements listed under “Procurement Laws, Preference, Regulations and Policies” and “Response to Solicitation” located on the eProcurement Web page at https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx and https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx respectively. The vendor must comply with all applicable statutes, regulations and policies related to this procurement.

Section 1 - Scope of Work – Service

1.00 - Specifications of Service Requirements

MILEAGE IS INCIDENTAL TO THIS CONTRACT AND IS NO LONGER A PAY ITEM.

ANY TRAFFIC CONTROL BY THE CONTRACTOR SHALL BE INCIDENTAL TO THE WHOLE

CONTRACT.

ELECTRICAL MAINTENANCE AND REPAIR CONTRACT

Document Phase Document Description Page 5 https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

1.01 - Scope of Work The scope of this contract shall include, but not be limited to, the following type of work:

# Field construction, troubleshooting, and repair of:

# Traffic signals # Flashing beacons # School flashers # Lighting (i.e., roadway, aviation, bridge, pedestrian, rest area, weight station, intersection, tunnel, and navigation lighting)

1.02 – Locations

All work on this contract shall take place in the following counties: Breckinridge, Grayson, Green, Hardin, Hart, Larue, Marion, Meade, Nelson, Taylor, Washington.

The Contractor shall provide technical expertise, labor, working equipment, and all tools necessary for the work associated with this contract. The Contractor shall be licensed by the Department of Housing, Building, & Construction as an Electrical Contractor. The Contractor should have at least a three (3) person crew for all work on this contract.

One employee on the crew shall be a License Electrician per the Department of Housing, Building, & Construction.

The Contract Manager shall have the final decision on the number of vehicles and persons for each crew.

All electrical work shall be conducted or supervised by a licensed electrician. Non-electrical work may be supervised by personnel without an electrical license. If questions arise, the Contractor Manager shall make the final determination as to what work needs to be supervised by a licensed electrician. The Contract Manager may require the replacement of an individual who is not performing satisfactorily.

1.03 – ELECTRICAL TRAFFIC CONTROL DEVICES WORK

The Contractor’s vehicles per signal job shall consist of two vehicles per 3-person crew. If additional vehicles are needed, the contractor shall get prior approval from the Contract Manager to add any other vehicles for each crew. The Contractor shall use bucket trucks with a maximum working height in the range of thirty (30) feet when doing signal work on this contract. If a larger bucket truck is required for signal work, the Contractor shall get prior approval from the Contract Manager before larger bucket trucks will be allowed to be used on this contract.

By the end of the initial contract term, the Contractor shall be able to furnish one person for each field crew who is certified in IMSA Level II (field or construction) or the contract will not be renewed.

1.04 – LIGHTING WORK

The Contractor’s vehicles per lighting job shall consist of a service and bucket truck per crew. If additional vehicles are needed, the Contractor shall get prior approval from the Contract Manager to add any other vehicles for each crew. The Contractor shall use bucket trucks with a maximum working height in the range of fifty (50) feet when doing lighting work on this contract. If a larger bucket truck is required for lighting work, the Contractor shall get prior approval from the Contract Manager before larger bucket trucks will be allowed to be used on this contract.

By the end of the initial contract term, the Contractor shall be able to furnish one person for each field crew who is certified in IMSA Lighting Level I, or the contract will not be renewed.

1.05 – STANDARDS

All work shall be completed in a professional manner and meet the requirements of the local utility, any supplied drawings or plans, the latest editions of the National Electrical Code, the Manual on Uniform Traffic Control Devices, the Kentucky Department of Highways’ Standard Specifications for Road and Bridge Construction including all current supplemental standard specifications, and special notes (with the exception of Section 109) and the Division of Highway Design Standard Drawings. All work shall be done in accordance with the Division of Traffic Operations’

Document Phase Document Description Page 6 specifications for signals and lighting. The Contractor shall be responsible for conforming to all OSHA and KOSHA safety requirements for all work performed.

The Division of Traffic Operations’ specifications for signals and lighting can be found under Traffic Design Standards and Tools on the Division of Traffic Operations webpage:

https://transportation.ky.gov/TrafficOperations/Pages/Design-Services-Branch-Standards-and-Tools.aspx

The Kentucky Department of Highways’ Standard Specifications for Road and Bridge Construction can be found on the Division of Construction’s webpage:

https://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx

The Manual on Uniform Traffic Control Devices can be found at:

http://mutcd.fhwa.dot.gov

Standard Drawings of various items can be found on the Division of Highway Design’s webpage:

https://transportation.ky.gov/Highway-Design/Pages/Standard-Drawings.aspx

1.06 – PUBLIC INFORMATION

The Contractor shall notify the Contract Manager three (3) business days in advance of any planned work that might significantly impact traffic flow in case the District wants to relay this information to the public.

1.07 – TERMINATION OF CONTRACT

In the event the contract is terminated for any reason, the Contractor shall be paid for the work performed or services rendered up to and including the date of cancellation.

In the event the parties cannot reach a mutual agreement as to the amount of work performed or services rendered then, the matter shall be submitted to the Secretary of the Kentucky Transportation Cabinet for review. The decision by the Secretary of the Kentucky Transportation Cabinet shall be final and binding on both parties.

1.08 – DOCUMENTATION OF VEHICLE QUALIFICATIONS

All bucket trucks and line trucks shall be maintained in good working condition, safe, reliable, and mechanically sound.

Prior to award the Contractor shall submit VIN’s of all bucket trucks and line trucks that will be used on this contract.

If the contractor will be using a rental truck, the Contractor shall submit VIN’s for verification of the age requirement.

The Contractor shall submit the titles to the Contract Manager for all bucket trucks and line trucks that are used on this contract before any truck can be used on this contract. The Contract Manager may require the replacement of any equipment that is not performing satisfactorily.

1.09 – DOCUMENTATION OF EMPLOYEE QUALIFICATIONS

The Contractor shall submit the following information:

• Proof of Electrical Contractor license issued by Department of Housing, Building, & Construction

• Proof of electrician license issued by Department of Housing, Building, & Construction for each crew

• Staffing plan

• Proof of certification for the International Municipal Signal Association (IMSA) Level 1 and 2 (Field or Construction) for all Electricians – All IMSA certifications shall be valid and up to date

• Diplomas

• Work Zone Traffic Control Supervisor Qualification (WZTCS) – Contractor is required to have at least one qualified Work Zone Traffic Control Supervisor on the crew – qualifications shall be current within five (5) years (qualifying classes can be found online at the Kentucky Transportation Center (KTC), the American Traffic Safety Services Association (ATSSA), and the Kentucky Laborers’ Joint Apprenticeship & Training Trust Fund)

• Flagging credentials – All employees shall have this requirement – Qualifications shall be current within 5 years

Document Phase Document Description Page 7

2600000448 Final Electrical Maintenance D4 Total Pages: 47 https://transportation.ky.gov/TrafficOperations/Pages/Design-Services-Branch-Standards-and-Tools.aspx https://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx http://mutcd.fhwa.dot.gov https://transportation.ky.gov/Highway-Design/Pages/Standard-Drawings.aspx

• Any other supporting documentation requested for each employee initially assigned to the contract

The Contractor shall submit all information necessary to verify experience and training. This staffing plan shall be submitted prior to award. The Cabinet shall verify all credentials prior to award of contract.

Pre-approved personnel shall comprise the actual field crews when work commences. Substituting less experienced personnel after award of contract may result in termination of the contract.

Field crews shall submit credentials to the Contract Manager, including IMSA, WZTCT, and WZTCS certifications (including contact info) prior to beginning work. Anytime that new crews or personnel are added, credentials shall be supplied to the Contract Manager prior to work commencing. Documentation of credentials will be required for each new employee added to the contract.

1.10 – EMPLOYEE QUALIFICATIONS

Electricians shall meet all of the following qualifications:

# Licensed electrician issued by the Department of Housing, Building, & Construction # IMSA Traffic Signal Technician I & IMSA Traffic Signal Technician II (Field or Construction) certification shall be renewed with IMSA. All electricians shall have this certification within six (6) months of the start of the contract. Proof of certification shall be sent to the Contract Manager upon renewal of contract. If certification is not presented, the contract will not be renewed.

# IMSA Roadway Lighting I certification – All electricians shall have this certification within six (6) months of the start of the contract. Proof of certification shall be sent to the Contract Manager upon renewal of contract.

If certification is not presented, the contract will not be renewed.

# Work Zone Traffic Control Supervisor Qualification – A crew member shall have this qualification # within six (6) months of the start of the contract.

# Work Zone Traffic Control Technician Qualification – All crew members shall have this certification within six (6) months of the start of the contract.

# Flagging credentials # Sufficient documented experience and training in the fields of traffic electronics, telecommunications, sensors, wireless data and related technologies # Individual shall be knowledgeable of the electrical safety codes and National Electrical Code.

# All individuals shall be familiar with the equipment being serviced and shall be capable of replacing components, rebooting equipment, and initial troubleshooting.

The electrician shall perform the following tasks:

# Correspond with the Contract Manager to coordinate staffing levels with upcoming work # Correspond with the Contract Manager upon receiving work orders to determine scope of work # Coordinate with the Contract Manager to procure necessary materials or pick up spare parts # Coordinate traffic control measures with the Contract Manager and district personnel # Coordinate with electrical, telephone, and other utilities for location of services # Supervise traffic control work # Perform on-site management of installation tasks # Perform initial or simple field troubleshooting # Coordinate with equipment manufacturers to resolve problems # Perform field device replacement, calibration, installation and rebooting # Perform installation tasks # Perform device rebooting # Perform traffic control work # Perform inspection, inventory and testing # Perform preventative maintenance # Perform coaxial and fiber terminations # Perform inspections and quality control functions # Manage the Laborer(s) and Equipment Operator

Document Phase Document Description Page 8

# Complete/Review daily field sheets # Review monthly billing reports for accuracy # Provide technical support and training for the Laborer(s) # Provide technical information to the Contract Manager # Act as primary contact between the Contractor and the Contract Manager # Perform shipping and receiving functions for warranty replacement

Laborers and equipment operators shall have the following certifications and qualifications:

# Work Zone Traffic Control Technician Qualification. All laborers and equipment operators shall have this certification within six (6) months of the start of the contract.

# Flagging credentials Laborers shall have experience in basic electrical construction practices. Laborers shall be competent to operate all tools and light equipment. Individuals shall be supplied with additional tools and equipment as necessary.

Equipment operators shall have a Commercial Driver’s License (CDL) to transport and operate heavy equipment.

Equipment operators shall be physically and mentally competent to operate equipment in a safe and efficient manner.

Individuals shall be supplied with additional tools and equipment as necessary.

1.11 – EQUIPMENT FOR ELECTRICIANS

At a minimum, electricians shall be equipped with, and familiar with, the operation of the following equipment:

# Complete set of electronic and electrical hand tools # Soldering pen # Voltmeter # Coaxial stripping and crimping tools for video and RF cable # Cable Locator # Wire Tracer # Laptop computer with modem and internet, email access (one per crew and for on-call services) # Windows 10 device with USB and WIFI capability # Ethernet port/USB-to-Ethernet adapter # Web browser # Admin rights on your computer # Cellular telephone with KY statewide coverage (one per crew) # Digital Camera (one per crew) # Global Positioning System (GPS) receiver (one per crew) # Clamp-on ground resistance tester

Individuals shall be supplied with additional tools and equipment as necessary.

1.12 – QUANTITY

There is no guarantee of the quantity mentioned in this invitation, and the Cabinet is obligated only to the extent of the needed services during the term of the contract.

1.13 – WORK ORDERS

The Contract Manager shall provide a written work order via email for all work. We recommend that a delivery order in eMARS is created for each work assignment before the end of the required work. This work order will contain the following information:

# Location of work # Description of work # Special instructions or revised installation details # Priority and expected response time

Document Phase Document Description Page 9

The Contractor shall coordinate with the Contract Manager via email before beginning work to resolve any questions about the work order. If work is not assigned through a work order, the Contract Manager shall email the Contractor with a list of the work done each day that includes the following:

# Location of work # Description of work

1.14 – WORK/TIME POLICY

It is anticipated that some repair tasks will occur outside of normal working hours. We estimate that this work will not exceed 12% of the total hours per individual. The Contractor shall be responsible for providing the labor and equipment necessary to conduct such work at the contract price.

The Contractor shall be restricted to normal work hours of between 8:00 am to 4:30 pm, five (5) days a week. If any deviation is required, there shall be approval from the Contract Manager. The Contract Manager has the right to deviate the hours to accommodate inspection schedules. The Contractor shall not perform routine work on holidays and/or holiday weekends without prior approval from Contract Manager or designee. The Contractor shall not perform routine work during active KYTC snow and ice operations without prior approval from Contract Manager or designee.

The Contractor can see this information on the goky.ky.gov website.

1.15 – RESPONSE TIMES

Routine Work:

Upon notification by the Contract Manager, the Contractor and all necessary equipment shall be on-site and working within five (5) working days.

Emergency Work:

Emergency work shall consist of situations where malfunctioning, downed, or damaged equipment is creating an immediate safety hazard.

Emergency work may include, but is not limited to, the following:

# Traffic signal in roadway # Signal/lighting pole in roadway # Luminaire hanging from a pole # Signal head hanging from span # Fire caused by a short circuit at signal/lighting installations # Report of navigation/aviation light outage

The Contractor shall be readily available to the Contract Manager at all times in case of an emergency situation, either through a cell phone equipped with voice mail or other suitable means. Once contacted, the Contractor shall immediately mobilize to respond to emergency work and be on-site with all necessary equipment and working within four (4) hours.

1.16 – INVOICING AND FIELD SHEETS

The Contractor shall submit monthly invoices, including original daily field reports and detail summary spreadsheets.

Invoice quantities shall equal the sum of the daily field reports. Daily reports signed by the KYTC designee will not be the official record for the hourly and items done on a daily basis. The Contract Manager shall have the final decision of what items and hours worked will be paid on the monthly invoice. This decision will be based on the Contractor’s daily reports, KYTC designee daily reports, and the work orders that are finished during the time period for this monthly invoice. Field report summary spreadsheets shall be delivered in an Excel format agreed upon between the Contractor and Contract Manager. We require that the contractor use the attached Excel spreadsheet to do the daily field reports on the computer that each electrician is required to have. The Contractor can submit an alternative way to digitally provide the daily field sheet. This alternative shall be submitted in your documentation and will be approved/disapproved by KYTC Traffic Operations. This alternative shall have at least a way to do daily field reports and add all daily field reports digitally for the final report for the invoice. This alternative shall be accessible to the Contract Manager.

Document Phase Document Description Page 10

A daily field report shall be submitted for each construction work site and shall include a detailed description of the work performed each day. The daily field report shall include details of all bid items or hourly items used for each work site each day. Maintenance, troubleshooting, or inspection at multiple sites in a single day may be combined on a single field report with the approval of the Contract Manager. To reduce confusion, the daily field report shall only include information related to billing and shall not include information that the Contractor needs for their own purposes (such as daily time reporting).

The Contractor shall notify the Contract Manager of any work conducted by a non-licensed individual that the Contractor feels should qualify for the electrician pay rate. The Contractor shall notify the Contract Manager for approval of such situations before the non-licensed individual does any work as an electrician. When electrician pay is approved for non-licensed individuals, the Contractor shall be required to send the Contract Manager proof that non-licensed employees received electrician pay rate for qualifying work.

Common examples where unlicensed employees would be paid as an electrician may include the following activities:

Possible electrician’s activities to be paid as an electrician:

# Pulling wire # Pushing wire # Resplicing wire # Placing conduit (pvc or rigid) in ground or above ground # Connecting conduit (pvc or rigid) # Connecting wiring in signal/ped head/detectors # Hanging a signal head/ped head/detector # Troubleshooting a loop amp/controllers/loadswitch/conflict monitor # Reinstalling loop amp/controllers/loadswitch/conflict monitor # Cleaning filter in electrical cabinet # Replacing light bulb in cabinet # Connecting wiring for led modules/luminaires # Installing grounding bushing # Troubleshooting grounding system # Installing ground rod # Installing wire from ground rod to device # Placing wiring in saw slot for loops # Replacing fuses # Replacing fans # Replacing power supplies # Replacing thermostat # Replacing traffic or lighting cabinet # New service # Replacing service # Installing camera # Replacing camera # Installing antenna # Replacing antenna # Installing surge arrestor # Connecting communication cable # Making connections for communication cables # Installing detection pucks in pavement # Installing luminaire heads # Installing navigation/aviation lights # Megging loops/wire # Testing grounding resistance

Document Phase Document Description Page 11

# Installing photocell # Replacing photocell # Replacing roadway luminaire ballast # Troubleshooting/replacing internal components of lighting cabinet # Troubleshoot lighting circuits # Installing/replacing disconnect # Diagnostic testing (voltage, resistance, amperage, etc.)

# Replacing high mast pole breakers # Replacing high mast fixture ballast kits # Lowering high mast fixtures

The Contractor shall submit field reports for every traffic signal they respond to while being on-call. The field report shall include all materials, hours worked at each signal, AVL verification report, and all equipment used by the Contractor. A separate report detailing the date, time of notification, intersection, reported issue & source of reported issue, findings of investigation, materials/equipment replaced/used, time technician left the intersection, and the name and signature of technician.

1.17 – MATERIALS

The Cabinet will provide all materials except for bid items that are listed as furnish and install.

The Contractor shall pick up materials at the Frankfort Equipment Warehouse, pole yard, district maintenance yard, or other location as required by the Contract Manager. This mileage shall be incidental to the whole contract. Contractor personnel that transport materials will be paid hourly for one equipment operator and one laborer for the hourly bid item for personnel (maximum of two individuals), and the Contractor will be paid hourly for the vehicle that is used to transport materials. If vehicles used do not require a CDL to operate, payment will be hourly for two laborers instead of what is stated above. When the Contractor picks up materials from the district maintenance yard, they shall not be paid for hourly bid items (including equipment and personnel).

The Contractor may have to maintain a stock of materials to facilitate on-call first response. This stock will be determined by the Contract Manager and will be given to the Contractor the day they are notified. All materials shall be signed for by the Contractor. The Contractor shall be responsible for the safe storage of this equipment and the replacement of any equipment damaged or lost. All unused materials shall be returned to the Cabinet at the end of the on-call time period. If the Contractor runs out of materials, it is the responsibility of the Contractor to contact the Contract Manager/designee to acquire more materials. The stock of equipment may include items such as controllers, detectors, load switches, relays, flashers, conflict monitors, LEDs and power supplies. The Contract Manager will determine the extent of the Contractor’s stock. The Contractor is responsible for providing the Contract Manager a list of all materials and locations of the materials that were used during the on-call period. This information is required for tracking materials and auditing purposes.

1.18 – REMOVAL OF EXISTING EQUIPMENT

Removal of all existing equipment shall be paid for on an hourly basis except if included in the bid item. The transport of materials that are deemed recyclable/salvageable by the Contract Manager to Cabinet-owned facilities shall be paid for on an hourly basis and the mileage shall be incidental to the whole contract. The transport of disposable materials (as determined by the Contract Manager) shall be incidental to this Contract. Contractor personnel that transport materials will be paid hourly for one equipment operator and one laborer for the hourly bid item for personnel (maximum of two individuals), and the Contractor will be paid hourly for the vehicle that is used to transport materials. If vehicles used do not require a CDL to operate, payment will be paid hourly for two laborers instead of what is stated above.

The Cabinet will not pay for any support vehicles that do not transport the materials or any personnel that is over the maximum set forward in this contract.

This includes all materials removed from the project site except for any plastic materials (does not include traffic signals or blankout signs) or wood poles. All plastic materials or wood poles shall be properly disposed of by the Contractor off the project. All materials minus the exceptions shall be returned to the Cabinet as directed by the Contract Manager.

The Contract Manager shall dispose of all materials per the Cabinet’s policy.

Document Phase Document Description Page 12

1.19 – RECORDS RETENTION

The Contractor shall maintain books, documents, papers, electronic accounting records, and other evidence pertaining to costs incurred and make such materials available at their respective offices at all reasonable times during the contract period and for five (5) years from the date of final payment under the contract for inspection by the Cabinet, and copies thereof shall be furnished if requested. The Cabinet has the right to audit these records at any time.

1.20 – COMMUNICATIONS

The Contractor shall maintain daily communication with the Contract Manager to coordinate work and materials required.

1.21 – DAMAGE TO EXISTING FACILITIES

The Contractor shall coordinate with the applicable underground location services and local utilities before beginning any excavation task. The Contractor shall be responsible for all costs to repair any public or private underground or overhead infrastructure damaged during construction.

1.22 – WORKMANSHIP / WARRANTY

All work shall be performed in a professional manner. Work areas shall be cleaned up upon completion of the task. Cleanup shall include removal of all trash and debris in the work area. The Contractor shall warrant that all workmanship complies fully with the requirements of the contract specifications. Should any defect appear within six months after the project is completed due to inferior workmanship, the Contractor warrants that he will do immediately whatever is necessary to remedy the defects without additional cost to the Cabinet.

The Contractor shall notify the Contract Manager of existing material that is damaged, defective, or worn immediately upon identification of such material. This includes any worn signal mounting hardware, damaged wiring, bad splices, etc.

1.23 – POLE HANDHOLE COVERS, TRANSFORMER BASE DOORS, AND JUNCTION BOX LIDS

The Contractor shall reinstall all pole handhole covers, transformer base doors, and junction box lids for traffic control devices and lighting installations during any tasks. The contractor shall reinstall pole handhole covers/doors, transformer base doors, and junction box lids upon completion of work on each individual item and prior to leaving the work site. If the pole handhole covers, transformer base doors, and junction box lids are missing or cannot be reinstalled through conventional methods due to damage, the Contractor shall contact the Contract Manager with details of each location so that replacements can be ordered. The Contractor shall attempt to secure damaged pole handhole covers, transformer base doors, and junction box lids until replacements are received. Any labor, equipment or materials used to reinstall or attempt to secure pole handhole covers/doors, transformer base doors, and junction box lids shall be incidental. If replacement pole handhole covers/doors, transformer base doors, and junction box lids become available prior to completion of all required tasks on the work site, the contractor shall install these items at no additional cost to KYTC. The Contract Manager will make the final determination on when a project is called complete. If the replacement is received after the project is called complete, the contractor will be paid hourly and equipment used to reinstall the item. Notify the Contract Manager if the junction box is badly damaged.

1.24 – END OF CONTRACT

At the end of the contract period all work shall be stopped. No payments for work shall be paid after the date the contract ends. The Contract Manager shall only schedule work that can be done by the end of the contract ending date. If the Contractor is still on the job, the Contractor shall be paid for the work that he has already done but shall not be paid for work that is done after the contract ending date.

1.25 – LIQUIDATED DAMAGES

The Contract Manager shall notify the Contractor by email of any of the conditions listed below. The Contractor shall complete all repairs within stated time frames and notify the Contract Manager by email upon completion of requested work. The contract manager is responsible for how liquidated damages are applied and may consider a weather-related event for extension of the days involved in the liquidated damages.

Document Phase Document Description Page 13

The Contractor will be subject to liquidated damages of $500 per day per occurrence until item is completed for the following conditions:

• If the installation of a full traffic signal is not completed within fourteen (14) business days.

• If the installation of one loop, piezoelectric sensor, and in-ground or above ground sensor is not completed within one (1) business day.

• If the installation of any steel strain pole base is not completed within four (4) business days.

• If the installation of a luminaire base, pedestrian pedestal base and pad is not completed with one (1) business day.

• If the on-call individual does not arrive at the first signal within two (2) hours of being called and will receive additional $500 each additional hour until he arrives.

• If the Contractor does not have all necessary/working equipment on-site for routine work within five (5) business days.

• If the Contractor does not have all necessary/working equipment on-site for emergency work within four (4) hours.

• If equipment that is requested by the Contract Manager is not on site within three (3) business days.

• If the Contractor provides a bucket truck or line truck that is older than twelve (12) years.

• If the Contractor does not complete all items on work order before the Contractor leaves the district. If the Contractor receives additional work orders while he is in the district, the Contractor shall remain in the district until all work orders are complete.

• If equipment is not in working condition, the Contract Manager can request that the equipment be replaced/fixed within three (3) business days.

• Restoration of disturbed areas to original condition within three (3) business days.

• If the Replacement Door Plan is not received within two (2) months of the issued work order.

• If the installation of all replacement doors is not installed within two (2) months of the issued work order.

• If inspected work is found to not be in compliance with all applicable standards and is not corrected within three

(3) business days.

• If each pole handhole cover, transformer base door, and junction box lid is not reinstalled/secured or not reported to the Contract Manager if missing. This will be for each pole handhole covers, transformer base doors, and junction box handhole cover or junction box lid.

1.26 – BILLING - GENERAL

Labor and equipment hours shall be billed for:

Preventative Maintenance Tasks

Troubleshooting of Electronic Equipment Tasks

Removal of existing equipment (outlined in Removal of Existing Equipment Section)

Material/equipment pick-up from Cabinet owned facilities outside of the district (outlined in Materials Section)

Labor and Equipment hours shall not be billed for the installation of any material listed as a bid item.

Labor and Equipment hours shall not be billed for any individual providing on-call bid item duties.

There shall be no electrician, equipment operator, or laborer hours billed for any bid item because of supervision.

Any mileage incurred by the Contractor shall be incidental to the whole contract.

Document Phase Document Description Page 14

Any traffic control by the Contractor shall be incidental to the whole contract.

For work billed by the hour, the Cabinet will commence counting time for paying the Contractor at the time he arrives at the work site or district maintenance facility. The Cabinet will end counting time for paying the Contractor at the time he leaves the work site or district maintenance facility.

Example:

The electrician spends one hour troubleshooting a short in a traffic signal span. He spends three hours pulling in sixty (60) feet of new cable to a signal head. The quantities billed would be one hour of electrician time and sixty

(60) feet of cable.

1.27 – BEGIN LINE ITEMS

ITEM 1 - Electrician

A maximum hourly rate has been set for this line item. The unit price shall not exceed $66.00.

Electrician pay shall be paid to licensed electricians and to employees performing electrical work under the supervision of a licensed electrician. See invoicing and field sheets for common examples where unlicensed employees would be paid electrician pay.

This line will also be used to pay for permit applications. The quantity of hours to be paid for the completion of the application shall be mutually agreed upon by both parties.

ITEM 2 - LABORER

A maximum hourly rate has been set for this line item. The unit price shall not exceed $40.00.

ITEM 3 - EQUIPMENT OPERATOR

A maximum hourly rate has been set for this line item. The unit price shall not exceed $55.00.

EQUIPMENT – GENERAL

Equipment bid items shall be used for preventive maintenance, equipment repair, and installation of equipment and materials not listed under material bid items.

Equipment shall be maintained in good working condition, safe, reliable, and mechanically sound. The contractor shall submit the title to the contract manager for all bucket trucks and line trucks that are used on this contract. Equipment shall have at least two supplemental yellow flashing warning lights. Equipment shall have current safety certificates for use in the State of Kentucky. Equipment may be owned, rented, or subcontracted as required. The Contract Manager may require the replacement of any unit that is not performing effectively.

Hand tools and small power tools are incidental to the contract.

Equipment hours shall not be billed for any equipment provided during on-call bid items.

ITEM 4 - SERVICE VEHICLE

Unit shall be capable of transporting equipment, tools, and individuals.

This can only be billed when:

• Travelling to the Central Office warehouse to pick up or drop off materials, or

• Transporting materials from the Central Office warehouse to the district, or

• Employees are being paid hourly, and there is no other equipment (Line Items 5-11) that is eligible for reimbursement at an hourly rate.

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Approval of Project Manager is required, prior to starting work, if more than one service vehicle is required for hourly work.

ITEM 5 - 30’ BUCKET TRUCK

Unit shall have a working height of thirty (30) feet.

ITEM 6 - 50’ BUCKET TRUCK

Unit shall have a working height of fifty (50) feet.

ITEM 7 - FLATBED TRUCK

Unit shall be three quarter ton to five ton.

ITEM 8 - AIR COMPRESSOR

The unit shall have tools, including a jackhammer, and shall include transporting this item.

ITEM 9 - 1 ½ TON LINE TRUCK

Unit shall be equipped with 9”, 18”, 24”, and 36” rock augers. Unit shall also include a pole trailer that carries a 45’ pole.

CONDUIT – GENERAL

Conduit shall include furnishing and installing conduit, couplings, fittings, elbows, tees, clamps, grounding bushing, bushing (bell type for pvc), weatherheads (installed on conduit or poles), plug/text plugs, duct seal, warning tape, bonding straps, and any other associated material required for installation above or below ground or on a structure.

The Cabinet will supply the banding and banding straps, but the Contractor shall install these items. All PVC conduits below ground shall be schedule 80. All PVC conduits above ground and under the roadway shall be schedule 80. This item includes all equipment, labor, and electrician supervisor hours needed to perform these tasks.

RIGID STEEL CONDUIT

ITEM 10 - FURNISH AND INSTALL CONDUIT - ½ INCH TO 1 INCH RIGID STEEL

ITEM 11 - FURNISH AND INSTALL CONDUIT - 1 ¼” INCH RIGID STEEL

ITEM 12 - FURNISH AND INSTALL CONDUIT- 2 INCH RIGID STEEL

ITEM 13 - FURNISH AND INSTALL CONDUIT - 2 ½ INCH TO 4 INCH RIGID STEEL

PVC CONDUIT

ITEM 14 - FURNISH AND INSTALL CONDUIT - ½ INCH TO 1 INCH PVC

ITEM 15 - FURNISH AND INSTALL CONDUIT - 1 ¼” INCH PVC

ITEM 16 - FURNISH AND INSTALL CONDUIT - 2” INCH PVC

ITEM 17 - FURNISH AND INSTALL CONDUIT - 2 ½ INCH TO 4 INCH PVC

FLEXIBLE CONDUIT

ITEM 18 - FURNISH AND INSTALL CONDUIT - ¾ INCH TO 2 INCH FLEX

WIRE OR CABLE – GENERAL

Wire and cable include the installation of wire or cable in new/existing conduit, cabinet, poles, overhead, raceway, or saw slot. This item includes the furnishing and installation of lashing wire, connectors, and any other hardware required. This item includes the installation of cable rings that will be supplied by the cabinet. Also included in this item

Document Phase Document Description Page 16 are furnishing splices and terminations required to connect wire or cable to equipment and the connection of terminated wire or cable to equipment. Equipment may include, but not be limited to, the contents of cabinets or enclosures, as listed below, poles, junction boxes, signal heads, pedestrian detectors, and ground rods. Splices and terminations shall be watertight and installed to the satisfaction of the Kentucky Transportation Cabinet. The contractor shall have any tools necessary to properly splice or terminate wire or cable. Splices may include, but not be limited to, butt splices or wire nuts. Wire terminations may include, but not be limited to, circular lugs, spade lugs, or Deutsch plugs (supplied by the cabinet). Cable terminations may include, but are not limited to, BNC, N, S, DB-9, DB-25, Modular, Terminal Strip, Circular, Spade lugs, and other similar connectors as required. This item also includes the removal of old wire or cable during the installation of new wire (or using old wire to pull new wire at the same time). This item includes the cleaning or clearing out of the existing conduit so that the wire can be installed and includes all equipment, labor, and electrician supervisor hours needed to perform these tasks. If the existing wire is used to pull in the new wire, no hourly can be charged.

ITEM 19 - WIRE - # 4 OR SMALLER (DOES NOT INCLUDE LOOP WIRE)

ITEM 20 - WIRE – LOOP WIRE (IMSA 51-7)

ITEM 21 - CABLE – SIGNAL CABLES 3C, 5C, AND 7C (IMSA 19-1)

ITEM 22 - LOOP LEAD-IN CABLE (IMSA 19-2)

ITEM 23 - CABLE - MULTI-CONDUCTOR

The item may include but is not limited to RG-213, RG-58, RG-59, fiber optic cable, Belden 8281, Belden 9165, Belden 9731, PE-22, PE-38, Plenum, EIA/TIA Plenum Rated or approved equals.

ITEM 24 -SPAN WIRE - 10, 800 LB/15400 LB OR SIMILAR

Span wire shall include the installation of the span wire and any associated hardware necessary for proper installation.

This item requires the Contractor to furnish the following items: insulators, clevises, I-Bolts, and any other similar hardware. The Cabinet will furnish the following items: messenger cable, strandvices, splices, pole collars (existing and new), bull rings, rock anchors, anchors, guide guards, and cable rings. The Contractor is responsible for installing noted Cabinet furnished items. Contractor shall be responsible to bond all span wires to comply with the NEC for Equipment grounding and supply connectors for this.

CABINETS AND ENCLOSURES

Cabinets and enclosures shall include installing cabinets or enclosures on poles, pads, or other structures. This item includes the furnishing and installation of bolts, anchors, brackets, and any other methods necessary for the connection to the structure. The Cabinet will supply the banding and banding straps (the Contractor shall install these items).

This item includes the installation of controllers, radios, detectors, load switches, and other standard equipment inside the cabinet. This item includes the restoration of disturbed areas to their original condition. This item includes all equipment, labor, and electrician supervisor hours needed to perform these tasks. If the contractor is replacing an existing cabinet with a new one, they cannot charge any hourly for employees or equipment when removed.

(Note: If installing a model 332 cabinet or base-mounted lighting cabinet, the Contractor shall furnish the class “A” concrete to construct the pad and all materials to build the base per ITEM 42, which is by cubic yard.)

This item does not include prefabrication work to build other specialty cabinets. The Contract Manager will make the decision if the cabinet is deemed as a specialty cabinet. Cabinet prefabrication shall be paid for on an hourly basis with the Electrician bid item (Item 1).

ITEM 25 - CABINET - MODEL 332 BASE-MOUNTED

ITEM 26 - CABINET - MODEL 336 POLE-MOUNTED

ITEM 27 - CABINET - LIGHTING CABINET- BASE/POLE MOUNTED

ITEM 28 - ENCLOSURE - OTHER

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Enclosure – Other shall include flasher, RWIS, DMS, and other metal or fiberglass enclosures from 6” x 6” x 6” up to 24” x 24” x 10”.

POLE OR TOWER

Pole shall include installing pole, mast arm pole (including arms), tower, and wood poles. For wood poles, the Contractor shall furnish and install bolts for the installation of the messenger wire. For wood poles, the Contractor shall install the items provided by the Cabinet, such as anchors, rock anchors, and guards. The Contractor may be responsible for the removal of an existing pole and reinstalling this or a new pole in a different location. In such cases, the removal and reinstallation shall be considered as one bid item, not as two individual bid items. The anchor bolts for the reinstallation of a steel strain pole shall be provided by the Cabinet. This item includes setting the pole, connecting the pole to the pole base, adjusting and raking, and installing covers, caps, and all associated pole hardware. This item includes all equipment, labor, and electrician supervisor hours needed to perform these tasks.

ITEM 29 - POLE – 35 FEET TO 55 FEET WOODEN

ITEM 30 - POLE – STEEL - 45 FEET OR LESS…