Final_RFB_605_2600000329_1_SO_FORM.PDF

Document ID: RFB 605 2600000329 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: RoW Mow Casey Co D8

Date Issued:

01/09/2026 Record Date:

01/09/2026

Solicitation Closes Date:

01/23/2026 Time:

13:30

Solicitation No:

RFB 605 2600000329

Online Bidding Prohibited: No For Information Call:

LATASHA CHENAULT

502-782-5673

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2600000329 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Rights-of-Way Mowing 1512.00000 ACRE

Comm Code Comm Description Manufacturer Model # Manuf Part #

98836 Grounds Maintenance: Mowing, Edging, Plant (Not Tree) Trimmi

Extended Description Rights-of-Way Mowing

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.*** Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

See attached document How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf.

Please enter contact person, phone number and email in the Comments Section.

Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

See Terms and Conditions for specifications.

Rights-of-Way mowing along various routes within Casey County in District 8. Vendor shall provide mowing services per the Terms and Conditions of the contract. Pricing is per acre.

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

2 Maintain & Control Traffic 3.00000 EACH

Comm Code Comm Description Manufacturer Model # Manuf Part #

96884 Traffic Control Services (To Include Placement and Removal o

Extended Description Maintain & Control Traffic - Vendor shall maintain and control traffic per MUTCD specifications and as stated in the Terms and Conditions of the contract. Pricing is per mowing cycle.

Shipping Information Various Shipping

See Extended Description

Various KY

Billing Information KYTC District 8 - Somerset District Office

1660 South US27 PO Box 780 Somerset KY 42502

Document ID: RFB 605 2600000329 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item Provide bid price on all lines.

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS AND

CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD SOLICITATION

REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

Any person wishing to hear a bid reading may call the conference line at 866-830-9434, Participant Code 21327950, at 3:00 pm, Eastern Time on the bid closing date.

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

_____ PREQUALIFICATION (See Specification in Section 1.02)

All other items MUST be submitted prior to award however, vendors are strongly encouraged to include with bid submission.

Document Phase Document Description Page 4

2600000329 Final RoW Mow Casey Co D8 Total Pages: 33 https://vss.ky.gov https://vss.ky.gov https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.26)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

_____ CERTIFICATE OF INSURANCE (See Section 1.04)

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

Vendors should review and comply with the general bidding requirements listed under “Procurement Laws, Preference, Regulations and Policies” and “Response to Solicitation” located on the eProcurement Web page at https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx and https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx respectively. The vendor must comply with all applicable statutes, regulations and policies related to this procurement.

The General Conditions and Instructions for Solicitations and Contracts shall be incorporated by reference in each solicitation and resulting contract. Therefore, it is the bidder's responsibility to access and read these General Conditions at: : https://finance.ky.gov/office-of-the-secretary/office-of-policy-and-audit/Pages/Finance-Policies.aspx scroll down to Procurement Services- Procurement, double click on the file named FAP 110-10-00 General Conditions and Instructions for Solicitations and Contracts or request a copy by contacting the KYTC Division of Purchases buyer named in Section 3.01. Every person submitting a bid to the Commonwealth shall be deemed to have assented to these conditions by the act of bidding.

Section 1 - Scope of Work - Service

1.00 - Specifications of Service Requirements

Special Provisions for 2026 Mowing Season

Rural Routes, such as US 421 and other rural two-lane routes:

# Projects will have three (3) full cycles (Type 3) with the first cycle beginning in late May.

# The mowing height will be 6-10 inches.

# Trimming and Litter Removal will be performed on those county or route projects that have them as a work item.

# We are encouraging the application of PGR on selected areas for better vegetation control.

Districts electing to apply a Plant Growth Regulator to the roadside turf in late April and early May to prevent the growth of seed heads on the grass do so in lieu of a mowing cycle.

However, they will have the option to add a mowing cycle if the weather does not allow the district to get the PGR materials applied or if their efforts are unsuccessful.

# We are not considering these projects as viable pollinator habitat areas, as most of these routes have little or no vegetation beyond 10-15 feet.

Document Phase Document Description Page 5

2600000329 Final RoW Mow Casey Co D8 Total Pages: 33 https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx https://finance.ky.gov/office-of-the-secretary/office-of-policy-and-audit/Pages/Finance-Policies.aspx

1.01-Project Description

Right-of-Way Mowing and Trimming–Various Routes in Casey County in District 8:

Master Agreement Contract for the Mowing and Trimming of Roadside Turf on Highway Right-of-Way areas for the Kentucky Transportation Cabinet Department of Highways on various routes in Casey County within District 8.

The term "Department", as applied to this Master Agreement will be understood to be synonymous with the terms, "Commonwealth of Kentucky, Transportation Cabinet, or Department of Highways". The term "Vendor" will be understood to be synonymous with the term "Contractor".

1.02-Prequalification of Bidders

All organizations and individuals bidding on this Department of Highways Right-of-Way Mowing project shall possess a Certificate of Eligibility as provided in regulations published by the Department according to KRS Section

176.140 and as stipulated in Section 102.01 of the Standard Specifications for Road and Bridge Construction, Current Edition. This certificate shall be for the work item I-29 (Right of Way Mowing) and I-37 Traffic Control.

Contrary to Section 102.02 of the manual, Division of Purchases will not consider a contractor’s capacity rating with regard to award of a Master Agreement.

This Certificate of Eligibility shall be obtained prior to the bid closing. Vendors that are not on the prequalified list on the date that the bid closes shall not be considered for award.

Vendors must remain on the prequalification list throughout the life of the contract. Prequalification will be verified prior to renewal.

For information on the prequalified process please contact the Prequalification Branch Manager in the Division of Construction Procurement at 502-564-3500.

In addition to being pre-qualified in I-37 Traffic Control, per Standard Spec 112.03.12 vendors are required to provide the following for each additional crew they are using for work on this contract.

1. Each Crew shall have 1 Technician with the following training.

Work Zone Traffic Control Technician Short Duration Mobile Work Zone Training

The certifications shall be provided to the District at the pre-work meeting held each Spring. If the certified employee leaves the company, it is the vendor’s responsibility to provide a replacement certificate. KYTC recognizes certification from the following certifying agencies:

American Traffic Safety Services Association http://www.atssa.com

Kentucky Laborers’ Joint Apprenticeship & Training Trust Fund – http://www.kltf.org/

University of Kentucky, Kentucky Transportation Center “Short Duration Mobile Work Zone Training” http://www.kyt2.com/

International Municipal Signal Association http://www.IMSAsafety.org

1.03-Bonding

Contrary to Section 102.09 of the Standard Specifications for Road and Bridge Construction, neither a bid bond nor a performance bond shall be required.

1.04-Insurance

Document Phase Document Description Page 6

2600000329 Final RoW Mow Casey Co D8 Total Pages: 33 https://urldefense.com/v3/__http:/www.atssa.com__;!!Db6frn15oIvDD3UI!knLxoZ11AORHEA6SwyW1oUoD-pVLJJpB6_eU7E4-Ba09sogDlVuzahrv4T8FNeZWu4RcNeeWYACb5exuyl_0i37yVQ$ https://urldefense.com/v3/__http:/www.kltf.org/__;!!Db6frn15oIvDD3UI!knLxoZ11AORHEA6SwyW1oUoD-pVLJJpB6_eU7E4-Ba09sogDlVuzahrv4T8FNeZWu4RcNeeWYACb5exuyl9L5fIksg$ https://urldefense.com/v3/__http:/www.kyt2.com/__;!!Db6frn15oIvDD3UI!knLxoZ11AORHEA6SwyW1oUoD-pVLJJpB6_eU7E4-Ba09sogDlVuzahrv4T8FNeZWu4RcNeeWYACb5exuyl9R8hX1lg$ https://urldefense.com/v3/__http:/www.IMSAsafety.org__;!!Db6frn15oIvDD3UI!knLxoZ11AORHEA6SwyW1oUoD-pVLJJpB6_eU7E4-Ba09sogDlVuzahrv4T8FNeZWu4RcNeeWYACb5exuyl-ZdMmISw$

The successful bidder shall be responsible for maintaining this coverage through the entire contract term:

1. Contractor’s General Liability Insurance with limits of liability of $1,000,000.00 per occurrence.

2. Kentucky worker's compensation insurance in accordance with the requirements of KRS 45A.480 and KRS Chapter 342.

The successful bidder shall furnish an ACORD Certificate within ten (10) days of notice of intent to award with:

A. The certificate holder listed as:

Kentucky Transportation Cabinet Division of Purchases 4th Floor East 200 Mero Street Frankfort, KY 40622

B. The Endorsement indicating the Commonwealth and its agents as an Additional Insured for the contract resulting from this solicitation.

C. The contract number in the Description of Operations box.

Failure to furnish said certificates or to indicate the contract number shall be grounds for cancellation of the contract.

The successful bidder shall provide an up-to-date copy of the certificate upon renewal of the policy. Failure to do so shall result in cancellation of the contract.

The insurance shall be endorsed to state that coverage shall not be suspended, voided, cancelled by either party, reduced in coverage limits, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the agencies.

The insurance coverage shall be in compliance with the laws of the Commonwealth of Kentucky and shall be placed with a licensed resident or non-resident agent who represents insurance companies authorized to do business in Kentucky. A list of authorized companies can be found at http://insurance.ky.gov/company. Failure to meet this requirement may result in the bid being deemed non-responsive.

The insurer shall have an AM Best rating of B+ or higher. Visit www.ambest.com for verification. Failure to meet this requirement may result in the bid being deemed non-responsive.

1.05-Specifications of Service

The Department will conduct a pre-work meeting with the Vendor (Contractor) prior to any work being performed.

Vendor shall provide at least one representative to be in attendance. At this time, the Vendor will be made aware of the status of the work that is to be performed, required items of work and their level of performance, and an approximate time frame schedule for each cycle of work to be performed. Prior to each mowing season vendors shall provide valid traffic control certifications for all employees certified in traffic control. The Department shall document the meeting, recording the date, time, location, all in attendance, and the work items and questions discussed. The Department will utilize Form TC 63.28 Daily Inspection Report or a Departmental approved substitute for documentation of work performance.

At this time, the Vendor will submit a detailed work plan showing how they will accomplish the work within the designated time frame. At the pre-work meeting the contractor shall provide to the Department a list of the certified traffic control operators including their certification documentation.

Notification to begin mowing and trimming work operations on each cycle of this Master Agreement will be made via email or phone at a minimum of ten (10) calendar days prior to the date scheduled for the cycle to begin. This notification will be followed up via email or fax with a written Delivery Order.

Begin mowing and trimming work operations on the date as specified on the Delivery Order. Failure to begin work on the date as specified will result in the assessment of a penalty of $1,000.00 per calendar day for each calendar day that no work has been performed.

Document Phase Document Description Page 7 http://insurance.ky.gov/company http://www.ambest.com

The Contractor is considered to be in compliance with this requirement when tractors equipped with mowing attachments are performing work operations on the job site. The Contractor is also considered to be in compliance with this requirement when litter removal crews are performing work operations on the job site.

Provide notice to the Department of the date work is to begin on each cycle of this project and of each subsequent day work operations are to be performed on each cycle of this project. Failure to provide this notification will result in non-payment of any work that was performed on the date where notification was not provided.

Carry out all mowing and trimming work operations to the satisfaction of the Engineer and complete the work within the number of days as specified on the Mowing Work Location Sheet included with this Master Agreement. Failure to complete the work within the time as specified will also result in the assessment of a penalty of $1,000.00 per calendar day for each calendar day that the work is not completed

The Department will grant a delay for each day the Vendor (Contractor) cannot work due to rain or wet conditions that prevent mowing operations. Work delay days will be approved in writing by the Department. Delay days will not be counted in the required completion time.

Terms and Conditions:

Comply with all applicable federal, state, and local laws, ordinances and regulations governing safety, provide all safeguards needed for employees and equipment, and secure any and all permits and licenses that may be required.

Conform all equipment to all prevailing Occupational Safety and Health Administration (OSHA) regulations. Require all operators and other employees to always wear safety vests that conform to OSHA regulations while on the job site.

Clean all mowing equipment thoroughly to remove weed seed, biomass, and soil material from surfaces prior to transporting equipment to the job site and perform daily cleanings once work on the project has begun.

Provide sufficient numbers of equipment (tractors with applicable mower unit attachments) to perform and complete the required work within the specified time frame. Failure to comply with this requirement may result in agreed liquidated damages and may also result in the cancellation of the contract.

Place the Company Name and Phone Number on each tractor and work zone support vehicle in a location on the unit that is visible to the public. Use lettering that is a minimum of three inches (3") in height. (See Drawings).

Park or store equipment that is idle or not in use, such as during break times, lunch time, or overnight, away from the outside shoulder of the roadway in an inconspicuous location behind the guardrail or outside the clear zone as directed by the Department. Do not park equipment in median areas, gore areas, or on the shoulders of the roadway.

Do not damage turf areas, slopes, trees, shrubs, signs, delineator posts, or other roadside features during mowing operations. Do not mow when turf and soil conditions are wet to the point that turf damage or ruts will occur. Work delay days are to be approved in writing by the Department.

Replace or repair damage to turf, slopes, trees, shrubs, signs, delineator posts, or other roadside feature in like kind at the direction of the Department and at no cost to the Department. In addition, a penalty of $500.00 per occurrence will be assessed the Contractor for each occurrence where the Contractor fails to repair or replace a damaged highway sign or delineator that was damaged as a result of the mowing operations.

Replace any mailbox that has been knocked down or damaged as a result of the mowing operations with a temporary mailbox that meets the minimum specifications of the United States Postal Service by the end of the workday. Replace this temporary mailbox within seven (7) calendar days with a permanent mailbox in like kind to the approval of the Department and the mailbox owner. Failure to comply with the replacement of a damaged mailbox with either the temporary mailbox or the subsequent permanent mailbox will result in the assessment of a penalty of $250.00 for each occurrence.

Work will be performed under the supervision of the Chief District Engineer designee of the Department of Highways and the Department will direct the time and place for the operation of all items of work to be performed under this Master Agreement Contract

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Notify the Roadside Environment District Administrator or their representative of the day work will begin on the requested Delivery Order and of each subsequent day work will be performed so that the work may be inspected.

Failure to provide this notification will result in non-payment of any work for that day.

Work performance which does not conform to these terms and conditions or which is otherwise unsatisfactory will result in an immediate suspension of all work operations and the assessment of a penalty of $500.00 for each occurrence. Operations will remain suspended until the situation has been corrected and approval has been given for work operations to resume.

The quantities of each item of work to be submitted for payment will be the actual quantity of work performed and completed by the Contractor as designated on the Delivery Order.

It is herein set forth that the quantities are estimates only and that the actual usage will be determined by the needs of the Kentucky Department of Highways.

Other Terms and Conditions:

Right-of-Way Mowing (Type 2):

Mow all areas outside (beyond) the edge of the shoulder or the edge of the pavement along the roadway and along the ramps of interchanges extending to a minimum width of fifteen feet or width of a batwing mower, whichever is greater Mow all bi-furcated medians, where the roadway separates beyond the normal median width, on all areas inside (beyond) the edge of the median shoulder or the edge of the median pavement along the roadway and extending to a minimum width of fifteen feet.

Mow the following areas: a) Shoulders, medians, and slopes that are 3:1 or flatter, when they are within the fifteen feet area; b) Five feet up the back-slope on areas adjacent to the roadway on both the median (inside) and the outside cut slope areas beginning at the bottom of the roadway ditch and extending up the slope to a point five feet from the beginning; c) Five feet over fill slopes steeper than 3:1 located adjacent to the roadway shoulder, when they are within the fifteen feet area; d) Two feet over the edges of paved and rock-lined ditches, when they are within the fifteen feet area; e) Contractor shall mow full median width if an area 12’ wide or less remains following the mowing of both median shoulders. (See Drawings)

Right-of-Way Mowing (Type 3):

Mow all areas outside (beyond) the edge of the shoulder or the edge of the pavement along the roadway and along the ramps of interchanges, and that extend back to the designated staked mowing line or right-of-way fence. Include all interchange areas and normal width medians. Mow all bi-furcated medians, where the roadway separates beyond the normal median width, on all areas inside (beyond) the edge of the median shoulder or the edge of the median pavement along the roadway, and that extend back to the designated-staked mowing line.

Mow the following areas: a) Shoulders, normal width medians, and slopes that are 3:1 or flatter; b) Five feet up the back-slope on areas adjacent to the roadway on both the median (inside) and the outside cut slope areas beginning at the bottom of the roadway ditch and extending up the slope to a point five feet from the beginning; c) Five feet up the back-slope of cut areas located away from roadway ditches; d) Five feet over fill slopes steeper than 3:1 located adjacent to the roadway shoulder; e) Five feet over the top edge of cut slopes that can be traversed with mowing equipment without damaging the turf; f) Two feet over the edges of paved and rock-lined ditches. Where possible, contractor shall mow around and over rock-lined ditches; otherwise, the ditch line shall be manually trimmed. (See Drawings).

Mow the vegetation to a uniform height of four-eight inches. Mow all woody vegetation up to a maximum diameter of one inch. Do not mow areas that have been delineated by mowing stakes to allow for the natural regeneration of native vegetation and for the establishment of specialized plantings, such as wildflowers or ornamental grasses.

Use a batwing, modified batwing, or a batwing-type mower only as denoted on the work location sheet(s). Do not use a batwing, modified batwing, or batwing-type mower on areas where the unit will be a safety hazard to motorists or will cause damage to the roadside terrain.

The mowing of the vegetation in these areas may require the use of a side-mounted sickle, flail, or rotary unit that is mid-mounted on the right side of the tractor. Obtain approval from the Department prior to the use of a batwing, modified batwing, or a batwing-type mower unit in all situations.

The use or the attempted use of a batwing mower, a modified batwing mower, or a batwing-type mower in an area that has not been denoted for its use, or in an area that has not been approved by the Department, will result in an immediate

Document Phase Document Description Page 9 suspension of all work operations, and will result in the assessment of a penalty of $250.00 for each occurrence on each cycle. Operations will remain suspended until the situation has been corrected and approval has been given by the Department for work operations to resume.

Immediately remove vegetative material (biomass) or other debris that was thrown onto the roadway pavement or the shoulder pavement as a result of mowing operations. Failure to correct this safety hazard will result in an immediate suspension of all work operations in accordance with Section 108 and will result in the assessment of a penalty of $250.00 for each occurrence on each cycle. Operations will remain suspended until the safety hazard has been corrected and approval has been given by the Department for work operations to resume.

The Department will provide an entrance into and an exit from mowing areas that are landlocked by existing guardrail or other barriers.

Begin mowing operations on the project at the point designated by the Department and proceed in the same general direction in a continuous manner until the work is completed.

Trimming: (Not Applicable to this Contract) Trim the vegetation around roadside obstacles, such as sign posts, delineator posts, utility poles, cable barrier, steel beam guardrail, guardrail posts, guardrail end treatments, headwalls, catch basins, bridge end abutments, mailboxes, newspaper boxes, landscape plantings, natural woody vegetation and around paved and rock-lined ditches. Where possible, contractor shall mow around and over rock-lined ditches; otherwise, the ditch line shall be manually trimmed.

Trim around landscaped trees, shrubs, planting beds, and the perimeter of groundcover and wildflower areas, and along the base of rock cuts, five (5) feet up from the base of cut. Trim the area behind roadside obstacles between the obstacle and the designated mowing stake line or right-of-way fence if the area cannot be safely traversed with mowing equipment or is otherwise inaccessible.

When trimming around guardrail entities, trim the area around the guardrail, the guardrail posts, and the guardrail end treatments beginning at the edge of the roadway pavement (edge-line of the driving lane) and extending to a point that is one foot beyond the base of the guardrail post. (See Drawings).

Trim outside the concrete apron and up the slope where bridges cross over the roadway. In addition, trim along the top edge of rock outcroppings where mowing is performed both above and below the rock outcroppings.

Trim the vegetation to a uniform height of four-eight inches and conform the trimming height to the mowing height.

Use a weed trimmer with a metal blade to trim all woody vegetation up to a maximum diameter of one inch.

Perform trimming operations in conjunction with each cycle of right-of-way mowing and complete trimming operations in conjunction with each cycle of right-of-way mowing.

Perform the “Trimming“ item of work as incidental to the Right-of-Way Mowing item of work in this Master Agreement Contract.

Litter Removal: (Not Applicable to this Contract) Pickup and remove litter and debris from the designated areas. Pickup and remove litter and debris from right-of-way fences, roadway ditches, catch basins, drop boxes, drainage structures, areas behind guardrails, medians, and interchanges that is of such size that throwing and shredding of the litter and debris may occur as a result of mowing operations. Pickup and remove refuse items of litter and debris such as paper, glass, wood, tires, metal, plastic containers, and Styrofoam products.

Pick up and remove litter and debris in conjunction with the mowing operation. However, if the litter and debris has been shredded by the mowing operation, pick up the litter and debris within twenty-four (24) hours after the mowing operation has passed. Remove litter and debris that has been collected through the course of a day from the project at the end of each workday and dispose of it off of the rights-of-ways. Dispose of all litter and debris in accordance with approved practices and procedures as set forth by the Kentucky Division of Solid Waste Management.

Failure to pick up and remove litter and debris in a proper and timely manner or failure to remove the collected litter and debris at the end of each workday will result in an immediate suspension of all work operations in accordance with Section 108 and will result in the assessment of a penalty of $250.00 for each occurrence on each cycle. Operations will remain suspended until the situation has been corrected and approval has been granted by the Engineer for work operations to resume.

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Perform litter removal operations in conjunction with each cycle of right-of-way mowing and complete litter removal operations in conjunction with the completion of each cycle of right-of-way mowing.

Cycles of Work - Right-of-Way Mowing and Trimming:

Perform the work on each cycle of this Master Agreement Contract as noted on the included Work Location Sheet(s) and as directed by the Department. Perform the number of cycles of work on each route or route segment of this Contract as noted on the included Work Location Sheet(s) and as directed by the Department.

Cycles of mowing and trimming may be reduced or increased as directed by the Department when climatic conditions exist that either limit or enhance the growth of vegetation. Cycles of mowing and trimming may also be increased on certain routes or route segments to accommodate special events that may occur throughout the mowing season. Any partial cycles will be performed at the unit bid price for mowing and trimming. The Department reserves the right to make any adjustments to work cycles that best fulfill the needs of the Commonwealth.

Where a construction project is in progress, or where a construction project is awarded during the period of this Contract that interferes with work operations, the construction contract will have priority. No claim will be allowed for interruptions to the schedule or operations of this Contract.

When directed by the Department, perform work operations on this Contract on an area that had previously been skipped due to the construction contractor's operations. No additional compensation will be allowed for returning to accomplish this work.

A full or partial cycle or cycles on a specific segment or route may be deleted from this Contract by the Department due to the operations of the construction Contractor without invalidating the remainder of this Contract. No additional compensation will be made for anticipated profit on such elimination of a cycle. Contrary to Section 104.02.02 of the current edition of the Kentucky Standard Specifications for Road and Bridge Construction manual there shall be no adjustment to unit price if cycles or partial cycles are added or deleted.

Maintain and Control Traffic:

Perform Right-of-Way Mowing and Trimming Operations in accordance with these Terms and Conditions for traffic control. Maintain traffic and furnish all traffic control devices and all materials that conform to these Terms and Conditions and the Manual on Uniform Traffic Control Devices (MUTCD), the Standard Drawings or Sepia Drawings, Current Editions, and the Standard Specifications for Road and Bridge Construction, Current Edition.

A link to the Manual on Uniform Traffic Control Devices can be found at:

http://mutcd.fhwa.dot.gov

A link to the Standard Drawings can be found at:

https://transportation.ky.gov/Highway-Design/Pages/Standard-Drawings.aspx

A link to the Standard Specifications can be found at:

https://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx

Provide strobe lights for all tractors and work zone support vehicles that:

cover a 360 degree effective area;

utilize 360 degree optics;

have a minimum height of 4 inches;

produce a minimum of 60 single flashes or 120 double flashes per minute and 12 joules per main flash;

amber in color;

penetrate bright sunlight, haze, fog, smog, and darkness.

Provide flags that are fluorescent red/orange in color, 24 inches by 24 inches in size, and that are made of a heavy-duty nylon reinforced coated vinyl material that has weighted edges (See Drawings).

Provide warning signs that conform to Section 112.02.04 of the Standard Specifications.

Furnish all traffic control devices in new or in like new condition at the beginning of the work and maintain the devices in like new condition until the completion of the work.

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2600000329 Final RoW Mow Casey Co D8 Total Pages: 33 http://mutcd.fhwa.dot.gov https://transportation.ky.gov/Highway-Design/Pages/Standard-Drawings.aspx https://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx

Require employees to wear safety vests, which conform to OSHA regulations, on the job site at all times.

Equip all designated work zone vehicles (tractors, service trucks, and vehicles for supervisory personnel) with flashing lights, warning strobe lights, and fluorescent red/orange flags. Equip other equipment entering or leaving the designated work zone with warning strobe lights that are always visible in all directions.

All-Terrain Vehicles (ATV) or other off-road motorcycle type vehicles will not be allowed on the project.

Equip all rotary-type mower attachments with shields of metal or chain. Where a slope-mower (over/guardrail) unit is being utilized as an optional equipment unit for mowing, furnish an escort vehicle for traffic control.

Always maintain the flow of traffic in all lanes. The Department will not allow lane closures for the performance of right-of-way mowing on this contract project; however, mobile lane closures will be allowed for tramming mowing equipment across bridges. Perform mowing operations with the flow of traffic when operating within twenty feet of the edge of the pavement (edge-line of the driving lane).

Do not perform mowing operations with a mowing unit attachment extending past the tractor into a traffic lane or onto a paved shoulder. When moving mowing equipment (tramming) from one location to another within the project limits, operate the equipment with the flow of traffic on the shoulder or in the median. However, where the shoulder on a bridge is not full-width and any other method of passage across the bridge is impractical, mobile lane closures will be allowed for tramming the mowing equipment across the bridge. Use extreme caution when utilizing mobile lane closures to cross highway bridges.

Where a slope-mower is selected as an optional mowing equipment unit, operate the slope-mower on the roadway pavement or on the pavement of the outside shoulder and provide an escort vehicle as traffic control for the slope-mower unit. Do not operate a slope-mower on the inside shoulder or in a traffic lane on a four-lane divided highway facility.

Perform all work only during daylight hours (one-half hour after dawn to one-half hour before dusk). Do not perform work when headlights would interfere with the normal flow of roadway traffic. Failure to comply with this requirement will result in an immediate suspension of all work operations and will result in the assessment of a penalty of $250.00 for each occurrence. Operations will remain suspended until approval has been given by the Department for work operations to continue.

Do not tram (move from one location to another) mowing equipment (tractors) on the pavement or on the shoulder surface from one contract project to a second contract project on a fully controlled access highway facility (i.e., interstate or parkway route). Any occurrence of this action is in violation of state statute, and if observed, will result in an immediate suspension of the tramming operation and will result in the assessment of a penalty of $500.00 for each occurrence. Operations will remain suspended until an alternative method of transporting the mowing equipment is secured and approval is given by the Department for the equipment to be moved by the alternative method.

Provide warning signs that are 48 inches by 48 inches in size, diamond shaped with black Series "C" letters 8 inches in height on an orange background with a black border. Place warning signs with the message "Begin Mowing Zone" four of each and with the message "End Mowing Zone" four of each to designate a mowing work zone on a multi-lane median divided highway facility.

Where the highway facility in not median divided place two each of "Begin Mowing Zone" signs and two each of "End Mowing Zone" signs to designate the mowing work zone.

Establish a designated work zone(s) for mowing that is a maximum of two miles in length. Place the warning signs 750 feet prior to the beginning of the work zone and 750 feet beyond the end of the work zone.

Establish additional two-mile work zones adjacent to the initial work zone to a maximum distance of eight (8) miles, provided work is being performed in each adjacent work zone. As an option, place a supplemental plate with the message NEXT [2, 4, 6, or 8] MILES below the initial warning sign, or with a message to correspond with the length of the work zone that has been established.

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Place warning signs on a median divided highway facility in a dual manner, one on the outside shoulder and one in the median, or inside shoulder of the roadway at both the beginning and ending points of the designated work zone for both directions of travel.

Where the roadway is not a median divided highway facility, place warning signs on the right and left shoulders of the roadway at both the beginning and ending points of the designated work zone for both directions of travel.

Place warning signs on the entrance ramp of any interchange or roadway intersection that is located within a designated work zone and place the signs on the right shoulder of the ramp or side road 500 feet prior to the beginning of the merge area or intersection. Where the length of the entrance ramp is less than 500 feet, place the warning signs at the beginning of the ramp.

Mount warning signs on multi-leg stands in a secure and visible manner such that the signs will be a minimum of eighteen inches (18") above the shoulder or roadway pavement.

Where the paved shoulder area adjacent to a median barrier wall on a multi-lane median divided highway facility is not of sufficient width to place warning signs in a proper manner, place the warning signs atop the median barrier wall for both directions of travel. Achieve this placement by using a clamping device approved by the Department.

Do not attach warning signs to other roadway appurtenances that exist on the project such as signposts, delineator posts, or guardrail end treatments.

Use a full complement of warning signs at all times. Place the warning signs to designate a work zone on the job site at the beginning of each workday prior to the beginning of work operations. Move the warning signs and re-establish a work zone as work operations progress. Remove warning signs from the job site after work operations cease at the end of each workday.

Place warning signs that are 24 inches by 48 inches with black Series “C” letters eight inches in height on an orange background with a black border on vehicles designated as work zone support vehicles. Provide the designated message “Watch for Sudden Stop” on the signs.

Failure to place warning signs in a manner consistent with these Traffic Control Terms and Conditions will result in a suspension of work operations and will result in the assessment of a penalty of $250.00 for each occurrence on each cycle. Operations will remain suspended until signing consistent with the Traffic Control Terms and Conditions are achieved and approval is given by the Department for work operations to resume.

Move Contractor Vehicles and Contractor Employee Vehicles with the flow of traffic at all times. Enter and leave work areas in a manner that will not be hazardous to or interfere with the normal flow of traffic. Do not park or stop vehicles except within designated work areas as approved by the Department. Prohibit vehicles from crossing the roadway.

Limit all employee pedestrian movement on the roadway to the protected work zone areas. Park personal vehicles only in areas within the right-of-way as designated by the Department.

Coordinate the work with other projects that may be in progress within or in the near vicinity of this project. The traffic control of those projects may affect this project and the traffic control of this project may affect those projects.

Coordinate the work on this project with the work of the other contractors. The Department will determine the relative priority to give to work phasing on the various projects when there is a conflict.

Designate a Traffic Control Coordinator in accordance to Section 112.03.12 of the Standards Specifications.

The “Maintain and Control Traffic” item of work shall be a measured line item for payment included in this Master Agreement Contract.

District Location and Contact Person:

Department of Highways, District Eight PO Box 780 1660 S. Highway 27 Somerset, KY. 42501 Phone: (606) 677-4017 Attention: Jeffrey Pettyjohn, Roadside Environment District Administrator Email: Jeffrey.Pettyjohn@ky.gov

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Bidders are encouraged to inspect the project where work is to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract, to the extent that such information is reasonably attainable. In no event shall a failure to inspect the project constitute grounds for a claim after award of a contract.

Section 2 - Terms and Conditions of the Contract

2.00 – Scope of the Contract

The Kentucky Transportation Cabinet Division of Purchases issues this solicitation on behalf of the Division of Maintenance to award a master agreement contract for: RoW Mow & Trim Casey County District 8.

2.01 - Contract Components and Order of Precedence

The Commonwealth’s acceptance of the offer indicated by the issuance of an Award by the KYTC Division of Purchases shall create a valid Master Agreement consisting of the following:

1. The written Master Agreement between the Parties;

2. Any Addenda to the Solicitation;

3. Any provisions of the Solicitation and all attachments thereto;

4. The Bidder’s response to the Solicitation, and

5. The Kentucky Revised Statutes KRS 45A.

In the event of an inconsistency between provisions of the solicitation, the inconsistency shall be resolved by giving precedence in the following order: (a) the Specifications; (b) other provisions of the Solicitation, whether incorporated by reference or otherwise; (c) Contract or Master Agreement Terms and Conditions; (d) FAP 110-10-00 – General Conditions and Instructions for Solicitations and Contracts.

2.02 - Initial Contract Period

The Master Agreement will be for the initial period beginning upon award and expiring December 31, 2026

2.03 - Optional Renewal Period

This Master Agreement may be extended at the completion of the initial contract period for four (4) additional one-year periods. This extension must have the written approval of the vendor and the KYTC Division of Purchases.

The Commonwealth of Kentucky reserves the right to renegotiate any terms and/or conditions as may be necessary to meet requirements for the extended period. The vendor will be advised of any proposed revisions prior to the renewal periods. In the event proposed revisions cannot be agreed upon, either party shall have the right to withdraw without prejudice from either exercising the option or continuing the contract in an extended period.

2.04 - Divisions/Agencies to Be Served

This contract shall be for use by the following Divisions/Agencies of the Kentucky Transportation Cabinet:

Division of Maintenance and District 8.

No shipments or services are authorized until an official Delivery Order has been fully processed by an authorized agency.

2.05 - Quantity Basis of Contract

Any and all quantities mentioned in this solicitation are purely estimates, and are not to be implied nor inferred as being guarantees. The State is obligated to buy only that quantity needed by its agencies during the term of the contract. Requirements may exceed the quantities shown and the contractor will be required to furnish all requirements shown on Delivery Orders dated during the life of the contract.

2.06 - Exception to Required Use of Contract

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The establishment of this Master Agreement is not intended to preclude the use of similar products when requested by the agency. The Commonwealth of Kentucky reserves the right to acquire large requirements through other competitive processes.

2.07 - Basis of Price Revisions

PRICE ADJUSTMENTS: Unless otherwise specified, the prices established by the Master Agreement shall be firm for the contract period subject to the following:

A. Price Increases: A price increase will not be allowed during the first twelve (12) months of the contract. Only one price increase will be allowed during the contract period. The price increase must be based on industry wide price changes. The contract holder must request in writing a price increase at least thirty (30) days prior to the effective date, and shall provide firm proof that the price increase(s) is justified. The KYTC Division of Purchases may request additional information or justification. If the price increase is denied, the contract holder may withdraw from the contract without prejudice upon written notice and approval by the KYTC Division of Purchases. Notice of withdrawal must be provided a minimum of forty-five (45) days prior to the effective date however the vendor must continue service at the contract prices until a new contract can be established (usually within sixty (60) days).

B. Price Decreases: The contract price shall be reduced to reflect any industry wide price decreases. The contract holder is required to furnish the KYTC Division of Purchases with notice of any price decreases as soon as such decreases are available.

C. Extended Contract Periods: If the contract provides for an optional renewal period, a price adjustment may be granted at the time the contract is renewed, subject to price increase justification as required “A. Price Increases”.

One (1) additional price increase may be granted during the extended contract period. This price increase will not be allowed during the first six (6) months of the extended contract period and will be subject to the conditions in “A” above.

2.08 - Addition or Deletion of Items or Services

The KYTC Division of Purchases reserves the right to add new and similar items, with the consent of the vendor, to the contract. If an addition is agreeable to both parties, the KYTC Division of Purchases will issue a Modification.

Until such time as the vendor receives a Modification, the vendor shall not accept Delivery Orders from any agency referencing such items or services.

2.09 - Changes and Modifications to the Contract

During the period of the contract, a modification shall not be permitted in any of its conditions and specifications, unless the contractor receives electronic or written approval from the KYTC Division of Purchases. If the contractor finds at any time that existing conditions make modification in requirements necessary, the contractor shall report the matter promptly to the KYTC Division of Purchases for consideration and decision. All contract modifications shall be subject to the provisions of 200 KAR 5:311.

2.10 - Reduction in Contract Worker Hours/Employee Furlough

The Kentucky General Assembly may allow for a reduction in contract worker hours in conjunction with a budget balancing measure for some professional and non-professional service contracts.