Final_RFB_605_2500000119_1_SO_FORM.PDF

Document ID: RFB 605 2500000119 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: Pest Control Service District 5

Date Issued:

09/03/2024 Record Date:

09/03/2024

Solicitation Closes Date:

09/23/2024 Time:

13:30

Solicitation No:

RFB 605 2500000119

Online Bidding Prohibited: No For Information Call:

PAIGE GRASS

502-564-4630

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2500000119 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Pest Control : I-65 RA Bullitt Co Welcome Ctr 12.00000 MO

Comm Code Comm Description Manufacturer Model # Manuf Part #

91059 Pest Control (Incl. Termite Inspection and Control, Bird Pro

Extended Description ***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.*** Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

See attached document How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf .

Please enter contact person, phone number and email in the Comments Section.

Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

I-65 Rest Area 6587 SQ. FT.

Facility Building #RA15-65S1 Address: 114 S. Interstate 65 ; Mile Point - 113.539 Shepherdsville KY 40165

Pest control services will be performed monthly to includes Rest Area Restroom/ Lobby/ Back Offices /Breakroom, and Storage closets as well as the vending shelter building - should includes spraying in-between / behind vending machines. Regularly check mice and other rodents around the vending machine area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of both buildings.

Monthly Contact: Clarence Moore 502-262-7826 Pest control including termite yearly inspection

2 Pest Control: I-65 Welcome Ctr- Storage Garage

4.00000 QTR

I65 Welcome Center- Bullitt County Storage Garage A15-65S3 350sqft Brick Building Address: 114 S. Interstate 65 ; Mile Point - 113.539 Shepherdsville KY 40165

Pest control services will be performed quarterly inside and outside spraying.

NOTE: Please contact person 2 days in advance to setup schedule spraying for this building.

Contact: Clarence Moore - 270-363-8841

Document ID: RFB 605 2500000119 Page: 3

Pest control including termite yearly inspection

3 Pest Control: I-64 RA Shelby Co Storage Garage

I64 Welcome Center- Shelby County Storage Garage RA106-64E7 645sqft Brick Building Address: 2835 Interstate 64 ; Mile Point - 28.354 Simpsonville, KY

Pest control services will be performed quarterly inside and outside spraying.

NOTE: Please contact person 2 days in advance to setup schedule spraying for this building.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects.

Contact: Clarence Moore 502-262-7826

Pest control including termite yearly inspection.

4 Pest Control: I-64 Rest Area -Shelby Co Welcome Ctr

12.00000 MO

I-64 Welcome Center 7100 SQ.FT.

Facility Building #RA106-64E5 Address: 2835 Interstate 64 ; Mile Point - 28.354 Simpsonville, KY

Pest control services will be performed monthly to includes Rest Area Restroom/ Lobby/ Back Offices /Breakroom, and Storage closets as well as the vending shelter building - which should include spraying in-between / behind vending machines. Regularly check mice and other rodents around the vending machine area/building.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of both buildings.

Monthly Contact: Clarence Moore 502-262-7826

Document ID: RFB 605 2500000119 Page: 4

5 Pest Control: Jeff Co East Maintenance 12.00000 MO

Jefferson Co Maintenance East (Middletown) -7200 SF Facility Building #SO56-550A Address: 313 English Station Road ; Louisville KY 40223

Pest control services will be performed monthly in areas includes offices, locker area, restrooms, breakroom and garage area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Jesse Schenk 502-214-0886 Contact: Ron Dunaway 502-594-1949 (Cell) Office: 502-245-9552

6 Pest Control : Jeff Co West Maintenance 12.00000 MO

Jefferson Co Maintenance West 8400 SF Facility Building #SO56-392B Address: 4334 Poplar Level Rd Louisville KY 40213

Pest control services will be performed monthly in areas includes offices, locker area, restrooms, breakroom and garage area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Gerald Lee 502-458-1333 cell Contact: Sarah Moore 502-458-1333

Document ID: RFB 605 2500000119 Page: 5

7 Pest Control: Bullitt Co Maintenance 12.00000 MO

Bullitt Co Maintenance 9600 SF Facility Building: SO15-680A Address: 579 Charles Hamilton Way Shepherdsville Ky. 40165

Pest control services will be performed monthly in areas includes offices, locker area, restrooms, breakroom and garage area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Wade Garvin 502-551-8732 (cell) Contact: William Peabody 502-492-8274 (Cell) Barn: 502-543-2530

8 Pest Control: Survey Trailer (Design) 12.00000 MO

District 5 Survey Trailer - 924 SQ FT Facility Building: SO56-392P Address - 4334 Poplar Level Louisville, Ky 40213

Pest control services will be performed monthly in areas includes offices, locker area, restrooms, breakroom and garage area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the trailer monthly.

Contact: Benjamin Schultz 502-553-9371

Document ID: RFB 605 2500000119 Page: 6

9 Pest Control: Franklin Co Maintenance 12.00000 MO

Franklin Co Maintenance - 8800 SF Facility Building: SO37-593A Address: 1900 US 127 South Frankfort, KY. 40601

Pest control services will be performed monthly in areas includes offices, locker area, restrooms, breakroom and garage area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Scott Games 502-564-6998 (Office) Contact: Michael Mitchell 502-220-9308

10 Pest Control: Shelby Co Maintenance 12.00000 MO

Shelby Co Maintenance 8280 SF Facility Building : SO106-497A Address: 555 Old Seven Mile Pike Shelbyville KY. 40065

Pest control services will be performed monthly in areas includes offices, locker area, restrooms, breakroom and garage area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Steve Hayden 502-633-1744 Contact: Jamie Shields 502-705-9128 Office: 502-633-1744

Document ID: RFB 605 2500000119 Page: 7

11 Pest Control: Roadside Maintenance 12.00000 MO

Roadside Maintenance West - 9500 SF Facility Building #SO56-392J Address: 4334 Poplar Level Rd Louisville KY 40213

Pest control services will be performed monthly in areas includes offices, locker area, restrooms, breakroom and garage area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Cindy Marquel 502-459-2441 Contact : Sonya Courtney 502-287-8674 Contact: Clarence Moore 502-262-7826 Contact : Dan Riggs 502 271-9208

12 Pest Control: Spencer Co Maintenance 12.00000 MO

Spencer Co Maintenance -8000 SF Facility Building: SO108-702A Address: 3375 Bloomfield Road Taylorsville KY 40071

Pest control services will be performed monthly in areas includes offices, locker area, restrooms, breakroom and garage area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Chris Graves 502-902-7227 Contact: Keith King: 502-544-2385 Office: 502-477-2242

Document ID: RFB 605 2500000119 Page: 8

13 Pest Control: Equipment Garage #22 12.00000 MO

Jefferson Co Equipment Garage #22 - 12800 SF Facility Building #SO-56-392A Address: 4334 Poplar Level Rd Louisville KY 40213

Pest control services will be performed monthly in areas includes offices, locker area, restrooms, breakroom and garage area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

14 Pest Control : Trimble Co Maintenance 12.00000 MO

Trimble Co. Mtc. 7200 SQ. FT.

Facility Building #SO112-393A Address: 1104 HWY 421 N Bedford, KY. 40006

Pest control services will be performed monthly in areas includes offices, locker area, restrooms, breakroom and garage area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Steve Hamilton 502-221-5017 Contact: David Smith 502-352-5058 Office 502-255-3337

Document ID: RFB 605 2500000119 Page: 9

15 Pest Control : Henry Co Maintenance 12.00000 MO

Henry Co. Mtc. 6960 SQ. FT.

Facility Building #SO52-503A Address: 368 Port Royal Road Campbellsburg KY. 40011

Pest control services will be performed monthly in areas includes offices, locker area, restrooms, breakroom and garage area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Joe Mobley 502-817-0177 Contact: Josh Shannon 502-845-2831

16 Pest Control: Oldham Co Maintenance 12.00000 MO

Oldham Co Maintenance - 7200 SF Facility Building #SO93-535A Address: 3995 Highway 393 Lagrange KY. 40031

Pest control services will be performed monthly in areas includes offices, locker area, restrooms, breakroom and garage area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: James Mobley 502-758-9786 Contact: Donnie Dixon 502-871-2310 Office 502-222-9009

Document ID: RFB 605 2500000119 Page: 10

17 Pest Control: Jefferson Co Traffic Shop (Durrett)

12.00000 MO

Jefferson Co. Traffic Shop 3675 SQ. FT.

Facility Building #SO56-657A Address: 1517 Durrett Lane Louisville KY. 40213

Pest control services will be performed monthly in areas includes offices, locker area, restrooms, breakroom and garage area.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Lonnie Hamblin 502-338-5273

18 Pest Control : District 5 Office 12.00000 MO

District 5 Main Office 29,500 SQ. FT.

Facility Building #SO056-684A Address: 8310 Westport Rd.

Louisville KY. 40242

Pest control services will be performed monthly in areas includes offices, restrooms, breakroom, and hallways General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Carmona Jefferson 502-210-5400

Document ID: RFB 605 2500000119 Page: 11

19 Pest Control : Trimarc 12.00000 MO

Trimarc Building 5537 SQ. FT.

Building #SO056-594A Address: 901 West Main Street Louisville KY. 40202

Pest control services will be performed monthly in areas includes offices, restrooms, breakroom, and hallways General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Vince Robison 502-587-6624 / email vince.robison@ngc.com

20 Pest Control: Materials Lab 12.00000 MO

Materials Lab 2000 SQ. FT.

Facility Building #SO056-392F Address: 4334 Poplar Level Rd Louisville KY. 40213

Pest control services will be performed monthly in areas includes offices, restrooms, breakroom, hallways General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Shannon Train 502 452-2114

Document ID: RFB 605 2500000119 Page: 12

21 Pest Control : Louisville Section Office 12.00000 MO

Louisville Section Office - 2480 SF Building SO56-684D Address: 8320 Westport Rd.

Louisville, KY. 40242

Pest control services will be performed monthly in areas includes offices, restrooms, breakroom, hallways General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Michelle Perry 502-210-5400 Office 502-764-0858

22 Pest Control: New Castle Section Office 12.00000 MO

Henry Co Section Office 2000 SQ. FT.

Building #SO052-503G Address: 368 Port Royal Road Campbellsburg, KY. 40011

Pest control services will be performed monthly in areas includes offices, restrooms, breakroom, and hallways General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Seth Grothaus 502-676-4293 Contact: Melanie Whalen 502-845-4811 Office Phone: (502) 845-4811

Document ID: RFB 605 2500000119 Page: 13

23 Pest Control: Shelby Co Section Office 12.00000 MO

Shelby Co Section Office - 2000 SF Facility Building: SO106-497K Address: 555 Old Seven Mile Pike Shelbyville, KY. 40065

Pest control services will be performed monthly in areas includes offices, restrooms, breakroom, hallways General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Scherwin Smitha 502-633-1472 Office: 502-633-1472

General pest control including mice, spiders, roaches, and other crawling insects.

Contact: Scott Tipton 502-633-1511

24 Pest Control : Bullitt Co Section Office 12.00000 MO

Bullitt Co Section Office - 4200 SF Building: SO15-680D Address: 579 Charles Hamilton Way Shepherdsville, KY. 40165

Pest control services will be performed monthly in areas includes offices, restrooms, breakroom, hallways General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Carolyn Jeffries 502-543-4255 Office Barn: 502-543-4255

Document ID: RFB 605 2500000119 Page: 14

25 Pest Control: Shelby Co Sign Shop (Traffic) 12.00000 MO

Shelby Co Sign Shop - Traffic Garage - 5600 SF Facility Building: SO106-497B Address: 555 Old Seven Mile Pike Shelbyville, KY. 40065

Pest control services will be performed monthly in areas includes offices, restrooms, breakroom, hallways General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Logan Shields 502-554-6431 Office: (502) 633-4414

26 Pest Control: Maintenance Office Trailer 12.00000 MO

Maintenace Trailer Office - 720 SF Building SO56-550J Address: 313 N English Station Road Louisville, KY. 40223

Pest control services will be performed monthly in areas includes offices, restrooms, breakroom, hallways General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact: Jesse Schenk 502-214-0886 (cell) Contact: Ron Dunaway 502-594-1949 (Cell) Office: 502-245-9552

Document ID: RFB 605 2500000119 Page: 15

27 Pest Control : Franklin Structure office 12.00000 MO

Franklin Co Structure - 2800SF Facility Building: SO37-593G Address: 1900 US 127 S.

Frankfort, KY. 40601

Pest control services will be performed monthly in areas includes offices, restrooms, breakroom, locker area, hallways General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Franklin Co Structure Office

1900 US 127 S.

Frankfort, KY. 40601

Contact: Scott Games 502-564-6998 Office: 502-564-4255

28 Pest Control: District 5 Office Backlot Storage Shed

District Office Storage Shed - 960 SF Building: SO56-684B Address:

District 5 Office Back lot 8310 Westport Rd Louisville, KY 40242

Pest control services will be performed quarterly inside and outside spraying.

NOTE: Keys will be needed to grant access inside building.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building quarterly

Contact: Carmona Jefferson 502-210-5400

Document ID: RFB 605 2500000119 Page: 16

29 Pest Control: District 5 Office Backlot Storage Building

District 5 Office Storage Building - 960 SF Building : SO56-684C Address: District Office Back lot 8310 Westport Rd Louisville, KY 40242

Pest control services will be performed quarterly inside and outside spraying.

NOTE: Keys will be needed to grant access inside building.

General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building quarterly

Contact: Carmona Jefferson 502-210-5400

31 Pest Control: Jeff Co West Offices 12.00000 MO

Jefferson Co West Offices - 864 SqFt Facility Building: SO056-392U Address: 4334 Poplar Level Rd Louisville, KY 40213

Pest control services will be performed monthly in areas includes offices, restrooms, breakroom, and hallways General pest control services shall include mice, spiders, roaches, wasps, and other crawling insects. Spraying on the outside perimeter of the building monthly.

Contact Gerald Lee 502-494-9081 Contact : Sarah Moore 458-1333 Office: 502-458-1333

Shipping Information Bullitt Co Rest Area Welcome Center - I-65 South

Billing Information KYTC District 5 - Louisville District Office

Document ID: RFB 605 2500000119 Page: 17

114 S. Interstate 65 Mile Point - 113.539 Shepherdsville KY 40165

8310 Westport Road

Louisville KY 40242

Document ID: RFB 605 2500000119 Page: 18

Submission Checklist

The following items will be required to be submitted with bid:

Item The bidder with the lowest price receives the maximum score.

The bidder with the best delivery time receives maximum points.

NEW – Vendor Self Service website has changed as of March 26, 2023.

The new link is https://vss.ky.gov.

Vendors will continue to use the same login credentials.

Instructions for How to Submit an Online Response are attached to this solicitation and also posted on the website.

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS AND

CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD SOLICITATION

REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

In-person public bid readings have been discontinued by the KYTC Division of Purchases. We now offer public bid readings via telephone.

Document Phase Document Description Page 19

2500000119 Final Pest Control Service District 5 Total Pages: 42 https://vss.ky.gov https://vss.ky.gov https://vss.ky.gov https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

Any person wishing to hear a bid reading may call the conference line at 866-830-9434, Participant Code 21327950, at 3:00 pm, Eastern Time on the bid closing date.

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

All other items MUST be submitted prior to award however, vendors are strongly encouraged to include with bid submission.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.26)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

_____ CERTIFICATE OF INSURANCE (See Section 1.03)

_____PESTICIDE APPLICATOR LICENSE

_____ LABELS AND MSDS FOR ALL PESTICIDE PRODUCTS

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

The General Conditions and Instructions for Solicitations and Contracts shall be incorporated by reference in each solicitation and resulting contract. Therefore, it is the bidder's responsibility to access and read these General Conditions at: : https://finance.ky.gov/office-of-the-secretary/office-of-policy-and-audit/Pages/Finance-Policies.aspx scroll down to Procurement Services- Procurement , double click on the file named FAP 110-10-00 General Conditions and Instructions for Solicitations and Contracts or request a copy by contacting the KYTC Division of Purchases buyer named in Section 3.01. Every person submitting a bid to the Commonwealth shall be deemed to have assented to these conditions by the act of bidding.

Section 1 - Scope of Work - Service

1.00 - Specifications of Service Requirements

This contract is to establish Pest Control Services.

Service to include but not limited to: Ants, Spiders, Flies, Mice, Rats, Roaches, Wasps, Silverfish, Centipedes, and yearly Termite Inspection.

The vendors should furnish labels and MSDS along with their bid submission for all pesticide products applied. Bids that do not comply with this requirement may be considered non-responsive.

Document Phase Document Description Page 20

2500000119 Final Pest Control Service District 5 Total Pages: 42 https://finance.ky.gov/office-of-the-secretary/office-of-policy-and-audit/Pages/Finance-Policies.aspx

Only products licensed for use in KY by the Kentucky Department of Agriculture will be approved. All pesticide applicators shall be licensed by the Kentucky Department of Agriculture.

Vendor will have KYTC representative sign off on service order form for each location. All service order forms will be submitted with the invoice.

Vendor shall submit a service schedule notification 1 week in advance preferably with estimate timeframe of service (2-4 hours block window) to KYTC staff member to ensure someone is present. Contact person (s) and phone numbers for each facility location are listed.

Note: Some locations may require a key access, vendor will need to contact specific locations to schedule/ receive instructions for access to specific building/ garage/ storage area to perform service.

Vendor guarantees a response time of ___________ calendar days following receipt of delivery order.

1.02– Insurance Requirements

The successful bidder shall be responsible for maintaining this coverage through the entire contract term:

1. Contractor’s General Liability Insurance with limits of liability of $1,000,000.00 per occurrence.

2. Kentucky worker's compensation insurance in accordance with the requirements of KRS 45A.480 and KRS Chapter 342.

The successful bidder shall furnish an ACORD Certificate within ten (10) days of notice of intent to award with:

A. The certificate holder listed as:

Kentucky Transportation Cabinet Division of Purchases 4th Floor East 200 Mero Street Frankfort, KY 40622

B. The Endorsement indicating the Commonwealth and its agents as an Additional Insured for the contract resulting from this solicitation.

C. The contract number in the Description of Operations box.

Failure to furnish said certificates or to indicate the contract number shall be grounds for cancellation of the contract.

The successful bidder shall provide an up-to-date copy of the certificate upon renewal of the policy. Failure to do so shall result in cancellation of the contract.

The insurance shall be endorsed to state that coverage shall not be suspended, voided, cancelled by either party, reduced in coverage limits, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the agencies.

The insurance coverage shall be in compliance with the laws of the Commonwealth of Kentucky and shall be placed with a licensed resident or non-resident agent who represents insurance companies authorized to do business in Kentucky. A list of authorized companies can be found at http://insurance.ky.gov/company. Failure to meet this requirement may result in the bid being deemed non-responsive.

The insurer shall have an AM Best rating of B+ or higher. Visit www.ambest.com for verification. Failure to meet this requirement may result in the bid being deemed non-responsive.

Document Phase Document Description Page 21 http://insurance.ky.gov/company http://www.ambest.com

Section 2 - Terms and Conditions of the Contract

2.00 – Scope of the Contract

The Kentucky Transportation Cabinet Division of Purchases issues this solicitation on behalf of the Division of Highways District 5 to award a master agreement contract for: Pest Control

2.01 - Contract Components and Order of Precedence

The Commonwealth’s acceptance of the offer indicated by the issuance of an Award by the KYTC Division of Purchases shall create a valid Master Agreement consisting of the following:

1. The written Master Agreement between the Parties;

2. Any Addenda to the Solicitation;

3. Any provisions of the Solicitation and all attachments thereto;

4. The Bidder’s response to the Solicitation, and

5. The Kentucky Revised Statutes KRS 45A.

In the event of an inconsistency between provisions of the solicitation, the inconsistency shall be resolved by giving precedence in the following order: (a) the Specifications; (b) other provisions of the Solicitation, whether incorporated by reference or otherwise; (c) Contract or Master Agreement Terms and Conditions; (d) FAP 110-10-00 – General Conditions and Instructions for Solicitations and Contracts.

2.02 - Initial Contract Period

The Master Agreement will be for the initial period beginning upon award and expiring 8/31/2025.

2.03 - Optional Renewal Period

This Master Agreement may be extended at the completion of the initial contract period for four (4) additional one-year periods. This extension must have the written approval of the vendor and the KYTC Division of Purchases.

The Commonwealth of Kentucky reserves the right to renegotiate any terms and/or conditions as may be necessary to meet requirements for the extended period. The vendor will be advised of any proposed revisions prior to the renewal periods. In the event proposed revisions cannot be agreed upon, either party shall have the right to withdraw without prejudice from either exercising the option or continuing the contract in an extended period.

2.04 - Divisions/Agencies to Be Served

This contract shall be for use by the following Divisions/Agencies of the Kentucky Transportation Cabinet:

Division of Highways District 5

No shipments or services are authorized until an official Delivery Order has been fully processed by an authorized agency.

2.05 - Quantity Basis of Contract

Any and all quantities mentioned in this solicitation are purely estimates and are not to be implied nor inferred as being guarantees. The State is obligated to buy only that quantity needed by its agencies during the term of the contract. Requirements may exceed the quantities shown and the contractor will be required to furnish all requirements shown on Delivery Orders dated during the life of the contract.

2.06 - Exception to Required Use of Contract

Document Phase Document Description Page 22

The establishment of this Master Agreement is not intended to preclude the use of similar products when requested by the agency. The Commonwealth of Kentucky reserves the right to acquire large requirements through other competitive processes.

2.07 - Basis of Price Revisions

PRICE ADJUSTMENTS: Unless otherwise specified, the prices established by the Master Agreement shall be firm for the contract period subject to the following:

A. Price Increases: A price increase will not be allowed during the first twelve (12) months of the contract. Only one price increase will be allowed during the contract period. The price increase must be based on industry wide price changes. The contract holder must request in writing a price increase at least thirty (30) days prior to the effective date, and shall provide firm proof that the price increase(s) is justified. The KYTC Division of Purchases may request additional information or justification. If the price increase is denied, the contract holder may withdraw from the contract without prejudice upon written notice and approval by the KYTC Division of Purchases. Notice of withdrawal must be provided a minimum of forty-five (45) days prior to the effective date however the vendor must continue service at the contract prices until a new contract can be established (usually within sixty (60) days).

B. Price Decreases: The contract price shall be reduced to reflect any industry wide price decreases. The contract holder is required to furnish the KYTC Division of Purchases with notice of any price decreases as soon as such decreases are available.

C. Extended Contract Periods: If the contract provides for an optional renewal period, a price adjustment may be granted at the time the contract is renewed, subject to price increase justification as required “A. Price Increases”.

One (1) additional price increase may be granted during the extended contract period. This price increase will not be allowed during the first six (6) months of the extended contract period and will be subject to the conditions in “A” above.

2.08 - Addition or Deletion of Items or Services

The KYTC Division of Purchases reserves the right to add new and similar items, with the consent of the vendor, to the contract. If an addition is agreeable to both parties, the KYTC Division of Purchases will issue a Modification.

Until such time as the vendor receives a Modification, the vendor shall not accept Delivery Orders from any agency referencing such items or services.

2.09 - Changes and Modifications to the Contract

During the period of the contract, a modification shall not be permitted in any of its conditions and specifications, unless the contractor receives electronic or written approval from the KYTC Division of Purchases. If the contractor finds at any time that existing conditions make modification in requirements necessary, the contractor shall report the matter promptly to the KYTC Division of Purchases for consideration and decision. All contract modifications shall be subject to the provisions of 200 KAR 5:311.

2.10 - Reduction in Contract Worker Hours/Employee Furlough

The Kentucky General Assembly may allow for a reduction in contract worker hours in conjunction with a budget balancing measure for some professional and non-professional service contracts. If under such authority the agency is required by Executive Order or otherwise to reduce contract hours, the contract will be reduced by the amount specified in that document. The reduction of hours may be applicable to those contract workers that provide a service in state government buildings on a regularly scheduled basis, such as janitorial, security guard, mailing services, and food services. These services will be reduced in hours only in those circumstances where the buildings will be closed. A notification will be sent to the contract holder in advance of any scheduled reduction in contract hours.

2.11 - Basis of Shipment

Document Phase Document Description Page 23

Quotations of unit prices on this solicitation shall be F.O.B. Destination Freight Prepaid and Allowed to the receiving agency. The vendor shall be fully responsible for all shipments and freight charges involved to the ordering agency. The responsibility for filing freight claims lies with the vendor.

2.12 Delivery Orders for Services

No services are authorized until an official Delivery Order has been fully processed by an authorized agency or payment has been made via Pro-Card.

Penalties assessed for delays in response or completion time will be calculated based on the date of the Delivery Order and the response/completion time stated in Section 2.13

Payment shall be made against the actual quantities of work performed. The Delivery Order shall be modified to adjust quantities if needed.

Any work assigned prior to contract expiration will be considered cancelled if the work has not been initiated at the time of expiration. There will be no claim for damages allowed by reason of cancellation thereof.

If additional time is needed to complete assigned work, please send a request to the Division of Purchases two weeks prior to expiration date. Per Section 2.28, this extension shall not exceed ninety (90) days.

2.13 - Notices

The Division of Purchases Buyer identified below shall be the sole point of contact throughout the procurement process. All communications, oral and written (regular, express, or electronic mail) concerning this procurement shall be submitted to:

Paige Grass

Division of Purchases

Kentucky Transportation Cabinet

Phone: 502-564-5243

E-mail: paigej.grass@ky.gov

From the issue date of this solicitation until a Contractor(s) is selected and the selection is announced, Offerors are not permitted to communicate with any Commonwealth staff concerning this solicitation

After the award of a contract, all programmatic communications are to be made to the Agency Contact Person identified in the contract document with a copy to the Division of Purchases Buyer.

After the Award of a contract, all communications of a contractual or legal nature are to be made to the KYTC Division of Purchases Buyer.

2.14 – Response

Response at the earliest possible date is desired.

Document Phase Document Description Page 24 mailto:paigej.grass@ky.gov

The Vendor agrees that when delivery is not made within the contracted due date, $1,000.00 per day shall be deducted from the Vendor’s invoice for each day the Vendor fails to meet the contracted delivery date.

The Vendor is not responsible for, and shall not be penalized for delays in its delivery when caused by factors or events outside Vendor’s control, including but not limited to acts or omissions of the Commonwealth or third parties, acts of civil or military authority, civil disturbance, war, terrorism, pandemics, explosions, fire, floods, tornadoes or other natural disasters or acts of God.

2.15 - Inspection

All supplies, equipment and services shall be subject to inspection or tests by the Commonwealth prior to acceptance. In the event supplies, equipment or services are defective in material or workmanship or otherwise not in conformity with specified requirements, the Commonwealth shall have the right to reject the items or services or require acceptable correction at the vendor’s expense.

2.16 - Invoices

Invoices, if required, shall be prepared and transmitted to the agency receiving the goods or services. One copy shall be marked "original" unless otherwise specified. Each invoice shall contain at least the following information:

a. Contract and Delivery Order number;

b. Item numbers;

c. Description of supplies or services;

d. Sizes;

e. Quantities;

f. Service Dates;

g. Unit prices; and

h. Extended totals.

2.17 - Payments

The vendor shall be paid, upon the submission of proper invoices to the receiving agency at the prices stipulated for the supplies delivered and accepted, or services rendered. Unless otherwise specified, payment will not be made for partial deliveries accepted. Payments will be made within thirty (30) working days after receipt of goods and vendor’s invoice in accordance with KRS 45.453 and KRS 45.454. A penalty payment of one percent (1%) per month shall be added to the amount due the vendor for each full or partial month that the payment exceeds 30 working days.

2.18 - Vendor’s Report

The vendor(s) may be asked to furnish the KYTC Division of Purchases, a report showing volume which has been sold to the Commonwealth and its using agencies each six (6) months of the contract period. The report will include political subdivisions and university purchases. This report may be the vendor’s computer printout sheet or form.

This shall apply to all items, which are to become a part of this contract. This report must reference usage by brief description, product number or other format designated by the KYTC Division of Purchases.

2.19 - Post Contract Agreements

The Master Agreement shall represent the entire agreement between the parties. Prior negotiations, representations, or agreements, either written or oral, between the parties hereto relating to the subject matter hereof shall be of no effect upon this contract. Unless, contractually provided, the Commonwealth shall not be required to enter into nor sign further agreements, leases, company orders or other documents to complete or initiate the terms of the contract.

Any such documents so obtained will be non-binding on the State and be cause for breach of contract.

Document Phase Document Description Page 25

2.20-Subcontracts

The contractor is permitted to make subcontract(s) with any other party for furnishing any of the work or services herein. The contractor shall be solely responsible for performance of the entire contract whether or not subcontractors are used. The Commonwealth shall not be involved in the relationship between the prime contractor and the subcontractor. Any issues that arise as a result of this relationship shall be resolved by the prime contractor.

All references to the contractor shall be construed to encompass both the contractor and any subcontractors of the contractor.

The vendor shall notify the Commonwealth of any planned use of subcontractors in regards to the resulting contract.

If the KYTC Division of Purchases is provided evidence of the vendor making such an arrangement without submitting the proper information prior to use of the subcontractor, the contract may be cancelled immediately.

All payments will be made directly to the contracted vendor. It is the vendor’s responsibility to make payment to the subcontract. Payments shall not be made to the subcontractor by the Commonwealth. Subcontractors having nonpayment issues that could not be resolved with the Vendor, should report in detail these incidents to the buyer of record for this solicitation.

The Vendor shall ensure that all contractors or subcontractors comply with all applicable Federal, State, and Local laws, regulation, mandates, and terms of this solicitation and resulting contract.

2.21 - Service Performance

All services performed under contract shall be in accordance with the terms and conditions of the contract. It will be the agency’s responsibility to ensure that such services rendered are performed and are acceptable.

The relationship between the State and the Contractor is that of client and independent Contractor. No agent, employee, or servant of the Contractor or any of its subcontractors shall be or shall be deemed to be an employee, agent, or servant of the State for any reason. The Contractor will be solely and entirely responsible for its acts and the acts of its agents, employees, servants and subcontractors during the performance of this Contract.

Deviations of services performed will not be made without the written approval of the KYTC Division of Purchases.

Problems that arise under any aspect of performance should first be resolved between the vendor and the agency. If such problems and/or disagreements cannot be resolved they should be referred to the KYTC Division of Purchases for mediation.

2.22 - Assignment

The vendor shall not assign this Master Agreement in whole or in part to another vendor at any time during the initial or optional renewal terms of the contract, without the consent, guidance and approval of the Commonwealth.

Any assignment hereunder entered into, subsequent to the execution of the contract with the prime vendor, must be annotated and approved by the Commonwealth. Any purported assignment without this consent shall be null and void.

2.23 – Ethics Compliance

Contractor certifies that contractor and its employees will not offer or provide gifts to KYTC employees in excess of $25.00 in any single calendar year as defined in KRS 11A.045 (1) and KYTC General Administration and Personnel Policy GAP-808. Moreover, contractor certifies that contractor and its employees will not offer any ticket to a sporting event to a KYTC employee without being reimbursed the face value amount for said ticket as defined in

KRS 11A.045 (2).

Document Phase Document Description Page 26

It is agreed and understood that non-compliance with the above provisions may result in the suspension of vendor procurement participation, contract termination, and/or debarment.

2.24 - Termination of Contracts

A contract may be terminated for default by the vendor, for the convenience of the Commonwealth, or for lack of appropriation in accordance with 200 KAR 5:312.

2.25 - Endorsements

The Contractor shall not refer to the Award of Contract in commercial advertising in such a manner as to state or imply that the firm or its services are endorsed or preferred by the Commonwealth of Kentucky.

2.26 - Registration with the Secretary of State by a Foreign Entity

Pursuant to KRS 45A.480(1)(b), an agency, department, office, or political subdivision of the Commonwealth of Kentucky shall not award a state contract to a person that is a foreign entity required by KRS 14A.9-010 to obtain a certificate of authority to transact business in the Commonwealth (“certificate”) from the Secretary of State under

KRS 14A.9-030.

For all foreign entities required to obtain a certificate of authority to transact business in the Commonwealth, if a copy of the certificate is not received within the time specified by the Division of Purchases, the foreign entity’s solicitation response may be deemed non-responsive. If the foreign entity is not required to obtain a certificate as provided in KRS 14A.9-010, the foreign entity should identify the applicable exception in its solicitation response.

Foreign entity is defined within KRS 14A.1-070.

Vendors are required to remain in active and good standing during the life of the contract.

Businesses can register with the Secretary of State at https://onestop.ky.gov/Pages/default.aspx

2.27 - Discrimination

Discrimination (because of race, religion, color, national origin, sex, sexual orientation, gender identity, age, or disability) is prohibited. This section applies only to contracts utilizing federal funds, in whole or in part. During the performance of this contract, the contractor agrees as follows:

1. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, national origin, sex, sexual orientation, gender identity or age. The contractor further agrees to comply with the provisions of the Americans with Disabilities Act (ADA), Public Law 101-336, and applicable federal regulations relating thereto prohibiting discrimination against otherwise qualified disabled individuals under any program or activity. The contractor agrees to provide, upon request, needed reasonable accommodations. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, religion, color, national origin, sex, sexual orientation, gender identity, age or disability. Such action shall include, but not be limited to the following; employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensations;

and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age or disability.

3. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice advising the said labor union or workers'

Document Phase Document Description Page 27 https://onestop.ky.gov/Pages/default.aspx representative of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance.

4. The contractor will comply with all provisions of Executive Order No. 11246 of September 24, 1965 as amended, and of the rules, regulations and relevant orders of the Secretary of Labor.

5. The contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, as amended, and by the rules, regulations and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

6. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations or orders, this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further government contracts or federally-assisted construction contracts in accordance with procedures authorized in Executive Order No. 11246 of September 24, 1965, as amended, and such other sanctions may be imposed and remedies invoked as provided in or as otherwise provided by law.

7. The contractor will include the provisions of paragraphs (1) through (7) of section 202 of Executive Order 11246 in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor, issued pursuant to section 204 of Executive Order No. 11246 of September 24, 1965, as amended, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions including sanctions for noncompliance; provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the agency, the contractor may request the United States to enter into such litigation to protect the interests of the United…