Document ID: RFB 605 2100000141 Page: 1

Commonwealth of Kentucky

SOLICITATION

Addenda: No Addenda #:

TITLE: Retrofit Snow and Ice Truck Rental - Mason County

Date Issued:

9/16/20 Record Date:

2020-09-16

Solicitation Closes Date:

9/25/20 Time:

10:00

Solicitation No:

RFB 605 2100000141

Online Bidding Prohibited: Yes

For Information Call:

Jennifer Houchin 502-782-3977

Bid Receiving Location:

KYTC Division of Purchases Bid Clerk 200 Mero Street 4th Floor Frankfort KY 40622

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2100000141 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Retrofit Truck Payments 1.00000 EA

Comm Code Comm Description Manufacturer Model # Manuf Part #

96872 Snow and Ice Removal Services

Extended Description Location of Base of Operations: Mason County Total number of units requested: 1 Tandem or Tri-Axle Truck with 12' plow

1. Serial number:

Model year:

DOT Number Displayed:

Vendor is providing new equipment attachment units: Yes _______ No ______

Vendors shall submit the annual bid price in the unit cost above.

Bids in excess of $25,000 shall be considered excessive and will not be considered for award of Master Agreement.

The annual truck bid amount will be divided and paid monthly during the snow season Nov - April.

November 1 (pending registration, insurance, and inspection approval) November through March (30th of each month) April 15 (final invoice of the season)

Note: Vendor is required to submit an invoice to the District Office for all payments.

ALL bid submissions SHALL be submitted electronically to KYTC.Bids@ky.gov.

Bids will no longer be accepted by mail using US Postal Service, UPS, Fed Ex or hand delivered/dropped off to the Transportation Cabinet.

For email submission: READ CAREFULLY!!

VENDOR MUST PRINT the RFB document, FILL IT OUT, SCAN IT, THEN EMAIL the entire bid document and any other required information in order for their emailed bid submission to be considered.

Send a complete scanned version of your bid submission to KYTC.Bids@ky.gov.

Put "RFB 605 2100000141" in the Subject Line of the email.

**DO NOT COPY THE BUYER OR ANY OTHER PERSON WHEN EMAILING YOUR BID or your bid may be deemed non-responsive since confidentiality will be breached.**

**KYTC.Bids@ky.gov is ONLY for the purpose of submitting a bid responses. All questions related to a solicitation or the process must be sent directly to each buyer at the email listed below.

Bidders who are bidding on more than one RFB at the same time MUST submit their bids via separate emails for each RFB.

Be sure to include the signed cover page of the solicitation, ALL pricing pages/bid sheets, delivery requirements (if applicable), any applicable signed/ notarized Affidavits, and any other required documents.

Emails with attachments can be delayed, therefore vendors are encouraged to submit in enough time to allow email delivery by 10:00am on the bid closing date.

Delays due to technological issues shall not be justification for acceptance of a late bid.

Document ID: RFB 605 2100000141 Page: 3

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

2 Salting and Plowing Operations 60.00000 HOUR

Comm Code Comm Description Manufacturer Model # Manuf Part #

96872 Snow and Ice Removal Services

Extended Description Vendors shall submit the hourly price for salting and plowing in the unit cost above. The amount of hours shown above is simply an estimate of hours expected during a snow season.

Bids in excess of $200.00 per hour shall be considered excessive and will not be considered for award of Master Agreement.

**This is a bid for the operational rate per hour over the number of contract years.

Shipping Information KYTC District 9 - Mason Co Maintenance Storage Facility

734 Clarks Run Road

Washington KY 41096

Billing Information KYTC District 9 - Flemingsburg District Office

822 Elizaville Rd PO Box 347 Flemingsburg KY 41041

Document ID: RFB 605 2100000141 Page: 4

Submission Checklist

The following items will be required to be submitted with bid:

Item See Section 5.0 for evaluation criteria

NEW – Effective 9-8-20 ALL bid submissions SHALL be submitted electronically to KYTC.Bids@ky.gov. Bids will no longer be accepted by mail using US Postal Service, UPS, Fed Ex or hand delivered/dropped off to the Transportation Cabinet.

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ FACE OF SOLICITATION – SIGNED (See Section 3.04)

_____ BID INFORMATION – BID PRICES

All other items MUST be submitted prior to award.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.25)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

_____ CERTIFICATE OF INSURANCE (See Section 1.03)

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

The General Conditions and Instructions for Solicitations and Contracts shall be incorporated by reference in each solicitation and resulting contract. Therefore, it is the bidder's responsibility to access and read these General Conditions at: http://finance.ky.gov/services/policies scroll down to Procurement Services- Procurement , double click on the file named FAP 110-10-00 General Conditions and Instructions for Solicitations and Contracts or request a copy by contacting the KYTC Division of Purchases buyer named in Section 3.01. Every person submitting a bid to the Commonwealth shall be deemed to have assented to these conditions by the act of bidding.

Section 1 - Scope of Work – Service

Vendors may submit the same VIN for multiple counties. If the vendor receives the highest evaluated score in multiple counties with the same VIN then KYTC reserves the right to make awards to best fit the needs of the Cabinet.

1.00 - Specifications of Service Requirements

Retrofit Trucks 2020 to be used on Interstates, Parkways and other major arterial routes unless otherwise specified in the Terms and Conditions.

KYTC reserves the right to award fewer than the number of requested trucks in order to remain within target budget levels established by the State Highway Engineer.

Document Description Page 5

2100000141 Retrofit Snow and Ice Truck Rental - Mason County mailto:KYTC.Bids@ky.gov

1.00#Specifications of Commodity and/or Service Requirements

1.00#Definitions

Definitions for ALL items:

ANNUAL RETROFIT PAYMENT - Per Truck- Annual payment of the expense associated with the costs of the truck and retrofit equipment. Per Truck amount will be divided by 7 equal payments and paid monthly. Initial payment made upon passing inspection and prior to November 1, with monthly payments thereafter invoiced by the vendor at the end of each month. (November – April 15). However, if in year of initial contract award truck is inspected and passed after November 1, Department may adjust annual retrofit payment equally among months remaining in snow season through April 15.

SALT HAUL FEE - Hourly price for hauling salt, 10 ton net load for single axle or 20 ton net load for tandem, in each county and adjoining area shall be at the same rate paid for snow and ice removal plowing.

COMPLETED RETROFIT INSPECTION DATE - The Vendor must have all trucks retrofitted and pass an inspection by the Department at the earliest possible date within the contract initiation year and prior to November 1 each year thereafter.

NEW - New equipment attachment units (i.e., V-box hopper spreaders or snowplows) in lieu of providing used equipment attachment units that are in good working order and of high quality.

DEPARTMENT – Understood to be synonymous with the term, Commonwealth of Kentucky, Transportation Cabinet, Department of Highways.

VENDOR - Understood to be synonymous with the term "Contractor".

1.01#Truck Specifications

GVW: One (1) ton, Class 3, Light Category trucks shall have, at a minimum, a GVWR of 10,001 pounds or greater. These trucks shall be equipped with an 8’6” (8.5 feet) snowplow.

Single axle trucks shall be, at a minimum, a G.V.W. rating of 33,000 pounds with a 12,000-pound front axle rating.

Document Description Page 6

Tandem trucks having a minimum G.V.W. rating of 48,000 pounds with a 12,000 pound rated front axle (Light Tandem) shall be acceptable ONLY in counties requesting single axle trucks or light tandem trucks. These trucks shall be equipped with a 10' (foot) snowplow blade. Contracts will be awarded on the type of truck (single axle or tandem) specified by the vendor.

Tandem trucks shall be, at a minimum, a twin screw tandem and have a G.V.W. Rating of 56,000 pounds with a 16,000-pound front axle as stated on the Vehicle Identification Number (VIN) Plate.

Upon inspection any trucks that do not meet the minimum weight specifications shall not be acceptable for use in the program. Trucks having a lower than required G.V.W rating, per the truck manufacturer, shall not be modified by adding springs, timbren kit, and/or both to meet minimum G.V.W specifications. Modified road tractors shall not be accepted.

INSPECTION: Trucks should be of good general appearance, be free of human graphic art, be in excellent mechanical condition, and be approved for use by a Department inspection team. Bidders submitting trucks older than ten (10) years of age shall have truck/trucks in their possession at time of bid, and trucks shall pass inspection prior to award of contract.

If vendor proposes use of used equipment (snow plow, hopper boxes, etc), equipment shall be inspected at time of initial truck inspection. Equipment must pass Department’s inspection and meet Department’s requirements prior to the District’s annual preseason inspection. Equipment failing to meet Department’s inspections may forfeit retrofit payments and be subject to contract cancellation.

The Vendor must have all trucks retrofitted and pass an inspection by the Department at the earliest possible date within the contract initiation year and prior to November 1 each subsequent snow season. Trucks not made available for inspections or not receiving a “Passed” inspection by November 1 each subsequent year may be removed from the contract with no retrofit payment for that year and the Department reserves the right to cancel said contract.

All equipment and services shall be subject to inspection or tests by the Commonwealth prior to acceptance. In the event supplies, equipment or services are defective in material or workmanship or otherwise not in conformity with specified requirements, the Commonwealth shall have the right to reject the items or services or require acceptable correction at the vendor’s expense. Any repairs or equipment parts required by the Department inspection team, for passage of the inspection, shall be the responsibility of the Contractor and will be incidental to the bid submitted for the truck retrofit.

HYDRAULICS: Trucks shall have the necessary hydraulic, electrical and structural modifications to accommodate the specified snowplow, ground speed control unit, liquid chloride solution dispensing unit, and V-box hopper spreader (minimum 5.6 cubic yard capacity

Document Description Page 7 for single axle trucks) (minimum 13 cubic yard capacity for tandem trucks). A trial hookup shall be required. (See attached drawing).

COMMUNICATION SYSTEM:

2 WAY RADIO SYSTEM: Trucks shall be equipped with 2-way radio communications on the Department’s specified frequency and shall be operated under the Department’s FCC license.

The radio unit shall be used (operated) in accordance with FCC regulations at all times and will only be used during the time the trucks are performing snow and ice removal operations for the Department. There will be no exceptions. Any violation of FCC regulations may result in, but not be limited to, the cancellation of the Master Agreement Contract.

2 WAY RADIO SPECIFICATIONS: VHF (150-160 MEGAHERTZ) DASH-MOUNTED -

DISTRICTS 1 - 12: General: the two-way radio will be the latest improved model in current production (as offered to the commercial trade), should be new or like new, and comply with the following:

1. Shall operate from a 12 volt, direct current negative ground source.

2. Shall be a multi-channel synthesized VHF high-band unit, field programmable to at least 5 channels per district, CTCSS encode and decode, carrier control timer, transmitting ANI (Automatic Number Identification) information adhering to the Motorola Digital MDC (Mobile Data Communication) 1200 specification. This unit must be capable of transmitting simultaneously the necessary frequency, audio, CTCSS and Identification information. Should be similar to Motorola CM300 or CDM1250.

3. Should be programmed and ready to operate with the frequency channel and tone as per the frequency list for Districts included as an attachment.

4. Shall meet EIA, MIL STD 810 C & D specifications for shock and vibration.

Transmitter:

1. Shall be solid state and shall be capable of producing forty (40) watts of output (EIA).

2. Frequency stability: plus or minus 0.0005 percent.

3. Modulation: plus or minus 0.0 to 2.5 kilohertz.

Document Description Page 8

4. Spurious and harmonic emission: - 61 decibels.

5. Audio response: EIA RS-152-B.

6. Audio distortion: 5 percent.

7. Shall be FCC type accepted.

Receiver:

1. Frequency stability: plus or minus 0.0005 percent.

2. Sensitivity: 0.35 microvolt for 12-dB EIA Sinad.

3. Selectivity: - 70 decibels at plus or minus 20 kilohertz (EIA 2-signal).

4. Spurious and image rejection: - 70 decibels.

5. Intermodulation: - 70 decibels.

6. Modulation acceptance: plus or minus 7 kilohertz.

7. Audio output: 3 watts at 5 percent distortions.

8. Audio response: EIA RS-204-C.

HEADLIGHTS: Trucks shall be fitted with additional headlights that will light the roadway in front of the snowplow and the rear of the spreader box. (See attached drawings). These lights shall be mounted and operated in a manner so as not to blind oncoming traffic.

ADDITIONAL LIGHTING: Trucks will be equipped with four- (4) amber flashing lights as specified, two- (2) will be placed above truck cab, and two- (2) placed on the left and right side of the rear side of the V-box hopper spreader. These lights will be mounted so that a minimum

Document Description Page 9 of two- (2) lights will be visible at all times from either the front or the rear of the vehicle. (See attached specifications for the type of light and for the light intensity.)

STAR HALO LED 255 HTSL AMBER BEACON OR EQUIVALENT

SHORT DOME

DIMENSIONS: 4-3/4 INCHES TALL X 6-13/32 INCHES DIAMETER

VOLTAGE: 12V-24V DC

AMP DRAW: 0.6 AMPS AT 12V DC, 0.3 AMPS AT 24V DC

LEN COLOR: AMBER

LIGHTWEIGHT POLYCARBONATE, UNIVERSAL FLANGE BASE, 3-HOLE PERMANENT

MOUNT, 1INCH PIPE MOUNT

DURABLE POLYCARBONATE, TWIST ON / OFF LENS

SAE CLASS I, HIGH INTENSITY STAR HALO LED OPTICS, FLANGE MOUNT, SHORT LENS

CIRCUITRY IS FULLY ENCAPSULATED WITH EPOXY FOR INCREASED WEATHER AND

SHOCK RESISTANCE

Bidder should note that these specifications are a minimum required by the Department. Vendor may add additional lighting at vendor’s discretion as long as it is in compliance with federal and state regulations.

MISCELLANEOUS EQUIPMENT: Trucks should have new or like new windshield wipers that are fully functional to operate under adverse snow plowing conditions. Trucks should be equipped with manufacturer installed cab heating and defrosting system.

Trucks shall display a specified statement of contract operations on each door or on each side of the truck body in a highly visible location.

1.02#Attachment Specifications

SNOW PLOW, HYDRAULIC REVERSING (8.5 FEET) FOR ONE (1) TON TRUCKS:

The snowplow unit shall be of the straight blade reversible type. The moldboard shall be a minimum of eight and one-half (8.5) feet long and twenty-nine (29) inches high and shall be constructed with a minimum of six (6) vertical ribs. The unit shall be curved for proper rolling of snow forward for high-speed snow removal. The moldboard thickness shall be a minimum of eleven (11) gauge steel and shall have a one-piece cutting edge, with a minimum size of one-half inch thick by six (6) inches wide, and be equipped with standard highway punchings.

Document Description Page 10

The unit shall be equipped with a four spring trip assembly to prevent damage to the plow and the truck. This assembly will permit the blade to trip when the plow strikes an obstruction and then return to its normal position when the obstruction is removed. The unit may be equipped with adjustable skid shoes or wheels to stabilize the plow. The plow assembly shall be equipped with a hydraulic mechanism to turn the moldboard to any desired position, to a maximum of thirty-five (35) degrees to the right or to the left from the centerline and lock, or remain fixed in position. The force on the blade will not exert a force on the hydraulic system in order to hold the blade in the correct position.

The unit shall be recommended for a truck having a GVWR rating of 10,000 pounds or greater.

The unit shall be equipped with a heavy-duty bumper-to-frame hitch assembly, with adjustable arms that attach the unit to the front axle with a swivel bracket that allows the axle to move independent of the push frame. *All pushing force will be transmitted to the truck frame through the bumper attach points. The hitch assembly shall be designed for a snowplow unit meeting specifications contained herein.

The plow shall be raised hydraulically and shall have a minimum lift of ten (10) inches from road surfaces with a cylinder having a minimum capacity to lift said plow.

The hydraulics shall be supplied by the truck hydraulic system with quick disconnects located approximately twelve (12) inches behind the front bumper. The unit shall require a hydraulic cylinder having adequate capacity to lift the plow. Two hydraulic cylinders (minimum size of 1½” X 10”) will be provided to change blade direction. Quick disconnect couplings supplied with the hoses shall be Snap-Tite, H Series Valved Nipples.

All necessary hoses and attaching parts shall be furnished by the vendor. The parts will be boxed for each individual snowplow unit. Each box shall contain a set of installation instructions to insure proper installation. The unit shall contain any other equipment not mentioned, but which is necessary, to make a complete and workable unit.

*Alternate hitch assemblies are acceptable.

HOPPER SPREADER FOR A ONE TON TRUCK (MINIMUM SIZE – 2.0 CUBIC YARDS):

General: the hopper spreader shall have a minimum capacity of two (2.0) cubic yards. The unit shall be a hopper-type body complete with a built-in materials spreader suitable for mounting on a one (1.0) ton truck.

The unit shall be of sturdy construction, either steel or double-wall polyethylene, and shall be furnished by the vendor in a completed state and ready for mounting and operation. The

Document Description Page 11 spreader shall comply with the requirements stated in these terms and conditions. Any parts or attachments necessary to form a complete working unit shall be furnished by the vendor.

The spreader shall be capable of spreading granular salt in a uniform manner at specified variable rates.

Body: the body shall be of heavy-duty welded steel or molded double-walled polyethylene construction. Sides of the body shall be sloped for the easy flow of deicing materials onto the conveyor chain or auger. The body side support members shall be designed with angles or channel members for added strength. There shall be a minimum of three (3) upright side supports on each side of the body.

The unit shall be equipped with a protective cover grill screen to keep large objects from entering the box.

Conveyor: the conveyor shall be a pintle chain or auger extending full length of the hopper. The conveyor drive shall be adequate for the types of material being spread. The spreader hopper unit shall be powered by a supplemental gasoline engine, electrical motors, or by hydraulic motors connected to the central hydraulic system installed on the truck.

Provisions shall be made to lubricate all bearings while the unit is installed on the truck.

Spinner assembly: the spinner assembly shall consist of a polyurethane disc, minimum of fourteen (14) inches in diameter, with four (4) or more vanes formed into a single unit attached directly to the shaft of the drive motor. The salt discharged from the conveyor shall travel (or slide) in a chute to the spinner.

The chute shall be smooth, non-clogging, and shall have a hinged or removable top. Adjustable deflectors will define the salt discharge pattern.

Control valve: Enhanced dual variable-speed control allows operator to precisely match material delivery and spread patterns to various conditions. A dedicated blast button shall provide maximum output of deicing materials. Easy-to-understand, digital self-diagnostics will alert the operator when the hopper is empty or when adjustments are needed.

Feedgate control: if the unit is provided a feedgate control unit, it shall have an adjustable control for the amount of material being spread and to maintain a fixed self-locking setting.

Truck mounting: the hopper spreader shall be secured to the truck body to prevent the spreader body from bouncing or sliding during travel.

Document Description Page 12

Miscellaneous: The unit will contain any other equipment not mentioned, but which is necessary, to make a complete and workable unit.

SNOW PLOW, HYDRAULIC REVERSING (10 FOOT) FOR SINGLE-AXLE TRUCKS:

minimum of ten (10) feet long and thirty-four (34) inches high and shall be constructed with a minimum of six (6) vertical ribs. The unit shall be curved for proper rolling of snow forward for high-speed snow removal. The moldboard shall have an integral, curved snow shield that extends a minimum of twelve (12) inches ahead of the cutting edge. The moldboard thickness shall be a minimum of ten (10) gauge steel and shall have a two-piece cutting edge of five (5) feet, with a minimum size of one-half inch thick by six (6) inches wide, and be equipped with standard highway punchings.

The unit shall be equipped with a trip spring assembly to prevent damage to the plow and the truck. This assembly will permit the moldboard to trip forward when the plow strikes an obstruction and then return to its normal position when the obstruction is removed. The unit may be equipped with adjustable skid shoes or wheels to stabilize the plow. The hinge point center of the snowplow unit shall be a minimum of sixty (60) inches. The plow assembly shall be equipped with a hydraulic mechanism to turn the moldboard to any desired position, to a maximum of thirty-five (35) degrees to the right or to the left from the centerline and lock, or remain fixed in position. The force on the blade will not exert a force on the hydraulic system in order to hold the blade in the correct position.

The hydraulic unit and any hoses provided shall be rated for a minimum of 2500 pounds per square inch.

The unit shall be recommended for a 33,000 gross vehicle weight dump truck equipped with a 12,000-pound front axle or a 48,000 G.V.W. tandem equipped with a 12,000 pound rated front axle.

independent of the push frame. *All pushing force will be transmitted to the truck frame through the bumper attach points. The hitch assembly shall be designed for a snowplow unit weighing more than 1500 pounds.

The distance between the front bumper of the truck and the centerline of the front axle will be approximately fifty (50) inches. The plow shall be raised hydraulically and shall have a minimum lift of ten (10) inches from road surfaces with a cylinder having a minimum bore of three and one-half inches, inside diameter.

Document Description Page 13 approximately twelve (12) inches behind the front bumper. The unit shall require a maximum of 1450 pounds per square inch to lift the plow. Quick disconnect couplings supplied with the hoses shall be Snap-Tite, H Series Valved Nipples, or equal -8 Size (three required).

boxed for each individual snowplow unit. Each box shall contain a set of installation instructions to insure proper installation. The unit shall contain any other equipment not mentioned, but which is necessary, to make a complete and workable unit.

HOPPER SPREADER FOR A SINGLE-AXLE DUMP TRUCK (MINIMUM SIZE – 5.6 CUBIC

YARDS):

General: the hopper spreader shall have a minimum capacity of five and six-tenths (5.6) cubic yards. The unit shall be a hopper-type body complete with a built-in materials spreader suitable for mounting in a single-axle dump truck.

The unit shall be of sturdy construction and shall be furnished by the vendor in a completed state and ready for mounting and operation. The spreader shall comply with the requirements stated in these terms and conditions. Any parts or attachments necessary to form a complete working unit shall be furnished by the vendor.

The spreader shall be capable of spreading granular salt in a uniform manner at specified rates ranging from a minimum of 250 pounds for each one-lane and two-lane mile at speeds ranging from ten (10) to thirty (30) miles per hour. The rate of 300 pounds for each two-lane mile shall be achieved at ten (10) miles per hour.

Body: the body shall be of heavy-duty welded construction. Sides of the body shall have a minimum of 45 degrees of slope for the easy flow of deicing materials onto the conveyor chain.

The body side support members shall be designed with angles or channel members for added strength. There shall be a minimum of five (5) upright side supports on each side of the body constructed of a minimum of ten- (10) gauge steel.

These supports shall extend to the full height of the body taper. The hopper shall be constructed so that the rearmost upright support rests just inside the dump body. The top rim of the hopper box shall be approximately forty-eight (48) inches above the floor of the dump body.

The unit shall be equipped with a hinged type protective cover grill screen that is two and one-half inches (2½) by two and one-half (2½) inches by five-sixteenth (5/16) of one inch in size, and that is elevated in the center to keep large objects from entering the box.

Document Description Page 14

Conveyor: the conveyor shall have an overall width of twenty-four (24) inches. The conveyor drive shall be adequate for the types of material being spread. The conveyor plate shall be replaceable. The conveyor chain shall be protected from coarse material entering the chain links that may cause damage.

Provisions shall be made to lubricate the front chain bearings while the unit is installed on the dump truck. The conveyor shall be driven with a hydraulic motor having a displacement of six and two-tenth (6.2) cubic inches, and a gear reduction unit with a fifty to one (50:1) ratio.

Spinner assembly: the spinner assembly shall consist of a polyurethane disc, eighteen (18) inches in diameter, with six (6) vanes formed into a single unit attached directly to the shaft of the hydraulic drive motor. The salt discharged from the conveyor shall travel (or slide) in a chute to the spinner.

The chute shall be smooth, non-clogging, and shall have a hinged or removable top. Four (4) adjustable deflectors will define the salt discharge pattern.

Control valve: the control valve shall be a fluid controls number 2FFL12-D6-6-6-7/15S, or equal, and is noted here for information only, as it shall exist on the truck as a standard feature. The central hydraulic system installed on the truck will be used to power this control valve.

Feedgate control: the feedgate control unit shall have an adjustable control for the amount of material being spread and to maintain a fixed self-locking setting.

Lift hooks: the hopper spreader unit shall have four (4) lift hooks, one located at each corner of the hopper.

Dump body mounting: the hopper spreader shall be secured to the dump body to prevent the spreader body from bouncing or sliding during travel. A channel member shall extend to the side of the dump body and shall lock on the tailgate locks to prevent movement of the spreader.

Miscellaneous: all hydraulic hoses shall be of sufficient size and shall be rated at 2,500 pounds per square inch. Quick disconnect couplings shall be provided by the vendor for hoses as follows: Snap-Tite, H series valved nipples, or equal. The spinner shall be -8, the auger shall be -12, and the return shall be -20. All necessary hoses and attaching parts shall be furnished by the vendor. The parts will be boxed for each individual hopper spreader unit. Each box will also contain a set of installation instructions to insure proper installation. The unit will contain any other equipment not mentioned, but which is necessary, to make a complete and workable unit.

SNOW PLOW, HYDRAULIC REVERSING (12 FOOT) FOR TANDEM TRUCKS:

Document Description Page 15 minimum of twelve (12) feet long and forty (40) inches high and shall be constructed with a minimum of six (6) vertical ribs. The unit shall be curved for proper rolling of snow forward for high-speed snow removal. The moldboard shall have an integral, curved snow shield that extends a minimum of twelve (12) inches ahead of the cutting edge. The moldboard thickness shall be a minimum of ten (10) gauge steel and shall have a two-piece cutting edge of six (6) feet, with a minimum size of one-half inch thick by six (6) inches wide, and be equipped with standard highway punchings.

The unit shall be equipped with a trip spring assembly to prevent damage to the plow and the truck. This assembly will permit the moldboard to trip forward when the plow strikes an obstruction and then return to its normal position when the obstruction is removed. The unit may be equipped with adjustable skid shoes or wheels to stabilize the plow. The hinge point center of the snowplow unit shall be a minimum of sixty (60) inches. The plow assembly shall be equipped with a hydraulic mechanism to turn the moldboard to any desired position, to a maximum of thirty-five (35) degrees to the right or to the left from the centerline and lock, or remain fixed in position. The force on the blade will not exert a force on the hydraulic system in order to hold the blade in the correct position.

The hydraulic unit and any hoses provided shall be rated for a minimum of 2500 pounds per square inch. The unit will be recommended for a 56,000 pounds gross vehicle weight dump truck equipped with a 16,000-pound rated front axle.

independent of the push frame. *All pushing force will be transmitted to the truck frame through the bumper attach points. The hitch assembly shall be designed for a snowplow unit weighing more than 1500 pounds.

The distance between the front bumper of the truck and the centerline of the front axle will be approximately fifty (50) inches. The plow shall be raised hydraulically and shall have a minimum lift of ten (10) inches from road surfaces with a cylinder having a minimum bore of three and one-half inches, inside diameter.

approximately twelve (12) inches behind the front bumper. The unit shall require a maximum of 1450 pounds per square inch to lift the plow. Quick disconnect couplings supplied with the hoses shall be Snap-Tite, H Series Valved Nipples, or equal -8 Size (three required).

boxed for each individual snowplow unit. Each box will contain a set of installation instructions to insure proper installation. The unit shall contain any other equipment not mentioned, but which is necessary, to make a complete and workable unit.

Document Description Page 16

HOPPER SPREADER FOR A TANDEM DUMP TRUCK (MINIMUM SIZE - 13 CUBIC YARDS):

General: the hopper spreader shall have a minimum capacity of thirteen (13) cubic yards.

The unit shall be a hopper-type body complete with a built-in materials spreader suitable for mounting in a tandem dump truck.

The unit shall be of sturdy construction and shall be furnished by the vendor in a completed state and ready for mounting and operation. The spreader shall comply with the requirements stated in these terms and conditions. Any parts or attachments necessary to form a complete working unit shall be furnished by the vendor.

The spreader shall be capable of spreading granular salt in a uniform manner at specified rates ranging from a minimum of 250 pounds for each single lane and two-lane mile at speeds ranging from ten (10) to thirty (30) miles per hour. The rate of 300 pounds for each two-lane mile shall be achieved at ten (10) miles per hour.

Body: the body shall be of heavy-duty welded construction. Sides of the body shall have a minimum of 45 degrees of slope for the easy flow of deicing materials onto the conveyor chain.

The body side support members will be designed with angles or channel members for added strength. There will be a minimum of six (6) upright side supports on each side of the body constructed of a minimum of ten- (10) gauge steel.

These supports shall extend to the full height of the body taper. The hopper shall be constructed so that the rearmost upright support rests just inside the dump body. The top rim of the hopper box will be approximately sixty-two (62) inches above the floor of the dump body.

The unit shall be equipped with a hinged type protective cover grill screen that is two and one-half inches (2½) by two and one-half (2½) inches by five-sixteenth (5/16) of one inch in size, and that is elevated in the center to keep large objects from entering the box.

Conveyor: the conveyor shall have an overall width of twenty-four (24) inches. The conveyor drive will be adequate for the types of material being spread. The conveyor plate shall be replaceable. The conveyor chain will be protected from coarse material entering the chain links that may cause damage. Provisions will be made to lubricate the front chain bearings while the unit is installed on the dump truck. The conveyor will be driven with a hydraulic motor having a displacement of six and two-tenth (6.2) cubic inches, and a gear reduction unit with a twenty-five to one (50:1) ratio.

Spinner assembly: the spinner assembly shall consist of a polyurethane disc, eighteen (18) inches in diameter, with six (6) vanes formed into a single unit attached directly to the shaft of

Document Description Page 17 the hydraulic drive motor. The salt discharged from the conveyor will travel (or slide) in a chute to the spinner.

The chute will be smooth, non-clogging, and shall have a hinged or removable top. Four (4) adjustable deflectors will define the salt discharge pattern.

Control valve: the control valve shall be a Fluid Controls number 2FFL12-D6-6-6-7/15S, or equal, and is noted here for information only, as it will exist on the truck as a standard feature.

The central hydraulic system installed on the truck will be used to power this control valve.

Feedgate Control: the feedgate control unit shall have an adjustable control for the amount of material being spread and to maintain a fixed self-locking setting.

Lift hooks: the hopper spreader unit shall have four (4) lift hooks, one located at each corner of the hopper.

Dump body mounting: the hopper spreader shall be secured to the dump body to prevent the spreader body from bouncing or sliding during travel. A channel member shall extend to the side of the dump body and shall lock on the tailgate locks to prevent movement of the spreader.

Miscellaneous: all hydraulic hoses shall be of sufficient size and shall be rated at 2,500 pounds per square inch. Quick disconnect couplings shall be provided by the vendor for hoses as follows: Snap-Tite, H series valved nipples, or equal. The spinner shall be -8, the auger shall be -12, and the return shall be -20. All necessary hoses and attaching parts shall be furnished by the vendor. The parts will be boxed for each individual hopper spreader unit. Each box will also contain a set of installation instructions to insure proper installation. The unit shall contain any other equipment not mentioned, but which is necessary, to make a complete and workable unit.

SALT SPREAD-RATE CONTROL DEVICE FOR BOTH SINGLE AND TANDEM AXLE

TRUCKS:

The unit shall be a microprocessor based ground speed oriented closed loop control system designed to control the output of de-icing materials being applied to roadway pavements. The system shall include, as a minimum, the control system console, a truck speed system sensor, a pulse width modulated hydraulic control valve, a feedback flow transducer, and all wiring harness and mounting hardware necessary for the complete installation of the system.

The components of the system shall be designed to allow for installation onto the truck utilizing the existing hydraulic system of the truck.

Document Description Page 18

The control system shall be a single control channel ground speed oriented system and shall be a closed loop microprocessor-based type unit with a non-volatile control memory. Automatic calibration and programming flexibility shall be a part of the system.

The system shall operate in the modes of ground speed oriented closed loop, manual set, blast, and unload. Each system shall contain an automatic switch-over from a closed loop operation to an open loop operation with a display indicator in the event there is a loss of the rate sensor signal.

The control console digital readout shall display the actual application rate, vehicle ground speed, the distance of the route driven, and the total quantity of the de-icing material applied.

The connections for the programming and output cables for the material and trip information printer shall be included.

The control system shall accumulate and display both the current distance and the total distance of the de-icing application operations, the quantity of the material applied, and the time required to perform the operation. The selection, calibration, and display of a maximum of four

(4) separate rates of de-icing materials with independent application rates of each material shall be included in the console programming. A variable programmed digital access code lockout for the application rate and the programming data shall also be included.

The system shall have the capability of being attached to a laptop (notebook) computer and printer and download the accumulated data onto hard copy.

A pulse width modulated (PWM) solenoid flow control cartridge valve and an electronic valve driver shall also be provided by the vendor. The cartridge valve assembly will be designed so as to be installed into the central hydraulic system spreader control valve assembly of the truck.

A control valve with a PWM solenoid flow control valve for the truck hydraulic system shall be provided by the vendor.

A closed loop digital feedback flow sensor shall be provided by the vendor and shall be of the turbine digital pulse type. The sensor shall be constructed of stainless steel with non-corrosive internal components; shall be capable of normal pulse operation in the flow ranges of two hundred (200) to one thousand (1,000) pounds per mile discharge rates; and shall allow for high unload condition flow rates without the failure of the internal components.

The sensor system shall be designed so as to provide normal application rates of two hundred (200), two hundred and fifty (250), four hundred (400), five hundred (500), eight hundred (800), and blast or one thousand (1,000) pounds of material per mile of roadway at speeds of zero (0) to fifty-five (55) miles per hour (mph). The flow sensor shall be designed so as to be installed into the material output lines to report the pounds per mile discharge rate feedback to the control system.

Document Description Page 19

The electrical connections for the feedback flow sensor and the solenoid valve shall be of the weather resistant type as manufactured by Packard electric, or equal. All electrical wiring and components required to install the system onto the electronic speedometer drive circuit of the trucks shall be provided by the vendor.

A compatible interface of the electronic components of the truck and the control system shall also be provided by the vendor. The control system shall be provided by the vendor in a status ready for operation with all entries of programming and calibration made to the microprocessor components.

The Salt Spread-Rate Control Device System Unit shall be the Dickey-John Control Point or FORCE America SSC 5100 series controller, or equal unit and must have data-logging capabilities. The controller shall be compatible with Geotab AVL components.

AUTOMATIC VEHICLE LOCATION SYSTEM (AVL) EQUIPMENT

Department approved Automatic Vehicle Location System (AVL): AVL is a mandatory requirement of this Contract. AT&T/Geotab (herein knows as ‘AVL Service Provider’) AVL technology that will help locate snow removal vehicles and equipment, document hours at work, miles traveled and provide the ability to locate vehicles in the event of an emergency, such as accident or stranding. The ability to easily locate equipment will vastly improve the Department's ability to manage and deploy resources to "hot spots" and high priority areas during a severe weather event. Vendors that have AVL equipment that is inoperable or inaccessible to the Department may not be allowed to perform services.

Part 1: (AT&T/Geotab Distributed Units)

A. The Department will provide each Vendor with the AVL ordering information and installation instructions from the AVL Service Provider once their agreement is finalized by the Department. The AVL equipment and data service is provided by the Department at no cost to the Vendor through the AVL Service Provider.

B. The Contractor must have the AVL installed according to AVL Service Provider installation instructions, obtained from the AVL Service Provider, and accessible to the Department by November 1 of each season. AVL must remain installed and activated through April 15 of each season. The period from November 1 through April 15 each season is the "Activation Period".

Initial retrofit payments will not be made until the AVL unit is received, installed and properly reporting. The Vendor shall verify service is active by contacting the AVL Service Provider and having the equipment signal tested. The Vendor may obtain AVL device (s) after the ordering deadline of August 1st and the shipping cost will be responsibility of the Vendor.

C. Vendor shall be responsible for compliance with all requirements necessary to activate AVL service with the AVL Service Provider. In addition, the Vendor must ensure that the AVL Service Provider has all required and correct information and that all AVL Service Provider requirements continue to be met during the term of this Contract. For example, the Vendor must ensure that the correct and current vehicle identification number is entered with the AVL Service Provider, and is accessible to the Department, to ensure accurate tracking and to avoid delays in payment.

D. The Vendor shall have the AVL equipment turned on from the time the piece of equipment reaches the designated Department location, or at the staging location, as directed by

Document Description Page 20 the District or designee. AVL equipment must remain on, operable, and accessible to the Department until the Vendor is released from Operational Services. The Vendor will utilize the AVL equipment in accordance with the instructions provided by the Department.

E. Retrofit payment shall not be authorized until the AVL system is operable, accessible to the Department to ensure accurate tracking, another method of monitoring is implanted by the Department, or the Vendor has provided adequate documentation that the Vendor has worked with the AVL Service Provider to alleviate the issue causing the unit not to register by November 1 of each season.

F. In the event the Vendor's AVL equipment becomes inoperable at the Vendor’s knowledge (i.e., AVL equipment is damaged), the Vendor shall immediately notify the designated Department location to which the Vendor is assigned. It is the Vendor's responsibility to ensure that the units are registering prior to snow removal events by contacting the AVL Service Provider or accessing their service account. AVL systems shall remain installed and in working order throughout the Snow Removal Season. The Department will run periodic reports to establish which units are functioning correctly.

In the event the Vendor's truck AVL equipment is out of service during these periodic checks, the Department will notify the Vendor. The Department may elect to keep the truck in an operable status until such time that the truck may be removed from service for repair of AVL equipment. Vendor shall have 10 days to correct any deficiencies or document that the deficiencies are being corrected by the AVL Service Provider.

If Vendor fails to correct deficiencies or provide documentation that deficiencies are being corrected by the AVL Service Provider, the Vendor shall be assessed a penalty of $500 per remaining Retrofit payment installation of the season. Failure to provide documentation may result in vehicle being permanently removed from the Active Call-In list and may be cause for the termination of the Vendor's Agreement.

G. The Vendor shall be responsible for any damage it causes to the AVL equipment in its possession and shall pay replacement cost.

The data collected during performance of snow and ice removal activities shall be retained indefinitely by the Department.

Vendor will be granted access to the AVL Service Provider web site for purposes of monitoring vendor’s own trucks’ activities.

TRUCK MOUNTED LIQUID CHLORIDE SOLUTION DISPENSING UNIT FOR V-BOX

HOPPER SPREADERS:

Description: the truck mounted, hydraulic, v-box hopper liquid chloride dispensing system shall maintain a consistent ratio of liquid chloride solution to a predetermined granular deicing material output. This system will operate in conjunction with the ground speed oriented spreader controls and provide a linear flow of liquid chloride solution at vehicle speeds ranging from 3 to 50 miles per hour.

Component configuration: the storage tanks for the dispensing unit shall be mounted on the V-box hopper spreader so as not to interfere with the installation (or the dismantling) of the V-box hopper spreader on the truck. The mounting hardware will consist of three-sixteenth of one inch by two (2) inches by two (2) inches angle iron, fabricated steel carriers.

Document Description Page 21

Hydraulic power unit: the pump for the dispensing unit shall be of gear or roller design, be driven by the hydraulic motor and be capable of producing 2,000 revolutions per minute. The pump and motor shall be coupled via a tooth and jaw type coupler and with proper alignment.

Storage tanks: the storage tanks for the liquid chloride dispensing system will have a minimum capacity of 120 gallons and will hold liquid materials which have a maximum specific gravity of sixteen (16) pounds per gallon. The fill pipe will have a one- (1) inch in diameter female quick coupler.

Spray nozzles: the liquid chloride dispensing system shall have two (2) spray nozzles constructed of brass. These nozzles shall be mounted so as to dispense liquid chloride solution onto the spinner of the V-box hopper spreader. The nozzles will maintain a 120-degree fan spray throughout the flow rate of the liquid chloride solution.

1.03#Vendor Responsibilities

DRIVERS: Furnish a minimum of two (2) drivers throughout the duration of the winter season for each truck unit. Drivers shall possess a current valid CDL license of the specific class required to operate subject truck. Provide drivers that are citizens of the United States of America and meet the minimum guidelines as outlined in 601 KAR 1:005 Section 2 (1-11). For a copy of this regulation go to the link provided below:

http://www.lrc.state.ky.us/kar/601/001/005.htm

Emergency situations will be handled in accordance to the Federal Motor Carrier Safety Regulations (FMCSR) Title 49 of the Code of Federal Regulations (49 CFR) Part 390.23, Current Edition. For a copy of this regulation go to the link provided below:

http://a257.g.akamaitech.net/7/257/2422/09nov20051500/edocket.access.gpo.gov/cfr_2005/ octqtr/49cfr390.23.htm

Proof of citizenship shall be provided upon request by the Transportation Cabinet. If at any time the vendor is found to have hired a driver who does not meet the above qualifications, the contract can be terminated by the Cabinet with no penalty or additional cost to the Commonwealth. KYTC also reserves the right to request contract funds to be refunded back to the Cabinet should such a cancellation occur.

Vendor shall provide copy to District personnel of all drivers’ valid CDL license prior to November 1 or driver’s first call out if driver has post November 1 employment date.

Failure to provide such validation shall result in truck not being deployed for service with no accumulation of service hours.

Document Description Page 22

2100000141 Retrofit Snow and Ice Truck Rental - Mason County http://www.lrc.state.ky.us/kar/601/001/005.htm http://a257.g.akamaitech.net/7/257/2422/09nov20051500/edocket.access.gpo.gov/cfr_2005/octqtr/49cfr390.23.htm…