Final_RFB_605_1900000117_1_SO_FORM.PDF

Document ID: RFB 605 1900000117 Page: 1 of 4

Commonwealth of Kentucky

SOLICITATION

Addenda: No Addenda #:

TITLE: Eq Rental Sweeping w/Operator D-1

Date Issued:

8/14/18 Record Date:

2018-08-14

Solicitation Closes Date:

8/29/18 Time:

10:00

Solicitation No:

RFB 605 1900000117

Online Bidding Prohibited: Yes

For Information Call:

Amanda Lewis 502-782-4003

Bid Receiving Location:

KYTC Division of Purchases Bid Clerk 200 Mero Street 4th Floor Frankfort KY 40622

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 1900000117 Page: 2 of 4

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Vacuum Sweeper with Operator and accessory vehicles

341.60000 MI

Comm Code Comm Description Manufacturer Model # Manuf Part #

97578 Sweepers, Street, Rental or Lease

Extended Description Rental rate price contract for the following piece of equipment with operator to be used in various counties in District One.

Truck mounted mobile mechanical sweeper, minimum 4 cubic yard hopper with flushing, curb and rear broom capacity. The units should be no older than 5 years.

Unit to be Tymco 500X or equivalent.

Brand & Model Bidding:_________________________________________________________

A follow/shadow truck shall be equipped with a mounted 62 mph rated vehicle attenuator and arrow board as required by the MUTCD Manual (latest edition).

Provide a truck that will travel ahead of the sweeping unit for manual collection of debris and foreign matter that is too large or incapable of being captured by the sweeping unit. The sweeper(s) must be of necessary size for highway sweeping. No parking lot sweepers will be allowed.

The equipment cleaning shall be a mechanical broom type that will safely and effectively perform the cleaning work. All sweepers shall have a factory installed dust suppression system. Cleaning equipment shall be equipped in accordance with existing state, federal, and local laws.

Contractor's service is based on removal of a regular day to day build-up of material and debris. Any excessive, out of the ordinary, or unusual build-up or residue of any dirt, debris or material is covered by the price quoted in this agreement under the hourly rate. These excessive items include leaves deeper than one-half the height of the curb face, debris or material as a result of construction work or large amount of debris or material from storms, high winds or flooding. By mutual agreement, these items may be cleaned up at the hourly rate.

At no time shall sweeping be performed against the flow of traffic.

The contractor will clean an area 11 ft. wide from the curb, barrier or paved shoulder edge. More than 1 pass may be needed to clean 11ft wide area.

No cleaning operation shall be conducted when there are climatic conditions present or forecast that would make such an operation ineffectual or dangerous. The climatic conditions include, but are not limited to, heavy rain, fog, snow, ice, sleet, and high winds.

Unit of measurement shall be per lane mile (sweeping mile).

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

2 Vacuum Sweeper (Rest Area Parking Lot) 496.50000 MFT

Comm Code Comm Description Manufacturer Model # Manuf Part #

97578 Sweepers, Street, Rental or Lease

Extended Description Vendor shall perform sweeping and vacuuming services of rest area parking lot designated areas. Services shall be performed as stipulated per terms and conditions.

Document ID: RFB 605 1900000117 Page: 3 of 4

Unit of measurement shall be per 1000 square feet of area (mft).

Shipping Information Various Shipping

See Extended Description

Various KY

Billing Information KYTC District 1 - Paducah District Office

5501 Kentucky Dam Road

Paducah KY 42003

Document ID: RFB 605 1900000117 Page: 4 of 4

Submission Checklist

The following items will be required to be submitted with bid:

Item Price Response TIme

Vendors can use this website to view bid opportunities for the Commonwealth. Vendors with an account can update their company information (addresses, contact persons, etc.) and sign up to receive email notifications of bid opportunities. New to VSS – vendors will be able to download and print copies of contracts and view payment history. All Vendors must login to activate their account and to select the commodity code(s) associated with your business in order to receive future email notifications.

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1900000117 Eq Rental Sweeping w/Operator D-1 of 33 https://emars311.ky.gov mailto:Finance.CRCGroup@ky.gov http://finance.ky.gov/services/policies

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1900000117 Eq Rental Sweeping w/Operator D-1 of 33 http://mutcd.fhwa.dot.gov http://transportation.ky.gov/Highway-Design/Pages/2012-Standard-Drawings.aspx http://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx

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Document Description Page 7 mailto:Kyle.Poat@ky.gov

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Document Description Page 13 mailto:Amanda.Lewis2@ky.gov

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Document Description Page 15 http://www.lrc.ky.gov/KRS/014A09/010.PDF http://www.lrc.ky.gov/KRS/014A09/030.PDF https://secure.kentucky.gov/sos/ftbr/welcome.aspx

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Document Description Page 18 mailto:Amanda.Lewis2@ky.gov https://emars311.ky.gov

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Document Description Page 20 http://www.merriam-webster.com/dictionary/seal

To view the Award of Contract(s) and the Contractor(s) receiving the Award(s) for a Solicitation, access the Kentucky Vendor Self Service site at https://emars311.ky.gov

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Document Description Page 22 http://finance.ky.gov/services/policies https://emars.ky.gov/webapp/vssonline/AltSelfService

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ANNUAL AFFIDAVIT FOR BIDDERS, OFFERORS, AND CONTRACTORS

FOR OFFICIAL USE ONLY:

Dates will be completed by Purchasing Staff Maximum Length One-Year

Affidavit Effective Date: ___________________

Affidavit Expiration Date: __________________

REQUIRED AFFIDAVIT FOR BIDDERS, OFFERORS AND CONTRACTORS

FOR BIDS AND CONTRACTS IN GENERAL:

I. Each bidder or offeror swears and affirms under penalty of perjury, that to the best of their knowledge:

a. In accordance with KRS 45A.110 and KRS 45A.115, neither the bidder or offeror as defined in KRS 45A.070(6), nor the entity which he/she represents, has knowingly violated any provisions of the campaign finance laws of the Commonwealth of Kentucky; and the award of a contract to the bidder or offeror or the entity which he/she represents will not violate any provisions of the campaign finance laws of the Commonwealth.

b. The bidder or offeror swears and affirms under penalty of perjury that, to the extent required by Kentucky law, the entity bidding, and all subcontractors therein, are aware of the requirements and penalties outlined in KRS 45A.485; have properly disclosed all information required by this statute;

and will continue to comply with such requirements for the duration of any contract awarded.

c. The bidder or offeror swears and affirms under penalty of perjury that, to the extent required by Kentucky law, the entity bidding, and its affiliates, are duly registered with the Kentucky Department of Revenue to collect and remit the sales and use tax imposed by KRS Chapter 139, and will remain registered for the duration of any contract awarded.

d. The bidder or offeror swears and affirms under penalty of perjury that the entity bidding is not delinquent on any state taxes or fees owed to the Commonwealth of Kentucky and will remain in good standing for the duration of any contract awarded.

e. The bidder or offeror swears and affirms that the entity bidding, and all subcontractors therein, have not violated any of the prohibitions set forth in KRS 11A.236 during the previous ten (10) year, and further pledge to abide by the restrictions set forth in such statute for the duration of the contract awarded.

FOR “NON-BID” CONTRACTS (I.E. SOLE-SOURCE; NOT-PRACTICAL OR FEASIBLE TO BID; OR

EMERGENCY CONTRACTS, ETC):

II. Each contractor further swears and affirms under penalty of perjury, that to the best of their knowledge:

a. In accordance with KRS 121.056, and if this is a non-bid contract, neither the contractor, nor any member of his/her immediate family having an interest of 10% or more in any business entity involved in the performance of any contract awarded, have contributed more than the amount specified in KRS 121.150 to the campaign of the gubernatorial slate elected in the election last preceding the date of contract award.

Document Description Page 27 http://www.lrc.state.ky.us/KRS/045A00/110.PDF http://www.lrc.state.ky.us/KRS/045A00/115.PDF http://www.lrc.state.ky.us/KRS/045A00/070.PDF http://www.lrc.state.ky.us/KRS/045A00/485.PDF http://www.lrc.ky.gov/KRS/139-00/CHAPTER.HTM http://www.lrc.ky.gov/KRS/121-00/056.PDF http://www.lrc.ky.gov/KRS/121-00/150.PDF

b. In accordance with KRS 121.330(1) and (2), and if this is a non-bid contract, neither the contractor, nor officers or employees of the contractor or any entity affiliated with the contractor, nor the spouses of officers or employees of the contractor or any entity affiliated with the contractor, have knowingly contributed more than $5,000 in aggregate to the campaign of a candidate elected in the election last preceding the date of contract award that has jurisdiction over this contract award.

c. In accordance with KRS 121.330(3) and (4), and if this is a non-bid contract, to the best of his/her knowledge, neither the contractor, nor any member of his/her immediate family, his/her employer, or his/her employees, or any entity affiliated with any of these entities or individuals, have directly solicited contributions in excess of $30,000 in the aggregate for the campaign of a candidate elected in the election last preceding the date of contract award that has jurisdiction over this contract.

As a duly authorized representative for the bidder, offeror, or contractor, I have fully informed myself regarding the accuracy of all statements made in this affidavit, and acknowledge that the Commonwealth is reasonably relying upon these statements, in making a decision for contract award and any failure to accurately disclose such information may result in contract termination, repayment of funds and other available remedies under law. If the bidder bidder, offeror, or contractor becomes non-compliant with any statement during the affidavit effective period, I will notify the Finance and Administration Cabinet, Office of Procurement Services immediately. I understand that the Commonwealth retains the right to request an updated affidavit at any time.

Signature Printed Name

Title Date

Company Name

Address

Commonwealth of Kentucky Vendor Code (if known) _______________________________

Subscribed and sworn to before me by (Affiant) (Title) of this _____day of ____________,20___.

(Company Name)

Notary Public [seal of notary] My commission expires:

Document Description Page 28 http://www.lrc.ky.gov/KRS/121-00/330.PDF http://www.lrc.ky.gov/KRS/121-00/330.PDF

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Document Description Page 32 http://www.lrc.state.ky.us/kar/200/005/410reg.htm