Final_RFB_235_2600000691_1_SO_FORM.PDF

Document ID: RFB 235 2600000691 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: Electrical Supplies for the KSF

Date Issued:

07/02/2026 Record Date:

07/01/2026

Solicitation Closes Date:

07/09/2026 Time:

15:00

Solicitation No:

RFB 235 2600000691

Online Bidding Prohibited: No

For Information Call:

Tim Wiard 502-367-5245

Bid Receiving Location:

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 235 2600000691 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 #8 AWG THHN STRANDED WIRE-GREEN 1.00000 EA

Comm Code Comm Description Manufacturer Model # Manuf Part #

28095 Wire and Cable (Not Otherwise Classified)

Extended Description

500 FT. SPOOL

2 #6 AWG THHN STRANDED WIRE-GREEN 1.00000 EA

3 #12 AWG THHN STRANDED WIRE-RED 2.00000 EA

4 #10 AWG THHN STRANDED WIRE-WHITE 4.00000 EA

Document ID: RFB 235 2600000691 Page: 3

5 #10 AWG THHN STRANDED WIRE-

GREEN

2.00000 EA

6 INDUSTRIAL COVER 8371N DOUBLE

GFCI

100.00000 EA

06037 Electrical Parts (Not Ignition) (Not Otherwise Classified)

4 SQUARE RAISED or equal

7 BREAKER 200.00000 EA

SQ. D QO120

(NO SUB) must match existing

8 2 POLE 60AMP PUSH IN BREAKER 12.00000 EA

SQ. D QO260

(NO SUBSTITUTION) must match existing

Document ID: RFB 235 2600000691 Page: 4

9 2 POLE 30AMP PUSH IN BREAKER 4.00000 EA

SQ. D QO230

(NO SUBSTITUTION) must match existing

10 RANGE RECEP. 25.00000 EA

LEVITON NO. 55050

(OR EQUAL)

11 GFCI RECEPTACLE 100.00000 EA

LEVITON GFTR2-GY 20AMP

12 GFCI OUTDOOR RECEPTACLE 200.00000 EA

LEVITON GFWT2-GY 20AMP

Document ID: RFB 235 2600000691 Page: 5

13 TRI-TAP 1000.00000 EA

LEVITON 692-I

No substitutions must match existing

14 PLUG CAP 200.00000 EA

LEVITON 5359-VY

15 WIRE NUTS 250 COUNT JUG 2.00000 EA

3M PERFORMANCE SERIES BLUE/GREY

16 BOLT-IN BREAKER 6.00000 EA

GE Q-LINE THQB 32060 3 POLE 60 AMP

no substitutions must match existing

Document ID: RFB 235 2600000691 Page: 6

17 3 POLE 100 AMP BOLT-IN BREAKER 6.00000 EA

GE Q-LINE THQB32100

no substitutions must match existing

18 SINGLE POLE BREAKER SNAP-IN

THQL1120

12.00000 EA

GE Q-LINE 20 AMP

19 BREAKER BOLT-IN THQB1120 12.00000 EA

GE Q-LINE 20 AMP SINGLE POLE

20 BREAKER SNAP-IN THQL1130 24.00000 EA

GE Q-LINE 30 AMP SINGLE POLE

Document ID: RFB 235 2600000691 Page: 7

21 BREAKER BOLT-IN THQB1130 24.00000 EA

GE Q-LINE 30 AMP SINGLE POLE

22 MECHANICAL LUG AU-0 50.00000 EA

ILSCO 2 CONDUCTOR

23 BLACK VINYL ELECTRICAL TAPE 300.00000 EA

3M TEMFLEX 1700

24 WHITE VINYL ELECTRICAL TAPE 50.00000 EA

Document ID: RFB 235 2600000691 Page: 8

25 GREEN VINYL ELECTRICAL TAPE 90.00000 EA

26 RED VINYL ELECTRICAL TAPE 100.00000 EA

27 BLUE VINYL ELECTRICAL TAPE 90.00000 EA

28 BROWN VINYL ELECTRICAL TAPE 60.00000 EA

Document ID: RFB 235 2600000691 Page: 9

29 ORANGE VINYL ELECTRICAL TAPE 70.00000 EA

30 YELLOW VINYL ELECTRICAL TAPE 60.00000 EA

31 DEEP BOXES WITH 1/2" AND 3/4"

KNOCKOUTS

100.00000 EA

4 SQUARE

32 TAP CONNECTOR 12.00000 EA

BURNDY 1PBS250

Document ID: RFB 235 2600000691 Page: 10

33 125 AMP 3PH MAIN LUG PANEL 12.00000 EA

SQUARE D QO324L125G

34 PANEL COVER 12.00000 EA

SQUARE D QOC24US

35 1/2" EMT CONDUIT STRAP 50.00000 EA

HUBBELL-RACO 2082

36 GROUNDING PIGTAILS 100.00000 EA

8 INCH

(GRAINGER NO. 2DCL9) (OR EQUAL)

Document ID: RFB 235 2600000691 Page: 11

37 EXIT SIGN 12.00000 EA

LITHONIA LQM S W RG MVOLT EL HO M6 -

WITH BATTERY BACK UP

(NO SUB) must match existing

38 BEAM CLAMP, 1", MALLEABLE IRON

1/4-20 THREAD

50.00000 EA

BH-500

OR EQUAL

39 LED STRIP LIGHT 4000K 24.00000 EA

CSSL484000LMMVOLT40K80CRI

LITHONIA 4 FOOT (OR EQUAL)

40 PVC JUNCTION BOX 12.00000 EA

12 X 12 X 6 WITH COVER NEMA 4X

Document ID: RFB 235 2600000691 Page: 12

41 RECEPTACLE FLUSH MOUNT 250.00000 EA

L5-20R LOCKING

42 CORD GRIPS APPLETON CG-125125 24.00000 EA

1 1/4" CGB (OR EQUAL)

43 GLOBE GLASS REPLACEMENT 20.00000 EA

RAB GL100 VAPORPROOF

(NO SUBSTITUTIONS MUST MATCH EXISTING)

44 VAPORPROOF GUARD VBR F 100 20.00000 EA

RAB GD100DG

(NO SUBSTITUTIONS MUST MATCH EXISTING)

Document ID: RFB 235 2600000691 Page: 13

45 MILWAUKEE BATTERY 2.00000 EA

48-11-1813 FORGE 12 AH

46 480 VOLT BOLT-IN BREAKER EDB34100 12.00000 EA

SQUARE D 100A

47 SQUARE D 225 AMP MAIN BREAKER QO

LOAD CENTER 3 PHASE

5.00000 EA

42 CIRCUIT NEMA 3R - MFR NO. QO342MQ225RB

(NO SUBSTITUITIONS MUST MATCH EXISTING)

48 MILWAUKEE IMPACT 6" NUT DRIVER 3.00000 EA

BITS 49-66-4567

Document ID: RFB 235 2600000691 Page: 14

49 MILWAUKEE HOLE DOZER 1-1/8" BI-

METAL HOLE SAW

2.00000 EA

PART #49-56-0052

Shipping Information Kentucky Fair & Exposition Center Shipping and Receiving 937 Phillips Lane

Louisville KY 40209

Billing Information Kentucky Exposition Center Accounts Payable PO Box 37130

Louisville KY 40233

Document ID: RFB 235 2600000691 Page: 15

Submission Checklist

The following items will be required to be submitted with bid:

Item Bid Information-Completed

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system. An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov Allow 24 – 48 hours to complete Vendor Registration.

Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response.

Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal at least 5-7 days before bid opening. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing.

How to submit an online bid instructions have been attached to the bid document(Attachment B).

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal.

Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free

877-973-HELP (4357).

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor.

The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

Document Phase Document Description Page 16

2600000691 Final Electrical Supplies for the KSF Total Pages: 22 https://vss.ky.gov

Attachment A Kentucky State Fair Board

Request for Bid (RFB) For

Electrical Supplies

RFB 235 2600000691

Release Date:

July 2, 2026, CLOSING DATE AND TIME:

July 9, 2026, at 3:00pm EST

Issued by

The Kentucky State Fair Board (KSFB)

Buyer Name Tim Wiard

Kentucky State Fair Board Kentucky Exposition Center

937 Phillips Ln Purchasing Department

LOUISVILLE KY 40209

(502) 367-5240 Tim.Wiard@kyvenues.com

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

All proposed pricing shall remain valid for a minimum of sixty (60) calendar days after the bid due date.

This Contract shall be awarded by line item. Vendors shall bid one (1) or more line items.

Multiple Contracts could awarded from this solicitation.

Solicitation Terms and Conditions

Section 1 Scope of Contract:

The Kentucky State Fair Board (KSFB) issues this solicitation to establish multiple contracts for electrical supplies for the 2026 Kentucky State Fair. Delivery is to be made to the Kentucky Venues.

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Scope of Work:

Bidder must enter the cost for each item on the face of the solicitation. Multiple contracts will be awarded from this RFB

All items must be delivered to KSFB by August 10, 2026. If unable to deliver items by that date do not bid on item.

Items that are not received by this date will not be paid for.

Section 2 Bid Specifications Requirements that include the words “Shall”, “Will”, “Must” indicate a mandatory requirement.

Section 3 Terms and Conditions In the event of any conflicts between the specifications, terms and conditions indicated by the Kentucky State Fair Board and those indicated by the contractor, those of the Kentucky State Fair Board take precedence. The contract supersedes all bids or other prior agreements, oral or written, and all other communications between the parties relating to this subject.

Section 4 Quantity Basis of Contract – Estimated Quantities Any and all quantities mentioned are purely estimates, and are not to be implied nor inferred as being guarantees. The KSFB is obligated to buy only that quantity needed by its agencies during the term of the contract.

Section 5 Exceptions to Specifications Vendors are cautioned not to make any changes to the solicitation, or their bid shall be rendered nonresponsive. Otherwise, it will be considered that items/services offered are in strict compliance with these specifications, and the successful bidder shall be held responsible for delivering materials/services that meet these specifications. Any exceptions shall be marked as such within the body of the bid and explained on a separate page. The KSFB is not bound to accept any exceptions.

Section 6 Acknowledgment of Addenda It is the vendor's responsibility to check the web site for any modifications to this solicitation.

Vendors are encouraged to acknowledge each addendum by signing and submitting the latest addendum with their response. However, signing the face of the solicitation as indicated above constitutes the vendor’s acknowledgement of an agreement to be bound by the terms of all addenda issued.

Section 7 Solicitation Submission Requirements Paper Bids are NOT acceptable for this RFB and shall be considered non-responsive.

Section 8 Method of Award Best Value – Ranking Approach The KSFB intends to award a contract to the vendor(s), whose offer, conforming to the solicitation, is the most advantageous on the basis of "best value" for all products, services, and requirements contained herein. An evaluation committee, or a designated individual, will evaluate the information provided by the vendor in response to the established measurable criteria contained in the solicitation.

Document Phase Document Description Page 18

Each vendor is responsible for submitting all relevant, factual and correct information with their offer to enable the evaluator(s) to afford each vendor the

Section 9 Post Contract Agreements The resulting contract shall constitute the entire agreement between the KSFB and awarded contractor. KSFB utilizing this contract will not be required to enter into nor sign further agreements, leases, company orders or other documents to complete or initiate the terms of a contract resulting from this solicitation or offer. Any such documents so obtained will be non-binding on the KSFB and will be cause for breach of contract.

Section 10 FOB Basis of Shipment – Vendor Responsible Quotations of unit prices on this solicitation shall be F.O.B. Destination Freight Prepaid and Allowed. The vendor shall be fully responsible for all shipments and freight charges involved to the KSFB.

Section 11 Cancellation Clause – 30 Days Notice The KSFB may cancel the contract established from this solicitation by giving written notice thirty

(30) days prior to effective cancellation date. In the event such action is taken, the contract shall be null and void upon receipt of a Modification from the KSFB canceling the contract.

Section 12 Service Performance All services performed under this contract, if applicable, shall be in accordance with the terms and provisions of the contract. It will be the KSFB’s responsibility to ensure that such services rendered are performed and are acceptable. The relationship between the KSFB and the Contractor is that of client and independent contractor. No agent, employee, or servant of the contractor or any of its subcontractors shall be or shall be deemed to be an employee, agent, or servant of KSFB for any reason. The contractor will be solely and entirely responsible for its acts and the acts of its agents, employees, servants and subcontractors during the performance of this contract

Major deviations of services performed will not be made without the written approval of the KSFB.

Problems that arise under any aspect of performance should first be resolved between the vendor and KSFB.

Section 13 Tax Exempt Status Do not include Federal Excise Tax, Kentucky Sales or Use Tax in prices quoted in response to this master agreement.

Section 14 Payments The vendor shall be paid, upon the submission of proper invoices to the KSFB at the prices stipulated for the supplies delivered and accepted, or services rendered. Payments will be made within thirty (30) working days after receipt of goods or a vendor’s invoice.

Section 15 Inspection All supplies, equipment and services shall be subject to inspection by the KSFB prior to acceptance.

In the event supplies, equipment or services are defective in material or workmanship or otherwise

Document Phase Document Description Page 19 not in conformity with specified requirements, the KSFB shall have the right to reject the items or services or require acceptable correction at the vendor’s expense

Section 16 Sole Point of Contact – Kentucky State Fair Board Buyer The KSFB Buyer listed below shall be the sole point of contact throughout the procurement process.

All communications shall be done through email to the buyer listed.

KSFB Buyer:

Tim Wiard

Kentucky State Fair Board Purchasing Department

937 Phillips Lane Louisville KY

(502) 367-5245

Tim.Wiard@kyvenues.com

Potential bidders should clearly understand that any verbal representatives made or assumed to be made during any oral discussions held between representatives of potential bidders and any state employee or official are not binding on the KSFB.

For violation of this provision, the KSFB shall reserve the right to disqualify the bid/proposal.

Section 17 Funding Limitations If any or all responses received exceed the amount of funding available, then the KSFB Purchasing Department, reserves the right to cancel this RFB.

Section 18 Protest The President and CEO of the KSFB shall have authority to determine protests and other controversies of actual or prospective offerors in connection with the solicitations or selection for award of a contract.

Any actual or prospective offeror or contractor, who is aggrieved in connection with solicitation or selection for award of a contract, may file a protest with the President and CEO. A protest or notice of other controversy must be filed promptly and in any event within two (2) calendar weeks after a contract has been awarded. All protests or notices of other controversies must be in writing and shall be addressed and mailed to:

Mr. David Beck

President and CEO Kentucky State Fair Board

P. O. Box 37130 Louisville KY 40233

David.beck@kyvenues.com

The President and CEO shall promptly issue a decision in writing. A copy of that decision shall be mailed or otherwise furnished to the aggrieved party and shall state the reasons for the action taken.

The decision by the President and CEO shall be final and conclusive.

Document Phase Document Description Page 20 mailto:Tim.Wiard@kyvenues.com

Section 19 Provisions for Termination of the Contract Any contractor who is determined in writing by the KSFB Buyer to be in breach of any of the terms and conditions of a contract with the KSFB, shall be declared in default and the contract may be terminated.

Termination notice. The KSFB Buyer shall terminate a contract by written notice to the contractor.

The notice to the contractor shall be sent certified mail, return receipt requested.

If a contractor is determined to be in default, the KSFB shall notify the contractor of the determination in writing, and may include a specified date by which the contractor shall cure the identified deficiencies. The KSFB may proceed with termination if the contractor fails to cure the deficiencies within the specified time.

The contractor shall be liable to the KSFB for any excess costs incurred in acquiring supplies and services similar to those terminated for default, and for any other damages or remedies available either at law or in equity, whether or not repurchase is affected.

Section 20 Termination for Convenience of the KSFB The KSFB may terminate a contract for convenience if the KSFB Buyer has determined that termination will be in the KSFB’s best interests. The KSFB shall provide the contractor thirty (30) calendar day’s written notice of termination of the contract.

If a contract is terminated for the convenience of the KSFB, the contractor shall have the burden of establishing the amount of compensation to which the contractor believes he is entitled by the submission of complete and accurate cost data employed in submitting his bid or proposal for the contract, and evidence of expenses paid or incurred in performance of the contract from the date of award through the date of termination. The contractor shall specify and provide documentation of all revenues resulting from the contract, expenditures associated with the contract, and all profit or loss attributable to the contract. The KSFB Buyer may request the contractor submit additional documents and data, and may request appropriate accounting, investigations and audits.

After issuing a notice of termination for convenience, the KSFB Buyer may negotiate a settlement with the contractor according to terms deemed just and equitable by the KSFB. If the contractor and the KSFB Buyer cannot negotiate a settlement, the KSFB Buyer shall issue a determination of the amount, if any, due the contractor.

Section 21 Funding Out Provision. The KSFB may terminate a contract if funds are not appropriated to the KSFB or are not otherwise available for the purpose of making payments without incurring any obligation for payment after the date of termination, regardless of the terms of the contract. The KSFB shall provide the contractor thirty (30) calendar day’s written notice of termination of the contract.

Section 22

ALL PROVISIONS OF THIS SOLICITATION (RFB 235 26000000691) SHALL BE PART OF

ANY RESULTING MASTER AGREEMENT or AWARD CONTRACT.

Section 23 Attachments indicated below may be downloaded by accessing the “Attachment” link found on the Solicitation Details View page where this RFP was downloaded. Once the Attachment link is accessed, select the file name you wish to download, and select the “Download Attachment” hyperlink. For assistance with downloading these attachments please contact the KSFB Buyer.

Document Phase Document Description Page 21

ATTACHMENT A – This RFB Document ATTACHMENT B – How to Respond to Online Bid through the Kentucky Vendor Self Service

Document Phase Document Description Page 22