FINAL-Responses to PSI Questions - RFP No 180000002945.xlsx
XLSX spreadsheet 18 KB Posted
- Solicitation number
- RFP 641 180000002945 2
- Issued by
- Michigan
About this file
This file consists of responses to pre-solicitation questions submitted by bidders for RFP No. 180000002945, administered by the State of Michigan's Department of Licensing and Regulatory Affairs (LARA). The contract involves examination services for 45 occupational and professional licenses, with a service start date of September 1, 2018. Key scope requirements include developing job analyses and exam specifications, administering licensing examinations, processing candidate registrations, and managing exam databases. The contractor will be responsible for conducting new job analyses on a regular basis throughout the contract term, with LARA identifying which analyses require completion within the first two years. Notable clarifications include the elimination of pocket license card issuance at test centers, the removal of continuing competency examination requirements for Residential Builders and M&A Contractors, and flexibility regarding the co-location of cosmetology-related practical exams at dedicated or standard test centers. The evaluation process separates the vendor questions component (10 points) from the prior experience evaluation (35 points).
The contractor may retain ownership of proprietary technologies and intellectual properties previously developed; however, materials and exam content created specifically for the State must be transferred to LARA upon completion. Examination fees are capped by statute for certain licenses, including skilled trades at $100 per examination and polygraph examinations at $50. Electronic signatures are no longer required during admission and check-in processes. The contract operates on a no-cost basis for alternative resources, and pricing evaluation occurs only after the proposal passes technical evaluation, with no predetermined formula used for pricing assessment.
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| File | Type | Posted |
|---|---|---|
| FINAL-RFP For LARA Licensure Examinations.docx | DOCX document |
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Text version
Sheet1
| Q # | Document Name | Section # | Page # | Requirement # | Bidder Question | Bureau Response |
| 1 | RFP | RFP Timeline | 1 | n/a | Please confirm that the start date for services under this contract is September 1, 2018. | Confirmed. The start date is September 1, 2018 |
| 2 | Proposal Instructions | n/a | 3 | 8 | Will the State clarify the third evaluation criteria, "Vendor Questions Worksheet (Except Prior Experience)"? Will this be only applicable to sections that do not require prior experience? | Correct, the Vendor Questions (10 points) will be scored separately from the Prior Experience questions (35 points). |
| 3 | Proposal Instructions | n/a | 3 | 8 | During the evaluation process, how will pricing be evaluated? Is there a formula? | Pricing is not considered during the technical evaluation process. Pricing is only reviewed after the vendor proposal has passed the technical evaluation process. A formula is not used to evaluate pricing. The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. |
| 4 | Schedule A, Statement of Work, Contract Activities | n/a | 12 | Paragraph beginning "Candidate examination registration fees…" | Which examinations have fee caps? | Licenses capped in statute are listed as follows: Per Schedule A, Section 1.074 Summary Table, Numbers 30-45 are capped at $100 per skilled Trades Act, Act 407 of 2016 and Elevator Safety Act, Act 277 of 1967, and Polygraph Examination-Forensic Polygraph Examiners Act, Act 295 of 1972 capped at $50. |
| 5 | Schedule A, Statement of Work, Contract Activities | 1.021 / Scope | 13 | n/a | When will the State expect the Contractor to launch all 15 continuing competency exams, including Residential Builders and M&A Contractor licenses? Can the item banks be shared with existing exams? | A determination has been made that continuing competenacy exams will not be a requirement for the RFP/Contract for residentail builders and M&A Conatractors. |
| 6 | Schedule A, Statement of Work, Contract Activities | 1.021 & 1.022 | 17, 40 | 1.021B & 1.022.6.4 | These sections make reference to license issuance data, but there is not an explicit requirement regarding the issuance of licenses to passing candidates. Please confirm that pocket license cards will still need to be issued at each test center to passing Real Estate and Cosmetology candidates. | Pocket Cards will no longer be issued at any test centers. |
| 7 | Schedule A, Statement of Work, Contract Activities | 1.021 & 1.022 | 17, 40 | 1.021B & 1.022.6.4 | If the answer to the previous question is Yes, please also confirm that the pocket card will still need to contain a hologram and bar code. | No, see above. |
| 8 | Schedule A, Statement of Work, Contract Activities | 1.022 | 18-19 | 1.022.1 & 1.022.1.3 | Will the State clarify that the Contractor will be required to conduct a new job analysis for all the examinations listed in the Scope section (items #1-45), with new specifications and new examinations up to two years after the contract award, or throughout the whole contract term? Are the new job analyses only applicable to exams that do not have existing test specifications? | LARA will work jointly with the contractor to identify which Job Analysis will need to be completed within the first two years. It is expected that job analysis will be completed on a regular basis through the life of the contract. |
| 9 | Schedule A, Statement of Work, Contract Activities | 1.022 | 19 | 1.022.1.3 | Will the State clarify what administrations rules are required for continuing competency examinations, including Residential Builder, and M&A Contractors? Will these examinations use standard multiple-choice items? | A determination has been made that continuing competenacy exams will not be a requirement for the RFP/Contract for residentail builders and M&A Conatractors. |
| 10 | Schedule A, Statement of Work, Contract Activities | 1.022 | 19 | 1.022.1.4 | Will the State be open to focus group job analysis for programs with limited practitioners that do not support job analysis surveys? | Yes. |
| 11 | Schedule A, Statement of Work, Contract Activities | 1.022 | 19 | 1.022.1.4 | Will the State offer alternative resources for those occupations/professions with limited licensed practitioners? | No. No additional resources are available (reference "no cost" contract language). |
| 12 | Schedule A, Statement of Work, Contract Activities | 1.022 | 26 | 1.022.2.2 | Is it the State’s preference for the Cosmetology-related practical exams to be delivered at test centers dedicated to practical exams? | The state will be flexible to whether practical exams are co-located at regular test centers or at stand alone practical exam centers. |
| 13 | Schedule A, Statement of Work, Contract Activities | 1.022 | 22 | 1.022.1.6 | Will the State be open to applying a Linear-on-the-Fly (LOFT) algorithm so that candidates are administered unique and comparable forms to minimize item exposure? | Yes. |
| 14 | Schedule A, Statement of Work, Contract Activities | 1.022 | 35 | 1.022.5.1 | Please confirm that electronic signatures will still need to be captured at each test center during the admission/check-in process. | No, electronic signatures will not be needed. |
| 15 | n/a | n/a | n/a | n/a | Will the State agree that the Contractor retain their ownership and have no obligations to transfer their proprietary technologies, materials, exam content, and intellectual properties that have been previously developed, modified, and customized to fulfill the contract? | The State does not object to the contractor retaininng their proprietary technologies and intelletual properties. The State does require that materials and exam content developed for the State be transferred to the State. As referenced in Section 15 in the Terms and Conditions. |
| 16 | Vendor Questions Worksheet | Experience | 7 | n/a | The second requirement includes the sentence, "These must include research, evaluation, or technical assistance related to the criminal justice system." Please confirm that this sentence is an erroneous inclusion. | Correct, this sentence was an erroneous inclusion. |
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