Final PWS Fort Lee Metasys Integrator Services MICC.docx

Performance Work Statement (PWS) UMCS System Integrator Support Fort Lee, Virginia 30 July 2014, Revision 0 1 April 2015, Revision 1 7 May 2015, Revision 2

Revisions are in bold

Revision 2: Revised various wording in section 2 to clarify work to be accomplished.

1.0 Synopsis: Ft. Lee requires a System Integrator to operate its base-wide UMCS. The role of the UMCS is to remotely monitor and control HVAC devices located in buildings throughout Ft. Lee and to ensure that desired building environments are created and maintained in the most economical manner. Operation of the UMCS system includes all hardware and software associated with the system. The Ft. Lee UMCS currently utilizes Johnson Controls’ Metasys Extended Architecture (MSEA) software platform. Metasys is proprietary with regards to its operational features, communications, software and detailed technical specifics of automated systems and it requires JCI-certified technicians to assess and program the system. By sole sourcing the System Integrator position to JCI, the following benefits will be acquired: enhanced reliability; a single point of responsibility for any defects or integration problems; consistent software upgrades; decreased training requirements and reduced operation costs. By sole-sourcing the position to JCI, the Government achieves cost efficiencies by eliminating proprietary interface concerns, custom integration requirements and warranty disputes. This approach allows Ft. Lee to benefit from consistency throughout the base.

1.1 Special Considerations:

1.1.1 The Contractor shall provide all labor, transportation, supervision, and any other items necessary for the integration and operation services at Ft. Lee.

1.1.2 The Contractor shall provide services for the UMCS defined in Paragraph 2 and Attachment No. 1.

1.1.3 The Contractor shall provide services for one base performance period and two optional years for the provision of all items required in this Performance Work Statement (PWS).

2.0 Specific Work to be Accomplished: In conjunction with the requirements of the basic contract the Contractor shall provide the following services at the customer’s facility as specified and defined in the specifications and Task Order.

2.1 The Contractor shall provide System Integrator labor for support of the base-wide Metasys UMCS. The requirements for integration, training, and management support consist of the following tasks:

2.1.1 The Contractor shall provide UMCS operator training as required by Fort Lee EMCS Management.

2.1.2 The Contractor shall develop trends and reports as required by Fort Lee EMCS Management.

2.1.3 The Contractor shall manage the alarm databases as required by Fort Lee EMCS Management.

2.1.4 The Contractor shall provide EMCS consultation as required by Fort Lee EMCS Management.

2.1.5 The Contractor shall provide a System Integrator with required training or five (5) years of experience with the specified systems.

2.2 Fort Lee EMCS Management with assistance from the System Integrator will determine the specific areas to manage the Software & Database Management to include:

2.2.1 Reset alarms.

2.2.2 Purge unnecessary alarms.

2.2.3 Reprioritize alarms.

2.2.4 Backup and restore utility.

2.2.5 Ensure program and online changes are archived.

2.2.6 Ensure archive is backed up and stored.

2.3 The Contractor shall provide the following hard drive management:

2.3.1 Track online changes in order to avoid hard drive saturation.

2.3.2 Purge dynamic report data - save and store.

2.4 The Contractor shall ensure an effective utilization of the Metasys MSEA Operator Platforms.

2.5 The Contractor shall assist in the development of qualified and self-reliant Fort Lee EMCS personnel.

2.6 The Contractor shall provide efficient and rapid responses clarifying problems and ensure that service orders are issued to resolve the problem.

2.7 The Contractor shall develop and manage efficient optimization strategies.

2.8 The Contractor shall maintain a Quality Environment. All alarms shall be addressed immediately and the respective service departments are advised.

2.9 The Contractor shall ensure reporting requests are processed in a timely manner.

2.10 The Contractor shall ensure all systems are monitored for abnormalities.

2.11 The Contractor shall support the Fort Lee EMCS Systems Administrator by providing training on procedures to perform system backups, perform system recovery and manage user access accounts.

2.12 The Contractor shall sign a Non-disclosure Agreement.

2.13 The DDC system shall incorporate a minimum of 3 access levels. Each level shall require user name and password. The system shall be configured as follows:

2.13.1 Level 1 “User” will be allowed to monitor all points, but change only local/room temperatures and schedules.

2.13.2 Level 2 “Engineer” will be allowed level 1 privileges and be allowed to change reset schedules, outdoor lockouts and force manual overrides of inputs and outputs.

2.13.3 Level 3 “System Administrator” will have all privileges of 1 and 2 plus the authority to add, delete and change Users and Engineers.

2.14 The Contractor shall provide building a supervisory controller to perform local building scheduling, alarm handling, local graphics and trending. The graphics shall include as a minimum the following:

2.14.1 Main site screen with radio buttons for major HVAC systems.

2.14.2 Plan view (floor plan) of building showing major HVAC systems, significant walls, doorways, entrances, etc.

2.14.3 Individual System sub-screens (e.g. AHU system, Heating System, Chiller System, etc.)

2.14.4 AHU, Heating and Chiller Screens shall include graphic depictions of mechanical equipment, associated points (filter status, supply air/water temperatures, return air/water temperatures, damper positions, run status, and cooling coil positions).

2.14.5 Outside air temperature shall be displayed on each screen.

2.15 The Contractor shall provide trends for all significant data points.

2.16 Graphics will consist of a minimum of 4 screens displaying all inputs and outputs in the system at least once. The first screen will depict the floor plan with all of the space temperatures in the appropriate locations. This screen will also provide “drill down” points to additional graphics screens of AHU1, AHU2, etc. and the heating/boiler system. The User will have interface points to change room temperatures and schedules. The Engineer will have interface points to change reset schedules, outdoor lockouts and input/output overrides in addition to those provided to the user.

2.17 Trend logs will be created for all physical inputs and output points in the system. Trend intervals shall be user-adjustable. Trends for all energy consuming devices/systems shall be submitted as part of the Contractors Field Testing (CFT) report.

2.18 The Contractor shall keep the UMCS servers, software, patches to the standards of the Fort Lee NEC for the life of the contract. In doing so, software maintenance is provided but software upgrades are not.

2.19 Contractor Manpower Data - The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report contractor manpower information (including subcontractor manpower information) required for performance of this contract. The contractor shall submit all the information required in the format specified at the following web address:

https://cmra.army.mil/default.aspx

The required information includes:

Contract Number Delivery Order Number (if applicable) Task Order Number (if applicable) Requiring Activity Unit Identification Code (UIC) Command Contractor Contact Information Federal Service Code (FSC) Direct Labor Hours Direct Labor Dollars Location Information (where contractor and subcontractors (if applicable) performed the services

Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 15 October of each calendar year.

If contract crosses fiscal years, 2 entries must be made to capture the data for the contract period; for example if the contract start date is 1 January 2013 and ends 31 December 2013, the data for the period from 1 January 2013 through 30 September 2013 shall be entered not later than 15 October 2013. The period 1 October 2013 through 31 December 2013 shall be entered not later than 15 January 2014.

The contractor shall submit cost and pricing data in sufficient enough detail to substantiate any costs proposed for this requirement.

2.20 Quality Assurance - QA is performed per QASP (Attachment No. 2). The Contractor shall meet monthly with members of Ft. Lee EMCS Management and/or HNC to access the quality of the service being provided. The Contractor’s key personnel shall attend the meetings. The Contractor will conduct a brief review of the service to date and status of any outstanding items requiring address. All service concerns or issues voiced by Ft. Lee EMCS Management shall be addressed.

2.21 The Contractor shall provide a listing of responsible service team members and their respective duties.

2.24 Comply with Antiterrorism/Operations Security (AT/OPSEC) Requirements as applicable and indicated on Attachment 4.

3.0 Specifications:

3.1 All requirements of Contract Clauses, Special Clauses, and the technical provisions as included are applicable to this task order.

4.0 Information Support and Documentation:

4.1 The Contractor shall be responsible for recording meeting notes and preparing reports for all trips, if any, by the Contractor or his representative on matters relative to this contract. These reports shall be submitted to the Government within five working days of the event.

5.0 Prosecution and Completion of Work:

5.1 The Contractor shall prosecute the work under the direction of a responsible representative approved by the Government. The company officer or representative shall be designated as the Contractor’s Project Manager and shall be responsible for complete coordination of all work under this task order. All work shall be accomplished with adequate internal controls, quality assurance processes, and review procedures established by the Contractor to ensure technical accuracy and eliminate conflicts, errors, and omissions. The Government may elect to provide third party technical inspection.

5.2 The Contractor’s Project Manager shall have a minimum of five years experience and must have successfully managed at least one project comparable in complexity and magnitude to the project described in this task order. Other key positions must be staffed with qualified personnel who have at least five years experience in the functional areas for which they are proposed.

5.3 This is a task order for services as defined by FAR 37.101 and is subject to the provisions of the Service Contract Act (SCA) (See FAR 52.222-41). However, in the event this task order contains more than incidental and segregable construction efforts, the Davis-Bacon Act (See FAR 52.222-6) will apply to the construction portion in accordance with FAR 22.402. If applicable, the Government will attempt, to the maximum extent practicable, to identify the tasks associated with Davis-Bacon Act wage rates in Attachment 4. The Contractor shall assess and apply the appropriate wage rates based upon the work content identified.

6.0 Resident Management System / Quality Control System: The Contractor shall follow base contract requirement for utilizing the Resident Management System (RMS) / Quality Control System (QCS) Submittals include (not an all inclusive list) Technical Data Packages (TDP), Requests for Information (RFI) and pay requests. QCS may be accessed as follows: QCS user id is sysdba and the password is masterkey.

6.1 Request for Information (RFI) – Contractor shall enter all RFIs, with applicable attachments as needed, into the QCS/RMS database for a response by the Government. The Contractor shall email a copy of the RFI to the CEHNC Project Manager and Project Engineer to serve notice that a new RFI has been entered into the system.

6.2 Engineering Change Proposals (ECP) – The Contractor shall submit all ECPs, with applicable attachments as needed, into the QCS/RMS database for a response by the Government via the RFI process defined above in paragraph 7.1. Once the Government technically approves the ECP in RMS, the Contractor shall submit a formal proposal for the technical solution and pricing including all supporting documentation to the COR/Project Manager for contractual action. Technical approval is a separate action and is not to be interpreted as contractual or cost approval. The Contractor shall not proceed with any activities associated with the ECP until the formal contract modification is complete.

7.0 Payments: Payments shall be made monthly in arrears for the services rendered in performing the preventive maintenance program, on a firm fixed price basis. The Contractor shall provide no services outside the base agreement unless authorized by the Contracting Officer or the Ordering Officer.

5 Days Prior To Post Award Meeting

Government Acceptance of Site Specific Accident Prevention Plan (APP) update if necessary.

10 Days After Post Award Meeting

Monthly Reporting

8.0 Safety Compliance Requirements: The Contractor shall execute all work IAW the latest version of Safety Manual EM 385-1-1, per base contract. Draft Abbreviated Accident Prevention Plans (AAPP) and draft Accident Prevention Plans (APP) shall be submitted electronically for acceptance. Upon acceptance, the Contractor shall submit final safety plans by CD only, including tracking submittal via Form 4025 through QCS/RMS.

8.1 The Contractor shall employ a minimum of one Competent Person at each project site to function as the Site Safety and Health Officer (SSHO). The number of SSHO's assigned will be dependent on job complexity, size, and any other pertinent factors. The SSHO shall be a full-time responsibility during all project related activities categorized as a "High" residual risk (or greater) in accordance with the Activity Hazard Analysis (AHA) as prepared per the accepted Accident Prevention Plan (APP). Contractor must demonstrate that this individual’s other duties are transferred to another responsible party when full-time SSHO activities are warranted per the risk activities.

8.2 The Contractor shall follow all accident reporting requirements per base contract.

8.3 The Contractor shall follow all monthly man-hour reporting per base contract.

8.4 The Contractor shall follow all Exposure Hours and Lost Workday Reporting as per base contract.

9.0 Points of Contact:

Fort Lee DPW:

Name: Gary W. Ogden Phone: 804-734-4523 Email: gary.w.ogden6.civ@mail.mil Huntsville Project Engineer:

Name: Jonathan Stephens Phone: 256-895-1906 Email: Jonathan.R.Stephens@usace.army.mil

Garrison Name/Title:

Name:

Phone:

Email:

Huntsville Contracting Officer:

Name: Susan Parsons Phone: 256-895-2113 Email: Susan.L.Parsons@usace.army.mil

Huntsville Project Engineer:

Name: Danielle Norton Phone: 256-895-5529 Email: Danielle.L.Norton@usace.army.mil Huntsville Project Manager:

Name: Cody Jean Phone: 256-895-2563 Email: Cody.B.Jean@usace.army.mil

ATTACHMENT NO. 1

1.0 The Contractor’s personnel (supervisor and technicians) shall have at least five (5) years experience with monitoring & programming UMCS hardware, software and firmware. This shall include familiarity with and training in the standards and methods of operation as required by Ft. Lee EMCS Management.

1.1 The services support during normal working hours, Monday through Friday 0700 to 1530 – excluding Federal Holidays. The integrator has the flexibility to arrive early or stay late to perform system back-ups or address system issues as necessary throughout the period of this task order.

1.2 The Government will provide the Contractor with access to the site from 0600 to 1900 hours, M-F. The site may also provide access at other times to include after duty hours after receipt trouble calls.

2.0 Special Ft. Lee Requirements and Considerations

2.1 The Contractor shall abide by all Federal, State and Local Governing Agencies Rules and Regulations pertaining to this type of work.

2.2 The possession of Alcoholic beverages, weapons, cameras, sound recorders, prescribed drugs and explosives are prohibited on Government property.

2.3 The Contractor shall observe all posted speed limits while on base. Accidents or problems of a security/safety nature must be reported to the Energy & Utilities Branch and Safety Office immediately. Pursuant to federal regulations, all personnel and vehicles on Ft. Lee property are subject to search by authorized personnel at any time.

2.4 The Contractor shall supply a list of all personnel working under this contract within sufficient time to facilitate processing of security information prior to those employees entering the work site.

2.5 Identification badges and vehicle passes issued to Contractor personnel remain the property of the U.S. Government and must be surrendered upon expiration of the Contract or termination of individual employment, and/or when requested by the Government.

2.6 All Contractor work shall comply with local life safety and fire codes.

2.7 The bearing and use of lighted cigarettes, cigars, pipes, or any tobacco product is prohibited in all areas except in the designated smoking areas.

3.0 Government Responsibilities.

3.1 The Government will furnish water, electric lights, and power in the quantity not to exceed the amount necessary for the normal execution of the work, at the nearest available outlet.

3.2 The Government shall provide refuse facilities.

3.3 All work is subject to inspection by a designated Government Representative during performance of specified work, and upon completion of the job.

Attachment 2

1. General Information: This document presents the Performance Requirement Summary (PRS) to be used by the Government as a QA inspection guide when evaluating service provider performance on UMCS projects. Tasks performed for each project, as defined in the Performance Work Statement, are evaluated against acceptable quality objectives and are ensured to meet those objectives prior to completion.

2. Inspections: Inspection methods by the Government may vary depending on the tasks being performed by the service provider and specific project requirements.

3. Tables: The tables below are used as tools for acceptance of each task performed by the service provider. All tasks listed in the tables may not apply to the specific project being performed.

Performance Requirements Summary (PRS)

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Types of Surveillance to select from:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed

Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis (52.246-4), i.e. monthly, quarterly, semi-annually etc.

Customer Feedback: A method carried out by soliciting customer/end user satisfaction of technical services performed by the Contractor.

Attachment 4

1. There will be no construction in this project; therefore, DBA will not be applicable. This task order is SCA only.

2. Antiterrorism/Operations Security (AT/OPSEC) Requirements

The table below identifies task order specific AT/OPSEC requirements in accordance with OPORD 2013-74 dated 19 MAR 2014. Contractors shall comply with all AT/OPSEC requirements marked "Yes" in the table below.

AT Level 1 Training: All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after task order start date or effective date of incorporation of this requirement into the task order, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jko.jten.mil/courses/AT-level1/launch.html.

Access and General Protection/Security Policy and Procedures: Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this task order and base contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

iWatch and/or CorpWatch Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of task order award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after task order award.

OPSEC Standing Operating Procedure/Plan. Contractor shall develop an OPSEC SOP/Plan within 90 days of task order award. The OPSEC SOP/Plan shall be reviewed and approved by the RA OPSEC Officer. The SOP/Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the Contractor shall identify an individual who will be an OPSEC Coordinator.

OPSEC Training: All new Contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees shall complete annual OPSEC awareness training.