FINAL PWS 1432 Pre Dep Yellow Ribbon FY26 Attachment A.pdf

Ver. October 2022

W912JB26QA085

Total Pages: 8

PERFORMANCE WORK STATEMENT (PWS)

FOR

1432nd Pre Deployment Yellow Ribbon Event

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Yellow Ribbon Event Services for the 1432 Pre- Deployment Yellow Ribbon event, as defined in this PWS.

1.2 Background: The Yellow Ribbon Deployment event is a mandatory event that Service Members must attend 30 days before a Deployment and within 180 days after a deployment. The event provides resources for Service Members and families along several briefings on a variety of topics including finances, suicide prevention, education, drug and alcohol abuse, resiliency, relationships, healthcare, legal, and financial emergency resources.

1.3 Period of Performance (PoP): The Period of Performance shall be 20 September 2026. Location of Service is within a 10-mile radius of Gladstone, MI.

1.4 General Information:

1.4.1 Place and Performance of Service: The contractor shall provide services within a 10-mile radius of Gladstone, MI between the hours of 7:00 AM and 5:00 PM 20 September 2026. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.2 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contract shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Installation Access and Security Requirements: Reserved.

1.4.4.1 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6 Special Qualifications: Reserved.

1.4.7 Post Award Conference/Periodic Progress Meetings: Reserved.

1.4.8 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9 Identification of Contractor Employees: Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.11 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: NONE

3.2 Materials: NONE

3.3 Equipment: NONE

3.4 Services: NONE

3.5 Utilities: NONE

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 The Contractor shall provide services for approximately 310 people, members, and guests of the Yellow Ribbon Reintegration Program Event that include general meeting space, meals, audio/visual, and additional support items within the event space. The contractor shall provide fully equipped meeting space, morning refreshments and lunch on 20 September 2026. All rooms specified must follow specific size requirements listed below.

5.2 Event space shall be within 10 miles of Gladstone, MI.

5.3 General Session Meeting Space: The Contractor shall provide meeting space to accommodate 310 persons from 7:00am – 5:00 pm. The room shall have continuous self-service ice water, coffee and tea. Morning refreshments will be set up and provided in this room on 20 September 2026. If space does not allow for beverage and refreshment self-service, the beverages and refreshments should be located within proximity.

5.3.1 Vendor Space: Additional space will be required for vendors table set up to allow 30 tables and easily move through the space. Each table shall be equipped with 2 chairs and be within a power outlet.

5.3.2 Childcare Space: Additional space for childcare shall be provided. One room with dividers partially open to allow older and younger kids to be in the same room while separated. Room must have at least 2 round tables with 8 chairs for activities. Room shall include 2 tables for changing diapers, 2 pac‘n plays for nap time.

5.3.1 Morning Refreshments: refreshments shall be provided on 20 September 2026 for 310 people and shall include assorted pastries, donuts or bagels and coffee and water.

Additional morning refreshment numbers provide refreshments for vendors and Yellow Ribbon staff.

5.3.2 Lunch: Lunch will be served on 20 September 2026 in a general meeting space.

Lunch shall accommodate 310 people in the general meeting space and shall follow the dietary guidelines listed below. Lunch shall be provided buffet style outside the general meeting space. Additional lunch numbers provide meals for vendors and Yellow Ribbon staff.

5.3.3 Registration Area: Two tables with two chairs each at the entrance to the general meeting space shall be provided to allow for registration.

5.4 Audio/Visual: Screens and projectors shall be set up to allow presentations to be easily seen. One podium with one wired and one handheld microphone shall be set up in the middle of the room.

5.5 Meals: Food and Beverage: Special dietary restrictions will be identified and accommodated on an as needed basis. Food and beverage charges are based upon a total of servings per meal. Self-serve beverage stations are preferred at each meal.

Local government per diem meal rate for food shall apply http://www.gsa.gov/portal/category/100120. The General Session Room shall be used for meals.

5.5.1 Meals: Meals shall follow USDA Nutritional guidelines. All meals shall have substitutions available for attendees with special dietary needs. All meals will be buffet style with allergens listed on place cards near each food item.

5.5.2 Buffet style meals shall be available from 11:45 am to 1:00 pm on 20 September 2026 and shall include such items as garden salad with assorted toppings and dressings, meat selections, vegetables, starch selection, and vegetarian selection.

Provide both child-friendly and adult appropriate food choices. Drinks shall consist of items such as water, coffee, milk, tea, and soft drinks. Self-serve beverage stations will be in proximity of food distribution area to allow easy access during mealtime.

5.5.3 The Contractor shall provide the Contracting Officer Representative (COR) with the menu 14 days prior to the event.

5.5.4 Kid friendly meal options shall be delivered in the youth/child rooms for both the children and childcare workers. Meal options shall include plating and utensils suitable for use by all age groups of children.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation A https://www.acquisition.gov/?q=browsefar

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification

Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ https://www.acquisition.gov/?q=browsefar http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective

Performance Standard Acceptable Quality

Levels (AQL)

Surveillance Method / By COR

5.3

Food Services

Lunch Provided to 70 Guests Meals provided during lunchtime provided.

Periodic Inspection

/ Customer Complaint

5.3

Food Services

Coffee and Tea services provided for the duration of the event

Coffee and tea provided continuously through the event

Periodic Inspection

/ Customer Complaint

5.3

Food Services

Morning refreshments provided No meals/snacks/drinks missed

Periodic Inspection

/ Customer Complaint

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference /

Deliverable Title Frequency Number of

Copies Medium/Format Submit To

5.10.2

Meal Menus 14 days prior to event 1 Electronic

Submission KO