FINAL Prospectus Appendices Bagby.pdf

Previous edition obsolete

United States Department of Agriculture

FS-2700-34 (REV-02/2017)

OMB No. 0596-0082

Use Code 146

Prospectus for Campground and Related Granger-Thye Concessions Mt. Hood National Forest, Bagby Hot

Springs and Campground

U.S. DEPARTMENT OF AGRICULTURE

Forest Service

Forest Service Mt. Hood National Forest Clackamas Ranger District

June 2021 i

Contents I. Business Opportunity

A. Introduction B. Area Description Bagby Hot Springs and Campground C. Description of Developed Recreation Sites and Facilities D. Government Furnished Property E. Government Furnished Supplies F. Utilities and Waste Management

II. Forest Service Concession Programs and Policies A. Recreation.gov B. Pass Discounts C. Camp Stamps D. Site Closure E. Administrative Use F. Applicable Forest Orders G. Fee Tickets and Compilation of Use and Revenue Data H. Customer Service Comment Cards I. Performance Evaluations J. Accessibility K. Camping Unit Capacity L. Stay Limit M. Fees Charged to the Public N. Law Enforcement O. Other Pertinent Information

III. Special Use Permit A. Permit Term B. Permit Holder Responsibilities C. Granger-Thye Fee Offset Agreement D. Insurance E. Bonding

IV. Application A. Instructions for Submitting Applications B. General Terms, Qualifications, and Reservations C. Application Package Requirements D. Evaluation of Applications

V. Post-Selection Requirements

Appendices

Appendix 1: Vicinity and Area Maps Appendix 2: Maps of Developed Recreation Sites Appendix 3: Inventory of Government-Furnished Property Appendix 4: Applicable Forest Orders Appendix 5: Sample Use Report Appendix 6: Sample Customer Service Comment Card Appendix 7: Standard Performance Evaluation Form Appendix 8: FSM 2342.1, Exhibit 01, Law Enforcement at Concession

Prospectus for Campground and Related Granger-Thye Concessions, Mt. Hood National Forest ii

Campgrounds Appendix 9: Sample Annual Operating Plan Appendix 10: FS-2700-4h, Special-Use Permit for Campground and Related

Granger-Thye Concessions, and FS-2700-4h, Appendix-F, Operation of Federally Owned Drinking Water Systems

Appendix 11: FS-2700-4h, Appendix B, Granger-Thye Fee Offset Agreement Appendix 12: Potential Government Maintenance, Reconditioning, Renovation, and Improvement Projects Appendix 13: Indirect Cost Reimbursement Letter Appendix 14: FS-2700-4h, Appendix G, Granger-Thye Fee Offset Certification Appendix 15: Sample Collection Agreement for Granger-Thye Fee Offset Work Appendix 16: Sample Business Plan Appendix 17: FS-6500-24, Financial Statement Appendix 18: FS-6500-25, Request for Verification Appendix 19: National Quality Standards

Optional Appendices

Appendix 20: Engineering Assessment Appendix 21: Frequently Asked Questions (FAQs)

Pertinent Materials (Available Upon Request)

“National Quality Standards for Recreation Site Management” (formerly Meaningful Measures) PDF example:

https://www.fs.usda.gov/Internet/FSE_DOCUMENTS/fseprd510324.pdf

“Cleaning Recreation Sites” (USDA-Forest Service) Link: http://www.fs.fed.us/eng/pubs/html/95231206/95231206.htm PDF: http://www.fs.usda.gov/Internet/FSE_DOCUMENTS/stelprdb5348052.pdf

“In Depth Design and Maintenance Manual for Vault Toilets” (USDA-Forest Service) PDF: http://www.fs.fed.us/t-d/pubs/pdfimage/91231601.pdf https://www.fs.usda.gov/Internet/FSE_DOCUMENTS/fseprd510324.pdf http://www.fs.fed.us/eng/pubs/html/95231206/95231206.htm http://www.fs.usda.gov/Internet/FSE_DOCUMENTS/stelprdb5348052.pdf http://www.fs.fed.us/t-d/pubs/pdfimage/91231601.pdf

I. Business Opportunity A. Introduction This prospectus is being issued to offer a unique opportunity to provide services at the Bagby Hot Springs and Campground. The USDA Forest Service is soliciting applications that would enhance the Bagby Hot Springs and Campground while maintaining the unique historic experience of the area. A permit to provide high-quality public service in the operation and maintenance of Government-owned recreation facilities located on the Clackamas River Ranger District, Mt. Hood National Forest, will be issued. One resort permit will be issued, and the permit term will be set for twenty (20) years, with no option to extend the term. The permit will include the following developed sites:

Site Name Site Type

Bagby Hot Springs and Trailhead Day Use Bagby Campground Family Campground

The authorized officer for this business opportunity is the Forest Supervisor for the Mt. Hood National Forest.

Forest Supervisor Mt. Hood National Forest 16400 Champion Way Sandy, OR 97055

The current permit for this concession expires on December 31, 2022. Over the past three years, this concession has generated the following gross revenues:

Table 1. Three Year Average Gross Revenue

Year Gross Revenue

2017 $108,169.55 2018 $93,721.50 2019 $63,464.23

Three Year Average Gross Revenue $88,451.76 These totals only include Bagby Hot Springs day use fees, no additional amenities.

Revenue for 2020 is not included due to closures associated with the COVID-19 pandemic and fires that resulted a season that is not representative of normal conditions.

B. Area Description

Overview of the Mt. Hood National Forest and Bagby Hot Springs Mt. Hood is considered one of Oregon’s top natural icons. The Mt. Hood National Forest is the “backyard” for the Portland-metro area. We are considered an “urban forest” because we are within one hour of a population more than one million. Located twenty miles east of the city of Portland and the northern Willamette River Valley, the Mt. Hood

National Forest extends south from the beautiful Columbia River Gorge across more than sixty miles of forested mountains, lakes and streams to Olallie Scenic Area, a high lake basin under the slopes of Mt. Jefferson. The Forest encompasses 1,067,043 acres.

Mt. Hood hosts over 2.3 million visitors every year. Forest visitors enjoy fishing, camping, boating, mountain biking, ohv and horseback riding, bike riding, and hiking in the summer, hunting in the fall, and skiing/snowboarding and other snow sports in the winter. Huckleberry picking and mushroom collecting are very popular activities when in season. Some popular destinations that offer rewarding visits are Timberline Lodge, built in 1937 high on Mt. Hood, Trillium Lake, Lost Lake, Tamanawas Falls, Rock Creek Reservoir and portions of the Old Oregon Trail, including Barlow Road.

Two major travel corridors access the Forest, and both are designated Scenic Byways.

For Portland residents or others traveling on Interstate 5, U.S. Highway 26 is the gateway to Mt. Hood paralleling parts of the historic Barlow Road. It brings people to the scenic Sandy, Zigzag, and Salmon Rivers as well as the iconic Timberline Lodge. It continues over to the drier side of the Cascade crest towards the Confederated Tribes of Warm Springs, passing Trillium, Frog and Clear Lakes. For those traveling east from the Portland area or off I-5, I-84 brings visitors through the nationally designated Columbia River Gorge Scenic Area until they reach the town of Hood River. There travelers can get uninterrupted views of both Mt Hood and Mt Adams as well as access the other gateway to the Forest, OR Highway 35. On Highway 35, visitors drive past the beautiful and bountiful Hood River Valley, parallel the East Fork of the Hood River, go by many campground and trailhead favorites, and finally over the scenic White River before tying into Highway 26. Both highways take recreationists through a variety of landscapes and a drastic change in elevation to make for a fun adventure.

Federally designated wilderness areas provide outstanding hiking opportunities and are surrounded by more developed recreation facilities which serve as hubs for hikers.

Mountain biking is becoming more popular every year and two downhill mountain bike trails are currently operating. One trail is located near Timberline Lodge & Ski and Snowboard Area and the other is near Mt. Hood Skibowl. These trails are new attractive destinations for recreationists. The Forest boasts numerous wild and scenic rivers, which are popular for salmon and steelhead fishing. The mountain lakes, many with developed campgrounds, are stocked with trout, drawing many fishing enthusiasts. For those who don’t fish, these lakes are also great for swimming, non-motorized boating, and the increasingly popular sport of stand-up paddle boarding.

Cities such as Sandy, Parkdale, and Hood River are gateway communities to the Forest.

The villages of Mt. Hood, Zigzag and Government Camp are premier mountain lodging destinations and hubs for forest information and visitor services. Numerous permitted recreation providers offer various services, such as guided rafting/kayaking, hiking, climbing, mountain biking snowshoe, and snowmobile trips, throughout the year. There are also Forest Service lookouts and Forest Service sponsored guided interpretive programs as part of the full-service amenities available to forest visitors.

For general information on the Mt. Hood National Forest and the sites included in the prospectus, refer to the forest webpage at https://www.fs.usda.gov/mthood.

https://www.fs.usda.gov/mthood

Bagby Hot Springs

The springs were found in 1880 by an early hunter and prospector named Bob Bagby. Accounts of his discovery differ, but the man and this place are inseparably linked in the history of the upper Clackamas. In 1913 Phil Putz, a Forest Service guard, built a cabin that is still present today and in 1974 the Forest Service built a new cabin for the guard. The Friends of Bagby built the current bathing facilities at the hot springs over several years of volunteering. These natural hot springs are located among towering firs adjacent to a secluded tributary of the Clackamas River, forty miles south east of Estacada, Oregon. The springs are accessible by trail and offer a unique and historic recreation experience. Bagby Hot Springs has legions of visitors who have been coming periodically for years. Many users are from different countries where visiting hot springs in a forested setting is a cultural tradition. It is popular with families, young and old.

C. Description of Developed Recreation Sites and Facilities

Bagby Hot Springs

The hot springs are a very popular recreation destination and experience high visitor use throughout the year. The hot springs and bath houses are located 1.5 miles up a very scenic developed trail through old growth forest that follows the Collawash River. There are easily 20 - 40 people at one time all day long, even during mid-week. Average stay is about two hours and turnover is very high. The site has three bath houses. Bath house 1 and 3 are operational and have been repaired with supply lines replaced with PVC piping to reduce maintenance.

Bathhouse 1 has a large 6-foot soaking tub. The privacy screen, decking, and large waiting area benches and deck associated with this bathhouse were rebuilt in fall 2010. Bath House 2 is closed due to being structurally unsound but has potential to be renovated. Bath House 3 was rebuilt and has a 6-foot hot tub and three “Ofuro” long oval shaped two-person hot tubs.

Other structures at the hot springs include a cabin, two large tool sheds and bunkhouse. The cabin is historic but has been badly vandalized and currently stands empty. If an applicant was interested in rehabilitating the cabin, it could be added to the offering as a potential facility once the necessary repairs are completed. There is a large tool shed adjacent to the historic cabin. A bunkhouse that sleeps eight is also located at Bagby Hot Springs. This structure would require extensive renovation to be habitable; however, it could be utilized as an overnight rental or hosts’ accommodations once repairs were made. The second large tool shed is adjacent to the bunkhouse and has been used to store building materials and tools. Proposals to install or construct non-permanent structures for overnight accommodations in the hot springs area may be considered (e.g. yurts, tiny houses, tent platforms, and such).

There is no drinking water on site, however a water tank could be mounted on a tower for use by an onsite host. Site amenities also include two pit toilets adjacent to the bath houses and another pit toilet by the bunkhouse. The Forest will be replacing the pit toilets with composting toilets soon but for now, pit toilets are the only option. The Forest is looking for an operator who will generally provide 24-hour staffing at the hot springs site on a year-round basis when the site is accessible (daily presence in winter months when it is accessible). Development will need to be consistent with the historic and primitive nature of the facility and fit within the characteristics of the Recreation Opportunity Spectrum category of “Semi-Primitive Non- Motorized Setting.”

Bagby Campground

The campground is situated along the Hot Springs fork of the Collawash River and has 18 sites set among towering Cedar and old growth Douglas Fir. The site is a wonderful base to experience Bagby Hot Springs and access primitive trails in the Bull of the Woods Wilderness. The Bagby Campground provides 18 camp sites with picnic tables, fire rings and vault toilets. The Forest Service will consider additional development that is consistent with the Recreation Opportunity Spectrum category of “Roaded Natural Settings” but is not restricted to the historic requirements at the Bagby Hot Springs.

Table 2. Developed Recreation Characteristics

D. Government Furnished Property The Forest Service will provide certain property in conjunction with the concession campground special use permit (see Appendix 3 of the prospectus). Included in this inventory are a description, the quantity, and the estimated replacement cost of the applicable property.

E. Government Furnished Supplies The Forest Service will not furnish any supplies for day-to-day operation of the concession.

Government-furnished supplies will be limited to those necessary for programmatic consistency, including:

• Forms to report use and revenue.

• A copy of the Forest Service publications, “Cleaning Recreation Sites,” “In-Depth Design and Maintenance Manual for Vault Toilets,” and “Vault Toilet Pumping Contract Specifications and Guidelines for Preparing Contracts.”

• Title VI signs.

Forms necessary to report use and revenue can be found in the Appendices Section of the prospectus. Specifically, see Appendix 5 Sample Use Report.

Site

R es er va tio ns

C om m un ic at io ns

U til iti es

W at er

To ile ts

Tr as h

A cc es si bl e

U ni ts

F ee s

H os t S ite

M in

S ea so n

Bagby Hot Springs & Trailhead

No Radio Only

None None Pit Toilet (3)

Vault (2) at TH

Sm.

Dumpster at

TH (1)

No N/A $5 per person

Yes Year Round if accessible

Bagby CG No Radio Only

None None Vault (2) Sm.

Dumpster (1) Garbage Cans

No 18 single

$18 $8 extra vehicle

Yes April 6-Sept https://www.fs.usda.gov/detailfull/mthood/recreation/?cid=fsbdev3_053501&width=full http://www.fs.usda.gov/recarea/mthood/recarea/?recid=79435

Publications necessary to maintain programmatic consistency are listed below, along with a URL address where they can be viewed and downloaded.

• “Cleaning Recreation Sites” (Found at: http://www.fs.fed.us/t-d/php/library_card.php?p_num=9523%201206)

• “In-Depth Design and Maintenance Manual for Vault Toilets” (Found at: http://www.fs.fed.us/eng/php/library_card.php?p_num=9123%201601)

• “Vault Toilet Pumping Contract Specifications and Guidelines for Preparing Contracts.”

(Found at: http://www.fs.fed.us/t-d/php/library_card.php?p_num=9223%201308)

F. Utilities and Waste Management Utilities - None

Water - None

Garbage - The permit holder will be responsible for garbage removal at both sites.

Liquid and Solid Waste Disposal - The permit holder is responsible for pumping all vault toilets and septic systems at the campground, trailhead, and hot springs.

II. Forest Service Concession Programs and Policies Government-owned concessions are authorized by special use permits issued under Section 7 of the Granger-Thye (GT) Act, 16 U.S.C. 580d, and implementing regulations at 36 CFR Part 251, Subpart B.

In addition, there are certain Forest Service programs and policies that apply to campground concession. All applications must be consistent with these requirements.

A. Recreation.gov The Mt. Hood National Forest participates in Recreation.gov, which provides nationwide, toll-free telephone reservations for single-family or group camping sites, rental cabins, permits, tours, tickets, and other recreational facilities. Visitors pay the camping fee at the time they make a reservation, and no fees are collected at the site (although the permit holder may allow occupancy of any site that is unreserved and charge on site for that use). Recreation.gov is part of the Recreation One-Stop Program, which is managed by the Washington Office Recreation, Heritage, and Volunteer Resources staff. The Forest Service contacts and program managers for Recreation.gov are listed below. Applicants should not contact the Recreation.gov contractor directly.

Table 3. Rec.gov contacts Name Location Contact

Thomas Ibsen Pacific Northwest Region Phone: 971-235-5091 Email: Thomas.Ibsen@usda.gov http://www.fs.fed.us/t-d/php/library_card.php?p_num=9523%201206 http://www.fs.fed.us/eng/php/library_card.php?p_num=9123%201601 http://www.fs.fed.us/t-d/php/library_card.php?p_num=9223%201308

Susan Valente Forest Service Contracting Officer’s Technical Representative (COTR)

PO Box 10 Granby, CO 80446

Phone: (303) 621-4170 Email: susan.valente@usda.gov

Recreation.gov is the only authorized reservation system for Forest Service-developed recreation sites, including but not limited to campgrounds, cabins, and group use areas. Applicants may recommend adding sites to or deleting sites from Recreation.gov or changing the number of sites that may be reserved, the minimum number of days per reservation, or the location of sites that may be reserved. The permit holder also may make these recommendations during the term of the permit. The authorized officer will decide whether to accept or reject the recommendations.

Under Recreation.gov, the following guidelines must be followed, unless there are compelling operational reasons:

1. For each developed recreation site included in Recreation.gov, at least 60 percent of the units must be available for reservations. The rest of the units may be occupied on a first-come, first-served basis.

Reservation windows vary by type of site and are as follows:

• Individual campsites: from 6 months to 0-4 days prior to arrival date, depending on location.

2. When Recreation.gov is utilized, the permit holder is responsible for on-site administration and will be required to:

• Obtain daily arrival reports (DARs) each morning by establishing at least one central facsimile location, email address, or other means of obtaining and distributing DARs.

• Develop a system for posting reservations at the sites so other visitors know which units are reserved.

• Post and hold reserved sites for 26 hours past the posted check-in time.

• Ensure that the party with the reservation is the party using the site.

• Resolve any disputes over the use of reserved sites by drop-in campers.

• Verify that visitors hold a valid federal pass (listed below) before giving the discount on fees for those passes (see section II.B). Do not discount fees if a visitor cannot present a valid pass.

♦ Golden Age or Golden Access Passport.

♦ America the Beautiful–The National Parks and Federal Recreational Lands Senior Pass or Access Pass.

♦ Other passes as required by the authorized officer and described in this prospectus, such as local area passes.

• Develop inventory data for sites being added to Recreation.gov, and update data for sites including fees charged the public and temporary site closures. Submit data updates to Recreation.gov at least annually.

• Communicate to Recreation.gov any emergency closures or other relevant operational changes as they occur.

• Approve customer refunds as appropriate and process them through Recreation.gov.

Refund policies can be found at Recreation.gov (https://support.recreation.gov/).

Because reservations can be made up to a year in advance for group sites and up to 6 months in advance for family sites, Recreation.gov is currently accepting reservations for the upcoming operating season. Fees received by Recreation.gov will be held by the Forest Service and distributed following issuance of a special use permit to the successful applicant. In the final year of the permit, fees will be held in the same manner until a new permit is issued. The permit holder will honor reservations made prior to issuance of the permit at the price in effect when the reservations were made. If funds are distributed prematurely for dates outside the permit term, a bill for collection will to be issued to the permit holder.

NOTE: The Bagby campground and Bagby Hot Springs are not currently taking reservations and are not listed on Rec.gov. These units can be added to the reservation system upon request.

B. Pass Discounts The permit holder must provide a 50 percent discount on recreation fees charged under REA at developed recreation sites covered by this prospectus to holders of Golden Age and Golden Access Passports, as well as holders of the Interagency Senior and Access Passes.

Specifically, holders of these passes are entitled to a 50 percent discount on the fee for a single campsite occupied by the pass holders. The pass holders are not entitled to a discount on the fee for a multiple-family campsite, cabin, or group use area or any additional campsites occupied by those accompanying the pass holders. The 50 percent campsite discount does not include utility, water, or any other hookup fees.

Any loss of fee revenue from honoring the passes should be factored into applicants’ bids.

The permit holder will not be required to offer discounts on camping to holders of the Annual or Volunteer Pass.

The following is a list of sites covered by this prospectus where the 50 percent discount for passes applies:

Bagby Campground

Standard Amenity Recreation Fee Sites Under REA [Reserved]. The Forest Service is proposing a revision to FSM 2344.3 to address treatment of standard amenity recreation fee sites in the concession program. The agency reserves the right to amend a special use permit issued under this prospectus to be consistent with any change in that directive.

C. Camp Stamps Camp stamps must be honored at their face value and submitted to the authorized officer for reimbursement.

https://support.recreation.gov/

D. Site Closure The Forest Service reserves the right to close all or a portion of any area in this prospectus for repair; construction; floods, snow, extreme fire danger, or other natural events; wildlife protection; or risks to public health and safety. The Forest Service shall not be liable to the permit holder for lost revenue, operating costs, or any other losses resulting from these closures.

However, for fee calculation purposes, the permit shall be placed in non-use status as provided by FSH 2709.11, section 31.23.

E. Administrative Use If the Forest Service requires the permit holder to provide a service for the agency, the permit holder will be compensated for that use.

F. Applicable Forest Orders Forest Orders may be issued to address a variety of management concerns on a particular forest.

Sample orders related to the offering are identified in Appendix 4. Additional applicable forest orders may be issued in the future.

G. Fee Tickets and Compilation of Use and Revenue Data The permit holder must provide fee tickets to visitors that include at least the following information:

• The site number and total amount paid.

• The date of issuance and number of days paid for.

• If a pass is used, the pass number.

• The number of people in the group.

• The number of vehicles and their license plate numbers.

The permit holder must provide use and revenue data to the Forest Service (see Appendix 5 of the prospectus for a sample use report). Use reports must be completed monthly and at the end of the operating season for each developed recreation site, provided that when the holder performs GT fee offset work in lieu of paying the land use fee in cash, use reports may be submitted quarterly, rather than monthly. At a minimum, monthly and year-end use reports must include:

• The total number of units occupied based on daily counts.

• The total number of people based on daily counts.

• The percentage of occupancy by month.

• Total recreation fee revenue.

• Total fee revenue for other goods and services.

• The total number of Camp Stamps collected.

• The total number of passes used.

In addition, year-end use reports must include:

• Total fee revenue collected under the NRRS.

• Total taxes paid.

• Total gross revenue.

• Total net revenue.

H. Customer Service Comment Cards The permit holder must provide a customer service comment card to visitors at each developed recreation site (see Appendix 6 of the prospectus).

I. Performance Evaluations At a minimum, the Forest Service will perform a year-end performance evaluation within four months of the close of the operating season (see Appendix 7 of the prospectus). An unsatisfactory rating may be cause for suspension or revocation of the special use permit. Sustained satisfactory performance is required for a permit extension.

J. Accessibility The Architectural Barriers Act of 1968 (ABA) and Section 504 of the Rehabilitation Act of 1973 require new or altered facilities to be accessible, with few exceptions. In 2004, the Architectural and Transportation Barriers Compliance Board (Access Board) issued revised accessibility guidelines for buildings and facilities subject to the ABA and the Americans with Disabilities Act (ADA). These new guidelines are called the ADA/ABA Accessibility Guidelines. In 2006, the Forest Service issued the Forest Service Outdoor Recreation Accessibility Guidelines (FSORAG).

The FSORAG addresses types of recreational facilities, including developed recreation sites that are not covered by ADA/ABA Accessibility Guidelines.

Any Government maintenance, reconditioning, renovation, or improvement (see section III.C) must meet ADA/ABA Accessibility Guidelines, where applicable, as well as the FSORAG.

The FSORAG and the ADA/ABA Accessibility Guidelines are posted on the Forest Service’s website at (http://www.fs.fed.us/recreation/programs/accessibility). Questions regarding ADA/ABA Accessibility Guidelines may be referred to the Access Board at www.access-board.gov. Questions regarding the FSORAG may be referred to the accessibility coordinator for the local National Forest.

The permit holder is responsible for ensuring effective communication with visitors with disabilities, including persons with impaired vision or hearing, so that all visitors may obtain information on accessible services, activities, and facilities.

K. Camping Unit Capacity Number of Vehicles Per Camping Unit

A single-family camping unit may accommodate one vehicle. A “vehicle” is defined as any motorized conveyance, except that for purposes of vehicular capacity, two motorcycles are considered one vehicle. Additional vehicles may be allowed at a camping unit, if the camping unit can safely accommodate them. When extra vehicles are allowed, an extra fee of up to 50 percent of the camping unit fee may be charged for each extra vehicle. If an extra vehicle exceeds the camping unit capacity (i.e., the extra vehicle causes a safety hazard or resource http://www.fs.fed.us/recreation/programs/accessibility damage), the customer may be required to pay for an additional camping unit or park in an overflow parking area, if available. One towed vehicle per single camping unit will be allowed for no extra charge if it can be parked completely on the surfaced area and does not create a safety hazard. Examples of towed vehicles include a boat trailer or a car towed by a motor home.

Day Use Site Capacity

Table 4. Day Use Capacity Facility / Site Name Vehicles

Bagby Hot Springs and Trailhead 44

L. Stay Limit Campers at overnight sites will be limited to 14-day stay limit during any consecutive 30 day period.

M. Fees Charged to the Public The permit holder may charge the public fees only to the extent that the Forest Service can charge recreation fees under REA. All recreation fees must be specified per developed recreation site.

The holder must honor the proposed pricing through the first full operating season. Thereafter, the holder may propose price adjustments with justification.

Permit holders may not charge for any of the following:

• Solely for parking, undesignated parking, or picnicking along roads or trailsides.

• General access, unless specifically authorized by REA.

• Dispersed areas with low or no investment, unless specifically authorized by REA.

• Persons who are driving through, walking through, boating through, horseback riding through, or hiking through NFS lands without using the recreational facilities and services for which a fee is charged.

• Camping at undeveloped sites that do not provide the minimum number of facilities and services prescribed by REA.

• Use of overlooks or scenic pullouts.

• Travel by private, noncommercial vehicle over any national parkway or any road or highway in the Federal-aid System that is commonly used by the public as a means of travel between two places, either or both of which are outside an area in which recreation fees are charged.

• Travel by private, noncommercial vehicle, boat, or aircraft over any road, highway, waterway, or airway to any land in which the person traveling has a property right, if the land is in an area in which recreation fees are charged.

• Any person who has a right of access for hunting or fishing privileges under a specific provision of law or treaty.

• Any person who is engaged in the conduct of official federal, state, tribal, or local government business.

• Special attention or extra services necessary to meet the needs of the disabled.

N. Law Enforcement Forest Service Manual (FSM) 2342.1, Exhibit 01, addresses the law enforcement authorities and responsibilities of concessionaires, state and local law enforcement agencies, and the Forest Service at concession campgrounds. See Appendix 8 of the prospectus.

O. Other Pertinent Information Toilet Replacement Project – the pit toilets at Bagby Hot Springs are scheduled to be replaced with a double stall Toilet Tech compost toilet in Fall 2021.

Employee Housing and/or Storage

Historically, hosts have used a host site at the campground. Structures at the hot springs include a cabin, two large tool sheds and bunkhouse. There is a large tool shed adjacent to the historic cabin. A bunkhouse that sleeps eight is also located at Bagby Hot Springs. This structure would require extensive renovation to be habitable; however, it could be utilized as an overnight rental or hosts’ accommodations once repairs were made. The second large tool shed is adjacent to the bunkhouse and has been used to store building materials and tools.

Resource Concerns

Resource concerns and specific mitigation measures (if necessary) will be discuss and required through an environmental analysis and in the permit if/when any specific projects affecting permitted recreation sites are identified. Resources potentially affected by these recreation sites and facilities could be sensitive, threatened or endangered fish, wildlife and botanical species and archaeological resources.

Wildlife Mitigation

Bears are showing more presence and their habits have changed because of easy access to food in campgrounds. It is imperative that proper food storage is implemented and monitored at campgrounds.

Archaeological Resources

Two of the structures within the permit boundary are historic properties listed on the National Register of Historic Places. These include the Bagby Guard Station cabin and its associated storage shed (National Register Listing ). The Forest Service will work with perspective permit holders to ensure preservation work aligns with applicable laws, regulations, and policies.

Adaptive reuse of these historic properties is authorized provided the measures outlined by the Forest Service in a Historic Property Plan are followed to adequately ensure their preservation.

Maintenance, repair, modification, stabilization, rehabilitation, and restoration of historic properties are all actions subject to review under Section 106 of the National Historic Preservation Act. The Secretary of the Interior’s Standards for the Treatment of Historic Properties guides all preservation work and may be referenced here https://www.nps.gov/tps/standards.htm.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnpgallery.nps.gov%2FGetAsset%2F1cdf91c9-06ac-4794-89f4-01326aa6b126&data=04%7C01%7C%7Ce7443fee96124fba1e2c08d928083e78%7Ced5b36e701ee4ebc867ee03cfa0d4697%7C0%7C0%7C637584838166135956%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=jp0nmHmDbz%2BgqhZUVreQZnRjdr9tZ1LvC7XORvX6S4U%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.nps.gov%2Ftps%2Fstandards.htm&data=04%7C01%7C%7Ce7443fee96124fba1e2c08d928083e78%7Ced5b36e701ee4ebc867ee03cfa0d4697%7C0%7C0%7C637584838166145911%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=cPqAEGgCJj7Vr2v1DSNlxMclnuJacCDR33PQpIAeMvs%3D&reserved=0

Condition of Trees

The campgrounds are dominated by large conifer trees such as Douglas-firs, true firs, hemlocks, and red cedars that are susceptible to stem decay and root rot and need to be monitored regularly.

Hazard Tree Removal

The permit holder will have to conduct pre-season inspection of the campgrounds to identify existing and potential hazards, including hazard trees. The permit holder also will be responsible for monitoring and identifying hazard trees during the operating season. After securing written approval from the authorized officer, the permit holder’s financial responsibility for removing hazard trees and associated slash will not exceed 1% of gross revenue per year. The annual operating plan will address appropriate disposal of hazard trees and slash.

Butane and Propane Installations

For safety and regulatory reasons, the permit holder is not allowed to install or store bulk butane or propane.

III. Special Use Permit In exercising the rights and privileges granted by the special use permit, the permit holder must comply with all present and future federal laws and regulations and all present and future state, county, and municipal laws, regulations, and other legal requirements that apply to the permit area, to the extent they do not conflict with federal law, regulation, or policy. The Forest Service assumes no responsibility for enforcing laws, regulations, and other legal requirements that fall under the jurisdiction of other governmental entities.

A. Permit Term The permit term will be for up to 20 years. Upon expiration of the permit, continuation of the permitted activity will be at the sole discretion of the authorized officer and will be subject to a competitive offering. A new prospectus will be issued during the final year of the permit term.

If the decision to select a permit holder is appealed, a permit will not be issued until the appeal has been resolved, unless operation is needed during the appeal, in which case a permit with a term of one year or less may be issued.

B. Permit Holder Responsibilities This section highlights the requirements of the special use permit, which is contained in Appendix 10 of the prospectus. Applicants are responsible for familiarizing themselves with all permit requirements that govern the operation covered by this prospectus.

Responsibility for Day-to-Day Activities

As a general rule, the holder will be required to conduct the day-to-day activities authorized by the permit. Some, but not all, of these activities may be conducted by someone other than the permit holder, but only with the prior written approval of the authorized officer. The permit holder will continue to be responsible for compliance with all the terms of the permit.

Permit Holder-Furnished Supplies and Equipment

The permit holder will be required to provide all vehicles, equipment, and supplies necessary to operate the authorized developed recreation sites in accordance with the special use permit.

Holder-Furnished Vehicles

The permit holder may not use all-terrain vehicles, motorcycles, or motorcycles in the campgrounds. The holder may propose use of golf carts or other similar vehicles to facilitate daily maintenance of the facilities. If authorized, carts must stay on designated roads or trails while driving between sites or loops.

Previously, authorization to use a mechanized wheelbarrow to haul in materials and supplies to the site has been approved. Limited use of a motorized device for personnel transport could also be authorized, based on negotiations with the Authorized Officer. The trail bridges and sections of the trail are currently too narrow to allow anything very wide. On site hosts or staff will need to be able to access the site without motorized transportation on a regular basis. The 1.5-mile trail in is relatively easy but has a few steeper pitches.

Holder Maintenance, Reconditioning, or Renovation (MRR)

Maintenance, reconditioning, and renovation are defined in the permit (FS-2700-4h, clause IV.E.1(a), (c)). Holder MRR is defined as maintenance, reconditioning, or renovation that neither materially adds to the value of the property nor appreciably prolongs its life. The work serves only to keep the facility in an ordinary, efficient operating condition. From an accounting or tax perspective, it is work that may be expensed, but not capitalized. In fulfilling these responsibilities, the holder must obtain any licenses and certified inspections required by regulatory agencies and follow state and local laws, regulations, and ordinances and industry standards or codes applicable to the permitted operation (FS-2700-4h, clause IV.E.1(d)). The permit holder, at its expense, will be required to perform holder MRR under a holder MRR plan (FS-2700-4h, clause II.D). The holder MRR plan will describe required holder MRR and its frequency. The holder MRR plan will become part of the permit holder's annual operating plan.

C. Granger-Thye Fee Offset Agreement The federal government owns all the improvements at the developed recreation sites covered by this prospectus. Under Section 7 of the Granger-Thye (GT) Act and the terms of the permit, the permit fee may be offset in whole or in part by the value of Government maintenance, reconditioning, renovation, and improvement (MRRI) performed at the permit holder’s expense.

Government MRRI is defined as maintenance, reconditioning, renovation, or improvement that arrests deterioration, improves and upgrades facilities, and appreciably prolongs the life of the property. Government maintenance, reconditioning, renovation or improvement, whether performed by the holder or the Forest Service, shall be performed at the sole discretion of the authorized officer. See Appendix 4 of the prospectus and FS-2700-4h, clause IV.E.

All Government MRRI shall be enumerated in an annual GT fee offset agreement signed by the holder and the Forest Service in advance of the operating season (see Appendix 11 of the prospectus and FS-2700-4h, Appendix B). Alternatively, a multi-year fee GT fee offset agreement can be prepared for consolidated fee payments. A list of sample Government MRRI projects is included in Appendix 12 of the prospectus.

Either the holder or the Forest Service may perform GT fee offset work. This determination will be made annually. When the holder performs GT fee offset work, if it includes construction that costs more than $2,000, it is subject to the Davis-Bacon Act and the fee offset agreement must contain Davis-Bacon Act wage provisions. Additionally, indirect costs may be offset provided the holder submits either a currently approved indirect cost rate or accounting procedures and supporting documentation to determine an indirect cost rate (see Appendix 13 of the prospectus).

The holder’s claims for GT fee offset must be documented using the FS-2700-4h, Appendix G, Granger-Thye Fee Offset Certification Form (see Appendix 14 of the prospectus). This form requires the holder to itemize allowable costs incurred for an approved GT fee offset project and to certify the accuracy and completeness of claims.

When the Forest Service performs GT fee offset work, the holder will deposit fee payments into a CWFS account. The Forest Service will perform GT fee offset work under a collection agreement and offset those costs against the permit holder’s annual permit fee (see FS-2700-4h, clause IV.E.3, and Appendix 15 of the prospectus). The Forest Service’s indirect costs may be offset at the agency’s approved rate. The Forest Service and the holder will agree on the work to be performed in advance of each operating season.

D. Insurance Liability Insurance

The successful applicant must have liability insurance covering losses associated with the use and occupancy authorized by the permit arising from personal injury or death and third-party property damage in the minimum amount of $300,000 for injury or death to one person per occurrence;

$500,000 for injury or death to more than one person per occurrence; and $25,000 for third-party property damage per occurrence, or in the minimum amount of $500,000 as a combined single limit per occurrence. Insurance policies must name the United States as an additional insured (see Appendix 10 of the prospectus and FS-2400-4h, clause III.I).

Property Insurance

Property insurance will be required for the items listed below in the amount of $536,483.02 for replacement in kind of the insured property (see Appendix 3, Inventory of Government- Furnished Property).

Building ID# Building Name Subcategory Cost Replacement Value (CRV)

TBD

BAGBY HOT SPRINGS Two Toilet- Tech Single Vault Toilets TOILET-SINGLEx2 $60,000

6102 BAGBY CG CXT NEAR SITE 14 TOILET-VAULT $20,799.00

6443 BAGBY BATH HOUSE UPPER BATH HOUSE $164,948.10

6445 BAGBY BATH HOUSE LOWER BATH HOUSE $219,930.80

7001 BAGBY TH CXT, PARKING AREA TOILET-VAULT $35,402.56

7002 BAGBY TH CXT, PARKING AREA TOILET-VAULT $35,402.56

TOTAL $536,483.02

E. Bonding The permit holder will provide a performance bond in the amount of $102,000. The bond may take the form of corporate surety, Treasury bills, notes or other negotiable securities, cash deposits, irrevocable letters of credit, assignment of savings accounts, or assignment of certificates of deposit. The authorized officer may reevaluate the need for or the amount of the bond after the first operating season.

IV. Application A. Instructions for Submitting Applications Applicants must submit a written application for all developed recreation sites offered in this prospectus.

Applicants are strongly encouraged to visit the sites at least once before submitting an application (see Appendices 1 and 2, vicinity and area maps and maps of developed recreation sites).

The information in this prospectus is from generally reliable sources, but no warranty is made as to its accuracy. Each applicant is expected to make an independent assessment of the business opportunity offered in this prospectus.

All applications must be submitted to: Mt. Hood National Forest, Clackamas River Ranger District, Attn: Benjamin Watts, 70220 E. Highway 26, Zigzag, OR 97049

Applications must be received by close of business (4:30 p.m.) on August 30, 2021.

mailto:SM.FS.mthpermits@usda.gov

Applicants must submit one (1) hard copy and (1) electronic copy on a flash drive of their application package, supporting documents, and business plan. An additional hard copy of the business plan is required for a total of 2 hard copy business plans.

The Forest Service asks interested parties to provide a complete application package. Please provide all information in a letter-size (8.5” X 11“) format using 10, 11, or 12-point font for all text with page margins of 1” on all sides. Applications must be submitted by mail. The electronic copy should be provided on a flash drive. The electronic copy must be in a Microsoft Office program or a PDF file that allows for copying and pasting of text. Any page with proprietary or confidential information must be noted with a disclaimer, however applicants should be aware that proposals are broadly subject to public disclosure pursuant to the Freedom of Information Act (5 USC § 552).

Please ensure that all requested information is submitted. Missing or incomplete information will result in a lower rating for the corresponding evaluation criteria.

Applications must be signed. The person signing for an entity must have authority to sign for that entity. Applicants must include their address, telephone number, facsimile number, and email address.

Corporations also must include:

• Evidence of incorporation and good standing.

• If reasonably obtainable, the name and address of each shareholder owning 3 percent or more of the corporation’s shares and the number and percentage of any class of voting shares that each shareholder is authorized to vote.

• The name and address of each affiliate of the corporation.

• If an affiliate is controlled by the corporation, the number of shares and the percentage of any class of voting stock of the affiliate owned, directly or indirectly, by the corporation.

• If an affiliate controls the corporation, the number of shares and the percentage of any class of voting stock of the corporation owned, directly or indirectly, by the affiliate.

Partnerships, limited liability companies (LLCs), associations, or other unincorporated entities must submit a certified copy of the partnership agreement or other documentation establishing the entity or a certificate of good standing under the laws of the state where the entity is located.

Applicants should contact Ben Watts at 971-333-4111 or SM.FS.mthpermits@usda.gov regarding any questions related to this prospectus.

B. General Terms, Qualifications, and Reservations All applicants have an equal opportunity to apply. Except for members of Congress, Resident Commissioners, and current Forest Service employees, any individual or entity may apply.

The Forest Service does not guarantee a profitable operation. Rather, applicants are responsible for reviewing the prospectus and making their own determination concerning business viability.

The Forest Service will select the application that offers the best value to the Government. The Forest Service reserves the right to select the successful applicant based on a trade-off between the fee to the Government and technical merit.

mailto:SM.FS.mthpermits@usda.gov

The Forest Service is not obligated to accept the application with the highest return to the Government.

The Forest Service reserves the right to select the successful applicant based solely on the initial application, without oral or written discussions.

The Forest Service reserves the right to reject any or all applications and to rescind the prospectus at any time before a special use permit is issued.

Any oral statement made by a representative of the Forest Service shall not modify the requirements of this prospectus. If it is determined that an error or omission has been made or additional information is required, a written amendment will be sent to each person or entity receiving a copy of this prospectus.

If there is a conflict between the terms of the prospectus and the special use permit, the terms of the permit will control.

The Forest Service is proposing a revision to FSM 2344.3 to address how passes and passports are honored in the concession program. The agency reserves the right to amend the special use permit consistent with any change to that directive. In addition, the Forest Service reserves the right to amend the special use permit, to make it consistent with applicable laws and regulations, including REA; other Forest Service directives; or other management decisions.

The information contained in applications will be kept confidential to the extent permitted under the Freedom of Information Act (5 U.S.C. 552) and the Privacy Act (5 U.S.C. 552a).

C. Application Package Requirements Applications must be in writing and must include or address the following:

• A proposed annual operating plan (including required and optional services).

• A business plan, business experience, references, and Small Business Development Center (SBDC) review fee, if applicable (see section IV.C.2).

• Financial resources.

• Fees charged to the public.

• Fee to the government.

• Initial processing fee ($100) and separate payment for the business plan review ($250).

• Ability to complete G-T offset projects

1. Proposed Annual Operating Plan (Including Required and Optional Services) Applicants must submit a proposed annual operating plan that addresses all required and optional services. Applicants must utilize the sample annual operating plan (see Appendix 9 of the prospectus) to organize their response to this section. The successful applicant’s proposed operating plan will be attached to and become a part of the special use permit.

Applicants must specify whether another party will assist with any of the operational aspects of the concession, and if so, must include the other party’s name, address, telephone number, email address, and relevant experience.

Below are highlights of what needs to be addressed in the proposed annual operating plan. For more detail, see the sample annual operating plan in Appendix 9 of the prospectus.

Operating Season

Applicants need to propose the period in which they will operate the sites listed in the prospectus.

All sites must be open and operational seven days per week during the minimum operating season, unless a Forest Service closure order is in effect.

Staffing

Applicants must address appropriate staffing to meet customer service and cleanliness standards.

The holder will be responsible for furnishing all personnel…