Final Offerer Instructions.pdf

PR # V3352073 Solicitation # 6913G620Q300046

INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

I. PROPOSAL FORMAT

The Offeror’s written proposal must include the following:

PRICE QUOTATION

The Offeror shall provide pricing for CLINs 00100 through 00200 and Optional CLIN 00300 through 00800 as reflected in the CLIN structure in the combined synopsis/solicitation notice and provide a total proposed firm fixed price for all CLINs (00100-00800).

TECHNICAL PROPOSAL

The Offeror’s technical proposal shall include the following:

1) A written description of the Offeror’s technical approach for successfully achieving the requirements identified in the Statement of Work (maximum 5 pages);

2) Resumes for the proposed subject matter experts (marine biologist, micro biologist and engineer) (maximum 5 pages);

3) Documentation demonstrating the Offeror’s prior experience in the following areas (maximum10 pages):

o Experience in the development of experimental designs and test protocols in marine biology o Knowledge of marine micro- and macro-organisms o Experience with technology development programs and applications o In-depth understanding of Coast Guard Ship Technology Evaluation Program (STEP) o In-depth understanding of Coast Guard Type Approval Process o In-depth knowledge of Environmental Protection Agency’s Environmental Technology

Verification (ETV) program

Please keep the Price Quotation separate from the Technical Proposal

FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL ITEMS

The Offeror must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (see Attachment 2). An Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically using the System for Award Management (SAM) accessible via http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically in SAM, the Offeror shall complete only paragraphs (c) through (o) of this provision. The Offeror is reminded that if it completes its annual representations and certifications electronically in SAM it must update its representations and certifications as necessary, but at least annually, to ensure they are kept current, accurate, and complete. All Contractors must be registered in SAM in order to receive an award from a DOT Agency.

http://www.acquisition.gov/

Any proposal that does not include the components specified above will be considered non-responsive.

II. EVALUATION FACTORS FOR AWARD

Basis for Award

An award will be made to the responsive and responsible Offeror whose offer, conforming to the solicitation, is determined to offer the best value to the Government in terms of: 1) technical approach; 2) resume; 3) prior experience; and 4) price. It is the Government’s intent to award a firm fixed price purchase order based upon initial offers without entering into discussions or negotiations (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a price standpoint, reflecting ANY AVAILABLE DISCOUNTS. While it is the Government's intent to make award based upon initial offers, the Government may, nevertheless, determine during the evaluation period that it is necessary to conduct discussions.

Order of Importance

The technical evaluation criteria that are addressed in the Technical Proposal are considered more important than price in the selection of the contractor for award. When the Technical Proposals are evaluated as essentially equal, the quoted price may become the determining factor in making an award.

Evaluation Criteria

The Offeror’s proposal will be evaluated in terms of the following criteria:

1) Technical Acceptability

a) Technical Approach

b) Resumes

c) Prior experience

2) Price

Technical Acceptability Technical acceptability of the Offeror’s proposal will be evaluated based on the following:

Technical Approach - The Offeror’s technical capability to satisfy the requirements of the SOW as demonstrated by its written technical approach;

Resume – The experience and expertise of the Offeror’s proposed staff to meet the requirements of the SOW as demonstrated by the proposed subject matter expert’s resume.

Prior Experience - The Offeror’s relevant work experience in the following areas as demonstrated by its prior experience:

o Experience in the development of experimental designs and test protocols in marine biology o Knowledge of marine micro- and macro-organisms o Experience with technology development programs and applications o In-depth understanding of Coast Guard Ship Technology Evaluation Program (STEP) o In-depth understanding of Coast Guard Type Approval Process o In-depth knowledge of Environmental Protection Agency’s Environmental Technology Verification (ETV) program

Price

The Offeror’s quoted price will be evaluated based on the total firm fixed price proposed for CLINs 00100 – 00800.

Offeror’s will be evaluated based on strengths, weaknesses, and probability of deficiency to be corrected, for each of the technical evaluation criteria. The corresponding narrative definition for the ratings of Exceptional, Acceptable, Marginal and Unacceptable are provided below.

Rating Definition

Exceptional Exceeds evaluation standards; has high probability of satisfying the requirement; and has no significant weaknesses.

Acceptable Meets evaluation standards; has good probability of satisfying the requirement; and any weakness can be readily corrected.

Marginal Fails to meet evaluation standards; or has low probability of satisfying the requirement; or has significant deficiencies but correctable.

Unacceptable Fails to meet a minimum requirement; and deficiency requires a major revision to the proposal to make it correct.