Final J_A 2 month extension ITG.pdf

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity: Department of Veterans Affairs (VA)

Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center 10300 Spotsylvania Ave, Suite 400 Fredericksburg, VA 22408

2. Description of Action: Issuance of a modification to extend the Period of Performance (POP) to contract 36C10G19D0037 for Video Magnification Devices with Integration Technologies Group (ITG) INC, 2745 Hartland RD, Falls Church, VA 22043.

This modification will put in place a 2-month extension period to avoid a lapse in the purchase and distribution of services for Video Magnification Devices for Veterans.

This contract was awarded under a competitive effort Indefinite Delivery Indefinite Quantity (IDIQ) wherein individual VA Medical Center facilities have the authority to place delivery orders against the IDIQ. This modification will allow for time to complete the on-going acquisition process of a follow-on long term national contract being implemented by the Strategic Acquisition Center.

3. A description of the supplies or services including the estimated value:

The Department of Veterans Affairs (VA) Prosthetics Sensory Aid Service (PSAS) requires the acquisition of Video Magnification Devices. These are devices for Veterans that are visually impaired. Video Magnification Devices CCTVs are devices that offer visually impaired users the ability to view objects at a variety of levels, from extremely low to extremely high magnification.

ITEM PRICE P/N

4001 Video Magnifier with

Enhanced Features Text to Speech

$3,291.88 CVC-HD-OCR-

24-G3-US-A-

13M

4002 Item discontinued $0 4003 Portable Video Magnifiers -

Small

$531.48 900483-007

The estimated dollar value increase is $132,110.16. The estimated dollar value is based on an analysis of the quarters 1-3 for FY24 obtained from the Quarterly Sales Report (QSR). The average monthly sales is approximately $66,055.08. This estimated value is most representative of the projected surgical implant market environment during the extension period.

36C10G19D0037 ITG

Justification for Other Than Full and Open Competition

The current period of performance will expire on July 17, 2024. The requested extension will be from April 18, 2024 through September 17, 2024.

4. Statutory Authority: The statutory authority permitting other than full and open competition is Title 41 United States Code (U.S.C.) § 3304(a)(5) and 38 U.S.C. § 8123 implemented by the Federal Acquisition Regulation (FAR) subpart 6.302-5 entitled, “Authorized or required by statue” and VA Acquisition Regulation (VAAR) 806.302-571 entitled “Authorized or Required by Statute”-VA unique authorities”.

5. Rationale Supporting Use of Authority Cited Above: In accordance with 38 U.S.C. § 8123, “the Secretary may procure prosthetic appliances and necessary services required in the fitting, supplying, and training and use of prosthetic appliances by purchase, manufacture, contract, or in such other manner as the Secretary may determine to be proper, without regard to any other provision of law.”

The objective is to ensure the video magnification devices, are available for nationwide usage and to enhance the quality of care we provide to our Veterans, leverage spend, and maximize efficiency.

It is anticipated that the award will be completed by the beginning of September 2024.

This extension of the current contract will ensure that VA Hospitals and clinics can continue to order video magnification devices for those Veterans that have a need for the item.

6. Efforts Made to Solicit Offers from as many potential sources as practical: Utilizing the authority in 38 § U.S.C. 8123, it is appropriate to award this acquisition to Integration Technologies Group (ITG) Inc. without regard to any other provisions of law, to include full and open competition.

7. Determination of Fair and Reasonable Cost: Price reasonableness will be conducted in accordance with 41 U.S.C. 3501 and FAR 15.403-1(c)(3)(ii)(B), “Commercial Items”, which states that in order to make this determination, the contracting officer may request the offeror to submit prices paid for the same or similar commercial items under comparable terms and conditions by both Government and commercial customers. The Government Contracting Officer determine the proposed prices fair and reasonable in accordance with FAR 15.404-1(b)(2)(ii)(B) Price Analysis Techniques for contract 36C10G19D0037.

The modification for extension of the ordering period on the national contract vehicle will utilize the products and pricing that are currently established and were previously determined fair and reasonable. No new products will be added via the refresh process until the contracting officer determines the cost to the Government to be fair and reasonable. This determination will be based on a comparison of current contract pricing, an Independent Government Cost Estimate, past proposal submissions, and other information as made available.

36C10G19D0037 ITG

Justification for Other Than Full and Open Competition

8. Description of the market research conducted: It has been determined that it is more advantageous to the VA to extend the current contract to avoid any lapse in availability of products while a new contract is being put in place.

9. Other facts: No additional facts.

10. A listing of the sources: None.

11. Actions to Remove Barriers to Future Competition: This action is a two (2) month option period while the Government completes the award of the follow-on contract.

12. Certifications:

a. Technical/Requirements Personnel:

I certify that the supporting data under my cognizance, which are included in this justification are accurate and complete to the best of my knowledge and belief.

Rodney B. Hickson Deputy Program Manager Medical Supplies Program Office (MSPO)

b. Contracting Officer

I certify that this justification is accurate and complete to the best of my knowledge and belief. Furthermore, I determine that the anticipated price to the Government for this action will result in a fair and reasonable price based on the rationale outlined in section 7 of this justification.

Zachary Wilcox Contracting Officer

ZACHARY

WILCOX

Digitally signed by

ZACHARY WILCOX

Date: 2024.07.12 11:49:32 -04'00'

RODNEY HICKSON

Digitally signed by RODNEY

HICKSON

Date: 2024.07.13 15:45:08 -04'00'