FINAL Instruction Package - OSBDC-2019-01.docx

U.S. SMALL BUSINESS ADMINISTRATION

ON GRANTS.GOV

INSTRUCTION PACKAGE

Office of Small Business Development Centers – Renewable Cooperative Agreement Funding Opportunity Numbers:

OSBDC – 2020 – 01 for FY 2020, and OSBDC – 2020 – 02 for CY 2020

IMPORTANT

ALL APPLICATIONS MUST BE SUBMITTED ELECTRONICALLY via GRANTS.GOV.

THE REGISTRATION PROCESS, WHICH MAY TAKE UP TO 1 - 2 WEEKS, MUST BE COMPLETED TO SUBMIT AN APPLICATION ELECTRONICALLY.

IT IS STRONGLY SUGGESTED THAT YOU START THE REGISTRATION PROCESS IMMEDIATELY.

If you experience any problems registering with Grants.gov, call the Grants.gov Support Line at 1-800-518-4726.

The hours of operation are Monday-Friday, 7 a.m. to 9 p.m., Eastern Standard Time.

1. Registering with Grants.gov SBA requires the use of the Grants.gov website for submission of all grant application packages. If your organization has not already done so, it must register with Grants.gov before it can apply for this funding opportunity.

Registration creates a profile of basic information about your organization including the staff members who are authorized to submit applications on its behalf. These steps take a number of days, so please don't wait until the last minute if you have a deadline approaching! If you have problems registering with Grants.gov, call the help desk at 1-800-518-4726.

The checklist below has been designed to help guide you through the Grants.gov registration process. Complete instructions for registering with Grants.gov are located at www.Grants.gov.

A glossary of terms and links to important online resources follow the checklist.

2. List of Required Forms To apply for this funding opportunity, you must provide the forms listed below through Grants.gov. Also, you must download the full Program Announcement for other mandatory requirements.

1. Find out your institution's DUNS number All institutions applying for federal grants are required to provide a DUNS number. The federal government has adopted the use of DUNS numbers to keep track of how federal grant money is dispersed.

Ask your grant administrator or chief financial officer to provide your institution's DUNS number. Research universities and most colleges, independent libraries, and large organizations already have DUNS numbers.

If your institution doesn't have a DUNS number, call the special Dun & Bradstreet hotline at 1-866-705-5711 to receive one free of charge.

More information about DUNS numbers is available at http://fedgov.dnb.com/webform.

You will receive a DUNS number at the conclusion of the phone call.

Record and protect your DUNS number and have it available for quick reference in the following steps.

2. Register your institution with System of Award Management (SAM)

SAM is a government-wide registry for organizations that seek grants from or otherwise do business with the federal government. SAM will house your organizational information, allowing Grants.gov to verify your identity and to pre-fill organizational information on your grant applications. Ask your chief financial officer, grant administrator, or authorizing official if your organization is already registered with SAM.

Remember that registration with the System of Award Management must be confirmed each year for your Grants.gov registration to remain valid.

If your organization is not registered, you can register online at www.sam.gov or apply by phone (1-888-227-2423).

When your organization registers with SAM, you must designate:

1) SAM Point of Contact (SAM POC). This individual is responsible for maintaining the accuracy and timeliness of the information in SAM's registry. Upon successful registration, SAM POC will receive a T-PIN (Trading Partner Identification Number) that will enable him or her to update your organization's SAM information as necessary.

This is the most cumbersome step. We recommend that you allow up to 3 days to gather information and to prepare the application. After you submit your registration information, SAM will send an e-mail confirmation, generally on the same day.

The SAM site uses terminology that is more appropriate for profit-making organizations than for non-profits. Do not be confused by terms such as vendor, contractor, etc; just provide the requested information.

Record and protect your T-PIN and M-PIN. Keep track of the staff designated as Points of Contact.

4. An Ebiz Point of Contact (Ebiz POC).

This individual will have sole authority to designate the staff member(s) who can submit grant applications on your organization's behalf through Grants.gov. The same individual may serve as both SAM POC and as Ebiz POC.

During registration, you also will be asked to designate a special password called a Marketing Partner ID or "M-PIN." This password will be used in Step 3 below.

4. Register with Grants.gov Finally, your organization's AOR(s) must register with Grants.gov at https://apply07.grants.gov/apply/OrcRegister using their User IDs and passwords obtained in Step 3.

Registration creates an account on Grants.gov that enables your organization to name and confirm authorization for one or more AORs and then allows the AOR(s) to submit applications on your organization's behalf.

When an AOR registers with Grants.gov, the Ebiz POC for your organization will receive an e-mail notification. Your Ebiz POC must then log on to Grants.gov (using the DUNS number from Step 1 and the MPIN password from Step 2) and approve the AOR, thereby giving him or her permission to submit applications. When an Ebiz POC approves an AOR, Grants.gov will notify the AOR via e-mail.

AORs can also log in to the Applicant home page at https://apply07.grants.gov/apply/OrcRegister using their username and password (obtained in Step 3) to check if they have been approved.

Same day.

Registration will be complete when the AOR submits his or her information. Registration approval depends on the time it takes your Ebiz POC to log on and approve the AOR.

If you are uncertain about your organization's AORs, contact Grants.gov with your DUNS number and they can check for you.

Glossary Authorized Organization Representative (AOR): A person authorized by your E-Business POC to submit applications to Grants.gov.

Central Contractor Registry (CCR): Institutions receiving any type of award from the federal government must register with CCR.

DUNS Number: DUNS stands for "data universal numbering system." DUNS numbers are issued by Dun and Bradstreet (D&B) and consist of nine digits. If your institution does not have one, call 1-866-705-5711 to receive one free of charge.

E-Business Point of Contact (Ebiz POC): Person who will designate which staff members can submit applications through Grants.gov. When you register with CCR, your institution will be asked to designate an Ebiz POC.

M-PIN: Password used by your Ebiz POC to designate which staff members can submit applications to Grants.gov.

Useful Links and Resources DUNS Number information: http://fedgov.dnb.com/webform

System for Award Management (SAM): http://www.sam.gov

Register with Grants.gov: https://apply07.grants.gov/apply/OrcRegister

Grants.gov website: http://www.grants.gov

Grants.gov e-mail: support@grants.gov

Grants.gov Customer Support Tutorials and Manuals: http://www.grants.gov/help/help.jsp

Grant.gov Support Line: 1-800-518-4726

SBA on GRANTS.GOV Grant Forms - Instructions and Guidelines

This section provides the guidelines and instructions for the forms that are required for the grant program to which you are applying. These forms must be completed to submit your application. They are the:

1. Application for Federal Assistance (SF-424) -- this form asks for basic information about your organization. Instructions how to complete this form are located in Attachment B of the program announcement. Note: Block 15 should reflect total funding for the upcoming program year of this proposal. Do not include program income.

2. Budget Information - Non-Construction Programs (SF-424A) -- this form is the applicant's estimate of the total cost of performing the project or activity for the upcoming program year of this proposal. Individual budgets for each subrecipient organization (i.e. subcontracted service center) should be uploaded in SBA Attachment 5.

The Federal amount should not exceed the funding level as advised by OSBDC.

All proposed costs reflected in the budget must be necessary to the project, reasonable and otherwise allowable under applicable cost principles and Agency policies.

3. Assurances - Non-Construction Programs (SF-424B) -- this form is for certification that the organization will comply with all applicable requirements of the Federal laws, executive orders, regulations, and policies governing the grant program.

4. Disclosure of Lobbying Activities (SF-LLL) -- this form requests disclosure of any lobbying activities pursuant to 31 U.S.C. 1352.

Please attach the proper file to the buttons listed below:

List of Attachments

Upload as ATTACHMENT 1 - List of Attachments;

This will assist SBA in verifying all attachments were received. This form/worksheet is available on OSBDC’s webpage at: SBDC Forms and Worksheets. Name this document: List of Attachments.doc (if in Microsoft Word format) or List of Attachments.pdf (if in pdf format).

Upload as ATTACHMENT 2 - Technical Proposal Attach your Technical Proposal with program narrative and other required information to this button. Your Technical Proposal must include a table of contents and must not exceed 50 pages. Pages must be numbered.

Name this document: Technical Proposal.doc (if in Microsoft Word format) or Technical Proposal.pdf (if in pdf format).

Upload as ATTACHMENT 3 - SBDC Network Listing Attach your SBDC Network Listing to this button. This form/worksheet is available at SBDC Forms and Worksheets. All sections must be completed.

Name this document: Planned Milestones.xls (if in Microsoft Excel format) or Planned Milestones.pdf (if in pdf format).

Upload as ATTACHMENT 4 - Cost Proposal Attach your Cost Proposal with SBDC Budget Justification, Personnel List, and Budget Narrative to this button. This form/worksheet is available at SBDC Forms and Worksheets and should be completed with separate worksheets for the lead SBDC and each subrecipient (i.e. subcontracted service center) and include supporting budget narrative and center personnel list.

Name this document: Cost Proposal.xls (if in Microsoft Excel format), or Cost Proposal.pdf (if in pdf format).

Upload as ATTACHMENT 5 - SF424A Budget Information If Applicant uses a format other than OSBDC’s SBDC Budget Justification Worksheet form to present cost details in Attachment 4, you must also attach a SF424A Budget Information for the Lead Center and each subrecipient (i.e. subcontracted Service Center). This form/worksheet is available at SBDC Forms and Worksheets and should be completed with separate forms for each service center. Not required if SBDC uses the OSBDC budget justification forms.

Name this document: SF424A.doc (if in Microsoft Word format) or SF424A Budget Information.pdf (if in pdf format).

Upload as ATTACHMENT 6 - Indirect Cost Rate Agreements Attach your Indirect Cost Rate Agreements negotiated with the cognizant agency of each center that will include indirect costs to this button. Name this document: Indirect Cost Rate Agreements.doc (if in Microsoft Word format) or Indirect Cost Rate Agreements.pdf (if in pdf format).

Upload as ATTACHMENT 7 - Schedule of Indirect Costs Worksheet Attach your Schedule of Indirect Costs Worksheet to this button. This form/worksheet is available at SBDC Forms and Worksheets.

Name this document: Indirect Cost Allocation Worksheet.xls (if in Microsoft Excel format), or Indirect Cost Allocation Worksheet.pdf (if in pdf format).

Upload as ATTACHMENT 8 - Certification of Cash Match and Program Income Attach your Certification of Cash Match and Program Income to this button. This form/worksheet is available at SBDC Forms and Worksheets. Name this document: 1623.doc (if in Microsoft Word format) or 1623.pdf (if in pdf format).

Upload as ATTACHMENT 9 - Certification Regarding Drug-Free Workplace Attach your Certification Regarding Drug-Free Workplace Requirements to this button. This form/worksheet is available at SBDC Forms and Worksheets. Name this document: DrugFreeCert.doc (if in Microsoft Word format) or DrugFreeCert.pdf (if in pdf format).

Upload as ATTACHMENT 10 - Certification Regarding Lobbying -SBA 1711 Attach your Certification Regarding Lobbying to this button. This form/worksheet is available at SBDC Forms and Worksheets.

Name this document: CertificationRegardingLobbying.doc (if in Microsoft Word format) or CertificationRegardingLobbying.pdf (if in pdf format).

Upload as ATTACHMENT 11 - Certification Regarding Debarment, Suspension, and Other Responsibility Matters -SBA Form 1623 Attach your Certification Regarding Debarment, Suspension, and Other Responsibility Matters to this button. This form/worksheet is available at SBDC Forms and Worksheets.

Name this document: Debarment.doc (if in Microsoft Word format) or Debarment.pdf (if in pdf format).

Upload as ATTACHMENT 12 - Cost Sharing Proposal-SBA 1224 Attach your Cost Sharing Proposal to this button. This form/worksheet is available at SBDC Forms and Worksheets.

Name this document: CostSharingProposal.doc (if in Microsoft Word format) or CostSharingProposal.pdf (if in pdf format).

Upload as ATTACHMENT 13 - A133 Audit Report Attach the applicant’s most recently completed A133 Audit Report or provide the link to a webpage with instructions on how the report can be viewed and downloaded.

Name this document: A133AuditReport.doc (if in Microsoft Word format) or A133AuditReport.pdf (if in pdf format).

Upload as ATTACHMENT 14 - Letter of Support from SBA District Office Attach your SBA District Office Support Letter for the proposal to this button. Name this document: SupportLetter.doc (if in Microsoft Word format) or SupportLetter.pdf (if in pdf format).

After you submit your electronic application to Grants.gov, you will be assigned a Grants.gov tracking number on the screen. It will also be e-mailed to your AOR.

For additional help on how to use Grants.gov, please see the help screens on the Grants.gov website at http://www.grants.gov/CustomerSupport. You can also send an e-mail to the Grants.gov helpdesk at support@grants.gov or call them at 1-800-518-4726.

For specific questions regarding this funding opportunity you should contact the Office of Small Business Development Centers at SBDCGrantsq@sba.gov.

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