FINAL Instant Ticket Testing~1.docx

December 4, 2015

REQUEST FOR BIDS

FOR:

Bid #16-38 Instant Ticket Testing

GENERAL:

· The Massachusetts State Lottery Commission (“MSLC” or “Lottery”) is requesting bids through the Massachusetts CommBuys system.

· Submission of a bid in response to this request is confirmation of acceptance of and agreement to comply with all specifications listed herein.

PURPOSE OF PROCUREMENT:

· The MSLC intends to contract for Instant Ticket Testing. The purpose of the testing is to ascertain whether any of the tickets submitted by the Lottery can be compromised in any way. The testing will include all areas of security, operational aspects, materials and coatings using the latest technology and systems for evaluation.

ACQUISITION METHOD:

· Outright purchase.

ANTICIPATED EXPENDITURE:

· The expenditure associated with this procurement is to be determined.

· The MSLC makes no guarantee that any commodities or services will be purchased from this bid.

BIDDING INSTRUCTIONS/INFORMATION:

· Bids submitted in response to this Request are due by Monday, December 14, 2015 at 3:00 P.M.

· PLEASE NOTE: Bids are to be submitted electronically via the Massachusetts CommBuys system – www.commbuys.com

· Any inquiry related to this Request must be emailed to Mary Clover OBrien, Procurement Coordinator, at mcobrien@masslottery.com and Kathy Chipman, Accounts Payable Supervisor, at kchipman@masslottery.com

· Please note that all bidders are required to direct their inquiries regarding this engagement to Ms. OBrien and/or Ms. Chipman only. Communications as to this request with any other Lottery employee or employee of the Massachusetts State Treasurer and Receiver General will result in automatic disqualification.

· The Lottery will award the contract based on an evaluation of responses to the Specification Requirements set forth below.

SPECIFICATION REQUIREMENTS:

1. Cost:

Pricing must be entered into the Massachusetts CommBuys system – www.commbuys.com. Please submit a cost sheet as an attachment, which includes a list of all services and pricing applicable to this bid. Additional information may also be submitted as additional attachments with your electronic bid in the CommBuys system.

1. Contract Requirements

To be eligible for contract award, a Vendor must meet the following qualifications:

1. Vendors must have been in a business similar to that described in this bid for a minimum of three (3) years and have the demonstrated experience and capacity to handle the requirements herein.

1. Vendor must agree to the terms and conditions contained within the Commonwealth Terms and Conditions attached within CommBuys.

1. Vendor must comply with all Federal, State and local rules and regulations as they apply to the work to be performed under this bid.

1. Vendor must provide a minimum of three (3) references from the past three (3) years for which work has been performed similar in scope and size to that specified in this bid.

1. Vendor must provide, if applicable, a detailed description of information regarding any company bankruptcy proceedings, criminal investigations, charges filed against the company, directors or managers, any mergers, acquisitions, etc., and any name changes within the last five (5) years.

The MSLC reserves the right to obtain, from sources other than the Vendor, information concerning a Vendor, the Vendor's capabilities and the Vendor's performance under other contracts which the MSLC deems pertinent to this bid and to consider such information in evaluating the Vendor's bid.

1. Performance Specifications:

1. Scope:

The purpose of the ticket testing is to ascertain whether any of the Instant Tickets submitted by the Lottery can be compromised in any way. The Lottery will submit samples of various Instant Tickets and expects an average of at least eight (8) Instant Games books to be tested per year for a total of at least 20 books throughout the life of the contract.

1. Reporting:

The Vendor must be capable of reporting the results of the submitted tickets within 14 working days of receipt from the MSLC. The MSLC will make every effort to notify the Vendor in advance of the submission of tickets for testing. Reports by the Vendor shall consist of a summary report for all the tickets submitted as well as individual detail for each ticket supporting the summary conclusions.

1. Sample Testing Size:

The sample testing size will consist of one book which contains between 100 and 300 separate tickets.

1. Ongoing Testing/Evaluation:

It is the intention of the MSLC to perform ongoing testing and evaluation, as needed, on various games during the life of the Instant Ticket Testing contract. The quality, security and integrity of the paper card stock, latex, inks, protective coatings, bar code, etc. shall be tested and evaluated.

1. Testing:

The tests and evaluations to be employed will be to ascertain whether any of the tickets submitted can be compromised in any way. The testing and evaluation procedures will verify, in the Vendors best judgment, whether the tickets are reasonably secure when tested by such means as optical, x-ray, mechanical, chemical, electrical, magnetic, thermal, film (scratch coat) lifting, and play number alteration techniques or any other mean the Vendor deems necessary and appropriate combinations thereof.

1. Confidentiality:

All materials and information provided to the Vendor by the Lottery shall be regarded as confidential information in accordance with Federal and State law, and ethical standards. The contractor must take all necessary steps to safeguard the confidentiality of such materials or information. Furthermore, there shall be no contact between any other Lottery vendor concerning the work performed under this contract unless specifically authorized by a designated Lottery employee.

1. Conflict of Interest:

The Vendor must provide a list of businesses with whom the Vendor has had or currently has a contractual relationship, involving any aspect of Instant Ticket Games within the past three (3) years. The successful Vendor must maintain an unbiased, objective and independent position.

The Vendor shall provide assurance that it presently has no interest and shall not acquire any interest, either directly or indirectly, which will conflict in any manner or degree with the performance of its services hereunder. The Vendor shall also provide assurances that no person having any such known interests shall be employed during the performance of this contract.

1. Personnel:

Vendor must specify employees who are to be assigned to this contract and provide background/resume information on these individuals and accomplishments related to the type of work specified in this bid.

Please note that the Lottery will require all assigned employees to submit consent for a Criminal Offender Record Information “CORI” check.

1. Responses Shall Include:

0. Overview of Ticket Testing Procedures as described above.

0. Sample Report

0. A list of businesses with which the Vendor has had or currently has a contractual relationship, involving any aspect of Instant Ticket Games within the past three (3) years.

j. Pending Litigation:

Details of any pertinent judgment, criminal conviction, investigation or litigation pending against the Vendor or any of its officers, directors, employees, agents, or subcontractors of which the bidder has knowledge or a statement that there are none. The Lottery reserves the right to reject a response based on this information.

1. Duration of Contract:

The duration of this contract will begin on January 1, 2016, or upon contract finalization, and will go through June 30, 2018.

The contract duration will be broken down as follows:

BID SUBMISSION:

1. A total contract price for each contract duration period must be entered into the Massachusetts CommBuys system – www.commbuys.com.

1. The cost sheet should be submitted as an attachment to your bid.

1. Vendors are required to submit the following additional information as attachments with your electronic bid in the CommBuys system:

· Personnel documentation – names, background/resumes

· Overview of testing procedures

· A sample report

· Commonwealth Terms & Conditions

· Documentation of references. See Vendor Contract Requirement letter “d”.

· If applicable, documentation detailing legal company matters. See Vendor Contract Requirement letter “e”.

image2.jpeg image1.jpeg image10.jpeg