Final Industry Day-Youngstown Gate MILCON Mar 2023.pdf

“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

Presenters:

Carolyn Russell, PMP - Project Manager Levi Speth - Contracting Officer Crystal Harbin- Deputy for Small Business

INDUSTRY DAY FORUM

YOUNGSTOWN AIR RESERVE BASE, OHIO

30 MAR 2023

ADMINISTRATIVE ANNOUCEMENTS

• Please ensure that you have signed in

• Send in chat for remote participants

• Company Name, POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

• Please turn off all mobile devices

• No recording

• This briefing and the attendee roster will be posted to SAM. GOV

• Please be advised that none of the information discussed today is contractually-binding

AGENDA

• Introduction of Team Members

• USACE Procurement Process Overview

• Small Business Briefing

• Overview of the Project

• Q&A Session

• Optional Site Visit

GOVERNMENT TEAM MEMBERS

Jon Powell, PE AFRC Program Manager

Ed Smuke Base Civil Engineer, Youngstown ARS Bob Woods Chief, Design & Construction, Youngstown ARS

Todd Jennings, PE Design Project Engineer (Louisville District Office)

Laura Phillips- Payne Contracting Specialist (Louisville District Office)

Levi Speth Contracting Officer (Louisville District Office)

Crystal Harbin Deputy for Small Business (Louisville District Office)

Edward McBride, PE Area Engineer/ACO, Construction (WP Area Office)

Ed Borden Construction Rep, Construction (WP Resident Office)

Alex McCoy, PE Regional Resident Engineer/ACO, Construction (Louisville District Office)

Carolyn Russell, PMP Project Manager (Louisville District Office)

USACE PROCUREMENT PROCESS OVERVIEW

Levi Speth Contracting Officer

US Army Corps of Engineers

HOW TO OBTAIN THE SOLICITATION

• www.sam.gov

• Solicitation Numbers will begin with “W912QR”

• Interested vendors list

• Register to receive notifications and updates / amendments

• RFP technical information will be posted on www.sam.gov

Presenter Notes Presentation Notes A list of general contractors bidding the project is not maintained. The Government does not know who is bidding the project until a proposal is received. Beta.SAM does contain an Interested Vendors List to which you may add your firm’s name.

An Industry Day attendee roster and Power Point slides will be issued to Beta.SAM.

http://www.sam.gov/

OBTAINING THE ISSUE DOCUMENTS

• Requirements to download Technical Data Package:

1) Need to be registered in System for Award Management (SAM)

2) Need to be registered in www.sam.gov

• Any amendments issued to the RFP will also be posted on www.sam.gov

• Pre-Solicitation Notice – will be posted on www.sam.gov at least 15 days prior to the initial issuance of the Solicitation package

• Advertisement – minimum 30 days to prepare proposals

Presenter Notes Presentation Notes A bid bond/offer guarantee will NOT be required, however, Payment and Performance bonds will be required within 10 calendar days of award, as instructed in the Solicitation.

SF 1442 must be signed and all amendments must be acknowledged. If this is not done, the proposal may be considered non-compliant.

Proposal prices are to be good for no less than ninety (90) days from the proposal submittal due date. The duration will be specified in the Solicitation.

http://www.beta.sam.gov/ http://www.beta.sam.gov/

THE PROCUREMENT PROCESS

• Project award will be Design-Bid-Build (D-B-B) Invitation for Bid

(IFB), Small Business Set-Aside

• Proposals must be submitted on time.

* The Louisville District is in the Eastern time zone.

• A virtual, public bid opening will be hosted and the low price that is submitted by a responsible contractor will receive the award.

Submitting Questions

• Instructions for submitting a Request for Information (RFI) will be included in the Solicitation.

• RFIs for this project will be received and answered through the ProjNet system

• Any RFIs submitted directly to the project team will not receive a response and will be directed to the ProjNet system.

• This project will have a Projnet Bidder’s Key, which is used to post your RFIs to the proper project.

BID SUBMISSION

• We will utilize the Electronic Receipt of Bid process – Instruction will be in Section 00 21 00 of the solicitation package

• Proposals uploaded to DOD SAFE

• Request link 5 business days prior to due date

• Don’t wait until the last minute to upload your proposal – Late is Late

ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS

FOR FEDERAL CONTRACTORS

• As required, DFARS Clause 252.223-7999 will be included in the solicitation and applicable to the contract.

• Federal contractors and subcontractors with a covered contract will be required to conform to the following workplace safety protocols:

1. COVID-19 vaccination of covered contractor employees, except in limited circumstances where an employee is legally entitled to an accommodation;

2. Compliance by individuals, including covered contractor employees and visitors, with the Guidance related to masking and physical distancing while in covered contractor workplaces; and

3. Designation by covered contractors of a person or persons to coordinate COVID-19 workplace safety efforts at covered contractor workplaces.

https://www.saferfederalworkforce.gov/downloads/Draft%20contractor%20guidance%20doc_20210922.pdf https://www.saferfederalworkforce.gov/downloads/Draft%20contractor%20guidance%20doc_20210922.pdf

ADDITIONAL OPPORTUNITIES

• Contracting opportunities are posted at www.SAM.gov. Use “W912QR” to search for Louisville District projects.

• Actively Respond to Sources Sought Notices (Market Surveys) posted to SAM

• Actively Respond to Competitive Requirements posted to FBO (limited number of sole source opportunities)

• Review Agency Forecast maintained on the Small Business page of LRL website, www.lrl.usace.army.mil

To view all Louisville District prime contract holders, please visit https://www.lrl.usace.army.mil/Business-With-Us/Small-Business/ http://www.lrl.usace.army.mil/ https://www.lrl.usace.army.mil/Business-With-Us/Small-Business/

Crystal Harbin Deputy for Small Business

Louisville District

SBO-LRL@usace.army.mil mailto:SBO-LRL@usace.army.mil

NETWORKING 14

• Networking is an important part of preparing for the upcoming project. There is a physical sign-in sheet for those attending in-person. The Project Delivery Team will add the participant list from the WebEx portion for the attendees. If you are attending virtually and would like to have your contact information available, please post the below information in the “chat” feature of WebEx:

• Company Name

• POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

• The sign-in sheet and presentation slides will be posted to the www.SAM.gov notice following the close of this industry day. Please be sure to use this information to network with other firms and build your team.

OBTAIN INFORMATION

• Attend Site Visits, Pre-Proposal Conferences, & Industry Days (Obtain copies of attendee listings for subcontracting opportunities)

• Register as an Interested Vendor on SAM

• Attend Workshops, Conferences, Trade Fairs

• Annual Louisville District Open House is held in January/February

• District Networking Event is scheduled for 13 June 2023

• Review Agency Forecasts (posted on website)

• Construction & IDIQ Forecast is maintained on the Small Business page of

LRL website, www.lrl.usace.army.mil.

http://www.lrl.usace.army.mil/

OPPORTUNITIES

• We anticipate executing approximately $1B in FY23 through both small and large businesses.

• Contracting opportunities are posted in the System for Award Management (SAM) website at www.sam.gov. Use “W912QR” to search for Louisville District projects.

• Actively Respond to Sources Sought Notices (Market Surveys) posted to SAM

• Actively Respond to Competitive Requirements posted to SAM (limited number of sole source opportunities)

– To view Louisville District prime contract holders, please visit https://www.lrl.usace.army.mil/Business-With-Us/Small-Business http://www.fbo.gov/ https://www.lrl.usace.army.mil/Business-With-Us/Small-Business/

PROJECT OVERVIEW

YOUNGSTOWN AIR RESERVE STATION (YARS)

CONSTRUCT NEW MAIN GATE

PROJECT OVERVIEW

YOUNGSTOWN AIR RESERVE STATION (YARS)

• The installation is located at Youngstown-Warren Regional Airport in Trumbull Co, Ohio.

• The host wing for the installation is the 910th Airlift Wing, an Air Force Reserve Command unit operationally gained by the Air Mobility Command.

PROJECT OVERVIEW FOR YARS NEW MAIN GATE

SCOPE & TENTATIVE SCHEDULE

SCOPE

On the recently purchase 42 acres, this project includes:

• New construction of the YARS main gate, roadways, utilities, barriers, signage, visitor center, gate house, inspection bay and single drop off center.

• Facilities will comply with base architectural compatibility standards.

• The project will comply with DoD antiterrorism/force protection requirements per Unified Facilities Criteria.

Key Points

• Fully Designed project.

• Off Base construction on green site (farmland). Only on

Base work to connect to utilities.

• Privatized utility involvement for final connections.

• Managed/Oversite by Corps of Engineers.

SCHEDULED MILESTONES

Issue RFP (may do early release) 30 Jun 2023 Pre-Bid Site Visit 6 July 2023 Proposals Due 4 Aug 2023 Contract Award 31 Aug 2023 Notice to Proceed (Admin) 22 Sep 2023 Construction Complete 22 May 2025

Must Award in FY23 (by 30 SEP 2023)

File Name

CONSTRUCT NEW MAIN GATE at YARS

Presenter Notes Presentation Notes This information is DRAFT. Project design is ongoing. Pavement work includes areas of mill and overlay as well and demo & removal and full depth reconstruction.

File Name

SUMMARY

• Register www.SAM.gov to obtain and respond to solicitations.

• Scheduled for advertisement in June 2023.

• Optional Base Visit to follow presentation.

Q&A

Presenter Notes Presentation Notes This power point presentation will be posted to FBO and will be linked to the industry day announcement. It will be available for download for 15 days.