final IFBCSP1504VCR.docx

Colorado Department of Public Safety Colorado State Patrol Procurement Office 700 Kipling Street Lakewood, Colorado 802015 Invitation for Bids: CSP IFB1504 CSP VCR TITLE: Cellular router for CSP patrol vehicles DATE DUE: Friday May 1 2015 at 10.00AM MDT

ISSUING OFFICE: This invitation for bid is issued for the State of Colorado by the Department of Public Safety, Colorado State Patrol (CSP) Procurement Office, for the benefit of the CSP Support Services Branch.

MAIL OR EMAIL QUOTES TO:

SIGNATURE PAGE: SIGN AND RETURN WITH BID SUBMISSION

FEIN_________________________________________ DATE___________________________________ ^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

NAME OF COMPANY____________________________________________________________________

ADDRESS_____________________________________________________________________________

CITY____________________________________________ STATE_______________ ZIP CODE_________

PHONE ______________________________________ FAX ____________________________________

EMAIL ADDRESS _______________________________________________________________________

My company is registered on Colorado VSS. Yes______ No______

Confirm #_____ of Amendments received. Confirm #_____ of Addenda received.

Confirm that you are aware that the award notice will be published on Colorado VSS. Yes _____

PRINT NAME OF COMPANY REPRESENTATIVE________________________________________________

TITLE: ________________________________________________________________________________

SIGNATURE OF COMPANY REPRESENTATIVE _________________________________________________ Handwritten signature by an authorized officer or agent of the vendor.

The CSP Procurement Office is the SOLE point of contact concerning this solicitation.

Please direct any questions about this solicitation to the CSP Procurement Office.

Colorado State Patrol

CSP IFB1504 CSP VCR

The Colorado State Patrol encourages free and open competition among Bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the Colorado State Patrol’s needs. The Bidder's signature on this bid guarantees that the prices quoted have been established without collusion with other eligible Bidders and without effort to preclude the Colorado State Patrol from obtaining the lowest possible competitive price. If an award is made, it will be to the responsible bidder whose bid is determined to be the most advantageous to the Colorado State Patrol.

In accordance with Procurement Code, CRS 24-103-207.5 titled -Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

Low tie bids will be awarded in accordance with CRS 24-103-202.5 Low Tie Bids – Award procedure and determination, bid preference.

CRS 24-103-301 Cancellation of invitations for bids or requests for proposals: An invitation for bids, a request for proposals, or any other solicitation may be cancelled or any or all bids or proposals may be rejected in whole or in part as may be specified in the solicitation when it is in the best interests of the State pursuant to rules. The reasons therefor shall be made part of the contract file.

If for any reason it becomes necessary to modify this solicitation, the modification will be published on the Colorado.gov/VSS web site, and the modification will supersede any discrepant terms, specifications or other information in this document. If the bid submission deadline is extended, the new bid submission deadline will be published on the Colorado.gov/VSS web site, and will supersede the above date and time.

· Vendor must be registered with Colorado’s Vendor Self Service (VSS) System by this bid submission deadline, to be awarded this quote. VSS is the only platform for this solicitation. Registration and/or membership with other bid platforms will not be considered.

· All bid responses shall be quoted FOB destination.

· For consistency of this bid, all quantities listed are estimates. The award will be made based on the listed quantities. Actual quantities may vary at the time actual orders are placed. Actual orders and deliveries may be phased over the fiscal year.

· Prices shall be binding and valid for the length of the award.

· The successful vendor shall comply with the enclosed specifications and requirements.

· Items must be NEW. Refurbished items will not be considered.

· Only quotes for Peplink Pepwave MAX BR-1 will be considered.

PURPOSE:

The Peplink Pepwave MAX BR-1 and accompanying antenna set-up will be used within Colorado State Patrol emergency vehicles specifically used for law enforcement. The device will be mounted within the vehicle trunk, providing connectivity between the in-vehicle MDC/tablet/computer and various wired and wireless networks—including but not limited to general internet access, secure Colorado State Patrol network access, in-vehicle camera connectivity and evidence downloads, and Computer Aided Dispatch (CAD) connectivity. The device also will serve as a local wireless hotspot when the in-vehicle MDC/tablet/computer is not directly connected (wired) to the cellular router.

The CSP will procure approximately 500 units.

The CO State Patrol may require phased delivery during the award period.

Modems will be used in CSP vehicles and motorcycles.

Specifications – Product requirements:

Peplink Pepwave MAX BR-1 (US LTE) Industrial-grade M2M 4G router Automatic WAN and IPsec failover 1x embedded 4G LTE modem (for all carriers, specifically Verizon and AT&T) 1x Ethernet WAN

802.11 bgn Wi-Fi AP

To include:

MobileMark permanent mount antenna 2x cellular for MIMO diversity 1x GPS 1x Wi-Fi 15’ cables for each

Quote price each: _______________________ Quote price for up to 500 units: ________________________

How many days after receipt of order will you guarantee delivery? __________________________ ARO (Delivery time will be considered in determining the final award of this Invitation for Bid)

Manufacturer support and training Describe your training and support program at initial installation of the units.

The CO State Patrol expects this to be available at no additional cost.

Describe your repair and customer support program:

Attach and return a separate sheet to complete your answers to this section.

Warranty Please provide your warranty options. Attach and return a separate sheet to complete your answers to this section.

The CO State Patrol prefers a program where the warranty of the items starts when the cellular router is deployed (as opposed to the purchase date).

AWARD:

Award of this solicitation will be made to the lowest-cost eligible bidder, who is both ‘responsive’ (meeting the terms and specifications of the solicitation) and ‘responsible’ (deemed by the CSP to be capable of meeting the bid requirements).

The anticipated award period for this quotation will start upon its award to the selected vendor and run through State’s fiscal year FY16 which runs through June 30, 2016, contingent upon funds being appropriated, budgeted, and otherwise made available and all quote requirements being satisfied. No guarantees of current or additional quantities are made as a result of this solicitation or its award.

Pricing is to remain valid for the length of the award.

Contingent upon product satisfaction, need and funds being appropriated, budgeted and otherwise made available, this award may be extended for two (2) additional fiscal years. At such time, prices may be negotiated not to exceed 3% increase per item.

All information requested (and submitted) will be considered in determining the final award of this invitation for bid. The Offeror who submits the lowest responsive bid, whose bid meets the requirements and criteria set forth in the IFB and is most advantageous to the State of Colorado, Colorado State Patrol – all factors considered - will receive the award. Evaluation factors include (but are not limited to and in no particular order) past vendor performance, quality, delivery, price.

BID SUBMISSION:

BID RESPONSE FORMAT:

This is an Invitation for Bids and therefore only sealed bids will be accepted.

Your bid response shall be in a sealed envelope and must consist of the following:

1. 1 hard copy of your bid.

2. 1 electronic copy of your bid. The electronic copy should be in a portable format (e.g. CD/DVD, thumb drive) and contain files compatible with current MS Office and Window platforms (e.g. Word/Excel/PDF).

In addition to the sealed bid response, please submit an electronic response through Colorado VSS.

VSS Registration: www.colorado.gov/VSS

Sealed bids should be mailed or hand delivered to prior to the due date of this solicitation

FRIDAY MAY 1 2015 AT 10.00AM MDT

To the attention of:

Vera Kennedy CSP Procurement 700 Kipling Street Lakewood, CO 80215

EMAILED BIDS, FAXED BIDS, AND LATE BIDS WILL NOT BE ACCEPTED

The Bid Response should include how the deliverables set forth in this solicitation will be adequately met.

Please indicate payment terms on the Bid Response Form Cover Sheet.

RETURN ALL PAGES, COVER SHEET AND THE SIGNATURE PAGE.

Bids must be signed in the space provided on the bid invitation/signature page, in ink, by an authorized agent for the company listed on the bid, and must be in a sealed envelope. No unsigned or unsealed bids will be accepted.

Failure to adhere to the above rules and regulations governing this invitation and bid will be just cause for the bid to be rejected.

At the designated time and date, all bids will be publicly opened at CSP Support Services Branch. It is the responsibility of the Offeror to ensure that the Colorado State Patrol, CSP Procurement Office receives the Sealed Bid Response on or before the due date and time. Offerors mailing their Invitation for Bid Sealed Response shall allow sufficient mail delivery time to ensure receipt of their response by the time specified.

SHIPPING AND BILLING INFORMATION

All submitted prices are to include shipping and handling. No additional fees for shipping and handling will be accepted.

The Colorado State Patrol is a tax-exempt entity.

Billing:

Colorado State Patrol Communications Branch Dusti Lane 700 Kipling Street Lakewood CO 80215

Shipping Location:

Colorado State Patrol Fleet Management Ms. Karen Griggs 15203 W 12th Avenue Golden, CO 80401

VENDOR PERFORMANCE:

It is anticipated that the total award for this solicitation for FY15, FY16 will exceed $100,000.00; therefore, quarterly reviews may be held to evaluate vendor performance. If, as a result of such quarterly reviews, it is determined that the awarded vendor cannot fulfill the obligations of this solicitation, the award will be cancelled and a new solicitation will be issued.

STATEWIDE CONTRACT MANAGEMENT SYSTEM:

If the maximum amount payable to Contractor under this Contract and/or Purchase Order is $100,000 or greater, either on the Effective Date or at any time thereafter, this section applies.

Contractor agrees to be governed, and to abide, by the provisions of CRS §24-102-205, §24-102-206, §24-103-601, §24-103.5-101 and §24-105-102 concerning the monitoring of vendor performance on state contracts/purchase orders and inclusion of contract performance information in a statewide contract management system.

Contractor’s performance shall be subject to Evaluation and Review in accordance with the terms and conditions of this Contract/Purchase Order, State law, including CRS §24-103.5-101, and State Fiscal Rules, Policies and Guidance. Evaluation and Review of Contractor’s performance shall be part of the normal contract administration process and Contractor’s performance will be systematically recorded in the statewide Contract Management System. Areas of Evaluation and Review shall include, but shall not be limited to quality, cost and timeliness. Collection of information relevant to the performance of Contractor’s obligations under this Contract/Purchase Order shall be determined by the specific requirements of such obligations and shall include factors tailored to match the requirements of Contractor’s obligations. Such performance information shall be entered into the statewide Contract Management System at intervals established herein and a final Evaluation, Review and Rating shall be rendered within 30 days of the end of the Contract/Purchase Order term. Contractor shall be notified following each performance Evaluation and Review, and shall address or correct any identified problem in a timely manner and maintain work progress.

Should the final performance Evaluation and Review determine that Contractor demonstrated a gross failure to meet the performance measures established hereunder, the Executive Director of the Colorado Department of Personnel and Administration (Executive Director), upon request by the Colorado State Patrol, and showing of good cause, may debar Contractor and prohibit Contractor from bidding on future contracts. Contractor may contest the final Evaluation, Review and Rating by: (a) filing rebuttal statements, which may result in either removal or correction of the evaluation (CRS §24-105-102(6)), or (b) under CRS §24-105-102(6), exercising the debarment protest and appeal rights provided in CRS §§24-109-106, 107, 201 or 202, which may result in the reversal of the debarment and reinstatement of Contractor, by the Executive Director, upon showing of good cause.

CSP IFB 1504 CSP VCR

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