Final FY18 Grease PWS.pdf

FA3020-17-R-0008

PERFORMANCE WORK STATEMENT

GREASE AND

SAND/GRIT TRAPS

Sheppard AFB, TX

May 2017

PERFORMANCE WORK STATEMENT

1. DESCRIPTION OF SERVICES: The contractor shall provide all personnel, tools, supplies, vehicles, equipment, labor, and applicable licenses, permits, and/or certificates necessary to service Grease, Sand and Grit Traps located at Sheppard Air Force Base (SAFB), Texas.

Qualified and efficient personnel skilled in the trade must perform in the most professional manner and in compliance with the contract and industry standards. The government encourages the contractor to use best industry practices, current technologies and innovative processes and products to achieve optimum performance of this contract.

1.1. Basic Services: The contractor shall be responsible for pumping, cleaning, scraping, deodorizing, transporting, and disposing of waste from grease traps, sand and grit traps, and elevator/hydraulic lift pits as outlined in this Performance Work Statement (PWS). Ensure all grates, covers, grills, and hookups are returned to their original position before departing the area. If a lid is dropped into a trap by the contractor, the contractor is responsible for removing the lid within 4 hours. During the timeframe needed to retrieve the dropped lid, the contractor shall ensure any unsafe area is secured until lid has been retrieved. In addition to the trap, all drainage lines shall be clear of grease, oil, sand, dirt, or other material to ensure they are kept free flowing. Any spills, debris, or damage to the surrounding area by the contractor shall be reported immediately to the Contracting Officer’s Representative (COR) and shall be returned to the original condition (as determined by the CO) by the contractor at no additional cost to the government. Contractor is to report to the COR any concerns with locations, hook ups, safety, utilities, and government personnel while performing services. The contractor shall provide adequate equipment to perform services within varying distances from water sources. Contractor shall record amount of collection after each service location and submit a consolidated monthly report.

1.1.1. Disposal Location: Contractor shall transport and dispose of all grease, oil, sludge, mud/sand and waste water at a certified disposal site located off base, in accordance with all applicable federal environmental protection agency (EPA), state and local liquid and solid waste pollution abatement statutes, executive orders, codes, criteria and requirements. The contractor is responsible for all permits or fees associated with the use of off-base disposal locations.

Throughout the life of the contract, the contractor shall submit in writing to the contracting officer (CO) proposed disposal locations and approved sites as well as any changes.

1.1.2. Clean up: Contractor shall ensure each collection site is cleaned and surrounding areas are restored to previous condition after servicing each trap, pit or tank. Contractor shall be held responsible for cleaning up all spillage and/or leakage that occurs during service at no additional cost to the government. The Contracting Officer’s Representative (COR) must be notified immediately of any spills.

1.2. Grease Traps: Pump out all grease and residue from trap; remove waste build up from trap or pit walls and all associated equipment within the pit prior to departure. Flush down with water and pump out remaining residue as required by the unique configuration of the grease trap;

add deodorizer to help prevent odors. Residual or recharge water must be higher than lower inlets. Contractor shall clear obstructions in inlet/outlet pipes within the pits/traps to ensure unrestricted flow.

1.3. Sand and Grit Traps: Pump out all sand and grit from trap; remove build up from trap and all associated equipment within the trap. Flush down with water and pump out remaining residue.

1.4. As Required Services: These are requirements the government is unable to determine the quantity and frequency required; therefore they are unscheduled but will require periodic services. The COR will notify the contractor when services are needed. The contractor shall respond with services within 1 working day or the agreed response time after notification.

Required services may include inactive station as identified in Appendix 4 and elevator/hydraulic pits as identified in Appendix 5.

2. SERVICE SUMMARY (SS): The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to contract success.

Performance Objective PWS Para

Performance Threshold Method of Assessment

Remedy

SS-1

Pump, clean, and dispose of nonhazardous waste from grease traps, sand and grit traps, and elevator/hydraulic lift pits, resulting in clogged lines

1 – 1.3. No more than 1 valid defect per month

Periodic Assessment, 100% surveillance, customer complaint

Re-performance within 24 hours of notification

SS-2

Respond to As Required Service Calls.

1.4 No more than 1 valid

defect per month

Periodic Assessment, 100% surveillance, customer complaint

Re-performance within 24 hours of notification

SS-3

Submit copies of completed manifest to the government within 5 working days.

3 No more than 1 valid defect per month

Periodic Assessment, 100% surveillance, customer complaint

Re-performance / resubmission within 2 days of notification

SS-4

Provide service schedule monthly and no later than 5th business day of each month

5 No more than 1 valid defect per 12 months

Periodic Assessment, 100% surveillance, customer complaint

Re-performance / resubmission within 2 days of notification

SS-5

Provide monthly reports on time and accurate to include invoice (WAWF)

6 No more than 1 valid defect per 12 months

Periodic Assessment, 100% surveillance, customer complaint

Re-performance / resubmission within 2 days of notification

3. MANIFEST TRIP TICKETS: The contractor shall prepare and submit manifest trip tickets for all transporting and disposal requirements. The contractor shall provide a completed copy of the manifest (disposal facility area completed and signed) to the COR within five working days from when services were rendered.

4. Regulatory Requirements: The contractor shall comply with all rules and regulations for collecting, transporting, disposing, and record keeping of solid waste and liquids. The contractor shall collect, transport, dispose and maintain records of such in accordance with all Code of Federal Regulations, Texas Commission on Environmental Quality (TCEQ), Texas Administrative Code (TAC) requirements, and local requirements. The Contractor/Transporter shall be registered with the Texas Commission on Environmental Quality (TCEQ). The records shall be available for review by the government within 2 working days if requested. The disposal site shall be identified to the government, in writing, before the contract start date. The contractor shall notify the CO, in writing, of any changes to the disposal site no later than the day of disposal.

5. SCHEDULES: The contractor shall submit a monthly schedule to the COR for services not later than the 5th of each month for that month’s services. The order of collection and approximate timeframes shall be included in the schedule. Collection locations and frequencies are identified in the Appendices and are subject to change.

6. REPORTS: The contractor shall submit all collection/disposal reports to the COR, on a monthly basis, prior to invoicing the total waste collected and disposed of during the preceding month. Collection point, amount collected, and disposal site shall be noted on the ticket.

6.1. Hazardous Materials: Contractor shall submit a comprehensive list of all chemicals and appropriate Safety Data Sheets (SDS) prior to bringing on installation. The Government Hazardous Material Program manager will review and provide documentation notifying the contractor if there is any substance that will be required to be tracked and require the contractor to report quantity usage monthly. Refer to paragraph 14.2 Hazardous Materials for complete compliance requirements.

7. CONTRACT MODIFICATION: Modification for an increase or decrease to the contract’s workload shall only be authorized by the CO. Contract modifications may be made to add or delete location(s) and to change the service frequency of locations to accommodate the usage and volume, e.g. changing from quarterly to monthly. The government will do this through a written modification. Additionally, the contractor may recommend, in writing, any changes that would allow this contract to be more effective or efficient regarding services.

8. GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

8.1. Government Furnished Equipment: None.

8.2. Utilities: The government will provide a water source as needed to perform services. The contractor shall provide equipment and make necessary connection. Connections will be removed after work is completed.

8.3. Security Forces, Fire Protection, and Emergency Medical Treatment: The government shall provide general on-base Security Forces Squadron (SFS) services as necessary. Call 911 for emergencies for SFS, to report a fire, or for medical emergencies. The government will provide emergency medical treatment and emergency patient-transportation service for contract personnel who are injured or become critically ill during the performance of this contract. The contractor shall reimburse the government for the cost of medical treatment and patient transportation service at a current rate, based on local standard charges. The contractor is responsible for preparing necessary paperwork and reimbursement costs.

9. GENERAL INFORMATION:

9.1. Safety: The contractor shall ensure all their vehicles, equipment, and personnel comply with all Occupational Safety and Health Administration (OSHA) standards. Additionally, the contractor shall immediately notify the COR of any area that may affect the performance of contract work, present unsafe or unhealthy conditions or cause a delay in work by employees of the contractor.

9.2. Hours of Operation: The contractor’s normal business hours are defined as Monday through Friday, 0730-1630. There may be occasions which require other than normal duty hour service at no additional cost to the government.

9.2.1. Base Closure due to Weather: The local television news broadcasts and the local radio stations will broadcast the official notification of base closure due to inclement weather. If the base is officially closed and the contractor cannot gain access to the base to perform services, the work will be rescheduled. Services that are not accomplished on a day(s) when the base is officially closed will not be counted against the contractor.

9.2.2. Holidays: The contractor is not required to provide routine services on the holidays listed below. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance:

New Year’s Day 1 January Martin Luther King, Jr., Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving 4th Thursday in November Christmas 25 December

9.3. Meetings/Partnering Agreements: The CO may require the contract manager and other essential personnel to meet with the CO, contract administrator, COR, and other government personnel as deemed necessary. The contractor may request a meeting with the CO when the contractor believes such a meeting is necessary.

10. SECURITY REQUIREMENTS:

10.1. Contractor employees shall comply with SAFB security requirements imposed by the Installation Commander at all times while on premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services.

The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all SAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior Government authorization.

10.1.1 10.1.1. Contractor Notification Responsibilities: The Contractor shall notify the sponsoring unit’s Security Manager no later than 30 days before on-base performance of the contract. The notification shall be sent in writing on company letterhead to the COR or CO and in turn will be forwarded to, sponsoring unit’s Security Manager, and shall include:

• Name, address, and telephone number of company representatives.

• The contract number and contracting agency.

• The reason for the contract (i.e., work to be performed).

• The date contract performance begins.

• Any change to information previously provided under this paragraph.

10.1.2. Pass and Identification Items: The Contractor shall ensure one of the following pass and identification items are obtained prior to contract performance for employees and non-Government owned vehicles in order to gain access to SAFB:

• DD Form 1172, Application for Uniformed Services Identification Card - DEERS Enrollment, (AFI 36- 3026V1_IP), Identification Cards for Members of the Uniformed Services, Their Eligible Family Members, and Other Eligible Personnel.

• AETC Form 58, AETC Civilian Identification Card (Accountable).

• AF Form 1199, Air Force Entry Control Card (Accountable) (Used with Advanced

Automated Entry Control System).

• AF Form 75, Visitor/Vehicle Pass (AFMAN 31-116, Air Force Motor Vehicle Traffic Supervision).

• DoD Common Access Card (CAC), (AFI 36-3026V1_IP) OR a Defense Biometric

Identification System (DBIDS) card is required for employees of contracts over six months in length. To receive a DBIDS card, the employee must provide a Sheppard AFB Form 151 to the 82 CES Security Manager and an unexpired, valid picture identification card or other credential, and accomplish an Installation Access

Application with favorable results on the Criminal History Check.

10.1.3. Government Issued Identification Badges: The contractor is responsible for tracking and retrieving badges from employees upon separation, termination and/or completion of business on SAFB, TX. Employees who abuse their badge privileges by attempting base access beyond the dates, times, locations or specified work and other limitations may be subject to revocation of base access. If an employee is dismissed from employment, resigns, or if there is no longer a contractual requirement for the employee to enter Sheppard AFB, the Contractor Project Superintendent shall ensure that the employee identification cards and any other identification, i.e., vehicle passes, issued to the employee are expeditiously returned to the Contracting Officer prior to final invoicing and payment. If all identification is not provided, a portion of the final payment (to be determined by the Contracting Officer) will be withheld pending its submission.

10.2. Employee Identification: Contractor personnel shall be easily recognized as contractor employees by wearing uniform clothing bearing the name of the company or by wearing contractor issued badges which contain the company’s name and the employee’s full name.

Contractor identification cards may be issued for the performance period of the contract only.

Contractor personnel will be made aware of the necessity for safeguarding identification cards issued and the requirement for reporting any identification cards lost

10.3 Base Rules, Regulations and Reporting Requirements. The contractor shall comply with AFI 71-101, Volume- 1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to SFS, 676-2982 or an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter. All contract personnel shall obey posted signs.

10.3.1. Anti-Terrorism: SAFB has an anti-terrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a Contractor working on SAFB, you and your sub-Contractors are required to obey all orders from Security Forces, and adhere to all security measures implemented as a result of Force Protection Condition changes (security posture changes). Additionally, you and your sub-Contractors are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on SAFB. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base. In an effort to help familiarize you, your employees, and sub- Contractors about antiterrorism, SAFB has an antiterrorism binder with all of the pertinent information for awareness training available for mandatory review at the Pass and Registration Office located at the Visitor Control Center (VCC) at the Sheppard Main Gate (bldg 1127) and/or Missile Road Gate (bldg 1405) of SAFB, Texas. Also, if needed contact the installation Antiterrorism Officer (ATO) at 940-676-3460.

11. QUALITY CONTROL:

11.1. Quality Assurance: The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) for those tasks listed in the SS. The COR will use a combination of periodic assessment, 100% surveillance, and customer complaint as quality assurance methods. Surveillances will be documented. If reperformance is required, the COR will notify the contract manager via email to provide a response to the deficiency and how the contractor will provide corrective action and preventive measures for the future. The contractor shall correct the deficiency and return the completed form within 24 hours after receiving the documented discrepancy.

11.2. Quality Control: Contracts for commercial Items rely on contractor’s existing quality assurance systems as a substitute for government inspection. The government will rely on the contractor’s assurances that the commercial item tendered for acceptance conforms to the contract requirements. Quality control is the responsibility of the contractor and not the government.

12. CONTRACTOR PERSONNEL: Contractor personnel shall present a professional, neat and clean appearance as well as obey all posted signs.

12.1. Contract Manager: The contractor shall provide a contract manager who will be responsible for the performance of work. The name of this person, and an alternate(s), will be designated in writing to the CO. The contract manager or alternate will have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

13. CONTRACTOR VEHICLES AND EQUIPMENT/TOOLS:

13.1. Vehicles: The contractor shall provide and maintain vehicles to meet the requirements of this contract. All vehicles used in the performance of this contract shall have the company name prominently displayed. All vehicles will be in operable condition and be maintained to present a clean, neat, and professional appearance at all times. Vehicles will be equipped with a volume indicator or other means to measure amount collected at each location. The CO or designated representative may inspect the contractor’s vehicles at any time and direct the removal of any unsafe or objectionable vehicle from the installation. Contractor’s vehicles shall not contain weapons, illegal substances, or hazardous materials (without prior approval).

14. ENVIRONMENTAL REQUIREMENTS: The contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Not all the below environmental concerns will apply to this contract. Copies of local policies, procedures and guidance can be provided as requested.

14.1. Conformance with Environmental, Safety and Occupational Health Management System (ESOHMS): The Contractor will be briefed on SAFB E S O H M S Management Plan at the pre-performance conference. The contractor shall perform all work under this contract consistent with the relevant policy and objectives identified within Sheppard Air Force Base (SAFB). The contractor shall perform all work in a manner that conforms to all operational controls as identified within the SAFB ESOHMS Management Plan. The contractor shall provide any required monitoring and measurement information in accordance with the SAFB ESOHMS Management Plan for SAFB to address environmental performance relative to the environmental, safety, occupational health, energy management, green procurement, and transportation management goals. In the event of a nonconformance with the installation ESOH management system, the contractor shall provide the Contracting Officer (CO) a written plan of corrective action to include the estimated completion date of all corrective actions.

14.2. Hazardous Materials: For the purposes of this document, hazardous materials are defined as any product, material, chemical or substance listed in 49 CFR 172.101 and 40 CFR 302-304.

Specifically, a hazardous material is any substance or material, in any quantity or form that has the potential to harm human health or the environment. Executive Order 13423, directs to the maximum extent possible, the reduction in usage of the following five priority chemicals:

cadmium, lead, polychlorinated biphenyls (PCBs), mercury and naphthalene. There are known alternatives to the priority chemicals or products containing them. For example, electronic thermostats can be used in place of mercury-bearing switches; solders containing copper or silver can substitute for solder containing lead; and integrated pest management can be used in place of naphthalene.

14.2.1. Absolutely NO hazardous material shall be brought onto SAFB until that material is authorized for use by the Environmental, Safety and Occupational Health (ESOH) Team and properly recorded in the Enterprise Environmental, Safety and Occupational Health Management Information System (EESOH-MIS). Point of contact to initiate this process is the 82 Civil Engineering Environmental Flight - Hazardous Materials Program Manager (82 CES/CEIV), bldg. 1402, phone (940) 676-7842. The requirements apply for all hazardous material that the user intends to bring onto government property for a particular process or application. The user will submit to the 82 CES/CEIV, through the CO (82 CONS), a Safety Data Sheet (SDS), and any other supporting documentation for each hazardous chemical used in compliance with SAFBI 32-7086. This information will be provided as a submittal using AF Form 3000 to the 82 CES/CEIV for review and approval, prior to introduction of that material onto SAFB. 82 CES/CEIV will be allowed 10 days for review of the contractor’s submittals. Guidance will be provided on the back of the AF Form 3000 as to which materials will require an AF Form 3952 or applicable EESOH-MIS form (applicable sections only) to be filled out and submitted for input and tracking by EESOH-MIS.

14.2.2. Contractors will submit a comprehensive list of the above-mentioned materials to the COR and CO. The list shall include the contract number, performance period, SDS, cost data per unit and a contractor representative for hazardous material matters. Prior to disposal of any container that contained hazardous material that was required to be tracked and reported, the contractor representative shall notify 82 CES/CEIV, Hazardous Waste Manager (940) 676-5720, for notification and instruction on proper disposal.

14.2.3. Should the contractor’s hazardous material requirements change during the performance period, the contractor’s representative shall immediately notify the 82 CES/CEIV of such changes, provide as a submittal using the AF Form 3000, any new hazardous material that is being requested for use to the 82 CES/CEIV for review and approval and guidance. The contractor will report by fax, or email through the COR/CO to the 82 CES/CEIV on a monthly basis, ALL hazardous/potentially hazardous materials identified during the submittal process for use on SAFB so that proper capture and reporting of this information can be accomplished.

14.2.4. Hazardous material shall only be stored at SAFB after approval from 82 CES/CEIV, Wing Safety Office, and base fire department. The contractor shall observe ALL hazardous material storage practices in accordance with regulations, policies, plans, and procedures employed by the 82 CES/CEIV, 82d Medical Group Bioenvironmental Engineer (BEE), safety office, and base fire department, 82 CES/CEF for hazardous materials stored on base. This includes, but is not limited to, SAFB Plan 705 and the SAFB Storm Water Pollution Prevention Plan (SWP3).

14.2.5. Class I Ozone Depleting Chemicals (ODC) certification. This supply/service does not allow the use of Class I ODCs identified in the Air Force Policy in performance of this contract, nor does it require delivering these Class I ODCs in any items of supply or as part of any service.

14.2.6. Absolutely, no hazardous/potentially hazardous materials will be left/abandoned on base at the completion of the service contract, nor will said materials be disposed of into base dumpsters.

14.3. Hazardous and Special Waste Generated by the Contractor: For the purposes of this document, hazardous and special wastes shall include those identified in 40 CFR 261, (Hazardous Waste Identification) and any wastes identified as either hazardous or Special Waste by the Texas Commission on Environmental Quality (TCEQ) in 30 TAC 324, 330-335.

14.3.1. All hazardous waste or special waste generated by the contractor during, or as a result of this project, shall be identified, characterized, containerized, and transported to a permitted disposal facility in strict accordance with the requirements of 40 CFR 260-279 (Hazardous Waste and Used Oil Regulations), 30 TAC 324, 330-335 (TCEQ Industrial and Hazardous Waste Regulations), and SAFB Hazardous Waste Management Plan. Any anticipated hazardous or special waste generation shall be identified to the COR (may be a quality assurance person (QAP) or inspector) and BEC prior to ANY generation of such waste. The BEC will assist the contractor in determining any special handling or storage procedures.

14.3.2. The contractor shall provide a completed Uniform Hazardous Waste Manifest to document all authorized parties and locations involved in the generation, transportation, storage and disposal of all hazardous and special wastes. The contractor shall provide COR and BEC a draft copy of the manifest for review no less than 3 working days prior to any hazardous or special waste shipment from the installation. The base environmental Performance Management Office (PMO) will sign as the generator for SAFB. The contractor shall submit the completed original manifest to BEC not later than 30 days after waste has been shipped from the base.

14.3.3. All contractors involved in projects which include the removal and/or disposal of PCB contaminated light ballasts shall comply with the requirements of 40 CFR 761. PCB-containing ballasts are special wastes and must be managed as such. The contractor shall inform the COR/BEC immediately when activities involving the removal of PCB-contaminated light ballasts begins.

14.4 Unidentified Hazardous or Regulated Material/Waste Encountered by the Contractor: The contractor shall notify the COR upon encountering any material, not identified in the contract documents, thought to be hazardous to workers, personnel in the area, or the environment. Upon discovery of unidentified materials/waste, the contractor shall immediately contact the BEC who will assist the contractor in determining appropriate procedures to be used.

14.5. Nuisance and Polluting Activity Prohibited: Polluting, dumping, or discharging of any harmful, nuisance, or regulated materials (such as concrete truck washout, vehicle maintenance fluids, residue from saw cutting operations, solid waste and hazardous substances) into building drains, site drains, streams, waterways, holding ponds or to the ground surface shall not be permitted. No haul roads, stock piles, staging areas, or other project specific locations (PSLs) shall be located in waters of the state. No solid materials, including building materials, shall be discharged into water of the state, except as authorized by a nationwide or individual US Army Corps of Engineers permit issued under section 404 of the Clean Water Act. The contractor shall be held responsible for any damages that may result. Further, the contractor shall conduct activities in such a fashion to avoid creating any legal nuisance, including but not limited to, suppressing noise and dust, controlling erosion, and implementing other measures as necessary to minimize off-site impacts of work activities.

14.6. Spill Response. The Contractor will be briefed on SAFB spill response procedures at the pre-performance conference. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs. The Contractor shall not dispose of any substance or material down the storm drain.

14.7 Green Procurement: In order to comply with Department of Defense (DOD) “Green Procurement Program (GPP)” policy, SAFB requires the use of environmentally preferable products and services IAW federally mandated preference programs. These program elements include; recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products. These program elements are described on the Office of the Federal Environmental Executive website (http://www.ofee.gov).

15. PERFORMANCE OF SERVICES DURING CRISIS OR HEIGHTENED SECURITY:

According to DFARS Subpart 237.76, Continuation of Essential Contractor Services, unless otherwise directed by an authorized Government representative, it is determined that Grease and Grit Trap Cleaning Services requirements under this PWS are essential to be performed during a crisis.

16. BASE EXERCISES: Upon implementation of a Base exercise, the Contractor will be required to present the AF Form 75, Visitor/Vehicle Pass, or Installation Contractor’s Badge.

The CO will notify the Contractor typically through email indicating the Contractor is exempt or not. Security Forces should release the Contractor to continue their work if exempt.

If the Contractor is unreasonably delayed, they should notify the CO immediately.

17. CONTRACTOR REPORTING OF LABOR HOURS:

Section 2330a of Title 10, United States Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of the DoD. Section 8108 of Public Law 112-10 provides for AF implementation of this requirement. The inventory must include the number of Contractor employees using direct labor hours and associated cost data collected from Contractors.

17.1. Labor Hours Collection Site. The Contractor shall report all Contractor labor hours (including Subcontractor(s) labor hours) required for performance of services provided under this contract for Custodial Services via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil (Electronic Contractor Manpower Reporting Application (eCMRA)).

17.2. Reporting Schedule. Reporting inputs will be for the labor executed during the period of performance for each Government Fiscal Year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

18. TRAFFIC LAWS

18.1. The Contractor and its employees shall comply with base traffic regulations.

18.2. Driver Distractions: In accordance with AFI 31-218(I), Paragraph 4-2c(3)—There is a SAFBI31-218, vehicle operators on a Department of Defense (DoD) installation and operators of Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands–free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands–free cellular phones) while operating a motor vehicle is prohibited. Use of those devices impairs driving and masks or prevents recognition of emergency signals, alarms, announcements, the approach of vehicles, and human speech. The potential for driver distractions such as eating and drinking, operating radios, compact disc players, global positioning equipment, and so on should only be done when the vehicle is safely parked, when possible.

19. APPENDICES:

19.1. Collection Locations/Frequencies: The estimated quantities are based on maximum capacity and do not necessarily reflect the actual quantities that may be removed.

http://www.ecmra.mil/

Appendix 1 – Grease Traps

BUILDING LOCATION FREQUENCIES APPROXIMATE SIZE

(Gallons)

61 Kitchen Prep Monthly 1560 120 Commissary 6x’s a year 440 204 Burger King Monthly 1000 239 Main Exchange Monthly 200 318 South Bowling Semiannually 200 340 Sheppard Club 3x’s a year 808

740 North 740 South

Mini Mall Mini Mall

Quarterly Quarterly

776 Dining Hall Semiannually 750 805 Dining Hall Quarterly 4000 1320 Dining Hall 3x’s a year 4000 1368 Dining Hall 3x’s a year 10000 2320 Snack Bar Monthly 15

Sand & Grit Traps

BUILDING LOCATION FREQUENCIES APPROXIMATE SIZE

(Gallons)

988 Acft Wash Rack 1x a year 2500 992 Acft Wash Rack 1x a year 500 1093 Fire Department 2x a year 550 2112 Motor Pool Wash Rack Monthly 100 2112 Motor Pool Wash Rack Monthly 100 2112 Motor Pool Wash Rack Monthly 100 2112 Motor Pool Wash Rack Monthly 850 2112 Motor Pool Wash Rack 1x a year 1500 2416 Acft Wash Rack 1x a year 1095 2550 Acft Wash Rack 1x a year 1000

Appendix 2 – Grease Traps Schedule

MONTH BUILDING LOCATION FREQUENCIES APPROXIMATE SIZE

(Gallons)

October 61 Kitchen Prep Monthly 1560 120 Commissary 6x’s a year 440

204 Burger King Monthly 1000 239 Main Exchange Monthly 200 318 South Bowling Semiannually 200 340 Sheppard Club 3x’s a year 808 740 Mini Mall Quarterly 1500 1368 Dining Hall 3x’s a year 10000 2320 Snack Bar Monthly 15

November 61 Kitchen Prep Monthly 1560 204 Burger King Monthly 1000 239 Main Exchange Monthly 200 805 Dining Hall Quarterly 4000 2320 Snack Bar Monthly 15

December 61 Kitchen Prep Monthly 1560 120 Commissary 6x’s a year 440 204 Burger King Monthly 1000 239 Main Exchange Monthly 200 2320 Snack Bar Monthly 15

January 61 Kitchen Prep Monthly 1560 204 Burger King Monthly 1000 239 Main Exchange Monthly 200 740 Mini Mall Quarterly 1500

776 Dining Hall Semiannually 750 1320 Dining Hall 3X’s a year 4000 2320 Snack Bar Monthly 15

February 61 Kitchen Prep Monthly 1560 120 Commissary 6x’s a year 440 204 Burger King Monthly 1000 239 Main Exchange Monthly 200 340 Sheppard Club 3x’s a year 808 805 Dining Hall Quarterly 4000 1368 Dining Hall 3x’s a year 10000 2320 Snack Bar Monthly 15

March 61 Kitchen Prep Monthly 1560 204 Burger King Monthly 1000 239 Main Exchange Monthly 200 805 Dining Hall Semiannual 4000

April 61 Kitchen Prep Monthly 1560 120 Commissary 6x’s a year 440 204 Burger King Monthly 1000 239 Main Exchange Monthly 200 318 South Bowling Semiannually 200 740 Mini Mall Quarterly 1500 2320 Snack Bar Monthly 15

May 61 Kitchen Prep Monthly 1560 204 Burger King Monthly 1000 239 Main Exchange Monthly 200 805 Dining Hall Quarterly 4000 1320 Dining Hall 3X’s a year 4000 2320 Snack Bar Monthly 15

June 61 Kitchen Prep Monthly 1560 120 Commissary 6x’s a year 440 204 Burger King Monthly 1000 239 Main Exchange Monthly 200 340 Sheppard Club 3x’s a year 808 1368 Dining Hall 3x’s a year 10000 2320 Snack Bar Monthly 15

July 61 Kitchen Prep Monthly 1560 204 Burger King Monthly 1000 239 Main Exchange Monthly 200 740 Mini Mall Quarterly 1500 776 Dining Hall 2x’s a year 750 2320 Snack Bar Monthly 15

August 61 Kitchen Prep Monthly 1560 120 Commissary 6x’s a year 440 204 Burger King Monthly 1000 239 Main Exchange Monthly 200 805 Dining Hall Quarterly 4000 2320 Snack Bar Monthly 15

September 61 Kitchen Prep Monthly 1560 204 Burger King Monthly 1000 239 Main Exchange Monthly 200 805 Dining Hall Semi annual 4000 1320 Dining Hall 3X’s a year 4000

Appendix 3 – Sand and Grit Traps Location/Schedule

MONTH BUILDING LOCATION FREQUENCIES APPROXIMATE SIZE

(Gallons) October 2112 Motor Pool Monthly 100

2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 850

November 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 850

December 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 850

January 988 Aircraft Wash Rack Annually 2500 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 850

February 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 850 2112 Motor Pool Annually 2500

March 1093 Fire Department Semiannually 550 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 850

2416 AGE Wash Rack Annually 1095 April 2112 Motor Pool Monthly 100

2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 850 2550 Aircraft Wash Rack Annually 1000

May 992 AGE Wash Rack Annually 500

2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 850

June 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 850

July 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 850

August 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 850

September 1093 Fire Department Semiannually 550 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 100 2112 Motor Pool Monthly 850

Appendix 4 – Inactive Stations

BUILDING TYPE FREQUENCIES APPROXIMATE SIZE

(Gallons) 430 Grease Trap As Required 450 551 Grease Trap As Required 1270 596 Grease Trap As Required 700 649 Grease Trap As Required 650 1200 Grease Trap As Required 750 1709 Grease Trap As Required 150 1917 Grease Trap As Required 35

Appendix 5 – Elevator and Hydraulic Lift Pits

TYPE BUILDING

Elevator Pit 312 Elevator Pit 402 Elevator Pit 602 Elevator Pit 622 Elevator Pit 632 Elevator Pit 633 Elevator Pit 862 Elevator Pit 882 Elevator Pit 920 Elevator Pit 922 Elevator Pit 960 Elevator Pit 1012 Elevator Pit 1025 Elevator Pit 1045 Elevator Pit 1121 Elevator Pit 1200 (6 elevators) Elevator Pit 1600 Elevator Pit 1601 Elevator Pit 1602 Elevator Pit 1603 Elevator Pit 1604 Elevator Pit 1660 Elevator Pit 1661 Elevator Pit 1670 Elevator Pit 1900 Elevator Pit 1902 Elevator Pit 1917 Elevator Pit 1923 (2 elevators)

Hydraulic Lift Pits 996 Hydraulic Lift Pits 2111