Final Food Service Equipment Bid.pdf

Coldwater Community Schools Request for Proposal Food Service Equipment

Coldwater Community School is accepting bid proposals for new Reach-In Freezers and a Milk Cooler for Max Larsen Elementary and a new Dishwasher at Lakeland Elementary.

All proposals are to be submitted to Coldwater Community Schools, Administrative Service Center,Attn: Rachelle Roby CFO, Re: Kitchen Equipment Bid, 401 Sauk River Drive, Coldwater, MI 49036.

All RFP questions may be directed to Tamara Santora, Food Service Director, Coldwater Community School, santts@ccscards.org, 517-279-5942.

All proposals must be received by 1:30 p.m. on Monday, April 20, 2026. Late entries will not be accepted.

Scope of the project

The project involves providing two Reach-In Freezers, a Milk Cooler and a Dishwasher that meets or exceed the specifications attached. Vendors are invited to submit bids for any one piece or all pieces of equipment. All bids must include the cost of installation, electrical as specified and freight. The equipment must be delivered and fully installed no later than June 30th, 2026.

mailto:gormand@mapsk12.org

Project Specifications

To: Project: From:

All Bidders

Project Code: 152880

MAX LARESEN HRI Inc.‐ Wyoming Tim Hainley 2219 28th Street SW Wyoming, MI 49519 6165312844 (616)460‐9037 (Contact)

Item Qty Description

1 1 ea REACH‐IN FREEZER Traulsen Model No. G31012 Spec‐Line G Series Storage Freezer, Reach‐in, three‐section, self‐ contained refrigeration, microprocessor control with LED display, full‐height solid doors (hinged right/right/right), stainless steel exterior & interior, (3) epoxy coated shelves per section (factory installed), LED interior lights, 6" high casters, R290 Hydrocarbon refrigerant, unit can be programmed to operate at ‐10°F, 1‐1/4 HP per system, 115v/60/1‐ph, 13.5 amps, NEMA 5‐20P, cETLus, ETL‐ Sanitation

1 ea Oversized units with crated shipping dimensions greater or equal to 72" in length and/or 90" in height. If delivery is to a facility without a standard height dock, additional shipping charges will apply, depending on the service requested (consult factory for details)

1 ea 6‐year parts & labor and 7 year compressor, standard. Visit www.traulsen.com for details

1 ea Casters, 6"H, locking (set of 4), standard

LIFT GATE DELIVERY REQUIRED

2 1 ea REACH‐IN FREEZER

Traulsen Model No. G31013 Spec‐Line G Series Storage Freezer, Reach‐in, three‐section, self‐ contained refrigeration, microprocessor control with LED display, http://www.traulsen.com/

Item

Qty

HRI Inc.‐ Wyoming

Description full‐height solid doors (hinged left/left/left), stainless steel exterior & interior, (3) epoxy coated shelves per section (factory installed), LED interior lights, 6" high casters, R290 Hydrocarbon refrigerant, unit can be programmed to operate at ‐10°F, 1‐1/4 HP per system, 115v/60/1‐ph, 13.5 amps, NEMA 5‐20P, cETLus, ETL‐ Sanitation

1 ea Oversized units with crated shipping dimensions greater or equal to 72" in length and/or 90" in height. If delivery is to a facility without a standard height dock, additional shipping charges will apply, depending on the service requested (consult factory for details)

1 ea 6‐year parts & labor and 7 year compressor, standard. Visit www.traulsen.com for details

1 ea Casters, 6"H, locking (set of 4), standard

3 1 ea Custom Model No. FACILITY MODIFICATIONS AND INSTALLATION

SPECIFIC TO REACH‐IN PROJECT To Receive, Deliver, and Install (2) Three Door Reach Ins. Including: Disposal of (2) Two Door Reach Ins, Relocating McCall unit from Kitchen to Dry Storage Room, and Installing (2) New 120v/20amp Circuits for new Three Door Reach Ins. Exceptions: Sales Tax, Permit, and Plan Review Note: Units need to be shipped to our office with Lift Gate

LIFT GATE DELIVERY REQUIRED

4 1 ea MILK COOLER Traulsen Model No. RMC58S4

Spec‐Line RMC Series Forced‐Air Single Access Milk Cooler, sliding door, holds (16) 13" x 13" crates or (10) 13" x 19" milk crates, stainless steel interior & exterior, reinforced floor, sliding caster rails , (4) heavy‐duty stainless steel dunnage racks, top‐mount refrigeration system, digital control, E‐Z clean gaskets, floor drain, 4" factory mounted adjustable casters, R‐290 refrigerant, 1/4 HP, 115v/60/1‐ph, 3.2 amps, cETLus, ETL

1 ea 6‐year parts & labor and 7 year compressor, standard. Visit www.traulsen.com for details

1 ea 115v/60/1‐ph, cord with NEMA 5‐15P, standard 1 ea RMCACC‐66CASTER Casters, 6", set of 6 (field installed) 1 ea Credit for standard 4" casters, deduct

UPGRADED CASTERS MUST BE FIELD INSTALLED

5 1 ea Custom Model No. INSTALLATION SERVICES

SPECIFIC TO TRAULSEN SELF‐SERVICE MILK COOLER

To Receive, Deliver, install HD casters and Set In Place Traulson Milk Cooler. Exceptions: Sales Tax, and Utility Upgrades.

Note: Unit needs to be shipped to our office with Lift Gate.

Price based on delivery at the same time as Three Door Reach In’s Price based on delivery at the same time as Three Door Reach In’s

To:

All Bidders

Project Code: 152718

Project:

Lakeland ES Coldwater Dishmachine

From:

HRI Inc.‐ Wyoming Tim Hainley 2219 28th Street SW Wyoming, MI 49519 6165312844 (616)460‐9037 (Contact)

1 1 ea DISHWASHER, DOOR TYPE Hobart Model No. AM16T‐BAS‐4 Dishwasher, door type, tall chamber (27”), high temp sanitizing, 480/60/3, 60 racks/hour, straight‐thru or corner, user‐friendly smart touchscreen controls, Wi‐Fi connectivity with SmartConnect app, Delime Notification with Cycle, Sense‐A‐Temp™ booster, electric tank heat, pumped rinse, pumped drain, auto‐fill, stainless steel tank, frame, doors & feet, sheet pan rack, cULus, NSF, ENERGY STAR®

1 ea Oversized units with crated shipping dimensions greater or equal to 72" in length and/or 90" in height. If delivery is to a facility without a standard height dock, additional shipping charges will apply depending on the service requested. consult Factory.

1 ea Standard warranty ‐ 1‐Year parts, labor & travel time during normal working hours within the USA

1 ea DWT‐AM16 Drain water tempering (single valve) kit with Pumped Drain Air Gap for BAS and Tall models

1 ea RAPID‐FILL2‐AM16 Rapid Fill Kit Dual Valve– For faster filling 1 ea ACC‐INSTALL‐RAPID16 Accessory Installation ‐ for installations within 100 miles (accessible by public roadway) of a Hobart Service Office during normal business hours with appropriate notice; Installation beyond 100 miles, locations in Alaska, Hawaii or New York City or those not accessible by public roadway will be quoted by Service. Includes installation of this item only, final electrical or plumbing connections by others. Recommendation:

coordinate accessory installation with machine assembly/ installation (NET)

1 ea NOTE: For water of 3‐grains of hardness or more, Hobart suggests adding a water softener.

Current lead time is approx 6 weeks

2 1 ea INSTALLATION SERVICES

Custom Model No. HOBART GR Hobart GR to:

Receive new machine, DWT and Rapid Fill Kit.

Remove and dispose of existing Meiko unit

Deliver, install and startup new dishmachine with DWT and Rapid Fill Kit; included additional 6 month parts and labor warranty (only if Hobart GR installs unit ‐ warranty becomes 18 months parts and labor warranty from date of startup

Includes final connections to owners supplied required utilities, startup and commissioning

Remove and dispose of existing cold water filter currently supplying water to the existing drain water tempering kit

INCLUDES NO CHARGE ADDITIONAL 6 MONTH PARTS & LABOR

WARRANTY (TOTAL OF 18 MONTHS FROM DATE OF START‐UP

OWNER REQUIREMENTS (NOT INCLUDED):

Chemical transformer box to be relocated as required (chemical supplier to remove this in addition to their other equipment prior to Hobart arriving to remove existing dishmachine and to return after the Hobart machine has been installed to re‐install their equipment)

Current 45 amp breaker (located in the boiler room) needs to be changed to a 30 amp breaker

3 1 ea Custom Model No. ELECTRICAL UPGRADES change out Dishwasher 480V Breaker from 45 Amp/3 PH to a 30

Bid Submission:

Coldwater Community School will accept sealed bids for new kitchen equipment at Max Larsen Elementary & Lakeland Elementary Schools. Bids will be accepted until 1:30 p.m. on Monday, April 20, 2026. No oral, telephone, E-Mail, telegraphic, or facsimile proposals will be accepted. No proposals will be accepted after the time of closing. The bid opening will take place at 1:45 p.m. on Monday, April 20, 2026 in the Central Office Conference Room located at 401 Sauk River Dr., Coldwater, MI 49036.

All bids must meet or exceed all the specifications contained herein. Bids must be submitted on the attached form and be signed by the bidder. Bid documents to be returned:

● One signed copy of the bid form

● One signed copy of the Familial Disclosure Statement

● One signed copy confirming compliance with the Iran Economics Sanctions Act

● Specifications associated with the item(s) being presented in this bid

Documents can be submitted to the attention of:

Coldwater Community School Rachelle Roby, Chief Financial Officer Re: Kitchen Equipment Bid 401 Sauk River Dr.

Coldwater, MI 49036

Coldwater Community School reserves the right to reject any and all bids and to waive omissions, irregularities, or clerical errors not affecting substantial compliance with the plans and specifications. The District reserves the right to interview contractors regarding their proposals. It is anticipated that the Board will make their final approval at their April 28th Board meeting.

BID FORM

Company Name:

PROJECT: Coldwater Community School – Kitchen Equipment

The undersigned, having familiarized themselves with all local conditions affecting the cost of work, and having examined the sites and all applicable Bidding Documents herein, and herein referenced, including, but not limited to, all addenda issued thereto, hereby propose to furnish all labor, material, equipment, applicable taxes and services required for proper completion of the above named project for the sum of:

1. Bid price for the 2 Reach In Freezers including all materials, installation, electrical, and freight:

2. Bid price for the 1 Milk Cooler including all materials, installation, and freight:

3. Bid price for the Dishwasher including all materials, installation, electrical, and freight:

4. Bid price for the 2 Reach-In Freezers, a Milk Cooler, and Dishwasher including all materials, Installation, electrical, and freight:

SIGNATORY AUTHORITY: The undersigned certifies they are an authorized agent of the bidding entity, and legally able to bind the bidding entity to the terms, conditions and responsibilities of this, and all referenced bid documents.

Name (please print):

Signature:

Title:

Date:

Contact Information:

Phone(s):

Email:

Company Address:

Familial Disclosure Statement

In accordance with Section 1267 of Michigan Revised School Code this sworn and notarized statement of an authorized representative, discloses any familial relationship between the owner and/or any employee of the Bidder, and any member of the project Owner’s governing Board(s) or Superintendent(s). The law does not preclude bidders from submitting bids or a Board of Education from approving a bid with a familial relationship. The law requires the notification to allow Board members and the Superintendent to avoid recommending or voting on a conflict of interest.

The following are members of the Board for Coldwater Community School:

Edward Lake

Clair Dean

Kristin Lyon- Welch

Kate Frederick

Bob Steele

Jeffrey Holbrook Jim Bilsborrow

The bidder must check one of the following:

No, there is not a familial relationship between the Owner or any employee of the Bidder and any member of the Coldwater Community School Board.

Yes, there is a familial relationship between the Owner or an employee of the Bidder and a member of the Coldwater Community School Board.

Owner/Employee Board Member Relationship

1.

2.

3.

4.

BIDDER: NOTARY:

Name of Company _ Subscribed and sworn this day of

Name of Representative , 2026.

Signature _ Notary Signature

Date Notary Public, State of

County of

My Commission expires

IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the “Bidder”), pursuant to the compliance certification requirement provided in the Coldwater Community School (the “School District”) Request for Proposals for Kitchen Equipment at Montague High School (the “RFP”), hereby certifies, represents and warrants that the Bidder (including officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract/purchase order as a result of the aforementioned RFP, the Bidder will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract/purchase order or proposed contract for which false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal three (3) years from the date it is determined that the person has submitted the false certification.

BIDDER: NOTARY:

Name of Company Subscribed and sworn this day of

Name of Representative , 2026.

Signature Notary Signature

Date Notary Public, State of

County of

My Commission Expires