Final.pdf

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

INVITATION TO BID

FWC 24/25-80

AIRBOAT RESEARCH VESSEL FOR FWC – MOLLUSCAN FISHERIES

ITB BIDDER ACKNOWLEDGEMENT FORM

Purpose: The intent of this bid is to obtain competitive pricing for a new 18 ft airboat hull, airboat engine, and airboat trailer for oyster reef sampling in open-water estuaries and tidal creeks, per the specifications contained herein. Only responsive and responsible Contractors will be considered for award of this Invitation to Bid (ITB).

Responsive: To be responsive, a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of this ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in this ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non-responsiveness.

Non-Responsive: Any submission that does not comply with this ITB in any way, does not contain all the properly signed forms, supplements or deviates from the Bid requirements or has an incomplete Price Sheet may be considered nonresponsive at the discretion of the Procurement Manager.

Responsible Companies: The Commission shall only consider responsible companies. Responsible companies are those that have, in the sole judgment of the Commission, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The Commission may also consider references and quality to determine the responsibility of the bid. The Commission reserves the right to use any information, whether supplied through the Bidder’s submission or otherwise obtained, in determining responsibility.

Rejection of Bids: The Commission reserves the right to reject any and all bids and to waive any minor irregularity in the submissions received in response to this ITB. The Commission reserves the right to consider all information, whether submitted or otherwise, to determine responsiveness and responsibility and to reject bids accordingly.80

Name of Business: ____________________________________________________________________________________________________

Contact Person Name: _________________________________________________________________________________________________

Business Address: ____________________________________________________________________________________________________

City: ____________________________ State: _____________________________ Zip code: ______________________________________

Phone: ___________________________ Fax: _______________________________ Email: ______________________________________

Federal Employer Identification Number: ____________________

The undersigned attest to the following:

“We understand all of the terms, conditions and the specifications contained herein and agree to abide by all of the terms, conditions and the specifications in their entirety

Authorized Signature (Manual): ________________________________________________________________________________________

Authorized Signature Name (Typed) and Title: __________________________________________________________________________

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 2 of 63

CALENDAR OF EVENTS

FWC 24/25-80

SCHEDULE DUE DATE METHOD

Bid Advertised March 19, 2025 Posted on the Vendor Information Portal

(VIP)

Deadline for Questions

Must be received

PRIOR to:

March 25, 2025

@ 5:00 PM ET

See Solicitation Questions Clause

Anticipated date for Responses to Written Questions March 31, 2025 Posted on the Vendor Information Portal

SEALED BIDS DUE

(REMEMBER: The bid number should be clearly marked on envelope)

Must be received

PRIOR to:

April 7, 2025

@ 1:25 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation

Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening April 7, 2025

@ 1:30 PM ET

Public Opening Options for Attendance:

-In Person-

1875 Orange Ave E

Tallahassee, FL 32311-6160

-Teleconference-

Conference call phone number:

1.888.585.9008

Conference room number: 218-721-199

Anticipated Date of Intended

Award April 11, 2025 Posted on the Vendor Information Portal https://vendor.myfloridamarketplace.com/

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 3 of 63

GENERAL CONDITIONS

FWC 24/25-80

The Florida Fish and Wildlife Conservation Commission’s (FWC or Commission) mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. The Commission administers six (6) major programs including habitat and species conservation, freshwater fisheries management, law enforcement, marine fisheries management, hunting and game management and fish and wildlife research.

A Bidder submitting a bid shall be registered in the MyFloridaMarketPlace (MFMP) system and where required, the Sunbiz system prior to the bid opening. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability

Companies (LLC), Limited Partnerships (LP) including Limited Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name (DBA). A Bidder may not be considered for an award, if not registered in the MFMP and Sunbiz system. The Bidder’s registration address and federal employer identification (FEID) number should match the Bidder’s address and FEID number listed on the

Bidder Acknowledgment form (page 1).

Certified Minority-owned, Woman-owned and Service-Disabled Veteran Business Enterprises, as certified by the State of Florida Office of Supplier Development, are encouraged by the Commission to participate in the bidding process.

Bids from Bidders shall include all necessary equipment to complete the job. The bidder is required to supply all specified documentation when submitting a bid for this project.

Please note:

• The terms “Contract,” “Agreement” and “Purchase Order” are used interchangeably in the document.

• The terms “Commodities” and “Goods” are used interchangeably in the document.

TERMS AND CONDITIONS

PUR 1000 and PUR1001 are hereby incorporated by reference. PUR1000 and PUR1001 can be found at the

Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purc hasing_pur_forms

The following terms and conditions take precedence over the PUR1001 and PUR1000 forms where applicable. The Commission objects to and shall not consider any additional terms or conditions submitted by a Bidder or Contractor, including any appearing in documents attached as part of a Bidder’s response.

In signing and submitting its bid, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid, shall be grounds for rejecting a bid.

The terms and conditions of Attachment A, Purchase Order Terms and Conditions, are hereby incorporated into this solicitation. Any contract resulting from this solicitation will include the terms and conditions of this solicitation and the terms and conditions contained in Attachment A.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 4 of 63

PROCUREMENT MANAGER

Lorene Coxwell

Lorene.Coxwell@myfwc.com

ESTIMATED BUDGET

The Commission has an estimated budget for this project of $85,000.00.

Any bid submitted with a total cost that is 25% over the estimated budget shall be considered non-responsive.

TERM

The contract will be effective one year upon issuance of Purchase Order.

If circumstances constituting Force Majeure have occurred, or if anything occurs beyond the Contractor’s control, the Contractor shall submit an extension request in writing. The Project Manager and Contract

Manager will review the extension request and if they determine it is justified, will forward to the Bid

Request Inbox (bidrequest@myfwc.com) for procurement review and approval/disapproval.

SUBCONTRACTS

Subcontracting IS NOT permitted pursuant to the Terms and Conditions of the Purchase Order.

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the

Mentor Protégé Program, please contact the Office of Supplier Development at (850) 487-0915 or osdinfo@dms.myflorida.com.

FWC encourages development in its procurement program and requests that all subcontracting opportunities afforded by this solicitation enthusiastically embrace development. The award of subcontracts should reflect the vast array of citizens in the State of Florida. Bidders can visit the Office of

Supplier Development website for information on certified business enterprises that may be considered for subcontracting opportunities.

VERBAL INSTRUCTION PROCEDURE

Bidders may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Bidder as a result of any discussion with any

Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

SOLICITATION QUESTIONS

Any questions from Bidders that require an official FWC answer concerning this project shall be submitted in writing to the Procurement Manager. This includes specification inquiries, such as questions or requests for additional or altered terms and conditions. Questions to the Procurement Manager shall not constitute formal protest of the specifications or of the solicitation. Questions must be received no later than the date mailto:bidrequest@myfwc.com?subject=Extension%20Request https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 5 of 63 and time specified in the Calendar of Events (Page 2). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on the Vendor Information Portal

(https://vendor.myfloridamarketplace.com).

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award, (i.e., the 72-hour posting period excludes Saturdays, Sundays, and state holidays) any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

BIDDER SPECIFICATION CHALLENGE

Any protest concerning the specifications of this solicitation shall be made in accordance with PUR1001, paragraph 20, “Protests”. A notice of protest of the solicitation documents shall be made within seventy-two hours after the posting of the solicitation. Failure to file a protest within the time prescribed in Section

120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

ADDENDUMS

If the Commission finds it necessary to supplement, modify or interpret any portion of the specifications or documents or answer any Bidder questions during the ITB period an addendum shall be posted on the

Vendor Information Portal internet site. Each Bidder is responsible for monitoring the Vendor Information

Portal website (https://vendor.myfloridamarketplace.com) for new or changing information relative to this procurement. The Commission bears no responsibility for any delays, or resulting impacts, associated with a

Bidder’s failure to obtain the information made available through the Vendor Information Portal.

BIDDER ACKNOWLEDGMENT

In order for this bid to be valid, the bid must be completed in its entirety, signed by the Bidder and returned, as part of the bid or the bid will be rejected. By affixing your signature to the ITB Bidder Acknowledgement

Form (page 1), the Bidder hereby states that the Bidder has read all bid specifications and conditions and agrees to all terms, conditions, provisions, specifications, and is currently licensed to do business within the

State of Florida, if required by State or Federal Law, for the services or commodities the Bidder will provide the Commission under these bid specifications.

REFERENCES

Each prospective Bidder shall provide a minimum of three (3) references for similar projects completed.

Current contact names and phone numbers shall be included with the bid package. See the attached references form for more detail.

EQUAL BIDS

In the event that there is no multiple award contemplated in the ITB, and the Commission receives equal bids eligible for award, the Commission will comply with the following, as applicable: sections 287.057(12), 287.082, 287.087,287.092, 295.187(4)(a), and 295.187(4)(b), F.S. In order to clarify the Bidders’ status with regard to the applicable statutory preference requirements, the Commission may request information from

Bidders with equal bids. A Bidder will not be permitted to amend or supplement its Bid in response to such

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 6 of 63 request for clarification. If the tie has not been broken by application of the aforementioned statutes, the

Commission will proceed with a random selection to decide the award.

SUPPORTING/SUPPLEMENTAL INFORMATION

The Commission requires that bidders submit all required technical, specification, and other supporting information with their bid, so that a detailed analysis and determination can be made, by the Contract

Manager that the product/service offered meets this ITB’s specifications and that other requirements of this ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the Commission reserves the right to request supplemental information from the bidder after the bids have been opened to ensure that the products/services offered completely meet this

ITB’s requirements. The requirement for such supplemental information will be at the reasonable discretion of the Commission and may include the requirement that a bidder will provide a sample product(s) so that the Commission can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the Commission, will cause the Commission to consider the Contractor non-responsive and reject the

Contractor’s bid.

CONFIDENTIALITY/PUBLIC RECORDS LAW

Bidders are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records; see, for example, section 119.07, F.S. If a Bidder believes that its response contains information that is confidential or exempt from disclosure under Florida Law, the Bidder shall clearly segregate and mark that information (for example, stamp each page "Confidential" and place it in an envelope marked "Confidential") and briefly describe in writing the grounds and specific legal citations for claiming exemption from the public records law. If after the notice of intended decision or thirty

(30) days after bid opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide copies of public records that are not exempt to the requester.

The Commission will endeavor to provide notice to the Bidder of all public records requests received related to documents provided by the Bidder that were marked pursuant to this paragraph. In no event shall the

Bidder hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of, information submitted in response to this solicitation.

MAILING INSTRUCTIONS

All bids shall be submitted in a SEALED ENVELOPE addressed to:

Florida Fish and Wildlife Conservation Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160.

The envelope shall be plainly marked on the outside with: BID NUMBER, DATE AND TIME OF THE BID

OPENING.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY ENVELOPES THAT ARE NOT PROPERLY

MARKED.

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 7 of 63

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES. DIGITAL SUBMISSIONS SHALL BE DEEMED NON-RESPONSIVE

AND SHALL NOT BE ACCEPTED.

SOLICITATION PUBLIC OPENING

The public opening of this bid will be conducted at the date, time and method specified on the Calendar of

Events (Page 2). BIDS RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL BE REJECTED.

Any person with a qualified disability shall not be denied equal access and effective communication regarding any bid/proposal documents or the attendance at any related meeting or bid/proposal opening. If accommodations are needed because of a disability, please contact the Purchasing Section at (850) 488-6551 at least three (3) workdays prior to the opening.

AWARDED BID/INSPECTION

The Commission will award the bid to the responsive, responsible bidder who submits the lowest bid price.

If deemed necessary, an interview with the bidder by the Contract Manager may be required before the bid is awarded.

The Commission reserves the right to inspect the prospective Contractor’s materials and background record prior to making an award of the Contract. If the Contract Manager determines the lowest bidder does not have sufficient experience, equipment, etc. to meet the specifications of this ITB, the Commission reserves the right to reject the bidder and evaluate the next lowest bidder.

POSTING OF BID TABS

Bid Tabulations with Contractors identified as awarded bidders will be posted electronically as Agency

Decisions on the Department of Management Services Vendor Information Portal as a Public Notice. The

Agency Decision may be viewed at https://vendor.myfloridamarketplace.com, and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

Awarded Bidders are instructed not to proceed until a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice is given to the Contractor by the Commission. A company or person who proceeds prior to receiving a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice from the Commission does so without a contract and at their own risk.

Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.

SCOPE CHANGES AFTER CONTRACT EXECUTION

The Commission shall provide written notice to the successful bidder thirty (30) days in advance of any

Commission required changes to the technical specifications and/or scope of service that affect the successful bidder’s ability to provide the service as specified herein. Any changes that are other than purely administrative changes will require a change order.

https://vendor.myfloridamarketplace.com/ http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.07.html

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 8 of 63

FWC CONTRACT MANAGER

The FWC employee identified as the Contract Manager shall perform the following on behalf of the FWC:

• review, verify, and approve receipt of services/deliverables from the Contractor;

• submit requests for change orders/amendments/renewals, if applicable;

• review, verify, and approve invoices from the Contractor; and, if applicable, complete the

Certificate of Contract Completion form; and

• maintain an official record of all correspondence between the Commission and the Contractor and forward the original correspondence to the Procurement Manager for the official file.

DELIVERABLES

The following services or service tasks are identified as deliverables for the purposes of the subsequent

Contract:

a. Performance of all services set forth in the Scope of Work.

b. Submission of all invoicing, supporting documentation, Corrective Action Plans and reports.

LIQUIDATED DAMAGES

If the Contractor fails to complete the work or the conditions of the Purchase Order and/or Change Orders by the completion date, the Commission shall have the right to deduct liquidated damages from any amount due and payable to the Contractor. Liquidated damages shall be assessed in the amount of $100.00 per calendar day of delay. Exceptions to this provision may be made if a delay is attributable to circumstances that are clearly beyond the control of the Contractor. The burden of proof of unavoidable delay shall rest with the Contractor and shall be supplied in a written form and submitted to the Contract Manager.

WARRANTIES/DAMAGED ITEMS/DELIVERY

The Contractor shall assume full responsibility for providing or ensuring warranty coverage and/or warranty service on any and all items including goods, materials, or equipment provided to the Commission.

If Contractor is not the Manufacturer, all Manufacturer warranties must be passed through to the

Commission.

Delivery shall be made no later than the specified Delivery Date. The Contractor shall pay all costs associated with delivery and shall assume full responsibility for all item(s) damaged prior to the F.O.B.

destination delivery and agree to hold harmless the Commission of all responsibility for prosecuting damage claims.

The Contractor shall assume full responsibility for replacement of all defective or damaged goods within thirty (30) days of notice by the Commission of such defect or damage.

GUARANTEE

If products do not comply with the specifications contained herein, the Contractor shall replace the product(s), or the purchase price shall be refunded. The refund or the delivery of the replacement product(s) shall be made within thirty (30) days following the Contract Manager’s notification to the Contractor that the original product(s) was non-compliant. Costs of returning the original product(s) will be the sole responsibility of the Contractor.

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 9 of 63

MATERIAL AND EQUIPMENT ON COMMISSION PROPERTY

If the Commission allows the Contractor to have project materials or equipment delivered to and/or stored upon the Commission-managed or owned property before, during, or after the term of the project, the

Contractor will be fully and solely responsible for all expenses and liability incurred as a result of the delivery or storage. Should the Commission, in its sole discretion, determine that any project materials or equipment stored on its property must be moved in response to an emergency, the Contractor shall hold harmless, indemnify, defend, and may be responsible for costs of any reasonably necessary actions taken by the Commission.

AUTHORIZED COMPENSATION

It is understood and agreed that all compensation under this ITB is specifically limited to the Contractor’s bid price accepted by the Commission, and to the specific procedure for payment established in this ITB and the Purchase Order executed pursuant to it. The Commission is not liable for any costs, fees, expenses or any other compensation whatsoever incurred or charged by the Contractor, other than the bid price paid for the work specifically described in the Scope of Work, which work is actually accomplished and invoiced by the Contractor subsequent to the Commission’s notice to proceed (or other notice to begin work). Thus, the Commission is not liable for any costs incurred or charged by the Contractor in anticipation of responding to, or performing work described in, this ITB including, but not limited to, equipment or personnel procured by the Contractor in anticipation of such work. The Commission is not responsible to the Contractor for any loss or damages resulting from circumstances unforeseen at the time of publication of this ITB including, but not limited to, those resulting from a “force majeure”.

ADDITIONAL LEGAL REQUIREMENT

All corporations seeking to do business with the State shall, at the time of submitting a bid, be on file with the Department of State in accordance with provisions of Chapter 607, F.S.; similarly, partnerships seeking to do business with the State shall, at the time of submitting such bid, have complied with the applicable provisions of Chapter 620, F.S. For further information on required filing and forms, please go to the following sites: http://sunbiz.org or http://dos.myflorida.com.

USE OF CONTRACT BY OTHER STATE AGENCIES AND ELIGIBLE USERS

As provided in Chapter 60A-1.045, Florida Administrative Code (F.A.C.), and Section 287.042(16), F.S., other State of Florida agencies may purchase from the resulting contract of this ITB, provided that the

Department of Management Services has determined the contract’s use is cost effective and in the best interest of the State, and with the Contractor’s consent.

Other State of Florida governmental entities and eligible users may also request of the Contractor to be able to use this contract. If the Contractor agrees to other entities to utilize this ITB contract, such agencies shall coordinate their use of this contract with the Florida Fish and Wildlife Conservation Commission in order to reduce scheduling conflicts.

CONDITIONS AND SPECIFICATIONS

The bidder is required to examine carefully the conditions and specifications of this bid and to be thoroughly informed regarding any and all requirements of the conditions and specifications.

http://www.sunbiz.org/ http://dos.myflorida.com/

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 10 of 63

SCOPE OF WORK

FWC 24/25-80

AIRBOAT RESEARCH VESSEL FOR FWC – MOLLUSCAN FISHERIES

PURPOSE

The purpose of this bid is to Obtain an Airboat Research Vessel and Trailer for Florida Fish and Wildlife

Conservation Commission (FWC) – Molluscan Fisheries: North Central Florida Oyster Fishery

Independent Monitoring

1. INITIAL TERM COMPLETION DATE

Delivery shall be completed by the Contractor by August 1, 2025.

2. MINIMUM SPECIFICATIONS

2.1. The airboat required and covered by these specifications shall be the manufacturer's latest basic production model and shall be equipped with all new standard equipment in accordance with the manufacturer's latest literature, a copy of which must accompany the bidder’s response along with any and all specifications necessary to verify that the unit either meets or exceeds each and every of the following:

2.1.1. Complete hull, propeller guard, rudders, controls, elevated seating for 5 occupants, 525 horsepower, water-cooled (automotive type) airboat engine with propeller, produced by a manufacturer of airboats that has been in the business of constructing airboats a minimum of

12 consecutive months and constructed a minimum of 30 airboats. Please fill out the Experience

Form (Attachment C) to show your 12 consecutive months and 30 airboats.

2.1.2. The airboat shall be fully functional upon delivery.

2.1.3. The airboat shall meet all United States Coast Guard (USCG), American Boat and Yacht Council

(ABYC), and common industry standards and safety requirements. The trailer shall comply with all Motor Vehicle Safety Standards as established by the Department of Transportation (DOT).

The airboat and trailer shall meet all safety requirements of the latest issues of American

National Standards Institute (ANSI) Standards, Occupational Safety and Health

Administration (OSHA) Standards, and all other Federal and State of Florida legal requirements and safety requirements.

2.1.4. Vendor shall provide all compliance certifications and associations.

2.1.5. The airboat and trailer shall be equipped with all standard equipment in accordance with the manufacturer’s latest literature and designed to conform to all Federal, State, and Marine safety regulations. All components must conform to the requirements of industry best practices and marine quality standards for the intended use as a state work boat.

2.1.6. The airboat shall be capable of eligibility for State of Florida Marine Vessel Registration.

2.2. The hull of the vessel shall be constructed of aluminum with polymer on bottom and designed with characteristics to include:

2.2.1. Seating for 4 passengers in addition to the operator (5 persons total).

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 11 of 63

2.2.2. Weight load capacity sufficient to carry up to 5 persons plus cargo.

2.2.3. Storage compartments.

2.2.4. Propeller guard.

2.2.5. Running gear.

2.2.6. Engine frame of welded galvanized or stainless steel.

2.3. The vessel shall be powered by a new water-cooled (automotive) engine with muffler, reduction box, and propeller made of synthetic materials.

2.4. The trailer for the vessel shall have carpeted bunks and rollers adjusted to fit the hull and be appropriately sized and rated for the size and weight of the airboat.

2.5. Minimum specifications may be slightly altered or changed based on the vendor’s opinions for functionality if the Contract Manager approves the changes before they are made and so long as the total cost to the Commission does not increase.

2.6. . All materials used in the construction of the vessel and trailer shall be marine grade. The vessel and trailer should be constructed to be durable and for heavy-duty commercial use.

3. BASIC SPECIFICATIONS

3.1. Fabrication or procurement of airboat and trailer with the following base specifications:

3.1.1. Hull length of 18 ft and beam width of 8 ft.

3.1.2. Hull constructed of marine-grade aluminum with polymer on bottom.

3.1.3. Seating and weight load capacity sufficient to carry 5 persons plus gear. Load bearing and gear storage needs will be discussed with the vendor prior to construction or procurement of the vessel and approved by the Contract Manager.

3.1.4. Load bearing and gear storage options will not be taken into account when choosing the lowest bidder. The options presented after award must not alter the bid price.

3.1.5. Propeller guard, running gear, engine frame, and all hardware of marine-grade stainless steel.

3.1.6. 525 horsepower automotive engine with cooling system, reduction box, and muffler.

3.1.7. Propeller made of synthetic materials.

3.1.8. Trailer shall be properly fitted and rated for the weight and size of the airboat.

3.1.9. All hardware shall be marine-grade stainless steel.

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 12 of 63

4. HULL SPECIFICATIONS

4.1. New, 1-piece reinforced 18’ aluminum hull.

4.2. 8’ beam width.

4.3. Minimum 24” gunnel height at midship.

4.4. Minimum 22” height of transom. Transom to have a minimum 10” splash guard extending to rear across entire width of transom.

4.5. The bottom of the sides will have a chine turned down or designed to aid in maneuverability in open water and narrow, twisting creeks, with only occasional operation on dry ground.

4.6. Ultra High Molecular Weight (UHMW) marine polymer on bottom running surface of the hull, attached with screws according to industry standards

4.7. Non-skid finish on all deck surfaces

4.8. Curved walk-arounds with non-skid surface

4.9. Easily removable aluminum grass rake with step and side navigation lights

4.10. Covered nose roll, non-skid

4.11. Covered foredeck and underdeck bow compartment (as large as possible) with proper drainage and stainless steel lockable latch

4.12. Four stainless steel pull up cleats – one on each front corner gusset and one at midship of walk-around

4.13. 2 power poles installed on transom, on the port and starboard edges of the propeller guard

4.14. Stainless steel shall be used for all new tubing, nuts, bolts, washers, etc.

4.15. Stainless steel bow eye 2 ½” minimum

4.16. 2 drain plug ports where the transom meets the hull

5. ENGINE STAND SPECIFICATIONS

5.1. Built of stainless-steel tubing.

5.2. Minimum of four rubber engine mounts, engine shock-mounted to prevent vibration.

5.3. Engine frame to include mounting brackets for two batteries and one gas tank. Gas tank mounted on the floor, and batteries mounted on the floor or low on the engine stand to provide a low center of gravity.

5.4. All stainless-steel construction.

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 13 of 63

6. ENGINE SPECIFICATIONS

6.1. 525 HP water-cooled, Environmental Protection Agency (EPA)-certified airboat engine. (PCM 7.4

LSX 525 HP EFI, 7.4 L Pleasure Craft Marine Levitator MS.70, or approved equivalent.)

6.2. Aluminum radiator shock-mounted to reduce vibration and supported by bracketing on the propeller guard.

6.3. Engine is to be fitted with 2.3:1 belt drive reduction unit or equivalent. (OX BOX 2.38 upgrade)

6.4. New alternator shall be included, and rating must meet or exceed minimum necessary to perform with specified engine.

6.5. Exhaust system to be stainless steel flex pipe attached to propeller guard with stainless steel clamps above the deck and vented at the rear of the boat through stainless steel (baffled) mufflers.

6.6. Engine shall have an electric starter, electric fuel pump, and a spin-on canister type fuel filter/water separator.

6.7. Engine is to be appropriately vented to prevent crank-case pressure.

7. PROPELLER SPECIFICATIONS

7.1. Sensenich 3-blade carbon fiber propeller or approved equivalent of the appropriate length and pitch to ensure maximum performance and engine life.

8. PROPELLER GUARD SPECIFICATIONS

8.1. Built of 7/8” (at minimum) 0.065 stainless steel tubing, covered for protection with a minimum 4” x

4” mesh propeller guard made of heavy gauge stainless steel wire. Wire mesh propeller guard to be welded to framing at all contact points.

8.2. In lieu of wire mesh on a portion of the guard, stainless steel expanded metal shall be placed on sides of the propeller guard closest to the stern and up to the third J-bar to protect from objects entering the guard.

8.3. The propeller guard shall completely enclose the engine and propeller area. There shall be a minimum 3” clearance for the propeller between the guard, sides, and the bottom of the boat.

8.4. Propeller guard to include one starboard-side and one port-side access door for maintenance accessibility and oil dipstick access. Access doors to be made of identical metal tubing and wire mesh as the rest of the propeller guard. Access doors shall be hinged and include shock struts and latching devices.

8.5. Propeller guard shall be bolted to hull for easy detachment and removal for engine servicing.

8.6. Construction to include stainless steel tabs for mounting of steering cable and wiring with rubber coated aluminum clamps.

8.7. Construction to include heavy-duty clamps for securing exhaust pipes.

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8.8. Construction to include flag mount with quick release button.

8.9. Construction to include stern navigational light mounted inside and centered at top of propeller guard.

8.10. All stainless-steel construction.

9. RUDDER SPECIFICATIONS

9.1. Two welded aluminum, foam-filled rudders shall be installed, and each shall have a trim tab.

9.2. Rudders to be fitted with polymer bushings at the top and bottom of each rudder.

9.3. Rudder rods constructed of 3/8” diameter stainless steel.

9.4. Rudders should have a field of turn of at least 130 degrees and a maximum acute angle of the turning rudder of 25 degrees.

10. SEATING SPECIFICATIONS

10.1. Elevated “fat man” style operator seat mounted behind and slightly above the passenger bench seat.

Include metal foot platform and handhold installed on the seat or center instrument panel for safety.

10.2. A side passenger seat starboard of the operator seat and one three-passenger bench seat mounted below and forward of the operator and side passenger seats OR 2 two-passenger bench seats mounted below and forward of the single center-mounted operator seat. The top of the passenger bench seat back shall be no less than 20” away from the front of the driver’s seat, and a little lower than the driver seat so the seat back and passengers do not block the view of the driver. Preference will not be given based on which configuration is used. The total cost will be the only criteria for selection.

10.3. Wire mesh basket or aluminum box with stainless steel latch under operator seat for storage.

10.4. Include a wire mesh basket or aluminum box under passenger seating opening towards the bow for storage.

10.5. All seat framing and bracing material to be constructed of stainless-steel tubing.

10.6. All seats to have cushions, rain covers, and handholds.

11. STEERING SPECIFICATIONS

11.1. Heavy Duty 3/8” stainless steel Teleflex or equivalent cable steering system approved by the

Commission’s Project Manager with stainless-steel joints and connector rods.

11.2. Steering stick mounted on the driver’s left side.

11.3. Steering cable mounted and secured to the propeller guard using stainless steel hardware.

11.4. Two rudders to be hung in stainless steel bearings.

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12. THROTTLE SPECIFICATIONS

12.1. Teleflex cable with pedal stop or approved equivalent.

12.2. Throttle pedal assembly to be located on the driver’s foot stand and to be operated with the driver’s right foot.

13. INSTRUMENTS PANEL SPECIFICATIONS

13.1. Instrument panel to be mounted on the starboard side of the operator’s seat, between the operator and side passenger seats. Instrument panel must be safely within the operator’s reach and easily visible while seated.

13.2. Instrumentation to include temperature, oil pressure, voltmeter, tachometer, hour meter, and gas gauges wired and connected.

13.3. Minimum 14-16 gage wiring, color coded for easy tracing.

13.4. Keyed ignition, kill switch, and four toggle switches to be installed and connected to running lights, bilge pump, and power poles (one spare switch for future accessories to be installed). All electrical equipment shall be inoperable when keyed ignition is in the off position, including fuel pump.

13.5. Instrument panel shall have a removable weather-resistant rain cover.

13.6. All switches to be marine grade.

14. ELECTRICAL SYSTEM SPECIFICATIONS

14.1. 12-volt system with dual batteries controlled by a battery selector switch capable of isolating individual batteries or utilizing both batteries at once.

14.2. Two maintenance-free marine batteries installed, amperage appropriate to perform with specified engine. Shall include plastic battery boxes with tie downs.

14.3. All necessary wiring included and tested.

14.4. Coast Guard approved running lights and navigation lights shall be installed and tested.

14.5. Alternator rating must meet or exceed minimum necessary to perform with specified engine, factory new.

14.6. All high current wires shall be minimum of 10-gauge, color coded for easy tracing.

14.7. All wiring to be fuse-protected and enclosed in tubing.

15. BILGE PUMP SPECIFICATIONS

15.1. Minimum of two 2000 Gallon per hour (GPH) auto bilge pumps mounted one on the port and one on the starboard side with 1-1/8” discharge hoses with thru-hull fitting.

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 16 of 63

15.2. Pumps may be connected to the same switch on the instrument panel.

16. FUEL TANK SPECIFICATIONS

16.1. Low profile aluminum tank with remote fuel fill constructed to hold at minimum 40 gallons.

16.2. Coast Guard and Boating Industry Associations (BIA) approved.

16.3. Fuel tank mounted in shock absorbing rubber.

16.4. Fuel lines are Coast Guard approved

17. WATER COOLING SPECIFICATIONS

17.1. Heavy duty, large aluminum radiator with expanded metal radiator guard mounted to the rear of the radiator.

17.2. Radiator mounted inside propeller guard behind operator seat and above the engine using rubber shock-mounts.

17.3. Radiator shall have sufficient cooling capacity to maintain correct operating temperature under tropical conditions and maximum engine load, and include an aluminum expansion tank.

17.4. Radiator hoses to be marine Coast Guard approved, premium marine grade quality which meets or exceeds airboat industry standards.

17.5. Rust-resistant fittings.

17.6. Aluminum overflow tank for coolant recovery.

18. OIL COOLER SPECIFICTAIONS

18.1. Large heavy duty oil cooler with stainless steel braided oil lines connected to engine and securely mounted low inside propeller guard in such a way as to provide appropriate oil flow and cooling.

19. PAINT SPECIFICATIONS

19.1. Non-skid paint applied to all walking surfaces: front deck, footrests, grass rake step, and walking boards.

19.2. Standard powder coat painting of all non-aluminum, non-stainless steel, ferrous metal work.

20. TRAILER SPECIFICATIONS

20.1. Trailer size designed to fit a 18’ x 8’ airboat hull with engine.

20.2. Frame and fenders made of heavy-duty galvanized metal to withstand commercial marine use.

Fenders shall include step panels.

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 17 of 63

20.3. Trailer shall have tandem axles with surge brakes, of sufficient capacity to carry the above-specified boat with equipment and fuel. Axles must have “Bearing Buddies” or equivalent to maintain proper lubrication of wheel bearings.

20.4. Wheel and tires should be standard size and must be of sufficient capacity to carry the above specified boat with equipment and fuel. Two spare tires and rims shall be included and mounted on each side.

20.5. Tongue jack should be heavy-duty to withstand daily use.

20.6. Coupler ball and two heavy duty safety chains with S hook attachments included.

20.7. Trailer to include bow stop with heavy-duty hand crank winch located such that the grass rake doesn’t interfere with the operation of the winch (minimum 4” clearance between winch handle and grass rake). Winch stand shall include a mounted winch with heavy-duty belt and a galvanized safety chain with hook.

20.8. Bunks should be made of pressure-treated lumber and carpeted. Side guides should extend from the stern end of the trailer along the fenders, so the boat cannot make direct contact with the fenders when loading. Trailer shall include rear roller ramps for easy loading. Bunks and rollers adjusted to properly support the boat on the trailer.

20.9. Trailer shall include transom tie down straps.

20.10. Trailer shall be equipped with submersible LED brake, signal, running, and side marker lights.

20.11. Trailer must meet DOT requirements with all capacity labels.

21. DELIVERY & ACCEPTANCE

21.1. Prior to delivery the vendor will provide vessel, hull, and trailer dimensions and appropriate information to the Contract Manager.

21.2. The Vendor and Contract Manager will meet after completion of construction or procurement to inspect the hull, equipment, trailer, and engine and ensure it is satisfactory. The Vendor acknowledges that there is an understanding that the inspection and agreement of satisfaction does not constitute fulfilment of the Vendor’s full obligation under the purchase order and can still be liable for any latent, undetected or unseen defects or problems caused by its work. If the vessel is found to be unsatisfactory, the Vendor acknowledges its obligation to bring the vessel up to the

Commission’s satisfaction within 60 days.

21.3. The Vendor shall provide in writing, a copy of the manufacturer's warranty. The airboat and trailer will not be accepted without the following legal documents for proper State of Florida registration:

original invoice, Manufacturer’s Certificate of Origin (signed and notarized), and a copy of the

Purchase Order.

21.4. Vendor will contact the Contract Manager to agree upon a location of delivery or vessel pick up.

Vessel and trailer must be completed and delivered no later than August 1, 2025, unless preapproved in writing by the contract manager.

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22. MINIMUM VENDOR QUALIFICATIONS

22.1. The Vendor shall be a licensed airboat manufacturer or authorized dealer of manufacturer with at least 12 consecutive months of experience and constructed a minimum of 30 airboats. The bidder must have all federal and state required workers compensation insurance and be insured against any damage to the vessel outside of FWC control. Changes proposed by the Vendor for this manufactured or procured airboat will be subject to approval by the Project Manager.

23. PAYMENT SCHEDULE

23.1. Purchase Order will be implemented prior to the vendor starting construction or procurement of the airboat. Purchase Order must be issued prior to June 30, 2025. Goods must be delivered and inspected prior to August 1, 2025. Deviation from this date must be preapproved in writing by the contract manager.

23.2. Once airboat is available for pickup or delivery, and a successful inspection meeting has taken place the final invoice will be submitted for payment.

23.3. Payment Schedule milestones to be agreed upon by the Vendor and Contract Manager:

23.3.1. Milestone #1: Completed hull – Hull frame built and engine mounted – 50% payment

23.3.2. Milestone #2: Complete installation of vessel components – Decking, compartments, engine stand, propeller guards, fuel tank system, steering system and throttle, seating, electrical system

(instrument panels, lighting, bilge system), rudders, and water-cooling system – 30% payment

23.3.3. Milestone #3: Fabrication or procurement of trailer – 10% payment

23.3.4. Milestone #4: Completion of work and pickup/delivery by FWC – 10% payment

The buyer understands that some vessel and trailer manufacturers utilize proprietary designs, lamination schedules and materials that may exceed the minimum standards provided within this specification. The Contract Manager may approve materials or processes outside of this specification provided the manufacturer can satisfactorily demonstrate that their design or product exceeds the minimum requirements

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Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 19 of 63

PRICE SHEET

FWC 24/25-80

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY.

Price quoted shall not contain any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project.

ALL ITEMS SHALL BE BID OR THE BID WILL BE REJECTED. THE BID WILL BE AWARDED TO

THE RESPONSIVE, RESPONSIBLE BIDDER THAT SUBMITS THE LOWEST TOTAL PRICE.

MOTOR PRICE: $__________________________

HULL PRICE: $__________________________

TRAILER PRICE: $__________________________

TOTAL BID PRICE: (Motor + Hull + Trailer) $__________________________

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH

EACH ITEM AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY

AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF FREEDOM OF COMPETITION.

Contractor: _______________________________

Address: _________________________________

Signed: ___________________________________

Print Name: ______________________________

Title: ____________________________________

City/State/Zip: ____________________________

Phone: ___________________________________

Fax: _____________________________________

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-80, Page 20 of 63

REFERENCES

FWC 24/25-80

A minimum of three (3) references from persons or firms for whom the bidder has performed similar jobs as per the specifications in this bid must be supplied with the bid. The firms and/or contact persons should be available between the hours of 8:00 AM and 5:00 PM, Eastern Time, Monday through Friday. If any reference is not available as stated above, this may be cause for rejection of the Bidder’s bid. Provide a description (scope of work) of each job.

NAME OF COMPANY: ___________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________

ADDRESS:…