FINAL DHA SSJ_RedactedV1.pdf

DEFENSE HEALTH AGENCY

SOUTHEASTERN MARKETS CONTRACTING DIVISION

808 SCHREIDER STREET

FORT DETRICK, MD 21702

28 January 2026

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION SOLE

SOUCE JUSTIFICATION

I. CONTRACTING ACTIVITY

a. Requiring Activity: Naval Hospital Jacksonville

2080 Child Street Jacksonville, Florida, 32214

b. Procuring Activity: DHA Southeastern Healthcare Operations

Contracting Division 808 Schreider Street Fort Detrick, MD 21702

c. Purchase Request Number: TBD

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING PROCESSED

The proposed action is a sole source justification for a maintenance firm fixed price contract in support of Naval Hospital Jacksonville Florida (NHJAX) and Branch Health Clinics. The preventive and corrective maintenance services are required for use on the existing REES Temperature Monitoring System. The REES Temperature Monitoring System is required to support 24-hour continuous operation for temperature sensitive medical products and is a required system per DHA. The Temperature Monitoring system shall be capable of ensuring proper monitoring of temperature and humidity controlled critical areas and equipment.

III. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED

The Naval Hospital Jacksonville, FL and Branch Health Clinics are required to have a 24-hour temperature monitoring system which include preventative and corrective maintenance on the existing REES Temperature Monitoring System. The Contractor shall provide preventive maintenance annually, as per manufacturer’s recommendations. Services include the maintenance, calibration and certification of the systems, software updates, replacement components and calibration equipment. The contractor shall accomplish maintenance on the systems to ensure proper monitoring of temperature and humidity controlled critical areas and equipment. Corrective maintenance includes repair, adjustment, calibration, software manipulation, upgrades or component replacement (taken to return a piece of equipment to the original manufacturer’s specifications following a failure, damage or other incident that causes the product to no longer perform within the original specifications).

The contractor shall maintain the equipment within the original equipment manufacturer’s (OEM) specifications, in accordance with the newest United States, State, and Local law and regulations, DHA regulations, instructions, and The Joint Commission (TJC) requirements. The Joint Commission’s requirements are specified in its Comprehensive Accreditation Manual for Hospitals (CAMH), readily found on https://www.jointcommission.org/. The Contractor must maintain any networkable systems in accordance with DHA cyber security requirements. The Period of Performance consists of a 12-month base period of 15 May 2026 to 14 May 2027 and four 12-month option periods. The contract will include FAR Clause 52.217-8 Option to Extend Services (6-month extension) ending 14 October 2031.

IV. STATUTORY AUTHORITY

X FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1) Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

V. APPLICABILITY OF AUTHORITY

REES Scientific is the only authorized provider of installation, preventive maintenance, and repair services that are in compliance with ISO 9001:2015 and ISO/IEC 17025:2017 standards, to include repairs necessitated by operator error. As a result, REES Scientific is the only source capable of providing the preventative and corrective maintenance service for the REES Temperature Monitoring System. All REES systems must be serviced and maintained by REES trained service personnel. REES Scientific does not authorize third-party service providers.

VI. EFFORTS TO OBTAIN COMPETITION

A combined solicitation/synopsis will be posted on SAM.Gov, satisfying the publicizing requirement in FAR 5.2 to determine whether to conduct a competitive procurement or to proceed with a sole source procurement.

VII. ACTIONS TO INCREASE COMPETITION

All future requirements will be handled on a case-by-case basis to determine whether new competition exists and if other vendors are capable of providing services on the system.

VIII. MARKET RESEARCH

Market research has been conducted by the Facilities Management, Information Management, and Materiel Management Departments from September 2024 to October 2025. This research included reviewing the current contract and communicating with the current contractor regarding servicing availability. Additionally, market research conducted through mandatory Government sources to include AbilityOne.Gov, UniCor.Gov and GSA failed to provide any potential sources capable of providing the required services. Based on market research, REES Scientific is the only company that is authorized to provide maintenance on the REES Temperature Monitoring System.

IX. OTHER FACTS

The maintenance of the REES Temperature Monitoring System to include repairs and software updates is crucial to the NHJAX mission. Without a 24-hour continuous temperature monitoring system, there is a risk of losing mission critical vaccine and medical products that are vital to patient care. REES Scientific is the sole proprietary to software, repair parts, and hardware associated to this system.

X. TECHNICAL/REQUIREMENTS PERSONNEL CERTIFICATION

I certify that any supporting data contained herein under my cognizant responsibility, which forms a basis for this justification, is both accurate and complete.

XI. CONTRACTING OFFICER’S CERTIFICATION

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer