Final CSPDQ1509 CPS Seats.pdf

Colorado State Patrol CSPDQ1509-CPS seats

Colorado Department of Public Safety Colorado State Patrol

Procurement Office 700 Kipling Street

Lakewood, Colorado 802015

ISSUING OFFICE:

This Documented Quote is issued for the State of Colorado by the Department of Public Safety, Colorado State Patrol (CSP) Procurement Office, for the benefit of the following Colorado State Patrol offices: Public Affairs, Grant Management Office.

The CSP Procurement Office is the SOLE point of contact concerning this solicitation.

EMAIL or MAIL QUOTES TO:

Purchasing Agent: Vera Kennedy Telephone Number: 303-239-5875 E-mail Address: vera.kennedy@state.co.us

SIGNATURE PAGE

FEIN/VCUST________________________________________________

DATE___________________________________

Enter your FEIN or SSN or VCUST number

NAME OF COMPANY___________________________________________________________________________

ADDRESS____________________________________________________________________________________

CITY____________________________________________ STATE_______________ ZIP CODE______________

PHONE _________________________________________ FAX _______________________________________

EMAIL ADDRESS _____________________________________________________________________________

My company is registered on Colorado BIDS/Colorado VSS. Yes______ No______

Confirm #_____ of Amendments received. Confirm #_____ of Addenda received.

Confirm that you are aware that the award notice will be published on Colorado BIDS. Yes _____

PRINT NAME OF COMPANY REPRESENTATIVE___________________________________________________

TITLE: ______________________________________________________________________________________

SIGNATURE OF COMPANY REPRESENTATIVE ___________________________________________________ Handwritten signature by an authorized officer or agent of the vendor.

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DOCUMENTED QUOTE: CSPDQ1509 CPS Seats TITLE: Child Passenger Restraint Seats

DATE DUE: Tuesday, September 23, 2014 at 2:00pm MDT mailto:vera.kennedy@state.co.us

The Colorado State Patrol encourages free and open competition among Bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the

Colorado State Patrol’s needs. The Bidder's signature on this bid guarantees that the prices quoted have been established without collusion with other eligible Bidders and without effort to preclude the Colorado State Patrol from obtaining the lowest possible competitive price. If an award is made, it will be to the responsible bidder whose bid is determined to be the most advantageous to the Colorado State Patrol.

In accordance with Procurement Code, CRS 24-103-207.5 titled -Purchasing Preference for Environmentally

Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

Low tie bids will be awarded in accordance with CRS 24-103-202.5 LOW TIE BIDS - AWARD PROCEDURE AND

DETERMINATION - BID PREFERENCE.

Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder…shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.” The Colorado State Patrol will apply this statute to the extent necessary for all solicitations posted on Colorado BIDS.

The successful bidder shall comply with the specifications as listed within this Documented Quote.

Vendor must be registered with Colorado VSS by bid submission deadline, to be awarded this quote.

No guarantees are made as a result of the solicitation and award.

Prices shall be binding and valid for the length of the award.

PURPOSE:

The purpose of this solicitation is to obtain child restraint systems to support the CPS Team Colorado Program. Child Safety Seats will be distributed to and used by many agencies across Colorado to support their Child Passenger Safety outreach efforts and reduce the number of unrestrained child deaths that result from motor vehicle crashes.

SPECIFICATIONS:

There are four (4) types of Child Passenger Safety seats in this solicitation, each with specific requirements and budget.

Please carefully review the specifications for each category in this document.

Child Safety Seats will be shipped to locations across Colorado.

SPECIFICATIONS FOR CONVERTIBLE CHILD RESTRAINT SYSTEMS:

Quoted CRS must meet the following requirements:

Must be able to install forward facing or rear facing with harness.

When installed rear facing must accommodate a child weighing up to 30 pounds.

When installed forward facing must accommodate a child weighing up to 50 pounds.

Must meet federal motor vehicle safety standard 213.

Must be produced or manufactured in the United States, in accordance with The Buy America Act, 23 U.S.C.

Section 313.

The minimum amount to be spent on convertible child restraints is $20,000.00 including shipping.

SPECIFICATIONS FOR INFANT CHILD RESTRAINT SYSTEMS:

Must be able to be installed rear facing only with harness.

Must accommodate a child weighing as little as 5 pounds.

Must accommodate a child weighting up to at least 20 pounds.

Must meet federal motor vehicle safety standard 213.

Must be produced or manufactured in the United States, in accordance with The Buy America Act, 23 U.S.C.

Section 313.

The minimum amount to be spent on infant child restraints is $6,000.00 including shipping.

SPECIFICATIONS FOR BOOSTER CHILD RESTRAINT SYSTEMS:

Must accommodate children weighing up to 100 pounds.

Must meet the federal motor vehicle safety standard 213.

Seat must be able to be used as a High-Back Belt Positioning Booster as well as a Backless

Booster.

Must be produced or manufactured in the United States, in accordance with The Buy

America Act, 23 U.S.C. Section 313.

The minimum amount to be spent on convertible child restraints is $10,000.00 including shipping.

SPECIFICATIONS FOR COMBINATION CHILD RESTRAINT SYSTEMS:

Must have a high back and be equipped with a 5-point harness system.

Must have a weight range that accommodates a child to at least 40 pounds when being used with the 5-point harness system.

Must meet federal motor vehicle safety standard 213.

Must have a weight range that accommodates a child to at least 80 pounds without using the built-in harness (used as a belt-positioning booster).

Must be produced or manufactured in the United States, in accordance with The Buy

America Act, 23 U.S.C. Section 313.

The minimum amount to be spent on convertible child restraints is $10,000.00 including shipping.

AWARD:

The anticipated award period for this quotation is FFY14 (Federal Fiscal Year 2014) through 09/30/15.

Pricing is to remain valid for the length of the award.

Quantities stated in this solicitation represent estimated usage through September 30, 2015 and the award expires at that time.

Award will be made to the lowest bidder per category.

SHIPPING and BILLING information:

SHIPPING:

Goods will need to be drop shipped to different locations in the state of Colorado.

Upon award, vendor will be notified of exact shipping addresses.

Purchase Order will be created and seats ordered on an “as needed” basis.

Potential Shipping Locations:

Limon, CO Castle Rock, CO Lakewood, CO Florence, CO Colorado Springs, CO Lamar, CO Pueblo, CO

Trinidad, CO Ft. Collins, CO Sterling, CO Evans, CO Craig, CO Fruita, CO Glenwood Springs, CO

Alamosa, CO Durango, CO Montrose, CO Commerce City, CO Frisco, CO

Last orders for the award year will be placed no later than August 31, 2015.

• The shipments must be delivered between Monday – Friday 8:00 AM – 5:00 PM (Mountain Time), excluding holidays.

• The shipments must be received no later than September 25th, 2015.

HOW TO COMPLETE YOUR BID PROPOSAL:

- Bid proposals will be accepted through email or mail/courier. No faxed proposals will be accepted.

- All bid proposals must include the signature page.

- The following criteria will be considered when reviewing bids:

o Safety standards of quoted car seat o The unit price per seat o Average shipping cost per seat Bids should focus on providing the lowest unit cost including average or potential shipping rates. If actual shipping rates exceed those estimated in quote fewer seats will be able to be purchased from vendor.

BILLING:

The Colorado State Patrol is Tax Exempt.

All pricing must include shipping and handling.

All invoices shall be sent to:

Colorado State Patrol Attention: Corporal Heather Cobler 700 Kipling Street Lakewood, CO 80215 Heather.cobler@state.co.us