final CSPDQ1508 ESU-XRAY.docx

Colorado Department of Public Safety Colorado State Patrol Procurement Office 700 Kipling Street Lakewood, Colorado 802015

DOCUMENTED QUOTE: CSPDQ1508-ESU XRAY

TITLE: X-RAY machine for Capitol Complex DATE DUE: Thursday, August 28, 2014 at 2:00pm MDT

ISSUING OFFICE:

This Documented Quote is issued for the State of Colorado by the Department of Public Safety, Colorado State Patrol (CSP) Procurement Office, for the benefit of the Colorado State Patrol Public Affairs Office. The CSP Procurement Office is the SOLE point of contact concerning this solicitation.

EMAIL or MAIL QUOTES TO:

SIGNATURE PAGE

FEIN/VCUST________________________________________________ DATE___________________________________ Enter your FEIN or SSN or VCUST number

NAME OF COMPANY___________________________________________________________________________

ADDRESS____________________________________________________________________________________

CITY____________________________________________ STATE_______________ ZIP CODE______________

PHONE _________________________________________ FAX _______________________________________

EMAIL ADDRESS _____________________________________________________________________________

My company is registered on Colorado BIDS/Colorado VSS. Yes______ No______

Confirm #_____ of Amendments received. Confirm #_____ of Addenda received.

Confirm that you are aware that the award notice will be published on Colorado BIDS. Yes _____

PRINT NAME OF COMPANY REPRESENTATIVE___________________________________________________

TITLE: ______________________________________________________________________________________

SIGNATURE OF COMPANY REPRESENTATIVE ___________________________________________________ Handwritten signature by an authorized officer or agent of the vendor.

RETURN THIS PAGE

The Colorado State Patrol encourages free and open competition among Bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the Colorado State Patrol’s needs. The Bidder's signature on this bid guarantees that the prices quoted have been established without collusion with other eligible Bidders and without effort to preclude the Colorado State Patrol from obtaining the lowest possible competitive price. If an award is made, it will be to the responsible bidder whose bid is determined to be the most advantageous to the Colorado State Patrol.

In accordance with Procurement Code, CRS 24-103-207.5 titled -Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

Low tie bids will be awarded in accordance with CRS 24-103-202.5 LOW TIE BIDS - AWARD PROCEDURE AND DETERMINATION - BID PREFERENCE.

Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder…shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.” The Colorado State Patrol will apply this statute to the extent necessary for all solicitations posted on Colorado BIDS.

The successful bidder shall comply with the specifications as listed within this Documented Quote.

· Vendor must be registered with Colorado BIDS by bid submission deadline, to be awarded this quote.

· No guarantees are made as a result of the solicitation and award.

· Prices shall be binding and valid for the length of the award.

PURPOSE:

The Colorado State Patrol Executive Security Unit is a special unit and consists of troopers, civilian security guards and a command center work force. The ESU provides 24-hour security at the State Capitol complex and at the Governor's Residence. Within the Capitol complex, the ESU provides security for the Governor's Office, the Legislature and other buildings in the State Capitol complex. At the ESU command center, civilian employees monitor security cameras, alarms and other security systems that are located throughout the Capitol complex.

Recently, the State Services Building (1525 Sherman Street, Denver CO) was added to the Capitol Complex. Therefore, this building will have a Security Check Point. This post will screen all persons and their belongings, entering this Building.

The X-Ray unit will be set up in the entry way of the State Services Building. The machine will be used as an integral part of a Security Check Point. The X-Ray unit at this post will be used Monday through Friday during normal business hours.

CSPDQ1508-ESU XRAY

SPECIFICATIONS

· Stationary Unit

· Dimensions X-Ray machine should be minimum 119’ length, and maximum 34’

· Viewing monitor should be minimum 22’

· X-Ray machine must include two roller tables:

· 1 roller table must be at least 0.5 meter long

· 1 roller table must be at least 1 meter long

· 1 roller table will be attached to the entrance conveyor

· 1 roller table will be attached to the exit conveyor.

· Unit must have TRI/MAT imaging system to discriminate between organic/inorganic/metallic objects.

· Unit should have the capability to quickly retrieve past images.

· Unit must have the ability to export images.

· Must include an Operator Keyboard

· Warranty: minimum 1 year on parts and labor and should include onsite service coverage, all labor, time travel, and travel expenses.

· Training: must include onsite orientation and operation training by a skilled service technician.

· Unit must pass all radiation tests required within the State of Colorado.

· Maintenance and Service: Local preference in the Denver Metro area.

· Pricing must include unit set up and installation.

PRICING:

UNIT ____________________________________________________

SETUP AND INSTALLATION ____________________________________________________

TRAINING ____________________________________________________

TOTAL PRICE ____________________________________________________

AWARD:

The anticipated award period for this quotation is State Fiscal Year 2015, which runs through 06/30/2015. Pricing will remain valid for the length of the award.

It is the general preference of the CSP Procurement Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State

How to complete your BID proposal:

· Bid proposals will be accepted through email or mail/courier. No faxed proposals will be accepted.

· All bid proposals must include the signature page.

SHIPPING and BILLING information:

The Colorado State Patrol is Tax Exempt.

All pricing must include shipping and handling.

Darce.weil@state.co.us

CSPDQ1508-ESU XRAY

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