Final Combined Synopsis Solicitation - W911SF26QA008 02 April 2026.pdf

Combined Synopsis/Solicitation

Requiring Activity: Fort Benning Solicitation: W911SF-26-Q-A008 Agency: Department of the Army Office: Mission and Installation Contracting Command – Fort Benning, Georgia

Notice Type: Posted Date:

Combined Synopsis / Solicitation 02 April 2026

Response Date: Archiving Policy:

16 April 2026 Automatic 15 days after response

Archive Date: Original Set Aside:

N/A Small Business

Set Aside:

Small Business

NAICS Code: 312113 - Ice Manufacturing. The size standard associated with this NAICS is 750 employees.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This combined synopsis/solicitation (W911SF-26-Q-A008) is being issued as a request for quote (RFQ) utilizing a Small Business Set-Aside and incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01, published March 13, 2026.

Description of the Requirement: The Mission and Installation Contracting Command (MICC) – Fort Benning has a requirement to procure bagged block and bagged crushed ice for MCoE. The Government contemplates awarding a firm fixed price Blanket Purchase Agreement (BPA) to two offerors who are determined responsible in accordance with FAR Part 9 and whose price is the lowest price technically acceptable and is considered fair and reasonable. The two contractors will rotate every month through the life of the BPA. If a contractor fails to comply with the Statement of Work and/or delivery schedule, the contractor will forfeit their month of receiving the BPA calls. If the contractor shows a pattern of not complying with the Statement of Work and/or the delivery schedule, the contractor will be terminated for cause. Past Performance will be reviewed by the Contracting Officer.

An end of the month ordering report shall be submitted by email to the contracting officer and the contracting officer representative reflecting poundage ordered, date delivered and money spent.

The contractor producing and/or supplying the ice must be on the approved Military Veterinary/Food Services list, https://sph.health.mil/ during the entire period of performance of the BPA. The Veterinary Clinic at Fort Benning, GA will also conduct random inspections of the ice delivered by the vendor. The contractor must be located within 100 miles radius and/or three hours from Fort Benning, GA. NOTE: If the contractor producing the ice and/or the contractor supplying the ice do not meet the qualifications or responsibilities during the entire period of performance of this BPA for any reason will be terminated for cause.

STATEMENT OF WORK (Provided in Attachment)

DELIVERY INFORMATION:

Delivery dates will be determined after each BPA Call.

SOLICITATION PROVISIONS (Provided in Attachment):

This solicitation incorporates by reference, with the same force and effect as if they were given in full text. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or

DRAFT

https://sph.health.mil/ offer. The full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov

CONTRACT CLAUSES (Provided in Attachment):

The resulting contract will incorporate clauses by reference, with the same force and effect as if they were given in full text. The full text of a contract clause may be accessed electronically at this address: https://www.acquisition.gov

FOR OFFERS TO BE CONSIDERED:

1. The solicitation is to be solicited as a Request for Quote (RFQ). Offerors must be responsive and determined responsible in accordance with (IAW) FAR Part 9.104-1. Sufficient detail should be provided citing specific data as may be required, such that the quote may be adequately evaluated. Under RFQ, factors to be considered are Price and Technical Acceptability – Clauses & Provisions, FAR 52.212-2.

2. The Offeror is to provide its submission in accordance with the instructions found herein and within the solicitation provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services.

The SF 1449 is not being used so Offerors are to make their submission by providing the items outlined in in this Combined Synopsis/Solicitation.

Offers to be received by MICC-Fort Benning no later than (NLT) 5:00 P.M. Eastern Daylight Time (EDT), Thursday, 16 April 2026

Questions are to be submitted by email to: Haley.a.Kuehn2.civ@army.mil and stacia.m.rivers.civ@army.mil NLT 12:00 PM EST, Monday, 13 April 2026.

3. All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM) with all required information provided prior to award, will not be considered. Vendors may register with SAM by going to www.sam.gov.

Contracting Office Address:

MICC-Fort Benning, 6650 Meloy Drive, Suite 250, Fort Benning, GA 31905 Point of Contact: Haley Kuehn, Email: haley.a.kuehn2.civ@army.mil or Ms. Stacia Rivers, Email: stacia.m.rivers.civ@army.mil.

List of Attachments:

Attachment 1 – Statement of Work (SOW) Attachment 2 – Clauses & Provision

Haley Kuehn Contracting Specialist

DRAFT

https://www.acquisition.gov/ https://www.acquisition.gov/ mailto:Haley.a.Kuehn2.civ@army.mil mailto:stacia.m.rivers.civ@army.mil http://www.sam.gov/

Stacia Rivers Contracting Officer

CLINS for FIVE ORDERING PERIODS

Continuation of Supplies or Services and Prices/Costs

Continuation of Description Requirements Consolidated Ice BPA

Product Service Code: 8950

Product Service Code: 8950

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Bagged Ice, crushed 40-50 lbs. ** NOTE: This requirement requires multiple deliveries. All deliveries shall be delivered 72 hours after notification of order.

End-Item Description: Bagged Ice, crushed Pricing Arrangement: Firm Fixed Price

4,545,380 Each

Bagged Ice, blocked 40-50 lbs. ** 0002 NOTE: This requirement requires multiple deliveries. All deliveries shall be delivered 72 hours after notification of order.

End-Item Description: Bagged Ice, Blocked Pricing Arrangement: Firm Fixed Price

3,333,388 Each DRAFT

Continuation of Deliveries or Performance

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective

Date Alternate Deviation

Variation Effective

52.203-3 Gratuities. 1984-04

52.203-6 Restrictions on Subcontractor Sales to the Government.

(Alternate I)

2020-06 Alternate I 2021-11

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

0001 4,545,380 Each Quantity

Address and POC

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

0002 3,333,388 Each Quantity

Address and POC

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

52.204-13 System for Award Management- Maintenance. (Deviation)

2026-02

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.

(Deviation)

52.212-4 Terms and Conditions- Commercial Products and Commercial Services. (Deviation)

52.219-6 Notice of Total Small Business Set-Aside. (Deviation)

52.219-8 Utilization of Small Business Concerns. (Deviation)

2026-02

52.219-33 Nonmanufacturer Rule.

(Deviation)

2026-02

52.222-19 Child Labor-Cooperation with Authorities and Remedies.

(Deviation)

2026-02

52.222-35 Equal Opportunity for Veterans.

(Deviation)

2026-02

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation)

2026-02

52.222-37 Employment Reports on Veterans. (Deviation)

2026-02

52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (Deviation)

2026-02

52.222-50 Combating Trafficking in Persons. (Deviation)

2026-02

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05

52.229-12 Tax on Certain Foreign Procurements.

2021-02

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03

52.233-3 Protest after Award. (Deviation) 2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation)

DFARS Clauses Incorporated by Reference

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7004 Antiterrorism Awareness Training for Contractors.

2023-01

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.223-7008 Prohibition of Hexavalent Chromium.

252.225-7001 Buy American and Balance of Payments Program.

2024-02

252.225-7012 Preference for Certain Domestic Commodities.

2022-04

252.225-7056 Prohibition Regarding Business Operations with the Maduro

Regime.

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.

2023-01

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments. 2006-12

252.243-7002 Requests for Equitable Adjustment.

2022-12

252.247-7023 Transportation of Supplies by Sea.

2024-10

FAR Clauses Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.219-14 Limitations on Subcontracting.

(Deviation)

2026-02

Limitations on Subcontracting (Feb 2026) (Deviation)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that-

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to-

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with sections 19.105, 19.106, 19.107, and 19.108;

(4) Orders expected to exceed the simplified acquisition threshold and that are set aside for small business concerns under multiple-award contracts, as described in 8.4 and 16.5;

(5) Orders, regardless of dollar value, that are set aside in accordance with sections 19.105, 19.106, 19.107, and 19.108 under multiple-award contracts, as described in 8.4 and 16.5; and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for-

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause-

[Contracting Officer check as appropriate.]

[ ] By the end of the base term of the contract and then by the end of each subsequent option period; or

[ ] By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protege and its mentor approved by the Small Business Administration, the small business protege shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protege in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause)

52.219-28 Postaward Small Business Program Rerepresentation.

(Deviation 2026-O0038)

2026-02

Postaward Small Business Program Rerepresentation (Feb 2026) (Deviation 2026-O0038)

(a) Definitions. As used in this clause-

Long-term contract means a contract of more than five years in duration, including options.

However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was a small business concern, a small disadvantaged business concern, or a joint venture that was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts-

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document /support--table-size-standards.

(d) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-

(1) Was set aside for small business and has a value above the simplified acquisition threshold;

https://www.sba.gov/document

(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or

(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation(s) required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

(1) The Contractor represents that it [ ] is, [ ] is not a small business concern under NAICS Code assigned to contract number.

(2) [Complete only if the Contractor represented itself as a small business concern in paragraph (g)(1) of this clause.] The Contractor represents that it [ ] is, [ ] is not, a small disadvantaged business concern as defined in 13 CFR 124.1001.

(3) Women-owned small business (WOSB) joint venture eligible under the WOSB Program. The Contractor represents that it [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .]

(4) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The Contractor represents that it [ ] is, [ ] is not a joint venture that complies with the requirements of

13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .]

(5) Service-disabled veteran-owned small business (SDVOSB) joint venture eligible under the SDVOSB Program. The Contractor represents that it [ ] is, [ ] is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402.

[ The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .]

(6) HUBZone joint venture eligible under the HUBZone Program.[ Complete only if the offeror is a HUBZone small business concern. ] The offeror represents, as part of its offer, that It [ ] is, [ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [ The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .] Each HUBZone small business concern participating in the HUBZone joint venture must be certified as a HUBZone concern. [ Contractor to sign and date and insert authorized signer's name and title.]

(End of clause)

DFARS Clauses Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.232-7006 Wide Area WorkFlow Payment Instructions.

2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

DRAFT

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0490 Issue By DoDAAC W911SF Admin DoDAAC W911SF Inspect By DoDAAC Ship To Code

W56DTY

W56DTY

Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to Contract Clauses

FAR Clauses Incorporated by Reference

Alternate Deviation

Variation Effective

52.202-1 Definitions. 2020-06

52.204-9 Personal Identity Verification of Contractor Personnel.

2011-01

52.204-19 Incorporation by Reference of Representations and Certifications.

2014-12

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

(Deviation)

52.222-3 Convict Labor. (Deviation) 2026-02

52.223-23 Sustainable Products. (Deviation) 2026-02

52.229-3 Federal, State, and Local Taxes. 2013-02

52.233-1 Disputes. (Deviation) 2026-02

52.237-2 Protection of Government Buildings, Equipment, and Vegetation.

1984-04

52.240-91 Security Prohibitions and Exclusions. (Deviation)

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation)

52.246-2 Inspection of Supplies-Fixed- Price.

1996-08

DFARS Clauses Incorporated by Reference

Alternate Deviation

Variation Effective

252.204-7003 Control of Government Personnel Work Product.

1992-04

252.225-7002 Qualifying Country Sources as Subcontractors.

2022-03

Solicitation Provisions

FAR Provisions Incorporated by Reference

Alternate Deviation

Variation

52.204-7 System for Award Management- Registration. (Deviation)

52.212-1 Instructions to Offerors- Commercial Products and Commercial Services. (Deviation)

DFARS Provisions Incorporated by Reference

Alternate Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

2022-05

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region- Representation.

2023-06

DFARS Provisions Incorporated by Full Text

Alternate Deviation

Variation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

2021-05

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

https://www.sam.gov/

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

Addendum to Solicitation Provisions

FAR Provisions Incorporated by Reference

Alternate Deviation

Variation Effective Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.

2024-09

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation.

2017-01

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation)

FAR Provisions Incorporated by Full Text

Alternate Deviation

Variation

52.219-1 Small Business Program Representations. (Alternate II)

2026-02 Alternate

II

Alternate II (Mar 2023). As prescribed in 19.101(a)(2)(ii)(B), substitute the following paragraphs

(b) and (c)(1) for paragraphs (b) and (c)(1) of the basic provision:

(b)(1) The North American Industry Classification System (NAICS) codes and corresponding size standards for this acquisition are as follows; the categories or portions these NAICS codes are assigned to are specified elsewhere in the solicitation:

NAICS Code Size standard 312113 750 Employees

(2) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce (i.e., nonmanufacturer), is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(c) Representations. (1) The Offeror shall represent its small business size status for each one of the NAICS codes assigned to this acquisition under which it is submitting an offer.

NAICS Code Small business concern (yes/no)

52.229-11 Tax on Certain Foreign Procurements-Notice and Representation.

2020-06

Tax on Certain Foreign Procurements-Notice and Representation (Jun 2020)

(a) Definitions. As used in this provision-

Foreign person means any person other than a United States person.

Specified Federal procurement payment means any payment made pursuant to a contract with a foreign contracting party that is for goods, manufactured or produced, or services provided in a foreign country that is not a party to an international procurement agreement with the United States. For purposes of the prior sentence, a foreign country does not include an outlying area of the United States.

United States person as defined in 26 U.S.C. 7701(a)(30) means

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 701(a)(31)); and

(5) Any trust if-

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) Unless exempted, there is a 2 percent tax of the amount of a specified Federal procurement payment on any foreign person receiving such payment. See 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c) Exemptions from withholding under this provision are described at 26 CFR 1.5000C-1(d)(5) through (7). The Offeror may claim an exemption from the withholding by using the Department of the Treasury Internal Revenue Service (IRS) Form W-14, Certificate of Foreign Contracting

Party Receiving Federal Procurement Payments, available at www.irs.gov/w14.

Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C. 5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue. The IRS Form W-14 is provided to the acquiring agency rather than to the IRS.

(d) For purposes of withholding under 26 U.S.C. 5000C, the Offeror represents that

(1) It [ ] is [ ] is not a foreign person; and

(2) If the Offeror indicates "is" in paragraph (d)(1) of this provision, then the Offeror represents that-I am claiming on the IRS Form W-14 [ ] a full exemption, or [ ] partial or no exemption [Offeror must select one] from the excise tax.

(e) If the Offeror represents it is a foreign person in paragraph (d)(1) of this provision, then-

(1) The clause at FAR 52.229-12, Tax on Certain Foreign Procurements, will be included in any resulting contract; and

(2) The Offeror shall submit with its offer the IRS Form W-14. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent of each payment.

(f) If the Offeror selects "is" in paragraph (d)(1) and "partial or no exemption" in paragraph (d)(2) of this provision, the Offeror will be subject to withholding in accordance with the clause at FAR 52.229-12, Tax on Certain Foreign Procurements, in any resulting contract.

(g) A taxpayer may, for a fee, seek advice from the IRS as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may publish a revenue ruling, which is an official interpretation by the IRS of the Internal Revenue Code, related statutes, tax treaties, and regulations. A revenue ruling is the conclusion of the IRS on how the law is applied to a specific set of facts. For questions relating to the interpretation of the IRS regulations go to https://www.irs.gov/help/tax-law-questions.

(End of provision) http://www.irs.gov/w14 https://www.irs.gov/help/tax-law-questions

STATEMENT OF WORK (SOW)

MCoE Consolidated Ice Blanket Purchase Agreement (BPA)

1. GENERAL: This is a supply contract to provide potable Ice to Maneuver Center of Excellence (MCoE) for both Program of Instruction (POI) and Non-POI training events. This Ice is used for cooling POTABLE WATER in potable water storage tanks, Ice Sheets, coolers, and Special unscheduled Training events during hot weather training. This Ice ensures Soldiers stay cool and well hydrated while conducting training during hot weather. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Block Ice is primarily added to M149 Water Trailers to assist in keeping the drinking water cold during training.

1.1 Background: Fort Benning has (82) Primary Firing Ranges along with additional non-firing training areas.

Water support is absolutely critical to successful training during summer heat on Fort Benning. Ice is a major contributor to the daily success of training on Fort Benning. Medic support also benefits from having Ice on hand during training events to cool a Soldier’s body temperature in the event of a heat casualty injury

1.2 Objectives: The main objective for the use of Ice is to prevent and control dehydration, heat injuries, and provide cold water during training.

1.3 Location: Subsistence Supply Management Office (SSMO) located on Sand Hill at 8689 11th Airborne Division Road, Building 3115, Fort Benning, GA. 31905.

1.4 Type of Contract: The government will award a Firm-Fixed Price BPA between two vendors who meet the qualifications and can perform the tasks outlined in this SOW. The awardees will be the lowest priced, technically acceptable by Requiring Activity. Past performance will be reviewed by the Contracting Officer.

1.5 Scope of Work: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services. This contract shall provide Ice that is consumable, made from potable water, to support daily MCoE Training Events and approved non-POI events/ competitions on ranges, motor-pools, and field training areas during normal weather and summer heat surges.

1.6 Contractor’s Qualification and Responsibilities:

a. The contractor shall deliver 40-50 lbs Bags of Solid Block and Crushed Ice

b. Bags must be on Pallets no less than 40W X 48L

c. Ice supplier shall include documentation that the actual facility that produces the ice has been vetted through a Military Veterinary/Food Service Specialist

d. The actual facility that produces the Ice (block and crushed) must be inspected by the VET Clinic at Fort Benning, GA every three years.

e. The contractor producing the ice must be vetted through the life of the contract.

f. The contractor must be within 100 miles radius and/or three hours from Fort Benning, GA front gate.

g. Delivery ice between the hours of 8:00 am through 3:00 pm EST, Monday through Friday.

1.7 Period of Performance: TBD

1.8.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Performance Standards in the SOW.

1.9 Recognized Holidays: The Contractor is not required to deliver ice on Federal Holidays. New Year’s Day

Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.10 Hours of Operation: The contractor is responsible for delivery ice during normal business, Mondays through Fridays between the hours of 8 am – 3 pm, except for Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce to delivery ice as defined within this SOW.

1.11 Special Qualifications and Instructions:

1.11.1 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.11.2 Access and General Protection/Security Policy and Procedure: Contractor and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.11.3 Visit Authorization Letter: The Contractor must provide a valid (IAW DoD 5220.22-M) Visit Authorization Letter (VAL) for every employee on the contract, prior to their visit. This VAL must be originated by the Contractor's Security Office (also called Facility Security Officer or FSO) and shall be sent to the Contracting Officer Representative or Security Representative. The VAL must include the purpose and date(s) of visit, security clearance information, social security number, the contract number. This request is valid for up to one year. The request must be reviewed and updated as needed, but at least annually.

1.11.4 For contractors that do not require CAC but require access to a DOD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), in accordance with status of forces agreements and other theater regulations.

1.11.5 Statement of Non-Disclosure: All Contractor personnel will comply with the non- disclosure requirements in the clause at FAR Part 52.227-14 (or DFAR equivalent). All Contractor personnel shall have habitual access to Proprietary information which they are required to protect. Personnel applied to the tasks in this statement of work may not work on other tasks for the Contractor or other agency without a formal written request and prior written consent. All Contract Personnel must sign a statement of non-disclosure.

Invoicing: Invoices for requests made for Ice must have the minimum information. The vendor name and address, the Requested delivery date, Call number and month called, the name of the commodity requested (Blocked/Crushed), the weight of the bag, Quantity requested, the unit cost, the total cost of each different requested commodity, and the total cost for that request. Invoices must be emailed to the requester and the Action Officer when the order has been filled and delivered

1.11.6 Blanket Purchase Agreement Call Officer: The Call Officer monitors all technical aspects of the contract and assists in contract administration. The Call Officer is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate delivery schedules; and provide onsite entry of the ice storage facility. The Call Officer is not authorized to change any of the terms and conditions of the resulting order.

1.11.7 Key Personnel: The contractor shall provide a point of contact and an alternate. The POC or alternate shall be available between 0800hrs to 1700hrs, Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

Performance Standards The contractor’s performance standards are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of performance required for each standard.

Standard #1 – The contractor shall provide ice that is consumable, frozen solid and made from potable water.

Standard #2 – The contractor shall be vetted through a Military Veterinary/Food Service Specialist.

Standard #3 – The contractor shall provide 40-50lbs bagged solid block and crushed ice Standard #4 – Bagged ice on pallets no less than 40W X 48L to Fort Benning Standard #5 – The contractor shall provide invoices for requests made for ice requests with minimum information.

The vendor’s name and address, the Requested delivery date, Call number and month called, the name of the commodity requested (Blocked/Crushed), the weight of the bag, Quantity request in the unit cost, the total cost of each different requested commodity, and the total cost for that request.

Standard # 6 – Delivery within 72 hours after notification of order.

Standard # 7 – 100 miles radius and/or 3 hours from front gate of Fort Benning, GA.