REQUEST FOR QUALIFICATIONS/PROPOSALS (RFQ/P)

TO PROVIDE CERTAIN CITY GOVERNMENT SERVICES

UNDER A PUBLIC WORKS AND UTILITIES OPERATIONS &

MAINTENANCE CONTRACT

RFQ/P 2026-02

ISSUED ON: April 23, 2026

SUBMITTAL DEADLINE: Wednesday, July 1, 2026 at 10:00 a.m.

TABLE OF CONTENTS

SECTION PAGE

PURPOSE OF THIS REQUEST FOR QUALIFICATIONS/PROPOSALS 3

(RFQ/P)

SCOPE OF WORK 3

TENTATIVE RFQ/P TIMELINE 4

MANDATORY PRE-QUALIFICATION/PROPOSAL MEETING/TOUR 4

INQUIRIES ABOUT THIS RFQ/P 4

SUBMITTAL DEADLINE 5

RESPONSE FORMAT 5

SELECTION CRITERIA 7

GENERAL TERMS AND CONDITIONS 8

NON-ASSIGNMENTS 9

OTHER INFORMATION 9

ATTACHMENTS 10

SUPPLEMENT PUBLIC TRANSIT FLEET MAINTENANCE 77

PURPOSE OF THIS REQUEST FOR QUALIFICATIONS/PROPOSALS (RFQ/P)

The City of Hinesville is seeking proposals from qualified firms to effectively and efficiently provide certain city government services. Specifically, the City will evaluate proposals received from qualified firms for providing certain city government services through qualified managerial staff with the primary objectives of delivering high quality service at the lowest possible costs. The Selection Criteria Matrix for purposes of this RFQ/P is attached hereto and incorporated herein as Attachment 1.

SCOPE OF WORK

Therefore, the City is soliciting written qualifications and sealed proposals from interested and qualified companies to provide certain city government services. Those services being considered for contract operations include the following:

Public Works Water and Sewer

Public Utilities Administration (GF) (SWF) (SWUF) Public Utilities Administration

Street Department (GF) Meter Reading & Maintenance

Parks & Grounds Department (including mosquito control) (GF) Construction Maintenance

Vehicle Maintenance Department (GF) Water Production

Sanitation Department (SWF) Inflow and Infiltration

Drainage Department (SWUF) Wastewater Treatment (WWTP) (WRF)

Liftstation Maintenance and Repair

Transit

Vehicle Maintenance

Bus Stop Shelter maintenance and repairs

KEY: GF= General Fund SWF=Solid Waste Fund SWUF=Storm water Utility Fund

WWTP= Wastewater Treatment Plant WRF= Water Reclamation Facility

Department profiles, organizational charts, current budgets, department location, issues, and selected work load statistics for each of the above services are attached hereto and incorporated herein as Attachment 2 (collectively referred to as the “Departmental Data”). The departments listed above represent 99 full-time employees and approximately $9,015,495 in salary and benefits. The City’s organizational chart is also attached hereto and incorporated herein as Attachment 3.

All proposals shall specifically address the services and issues described in the Departmental Data for all of the departments and constitute the general Scope of Work for this RFQ/P. It is contemplated by the City that a Company will be selected at the conclusion of this RFQ/P process, that the City and Company will engage in interactions for a period of time to allow the parties to further examine city operations, staffing, and services for purposes of development of a more detailed Scope of Work with specifically identified plans and tasks for each department or service intended to be provided, which will comprise Exhibit A (Scope of Work) to the resulting Professional Services Agreement between the City and the selected company, and for development of final pricing which will comprise Exhibit B (Compensation Schedule) to the resulting Professional Services Agreement between the City and the selected company.

The Company recognizes that the services under this Agreement are vital to the City and must be continued without interruption. As additional consideration for the City and as a material inducement for the City and Company to enter into this Agreement and to consummate the services contemplated hereby: the City and Company agree to commence transition activities on

October 1, 2026, and terminate on October 31, 2026. The Company agrees to exercise its best efforts and cooperation to effect an orderly and efficient transition.

The Agreement for services shall be for a one (1) year term commencing on November 1, 2026, and terminating on October 31, 2027 (the “Term”). Pursuant to O.C.G.A. §36-60-13 upon the expiration of the Term, the Agreement shall terminate absolutely and without further obligation on the part of the City. However, the Agreement shall automatically renew on the first day of each subsequent City fiscal year for a one (1) year term, unless the City provides Company written notice of non-renewal at least one hundred twenty (120) days prior to the end of the then fiscal year. This Agreement may be renewed for additional terms as may be provided by law at the conclusion of any then present term.

TENTATIVE RFQ/P TIMELINE

• Issue RFQ/P Thursday, April 23, 2026

• Newspaper and Media Advertisements Thursdays, April 23 & 30, 2026

• Deadline for letters of interest (respond in writing) Wednesday, May 6, 2026

• Mandatory meeting/tour Wednesday, May 13, 2026 9:00 am

• RFQ/P comments and questions deadline Wednesday, May 20, 2026 5:00 pm

• City issue responses to comments and questions Wednesday, June 3, 2026

• Submittal deadline Wednesday, July 1, 2026 10:00 am

• RFQ/P Opening Wednesday, July 1, 2026 10:00 am

• Review of qualifications and proposals Week of July 6-10, 2026

• Company presentations to review committee July 13 - 24, 2026

• Recommendations to Mayor and Council Thursday, August 6, 2026

• Decision by Mayor and Council Thursday, August 6, 2026

• Contract negotiations and final scope August 10 – 28, 2026

• Mayor and Council consideration of contract Thursday, September 3, 2026

• Contract executed and transition period begin Thursday, October 1, 2026

• Contract term begins Sunday, November 1, 2026

MANDATORY PRE-QUALIFICATION/PROPOSAL MEETING/TOUR

All firms that intend to respond to this solicitation must attend a mandatory meeting/tour that will be held on Wednesday, May 13, 2026, beginning at 9:00 am at the City of Hinesville, City Hall in the 3rd floor conference room. It is anticipated that a tour of the city facilities will be conducted from 9:00 am to about 1:00 pm; then a question-and-answer session will be from 1:00 pm to about 2:00 pm in the City Hall 3rd floor conference room. During the question-and-answer session, any interested company may ask questions to receive additional information and clarifications to this RFQ/P. All questions and answers during this meeting will be documented and posted to the city’s website, www.cityofhinesville.org as an addendum prior to the submittal deadline. Failure to attend this meeting/tour will result in disqualification from submitting a RFQ/P.

file:///C:/Users/ldarden/Desktop/www.cityofhinesville.org

INQUIRIES ABOUT THIS RFQ/P

All inquiries and questions regarding this RFQ/P shall be in writing and directed to:

Temperance West, Assistant City Manager 115 East M.L. King, Jr. Drive

Hinesville, Georgia 31313 twest@cityofhinesville.org

The deadline for submission of any written questions relating to this RFQ/P shall be Wednesday, May 20, 2026 at 5:00 pm. All questions and answers will be documented and posted to the city’s website, www.cityofhinesville.org as an addendum prior to the submittal deadline. Please check the City’s web site often to review the addendums, if any.

Proposing companies shall not contact the Mayor or the City Council or any city employee regarding this RFQ/P, proposal evaluation, or selection process from the time the RFQ/P is issued on Wednesday, April 22, 2026 until the time that a selected company is engaged in an interactive process of developing the detailed Scope of Work and Compensation Schedule to be contained in the Professional Services Agreement and only then, such contact shall be with the permission and direction of the City Manager.

SUBMITTAL DEADLINE

Responses are due no later than 10:00 am on Wednesday, July 1, 2026. The responses (one electronic flash drive and 7 printed copies) must be enclosed in a sealed envelope plainly marked, “City of Hinesville Public Works and Utilities O&M contract RFQ/P,” and delivered to the City Manager’s Office, 115 East M.L. King, Jr. Drive, Hinesville, Georgia 31313, by the above deadline date and time. One Cost Proposal should be submitted in a separate sealed envelope clearly labeled with your company name and “Cost Proposal”. The cost proposal should not be included on the electronic file.

A representative of Hinesville City government will publicly read the names of the companies submitting responses at 10:00 am on Wednesday, July 1, 2026. Incomplete responses may not be considered if the omissions are determined to be significant. The City will not be responsible for late mail deliveries and any responses received after the deadline date and time will not be accepted and returned unopened.

RESPONSE FORMAT

All interested companies that will be submitting qualifications/proposals shall include the following information in this order:

• Brief history, profile, and location of the company’s headquarters and other offices, number of years the company has been in the business of providing local government services, detailed experience in providing the services listed in the Scope of Work for clients in Georgia and other states, and the name, telephone number, and email address of the primary point of contact.

• Resumes of key personnel that will be working on this project, including their experience in providing government services, length of time in providing local government services, and length of time with the company. Specifically include the person who will be ultimately responsible for this contract and who works for the primary company.

mailto:twest@cityofhinesville.org http://www.cityofhinesville.org/

• References (name, telephone number, and email address) from all clients over the last 10 years for whom the company has performed services similar to those that the City is requesting. Include the project manager from the proposing company in charge of the project.

• List of all the projects over the last 10 years (for whom the company has performed services similar to those that the City is requesting) that the company has been replaced or terminated. Please provide the reason why the company was replaced or terminated.

• Identify the closest job site the Company performed the same scope of work as the City is requesting in this RFP/Q.

• Methodology and approach to addressing the Scope of Work as defined in this RFQ/P, including but not limited to, a narrative describing:

1) How current public works employees would transition to the private company including duration and how personnel expenses (other than salaries and benefits) such as cell phones, travel, and education/training would be addressed.

2) How the City’s current vehicles, equipment, and office equipment will be maintained to maximize their useful life and how that equipment will be replaced.

3) Management and technical innovations that would reduce the cost of current services, avoid future cost, and improve the provision and efficiency of services.

4) How your company has established systems and procedures for quality control, quality assurance, safety, regulatory compliance, inventory control, and cost control.

5) How your company can enhance citizens’ perception of service quality.

6) How your company can provide additional and temporary resources (personnel and equipment) in time of need.

7) What deliverables will be generated and at what frequency for the City to use to ensure contract compliance.

8) Ability to keep the contract pricing constant or less over the contract term.

9) Pros and cons of having one company perform all services versus multiple companies performing services.

10) Sample reorganization of departments/services to achieve efficiency and cost savings.

11) Timeline for implementation of approach.

• Identification of previous, existing or pending litigation, arbitrations or mediations in which the company has been involved in the past 5 years, including, but not limited to, a narrative for each identified matter that provides court file numbers, a brief description of the claims, and the resolution of the matter.

• Statement and documentation of the company’s financial strength and capabilities to begin and complete this project.

• Statement that the company will execute the City’s Professional Services Agreement, which is attached hereto and incorporated herein as Attachment 4 or statement as to which provision(s) is(are) not agreeable to the company. It is the intention of the City that the Professional Services Agreement will be executed in the form presented with this RFQ/P or in substantially similar form. In particular, please include a statement that the insurances set out in the Professional Services Agreement can be provided, and that each insurance policy shall name the City as an additional insured, that the company will specifically adhere to the indemnification provision contained in the Professional Services Agreement, and that all required E-verify forms will be submitted as these are key terms of importance to the City.

• Statement that the company will execute the Non-Collusion Affidavit, which is attached hereto and incorporated herein as Attachment 5.

• Statement that the company can, and will supply a Performance Bond on the form provided as Attachment 6 to this RFQ/P with a surety in good standing with the Office of Georgia Insurance and Fire Safety Commissioner and listed in Circular 570 (Federal Register Vol. 62 No. 126) among companies holding certificates of authority as acceptable sureties on federal bonds and as acceptable reinsuring companies on an annual basis to the City in the amount of $500,000 or 10% of the prior year’s annual compensation amount (whichever is less), which must be supplied to the City within thirty (30) days of execution of the Professional Services Agreement and by the beginning of each fiscal year of renewal of the Agreement thereafter.

• Proof that the company is an authorized business entity and is authorized to do business in the State of Georgia.

• Acknowledgement(s) of receipts of all addenda.

• Cost proposals must have two components that are clear and distinguishable from each other.

o The first component will detail costs (if any) for the 31 day transition period (October 1, 2026 through October 31, 2026) during which the company will undertake the process of employee orientation, enrolling the current Public Works/Utility employees into the company HR system as well as gathering any additional information the company finds necessary to effectively fulfill the obligations established within the Professional Services Agreement. This component shall be referred to as the Transition Period Cost Proposal.

o The second component will detail the first year annual costs associated with the actual provision of services established in the submitted proposal, the scope of work and the Professional Services Agreement. The annual cost proposal shall be a lump sum proposal with a breakdown of this cost component and shall be presented on the form provided in Attachment 7 to this RFQ/P. This component shall be referred to as the Annual Cost Proposal. Alternate cost proposal approaches may be submitted in addition to the foregoing required cost proposal.

➢ COST PROPOSAL NOTES:

▪ The Cost Proposal should be submitted in a separate sealed envelope clearly labeled with your company name and “Cost Proposal”. The cost proposal should not be included in the electronic file.

▪ The year two and subsequent year costs shall be negotiated on an annual basis during the preparation of the City’s annual budget.

• All personnel employed by the City’s current contractor (“employees”) in a direct and full-time basis in performance of such services, functions and responsibilities as described and contemplated in this Agreement for the City shall be and remain employees under this Agreement. Upon execution of this Agreement, all affected employees shall immediately have their employment transferred to Company such that these employees become employees of the Company with at least the same or equivalent salary and benefits as they had with the current contractor.

• Proposals must respond separately to the Supplemental Liberty Transit Fleet

Maintenance and Repair Services/Bus Shelter Installation, Maintenance and Repair

Services section.

SELECTION CRITERIA

• Company experience in providing local government services (especially those services listed under the Scope of Work) and qualifications and experience of the key personnel, and company team members that will be involved in this project.

• Company locations and availability of support resources (both personnel and equipment) within at least 200 miles of the City.

• Overall response quality and reference results.

• Methodology and approach narrative.

• Financial strengths, litigation, and ability to obtain the stated insurances and performance bond.

• Costs proposals.

A Selection Criteria Matrix with point structure will be utilized for purposes of selecting the successful company. See Attachment 1.

The top ranked companies will be invited to the City to personally present their qualifications to the selection committee composed of the City Manager, the Assistant City Manager, the City Chief Financial Officer, two City Council members, the City Attorney, and the City’s consulting engineer. This meeting is tentatively scheduled for July 13 – 24, 2026, and will provide an opportunity for the companies to clarify and elaborate on their qualifications. This meeting will be a fact finding and explanation session only and does not contemplate or authorize negotiations.

After the presentations, the selection committee will select the top ranked company or companies.

Upon selection of the top ranked company or companies, the City and company will engage in interactions for a period of time to allow the parties to further examine City operations, staffing, and services for purposes of development of a more detailed Scope of Work with specifically identified plans and tasks for each department or service intended to be provided which will comprise Exhibit A (Scope of Work) to the resulting Professional Services Agreement between the City and the selected company, as well as for development of final pricing, which will comprise Exhibit B (Compensation Schedule) to the resulting Professional Services Agreement between the City and the selected company. If negotiations with the top ranked company are not successful, those negotiations will be terminated and negotiations with the second ranked company will begin, and so on. Final contracts are tentatively scheduled to be presented to the City for their consideration on Thursday, September 3, 2026.

GENERAL TERMS AND CONDITIONS

• There are no expressed or implied obligations for the City to reimburse responding companies for any expenses incurred in preparing qualification/proposals in response to this RFQ/P or in attending meetings required in this process.

• The City reserves the right to request clarifications regarding information submitted as well as request additional information from one or more companies submitting qualifications/proposals.

• By submitting qualifications/proposals, a company certifies that it has fully read and understood this RFQ/P, has full knowledge of the nature scope, quantity, and quality of work to be performed, the detailed requirements of the services to be provided and the conditions under which the services are to be performed. Failure to do so will not relieve the successful company of their obligation to enter into a contract.

• No qualifications/proposals may be withdrawn or revoked for a period of 120 days after the date of qualification/proposal opening. It is understood that the details at the RFQ/P level are insufficient to constitute a binding final contract as the details will be worked out in accordance with this RFQ/P. However, the City’s Professional Services Agreement is included in this RFQ/P. This contract should remain substantially in the form presented to become the final contract, unless modified during final contract negotiations to the satisfaction of the City.

• Ownership of all data, materials, and documentation prepared for and submitted in response to this RFQ/P shall belong exclusively to the City and it will be considered a public record and subject to public inspection in accordance with the Georgia Open Records Act, unless otherwise provided by law. The cost proposals will be kept confidential until a final contract is awarded.

• The City reserves the right to reject any or all qualifications/proposals, call for new qualifications/proposals, to waive any formalities, or to award a contract to the next qualified company if the selected company does not execute a contract satisfactory to the City promptly after notification of the award. The City reserves the right to accept, reject, and/or negotiate any and all qualifications/proposals or parts of qualifications/proposals deemed by the Board to be in the best interest of citizens of the City.

• This RFQ/P and any resulting contract shall be governed in all respects by the laws of the State of Georgia and the successful company shall comply with all applicable federal, state, and local laws and regulations.

• By submitting their qualifications/proposals, all responding companies certify that their qualifications/proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other person or party in connection with their qualifications, and they have not conferred on any of the City’s employees having official responsibility for this procurement transaction of any payment, loan, subscription, advance, deposit of money, services, or anything of value or more than nominal value, present or promise, unless consideration of substantially equal or greater value was exchanged.

• The responding companies specifically certify that submitting their qualification and proposals that they are not in violation of O.C.G.A. §§ 16-10-22 and 16-10-22 for acts of bribery, and /or conspiracy in restraint of free and open competition in transaction with state or political subdivision.

• By submitting their qualifications/proposals, all responding companies certify that they are not currently debarred from submitting bids or proposals on contracts by an agency of the State of Georgia and the federal government, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency of the State of Georgia or the federal government.

NON-ASSIGNMENTS

Company shall not transfer, delegate, or assign, including by merger (whether that party is the surviving or disappearing entity), consolidation, dissolution, or operation of law, (1) any discretion granted it under this Agreement, (2) any right that it has to satisfy a condition under this Agreement, (3) any remedy that it has under this Agreement, or (4) any obligation imposed on it under this Agreement. Any purported transfer, delegation, or assignment of rights or transfer, delegation, or assignment of performance in violation of this section shall be void. Furthermore, this Agreement is entered into for the sole benefit of the City and Company and no other person or entity is intended to be a direct or incidental beneficiary of this Agreement or otherwise entitled to enforce the terms of this Agreement for any reason whatsoever.

OTHER INFORMATION

The City of Hinesville is located in Coastal Georgia, approximately 40 miles from Savannah and in Liberty County. Major highways in the city US 84, SR 119, and SR 196. The city encompasses approximately 40,000 citizens within 20 square miles. Hinesville is immediately adjacent to the main gate in to Ft. Stewart; home of the Army’s 3rd Infantry Division and is the largest military installation (in terms of land area) East of the Mississippi River. The governing authority of City is composed of the Mayor and five Council Members. The City Manager supervises, directs, and controls the day-to-day activities and business operations of the city government.

ATTACHMENT 1

SELECTION CRITERIA MATRIX

Company Name: __________________________________

Selection Criteria Max Points Assigned Points Awarded Company experience in providing local government services (especially those services listed under the Scope of Work) and qualifications and experience of the key personnel, and company team members that will be involved in this project.

Methodology and approach narrative.

Financial strengths, litigation, and ability to obtain the stated insurances.

Company locations and availability of support resources (both personnel and equipment) within at least 200 miles of the City of Hinesville.

Overall response quality and reference results.

Total 100

Evaluator: ___________________________________________________________

Date: _______________________________________________________________

Comments: __________________________________________________________

ATTACHMENT 2

DEPARTMENT PROFILES,

STAFFING PLAN,

FISCAL YEAR 2026 BUDGET,

DEPARTMENT LOCATIONS,

AND

SELECTED WORK LOAD STATISTICS

CURRENT CONTRACT COST DETAIL (FISCAL YEAR 2026 “APPENDIX G”)

PUBLIC WORKS ADMINISTRATION

STREET & DRAINAGE DEPARTMENT (GENERAL FUND &

STORMWATER UTILITY FUND)

PARKS & GROUNDS

VEHICLE MAINTENANCE

SANITATION (SOLID WASTE FUND)

PUBLIC UTILITIES ADMINISTRATION

METER READING & MAINTENANCE

CONSTRUCTION MAINTENANCE

WATER PRODUCTION

INFLOW & INFILTRATION

WASTEWATER TREATMENT PLANT

WATER RECLAMATION FACILITY

LIFTSTATIONS

TRANSIT FLEET MAINTENANCE

PUBLIC WORKS – ADMINISTRATION (GENERAL FUND/SOLID WASTE

FUND/STORMWATER UTILITY FUND)

DEPARTMENT PROFILE

The Public Works Administration Department provides administrative functions such as processing invoice payments, the input of requisitions, ordering office and other operating supplies, answering telephones, etc. In addition, the Health and Safety Manager and the Director of the Project are allocated to the administration of the Public Works and Public Utilities departments.

STAFFING PLAN & CURRENT BUDGET

Position Title Full-Time Equivalent

Fiscal Year 2026 Contract Budget

Director 1.00 General Fund $ 266,372 Office Assistant 1.00 Sanitation Fund 266,372

Stormwater Utility Fund 266,372

Total 2.00

LOCATION: 613 E.G. Miles Parkway, Hinesville, Georgia

ISSUES: In addition to managing the contract budget, the contractor is expected to develop and manage the City’s departmental, line item budgets. The entire City budget related to Public Works Administration for the General Fund, Solid Waste Fund and Stormwater Utility Fund can be found on the next pages.

Ledger Account Description Prior FY Approved

YTD

Expenditures

Current Request

Current Recommended

Current Approved

Fund: 100 - GENERAL FUND

Dept: 061 - PUBLIC WORKS ADMIN

100-061-4110-00-52-1110 OPERATIONS AND MAINT CONTRACT 228,289 210,809 268,347 266,372 266,372

100-061-4110-00-52-2201 OFFICE EQUIPMENT MAINT 250 561 600 600 600

Annual copier service agreement 600 600 600

100-061-4110-00-52-2204 REPAIRS & IMPROVEMENTS 3,350 18,920 4,250 4,250 4,250

General Repairs 1,200 1,200 1,200 Annual HVAC service 400 400 400 Annual generator service 500 500 500 Annual fire alarm system inspection and repair 900 900 900 Annual fire extenguisher inspection 1,250 1,250 1,250

100-061-4110-00-52-2205 BUILDING MAINTENANCE 1,700 2,601 2,250 2,250 2,250

Floor service for Admin and Ops buildings 2,000 2,000 2,000 Exterminator services 250 250 250

100-061-4110-00-52-2206 VEHICLE REPAIRS AND MAINT 800 308 800 800 800

100-061-4110-00-52-3200 COMMUNICATIONS 4,800 5,046 4,800 4,800 4,800

100-061-4110-00-53-1101 OFFICE SUPPLIES 1,000 431 1,000 1,000 1,000

100-061-4110-00-53-1102 JANITORIAL SUPPLIES 1,300 2,036 1,000 1,000 1,000

100-061-4110-00-53-1103 DEPT OPERATING EXPENSE 463 0 5,600 900 900

Annual fire alarm system monitoring and maintenance 900 900 900 Ice machine (replacement) 1,800 0 0 AED devices (4 @ $2500 each) 2,500 0 0 Admin desk 400 0 0

100-061-4110-00-53-1230 UTILITIES - ELECTRICITY 9,000 9,687 10,000 10,000 10,000

100-061-4110-00-53-1270 FUEL 850 2,905 2,800 2,800 2,800

100-061-4110-00-54-2400 COMPUTERS 800 102 800 600 600

Hardware maintenance cost share 800 600 600

Dept: PUBLIC WORKS ADMIN $252,602 $253,406 $302,247 $295,372 $295,372

City of Hinesville Fiscal Year 2026 Expenditures

Ledger Account Description Prior FY Approved

YTD

Expenditures

Current Request

Current Recommended

Current Approved

Fund: 540 - SOLID WASTE/SANITATION FUND

Dept: 061 - PUBLIC WORKS ADMIN

540-061-4110-00-52-1110 OPERATIONS AND MAINT CONTRACT 228,289 210,809 268,347 266,372 266,372

540-061-4110-00-52-2201 OFFICE EQUIPMENT MAINT 250 561 600 600 600

Annual Copier Maintenance 600 600 600

540-061-4110-00-52-2204 REPAIRS & IMPROVEMENTS 3,350 3,283 4,250 4,250 4,250

General Repairs 1,200 1,200 1,200 Annual HVAC Service 400 400 400 Annual generator service 500 500 500 Annual fire extenguisher inspections 1,250 1,250 1,250 Annual fire alarm system inspection and repair 900 900 900

540-061-4110-00-52-2205 BUILDING MAINTENANCE 1,700 315 2,250 2,250 2,250

Floor service for Admin and Ops buildings 2,000 2,000 2,000 Exterminator services 250 250 250

540-061-4110-00-52-2206 VEHICLE REPAIRS AND MAINT 800 1,236 800 800 800

540-061-4110-00-52-3200 COMMUNICATIONS 4,800 5,046 4,800 4,800 4,800

540-061-4110-00-53-1101 OFFICE SUPPLIES 1,000 427 1,000 1,000 1,000

540-061-4110-00-53-1102 JANITORIAL SUPPLIES 1,300 2,036 1,000 1,000 1,000

540-061-4110-00-53-1103 DEPT OPERATING EXPENSE 463 0 5,600 900 900

Annual fire alarm system monitoring and maintenance 900 900 900 Ice machine (replacement) 1,800 0 0 AED devices (4 @ $2500 each) 2,500 0 0 Admin desk 400 0 0

540-061-4110-00-53-1230 UTILITIES - ELECTRICITY 9,000 9,687 10,000 10,000 10,000

540-061-4110-00-53-1270 FUEL 850 2,861 2,800 2,800 2,800

540-061-4110-00-54-2400 COMPUTERS 800 0 800 600 600

Hardware maintenance cost share 800 600 600

Dept: PUBLIC WORKS ADMIN $252,602 $236,261 $302,247 $295,372 $295,372

City of Hinesville Fiscal Year 2026 Expenditures

Ledger Account Description Prior FY Approved

YTD

Expenditures

Current Request

Current Recommended

Current Approved

Fund: 575 - STORM WATER UTILITY

Dept: 061 - PUBLIC WORKS ADMIN

575-061-4110-00-52-1101 OFFICE SUPPLIES 1,000 427 1,000 700 700

575-061-4110-00-52-1300 OUTSIDE SERVICES 500 0 500 500 500

Soil sampling for street sweeping debris 500 500 500

575-061-4110-00-52-2201 OFFICE EQUIPMENT MAINT 250 561 600 600 600

Annual copier maintenance agreement 600 600 600

575-061-4110-00-54-2400 COMPUTER HARDWARE 800 0 800 600 600

Hardware maintenance cost share 800 600 600

575-061-4250-00-52-1280 OPERATIONS AND MAINT CONTRACT 228,289 210,809 268,347 266,372 266,372

575-061-4250-00-52-2204 REPAIRS/IMPROVEMENTS 3,350 2,391 4,250 4,250 4,250

General repairs 1,200 1,200 1,200 Annual HVAC service 400 400 400 Annual generator service 500 500 500 Annual fire alarm system inspection and repair 900 900 900 Annual fire extenguisher inspection 1,250 1,250 1,250

575-061-4250-00-52-2205 BUILDING MAINTENANCE 1,700 301 2,250 2,250 2,250

Floor service for Admin and Ops buildings 2,000 2,000 2,000 Exterminator services 250 250 250

575-061-4250-00-52-2206 VEHICLE REPAIRS AND MAINT 800 0 800 800 800

575-061-4250-00-52-3200 COMMUNICATIONS 4,800 5,782 4,800 4,800 4,800

575-061-4250-00-53-1102 JANITORIAL SUPPLIES 1,300 2,036 1,000 1,000 1,000

575-061-4250-00-53-1103 DEPT OPERATING EXPENSE 463 0 5,600 900 900

Annual fire alarm system monitoring and maintenance 900 900 900 Ice machine (replacement) 1,800 0 0 AED devices (4 @ $2500) 2,500 0 0 Admin desk 400 0 0

575-061-4250-00-53-1230 UTILITIES - ELECTRICITY 9,000 9,687 10,000 10,000 10,000

575-061-4250-00-53-1270 FUEL 850 2,861 2,800 2,800 2,800

Dept: PUBLIC WORKS ADMIN $253,102 $234,855 $302,747 $295,572 $295,572

STREET DEPARTMENT (GENERAL FUND) and DRAINAGE

DEPARMENT (STORMWATER UTILITY FUND)

DEPARTMENT PROFILE

The Public Works Street Department (General Fund) works with the Drainage Department (Stormwater Utility Fund). They maintain and repair paved roads, unpaved roads, concrete sidewalks, concrete curb and gutter, and storm drain pipe. This department also mows major City road rights-of-way, maintains ditches, sweeps curb and gutter streets once a week, trims trees, remove dead trees in City rights-of way, installs traffic signs and repairs City owned street lights.

The Street and Drainage Department is responsible for the maintenance of the property referred to as Bryant Commons to include the stormwater features associated with the two ponds and maintains the three fountains in the ponds. In addition, this department is responsible for the placement and removal of flags during City specified occasions; placement and removal of Christmas decorations; and the set up and removal of equipment for local parades and other downtown events.

STAFFING PLAN & CURRENT BUDGET

Position Title Full-Time Equivalent

Fiscal Year 2026 Contract Budget

Public Works Manager 0.25 General Fund $ 579,579 Supervisor Streets/Drainage 1.00 Stormwater Utility Fund 769,845 Heavy Equipment Operator 5.00 Light Equipment Operator 4.00 Utility Worker 2.00

Total 12.25

LOCATION: 613 E.G. Miles Parkway, Hinesville, Georgia

ISSUES: In addition to managing the contract budget, the contractor is expected to develop and manage the City’s departmental, line item budgets. The entire City budget related to the Street Department (General Fund) and the Drainage Department (Stormwater Utility Fund) can be found on the next pages.

WORKLOAD STATISTICS:

• 8,286 miles of streets swept annually

• 5,289 storm structures

• 74.68 miles of culver

• 83.37 miles of ditch

• 3.76 miles of flumes

• 90 pond structures

• 153.09 miles of road

• 4,650 signs

• 104.52 miles of sidewalk

• 107.77 miles of curb and gutter (both or single side)

Approved

YTD

Expenditures

Current Request

Current Recommended

Current Approved

Fund: 100 - GENERAL FUND

Dept: 063 - STREET DEPT

100-063-4210-00-52-1280 OPERATIONS AND MAINT CONTRACT 497,632 458,684 583,876 579,579 579,579

100-063-4210-00-52-2204 REPAIRS & IMPROVEMENTS 69,500 48,091 59,500 59,500 59,500

General repairs 12,000 12,000 12,000 Street signs replacement 10,000 10,000 10,000 Tree removal 15,000 15,000 15,000 Concrete, asphalt, aggregate 22,500 22,500 22,500

100-063-4210-00-52-2206 VEHICLE REPAIRS AND MAINT 42,275 58,102 242,275 42,275 42,275

Vehicle repairs 42,000 42,000 42,000 Vehicle impact fee 275 275 275 Refurbish pro-patch truck 200,000 0 0

100-063-4210-00-52-2320 EQUIPMENT RENTAL 29,000 22,297 24,000 24,000 24,000

100-063-4210-00-52-3200 COMMUNICATIONS 725 0 725 725 725

100-063-4210-00-53-1103 DEPT OPERATING EXPENSE 0 2,675 52,050 47,550 47,550

Weed Eaters (5 replacements @ $650 each) 3,250 3,250 3,250 Edgers (5 replacements @ $600 each) 3,000 3,000 3,000 Backpack blowers (4 replacements @ $700 each) 2,800 2,800 2,800 Trailer (replacement) 4,500 4,500 4,500 Flags and poles (40 replacements) 4,500 0 0 Christmas decorations (replacements) 30,000 30,000 30,000 Chainsaws (2 replacements @ $1000 each) 2,000 2,000 2,000 Hand tools for road maintenance 2,000 2,000 2,000

100-063-4210-00-53-1270 FUEL 32,300 7,901 20,000 20,000 20,000

100-063-4210-00-54-2200 PROPERTY/EQUIPMENT 62,581 58,794 17,500 17,500 17,500

72 inch ZTR mower (replacement) 17,500 17,500 17,500

100-063-4260-00-52-1285 PROFESSIONAL-SERVICES

CONTRACT

20,500 9,384 22,000 22,000 22,000

Traffic signals 16,000 16,000 16,000 Downtown lights maintenance 6,000 6,000 6,000

100-063-4260-00-53-1230 STREET/TRAFFIC LIGHTS 928,000 754,364 815,000 928,040 928,040

Dept: STREET DEPT $1,682,513 $1,420,292 $1,836,926 $1,741,169 $1,741,169

Approved

YTD

Expenditures

Current Request

Current Recommended

Current Approved

Fund: 575 - STORM WATER UTILITY

Dept: 066 - DRAINAGE

575-066-1575-00-52-1225 PROF SVC-ENGINEERING 0 159,393 15,000 15,000 15,000

575-066-4250-00-52-1210 PROFESSIONAL SERVICES 75,000 52,909 100,000 75,000 75,000

Street sweeping debris screening 100,000 75,000 75,000

575-066-4250-00-52-1280 OPERATIONS AND MAINT CONTRACT 660,736 609,262 775,553 769,845 769,845

575-066-4250-00-52-2204 REPAIRS AND IMPROVEMENTS 23,500 14,392 22,500 22,500 22,500

Concrete, crusher run, rip rap 1,500 1,500 1,500 Storm drain replacement lids 1,000 1,000 1,000 Emergency storm drain projects 20,000 20,000 20,000

575-066-4250-00-52-2206 VEHICLE REPAIRS AND MAINT 106,730 136,726 145,000 145,000 145,000

Vehicle repairs 130,000 130,000 130,000 Set of tires for Spyder (4 tires replacements) 15,000 15,000 15,000

575-066-4250-00-52-2320 EQUIPMENT RENTAL 1,000 0 1,000 1,000 1,000

575-066-4250-00-52-3110 INSURANCE - GENERAL 30,635 42,905 50,925 48,781 48,781

575-066-4250-00-52-3200 COMMUNICATIONS 2,200 1,649 2,200 2,200 2,200

575-066-4250-00-53-1103 DEPARTMENT OPERATING EXPENSE 3,000 882 2,500 2,500 2,500

Battery chain saws for ditch spyder ops (2 @ $1,250 each) 2,500 2,500 2,500

575-066-4250-00-53-1110 CHEMICALS 750 0 0 0 0

575-066-4250-00-53-1270 FUEL 50,000 22,136 40,000 40,000 40,000

575-066-4250-00-54-2200 PROPERTY AND EQUIP 85,345 90,083 785,000 0 0

Ditch Spyder (replacement) 700,000 700,000 700,000 . finance purchase Ditch Spyder 0 -700,000 (700,000) . finance purchase Ditch Spyder 0 0 0 Skid steer loader 85,000 0 0

575-066-4250-00-56-1000 DEPRECIATION EXPENSE 291,480 0 246,470 314,156 314,156

GEFA loan 133,980 133,980 133,980 2023 Spyder financing 72,392 72,392 72,392 2024 Street sweeper financing 40,098 40,098 40,098 2026 Spyder financing 0 67,686 67,686

Dept: DRAINAGE $1,330,376 $1,130,337 $2,186,148 $1,435,982 $1,435,982

PARKS & GROUNDS (GENERAL FUND)

DEPARTMENT PROFILE

The Public Works Parks and Grounds department maintains the City’s four neighborhood parks (playgrounds), City Parks (Bradwell Park, Main Street Park, Veterans Park, Irene B. Thomas Park, Krebs Park and Bryant Commons), traffic islands, the traffic circle and Memorial Drive corridor. This department also maintains the grounds of City owned facilities such as City Hall, the Law Enforcement Center, Fire Department and the Public Works facility. In addition, this department is responsible for the streetscape plantings and landscaping. Parks and Grounds is also responsible for the City’s mosquito control.

STAFFING PLAN & CURRENT BUDGET

Position Title Full-Time Equivalent

Fiscal Year 2026 Contract Budget

Public Works manager 0.25 General Fund $ 593,730 Supervisor Parks & Grounds 1.00 Team Leader 1.00 Equipment Operator 1.00 Parks & Grounds Technician 6.00 Mosquito Control Supervisor 1.00 Total 10.25

LOCATION: 613 E.G. Miles Parkway, Hinesville, Georgia

ISSUES: In addition to managing the contract budget, the contractor is expected to develop and manage the City’s departmental, line item budgets. The entire City budget related to the Parks & Grounds Department (General Fund) can be found on the next pages.

Approved

YTD

Expenditures

Current Request

Current Recommended

Current Approved

Fund: 100 - GENERAL FUND

Dept: 064 - PARKS & GROUNDS

100-064-6210-00-52-1270 OPERATIONS AND MAINT CONTRACT 485,424 447,873 625,736 593,730 593,730

100-064-6210-00-52-2204 REPAIRS & IMPROVEMENTS 13,500 14,145 10,500 10,500 10,500

General repairs 7,500 7,500 7,500 Memorial Drive irrigation repair supplies 1,000 1,000 1,000 Splashpad repairs 2,000 2,000 2,000

100-064-6210-00-52-2206 VEHICLE REPAIRS/MAINT 32,500 39,368 32,500 32,500 32,500

100-064-6210-00-52-3200 COMMUNICATIONS 1,180 1,018 1,100 1,100 1,100

100-064-6210-00-53-1103 DEPT OPERATING EXPENSE 5,600 18,254 5,700 0 0

Weed eaters (4 replacements @ $650 each) 2,600 0 0 Edgers (3 replacements @ $600 each) 1,800 0 0 Back pack blowers (2 replacements @ $650 each) 1,300 0 0

100-064-6210-00-53-1110 GEN SUPPLIES - CHEMICALS 5,900 4,037 5,800 5,800 5,800

Splashpad chemicals 1,800 1,800 1,800 Landscape chemicals 4,000 4,000 4,000

100-064-6210-00-53-1230 UTILITIES-IRENE B THOMAS PARK 12,375 9,196 14,800 14,800 14,800

Irene Thomas Park 3,800 3,800 3,800 Krebs Park 11,000 11,000 11,000

100-064-6210-00-53-1270 FUEL 30,750 20,054 27,500 27,500 27,500

100-064-6210-00-54-2200 PROPERTY/EQUIPMENT 126,645 71,917 10,000 0 0

60 inch ZTR mower replacement 10,000 0 0

100-064-6220-00-52-2140 LANDSCAPING 13,900 11,811 13,900 10,000 10,000

Landscape materials 10,000 10,000 10,000 Mulch 2,250 0 0 Playground bark 1,650 0 0

Dept: PARKS & GROUNDS $727,774 $637,673 $747,536 $695,930 $695,930

VEHICLE MAINTENANCE (GENERAL FUND)

The Vehicle Maintenance Department (General Fund) maintains all City vehicles, heavy equipment and small equipment (such as lawn mowers and pumps). This department supplies all labor and each department is billed for the parts used. This department is responsible for ordering all parts and supplies needed and is also responsible for ordering fuel, maintaining the fuel island and issuing fuel keys. This department issues monthly fuel reports and vehicle maintenance reports to each department and answers questions as necessary. This department is responsible for ensuring all City vehicles are input in the fleet maintenance software. This department is also responsible for the entry and closure of the work orders for each maintenance activity performed on City equipment and rolling stock.

STAFFING PLAN & CURRENT BUDGET

Position Title Full-Time Equivalent

Fiscal Year 2026 Contract Budget

Public Works Manager 0.25 General Fund $ 499,570 ASE Fleet Maintenance Supervisor 1.00 Vehicle Maintenance Specialist 2.00 Vehicle Maintenance Mechanic 2.00 Service Manager 0.50 Total 5.75

LOCATION: 613 E.G. Miles Parkway, Hinesville, Georgia

ISSUES: In addition to managing the contract budget, the contractor is expected to develop and manage the City’s departmental, line item budgets. The entire City budget related to the Vehicle Maintenance Department (General Fund) can be found on the next pages.

The fleet maintenance software being used by the current contractor is not owned or licensed by the City of Hinesville.

Approved

YTD

Expenditures

Current Request

Current Recommended

Current Approved

Fund: 100 - GENERAL FUND

Dept: 065 - VEHICLE MAINTENANCE

100-065-1535-00-54-2400 COMPUTER SOFTWARE 5,800 4,245 4,500 4,500 4,500

Scan Tool updates 3,000 3,000 3,000 Electronic shop manuals 1,500 1,500 1,500

100-065-4800-00-52-1270 OPERATIONS AND MAINT CONTRACT 428,563 395,364 503,274 499,570 499,570

100-065-4800-00-52-2204 REPAIRS & IMPROVEMENTS 4,000 2,800 5,800 5,800 5,800

General shop repairs 4,000 4,000 4,000 Shop lift certifications 1,800 1,800 1,800

100-065-4800-00-52-2206 VEHICLE REPAIRS/MAINT 11,050 11,970 5,550 5,550 5,550

Vehicle repairs 5,500 5,500 5,500 Highway impact fees 50 50 50

100-065-4800-00-52-2208 FUEL ISLAND REPAIRS AND MAINT 6,000 5,812 9,000 9,000 9,000

Fuel island annual inspection 1,500 1,500 1,500 Fuel island general repairs 7,500 7,500 7,500

100-065-4800-00-52-3200 COMMUNICATIONS 725 280 725 725 725

100-065-4800-00-53-1103 DEPARTMENT OPERATING EXPENSE 58,200 26,775 30,300 22,100 22,100

Shop supplies 2,000 2,000 2,000 Welding supplies 1,200 1,200 1,200 Tire repair supplies 1,800 1,800 1,800 Oil and water seperator 12,000 12,000 12,000 Porta cool machine for shop 5,700 0 0 Heavy duty torque wrench set 3,600 3,600 3,600 Heavy duty work tables 2,500 0 0 Lockable storage cabinet for diagnostic tools 1,500 1,500 1,500

100-065-4800-00-53-1270 FUEL 5,290 1,343 3,000 3,000 3,000

100-065-4800-00-54-2200 PROPERTY/EQUIPMENT 0 0 123,500 23,500 23,500

Tire balancing machine (replacement) 23,500 23,500 23,500 Mobile Heavy Duty column lift for large trucks 100,000 0 0

Dept: VEHICLE MAINTENANCE $519,628 $448,589 $685,649 $573,745 $573,745

SANITATION (SOLID WASTE FUND)

The Sanitation Department (Solid Waste Fund) is responsible for the collection and disposal of residential and some commercial putrescible garbage in the City of Hinesville and a limited number of households outside of the city limits. In addition, this department collects and disposes of yard waste and other trash. The City uses roll out carts for 1 time a week collection; however, there are some customers who have multiple collections per week. This department is also responsible for the grinding and disposal of the yard waste material. The City of Hinesville’s Sanitation department works Monday through Friday including holidays.

STAFFING PLAN & CURRENT BUDGET

Position Title Full-Time Equivalent

Fiscal Year 2026 Contract Budget

Public Works Manager 0.25 Solid Waste Fund $ 2,561,749 Sanitation Manager 1.00 Equipment Operators 13.00 Sanitation Workers 15.00

Total 29.25

LOCATION: 613 E.G. Miles Parkway, Hinesville, Georgia

ISSUES: In addition to managing the contract budget, the contractor is expected to develop and manage the City’s departmental, line item budgets. The entire City budget related to the Sanitation Department (Solid Waste Fund) can be found on the next pages.

WORKLOAD STATISTICS:

In fiscal year 2025:

• 14,435 tons of garbage were collected

• 27,525 cubic yards of waste were collected

Approved

YTD

Expenditures

Current Request

Current Recommended

Current Approved

Fund: 540 - SOLID WASTE/SANITATION FUND

Dept: 062 - SANITATION-TRASH

540-062-4510-00-52-1270 OPERATIONS AND MAINT CONTRACT 2,035,465 1,877,206 2,579,334 2,561,749 2,561,749

540-062-4510-00-52-1320 GRINDING/SCREENING SERVICES 75,000 45,250 100,000 75,000 75,000

540-062-4510-00-52-2110 DISPOSAL FEE 730,000 606,036 730,000 730,000 730,000

540-062-4510-00-52-2206 REPAIRS/MAINT - VEHICLE 201,350 263,886 221,350 221,350 221,350

Vehicle repairs 220,000 220,000 220,000 Highway impact fee 1,350 1,350 1,350

540-062-4510-00-52-3110 INSURANCE - GENERAL 32,733 115,808 44,149 41,183 41,183

540-062-4510-00-52-3200 COMMUNICATIONS 3,300 2,627 3,500 3,500 3,500

540-062-4510-00-53-1103 DEPARTMENT OPERATING EXPENSE 2,300 3,508 2,300 2,300 2,300

Hand tools for trucks 1,800 1,800 1,800 Grass seed for site repairs 200 200 200 General operating supplies 300 300 300

540-062-4510-00-53-1270 FUEL 137,125 94,279 138,000 138,000 138,000

540-062-4510-00-54-2200 PROPERTY AND EQUIPMENT 0 529,946 0 0 0

540-062-4510-00-54-2500 POLYCARTS 84,000 73,133 108,576 108,576 108,576

Polycarts (3 loads or 1,872 carts @ $58 each) 108,576 108,576 108,576

540-062-4510-00-56-1000 DEPRECIATION EXPENSE 55,052 0 137,293 142,698 142,698

2024 Garbage truck financing 36,758 36,758 36,758 2025 Garbage truck & Dry Trash Truck financing 56,907 105,940 105,940 2025 Dry trash truck financing 43,628 0 0

540-062-8000-00-58-2100 INTEREST EXPENSE 13,463 0 32,068 11,729 11,729

2024 Garbage truck financing 11,729 11,729 11,729 2025 Garbage truck financing 11,513 0 0 2025 Dry trash truck financing 8,826 0 0

Dept: SANITATION-TRASH $3,369,788 $3,611,679 $4,096,570 $4,036,085 $4,036,085

PUBLIC UTILITES ADMINISTRATION (WATER & SEWER FUND)

The Public Utilities Administration Department provides administrative functions such as processing invoice payments, the input of requisitions, ordering office and other operating supplies, answering telephones, etc. In addition, the Health and Safety Manager and the Director of the project are allocated to the administration of the Public Works and Public Utilities departments.

STAFFING PLAN & CURRENT BUDGET

Position Title Full-Time Equivalent

Fiscal Year 2026 Contract Budget

Assistant Director 1.00 Water & Sewer Fund $ 360,042 Office Assistant 1.00

Total 2.00

LOCATION: 613 E.G. Miles Parkway, Hinesville, Georgia

ISSUES: In addition to managing the contract budget, the contractor is expected to develop and manage the City’s departmental, line item budgets. The entire City budget related to the Public Utilities Administration (Water & Sewer Fund) can be found on the next pages.

Approved

YTD

Expenditures

Current Request

Current Recommended

Current Approved

Fund: 505 - WATER AND SEWER FUND

Dept: 071 - PUBLIC UTILITIES ADMIN

505-071-4410-00-52-1120 OPERATIONS AND MAINT CONTRACT 311,228 284,939 362,711 360,042 360,042

505-071-4410-00-52-2201 OFFICE EQUIPMENT MAINT 545 561 600 600 600

Annul copier maintenance agreement 600 600 600

505-071-4410-00-52-2204 REPAIRS & IMPROVEMENTS 3,100 2,241 4,250 4,250 4,250

General Repairs 1,200 1,200 1,200 Annual HVAC service 400 400 400 Annual generator service 500 500 500 Annual fire extenguisher inspections 1,250 1,250 1,250 Annual fire alarm system inspection and repair 900 900 900

505-071-4410-00-52-2205 BUILDING MAINTENANCE 1,700 301 2,200 2,200 2,200

Floor services for Admin and Ops buildings 2,000 2,000 2,000 Exterminator services 200 200 200

505-071-4410-00-52-3200 COMMUNICATIONS 4,800 5,046 4,800 4,800 4,800

505-071-4410-00-53-1101 OFFICE SUPPLIES 2,000 427 1,000 1,000 1,000

505-071-4410-00-53-1102 JANITORIAL SUPPLIES 1,300 2,036 1,000 1,000 1,000

505-071-4410-00-53-1103 DEPARTMENT OPERATING EXPENSE 463 0 3,150 250 250

Annual fire alarm system monitoring 250 250 250 AED Device (4 units @ $2500 each) 2,500 0 0 Admin desk 400 0 0

505-071-4410-00-53-1230 UTILITIES 9,200 9,687 11,500 11,500 11,500

505-071-4410-00-53-1270 FUEL 0 0 0 0 0

505-071-4410-00-54-2400 COMPUTER 800 0 800 600 600

Hardware maintenance costs share 800 600 600

Dept: PUBLIC UTILITIES ADMIN $335,136 $305,238 $392,011 $386,242 $386,242

METER READING & MAINTENANCE (WATER & SEWER FUND)

The Meter Reading & Maintenance (Water & Sewer Fund) Department reads the meters of approximately 15,700 City water, reuse, and sewer customers each month. The City has FlexNet AMR and touch read meters. The meters are read by the 10th day of the month. This department is responsible customer service functions for City Hall which includes customer connections and disconnections, accuracy tests and re-reads, delinquent disconnects and reconnects, meter replacement and meter leak repairs. This department also performs various meter testing functions.

STAFFING PLAN & CURRENT BUDGET

Position Title Full-Time Equivalent

Fiscal Year 2026 Contract Budget

Utilities Manager 0.25 Water & Sewer Fund $ 574,701 Meter Reader Supervisor 1.00 Senior Meter Reader 1.00 Meter Readers 4.00

Total 6.25

LOCATION: 613 E.G. Miles Parkway, Hinesville, Georgia

ISSUES: In addition to managing the contract budget, the contractor is expected to develop and manage the City’s departmental, line item budgets. The entire City budget related to the Meter Reading & Maintenance (Water & Sewer Fund) can be found on the next pages.

WORKLOAD STATISTICS:

• 684 meters reread last year