Final_ChinleAgRoads_SOWDec27_(1).pdf

SCOPE OF WORK

Central Navajo Agency (CNA), Chinle Transportation Yard (CTY) & Pinon Transportation

Substation Yard

Aboveground Storage Tanks (AST) & Solid Waste Removal for Disposal or Recycling

Chinle, Arizona

BACKGROUND:

The Bureau of Indian Affairs (BIA) Chinle Agency Transportation Yard is in Chinle, Arizona. The

Transportation Yard is located north of the Chinle Agency Administration Building 136-C, along

Navajo Route #7. (Figure 1). The Pinon substation roads yard is in Pinon, Arizona, and off BIA Router

4. The Pinon Roads yard is located west of the Navajo Nation Social Services building and next to the

Navajo Nation Division of Transportation Yard on unpaved dirt road.

The BIA Navajo Regional Office (NRO), Branch of Environmental Management (BEM) is seeking the services of an environmental contractor specializing in decommissioning, dismantling, and removal of

ASTs, drums, storage tanks for oil, used oil and antifreeze. Along with the solid waste are oil filters at each of the transportation yards in Chinle Agency and Pinon, AZ. Once the ASTs and associated piping are removed the contractor shall sample at both sites regulated under 40 CFR 280-281. Heating oil is regulated under the Navajo Underground Code and the NN Code uses the 40 CFR 280-281 requirements for tank removal. The cleanup standards are 500 ppm for heating oil. The ASTs used diesel and gasoline, along with smaller tanks, drums of used oil, motor oil, and oil filters. The removal of other solid waste debris at these locations are to be inventoried, segregated for recycling or disposal at permitted landfill. As these locations have various metal debris, guardrail posts which include storage tanks for the hydraulic oil, motor oil and used oil containers within the spill containment at both locations. These are shown in Appendix A: CNA, CTY, SWM, Removal and Disposal Project

Photographs, Appendix B: CAN, CTY, SWM, Removal and Disposal Projects Photographs; Appendix

C: CNA, Pinon Transportation Yard, SWM, Removal and Disposal Project Photographs

BEM is assisting the CTY in response to the recent BIA, NRO, BEM, 2022 Environmental Management

Assessment and Performance Program (EMAP) report, which was conducted for the BIA Navajo

Region five (5) agencies. This project shall be completed in compliance within the following regulatory authorities: United States (US) Environmental Protection Agency (EPA), Navajo Nation Environmental

Protection Agency (NNEPA), and the BIA, NRO, BEM; along with the following governing statues:

Comprehensive Environmental Response Compensation and liability Act (CERCLA), Resource

Conservation Recovery Act (RCRA), Toxic Substances Control Act (TSCA); NNEPA Leaking Storage

Tank Program (LSTP); Clean Water Act (CWA), and the Executive orders “For Greening of America.

PROJECT LOCATION:

The CNA, CTY, SWM project is located within the: SW1/4SE1/4 of Sec. 16, T. 05 N., R. 10 W., Navajo Prin., Mer., Apache County, Arizona, containing 3.7 acres. (See Appendix A: CNA CTY, SWM, Project Location. Figure 1. Vicinity Map, and Figure 2. Location Map).

WORK REQUIRED:

The BIA requires the services of a licensed and permitted contractor to decommission, dismantle and remove several ASTs, drums/containers of hydraulic, motor oils, oil filters and solid waste at both transportation yards. and used oil currently onsite. Disposal of three (3), 3,000 gallon Aboveground

Storage Tanks (ASTs) along with the associated piping, which are not empty and maintained in CTY and the substation in Pinon, AZ. Once the ASTs are decommissioned, the area (pedestals/pads/berms) shall be tested for any residual contaminants will be excavated and disposed at permitted landfill. The excavated area will be backfilled with clean soil. Other 500–1000 gallon tanks on site will also be removed along with the residual oil or antifreeze, that can be recycled. Once the smaller tanks are removed, areas showing soil staining shall be tested, and stained soils shall be removed and backfilled with clean soil. Each location also has identified solid waste debris which include metal, guardrail post blocks, containers with hydraulic oil, motor oil and unused oil. These containers shall be removed and any staining on soil shall be removed.

The tanks must be emptied of product or residue prior to removal. The tanks should be inert prior to removing to avoid any fires or explosions. The sludge and/or residual product shall be removed, and

AST closed in accordance with 40 CFR 280 and 281. Disposal of the old tanks system shall be cut up and the metals recycled. If the tanks are cut up and recycled as metal scrap; a certification of destruction must be presented to BIA to document destruction and a waste disposal manifest for disposal of the contaminated soils, disposal of associated dispenser; piping and concrete contaminant pad, or the earthen berm; testing of the soils at both ends, and in the middle of the tank area, under the piping, in accordance with 40 CFR 280-281. All petroleum contaminated soils and waste shall be disposed in permitted landfill. All non-hazardous roads debris which cannot be re-used or recycled must be disposed in a permitted landfill in accordance with 40 CFR 258. Any waste that is not determined to be hazardous waste shall be segregated into solid waste, recyclable materials, or universal waste for disposal; in accordance with RCRA, TSCA, and Executive orders “For Greening of America.”

PERIOD OF PERFORMANCE:

The period of performance of this project is 90 days from notice to proceed. This project is an expedited project, and the bidders are to utilize sufficient personnel and expedited analytical services to meet the time frame.

Task I. Pre-work Submittals:

A. Health and Safety Plan (HASP), the contractor shall prepare a site-specific HASP in accordance with

29 CFR 1910.120 to allow for the protection of workers, employees, and the public. The HASP shall contain certifications/licensures of the workers and appropriate PPE. Known and potentially environmental hazards are exposure to petroleum hydrocarbons, potential to explosive atmosphere conditions, tripping and falling hazards, presence of heavy equipment both ground and overhead, overhead power lines, and underground water lines, biological hazards, venomous insects, and snakes/reptiles.

1. The plan shall include the company’s respiratory protection plan.

2. The plan shall include the company’ confined space plan.

3. The plan shall include certificates of workers for Lead-Based Paint (LBP), Asbestos, and

Confined Space, plus Hazardous Waste Operations and Emergency Response (HazWOPER).

4. COVID-19 practices/guidelines shall be included in the HASP.

B. Name of National Voluntary Accreditation Program (NVLAP) certified laboratory which will be used to analyze samples.

C. A list of all subcontractors, including qualifications and experience.

D. Prepare a Detailed Workplan with Work Schedule. The plan shall document removal and destruction and dismantling of tanks systems for disposal.

E. Landfill Data: The contractor shall provide the location and names of permitted landfills where hazardous and solid waste shall be disposed.

F. Contractor shall notify Navajo Nation EPA Waste Regulatory Compliance Department on the removals of ASTs and U. S. Environmental Protection Agency Region IX.

Task II. Removal and Disposal ASTs at CTY and Pinon Yard:

The ASTs shall be decommissioned, dismantled, and removed. The earthen berm or concrete pedestals or pads and associated piping shall be removed. Prior to removal, BIA Transportation staff shall meet with the contractor before these containment pads shall be removed.

1. Disconnection of any electrical system, as appropriate: Contractor shall be responsible for disconnecting the electrical system from the old tanks prior to conducting any work as necessary.

2. Removal of product/residue: Contractor shall remove all product and residue from the tank(s) before operational activities occur.

3. Inert tank: Contractor shall inert the tank prior to removing the tank to prevent fire or explosion.

4. Dismantling of tank: The contractor shall dispose of all tank system by cutting the tank. The metal shall be sold to metal recycler. The contractor shall provide proof of recycling to off-reservation source. No materials may be given to any Navajo Nation residents or tribal organization. A certificate of tank destruction must be provided to BIA as proof of this action.

Weight tickets or other recognized receipts for recycled metal must be provided.

5. Concrete pads or cradles may have come into contact with petroleum hydrocarbons. The concrete pad, cradles, pads, and contaminated soils shall be removed disposed as waste and transported to a certified landfill. No materials shall be given away to Navajo Nation resident or tribal organization. Tickets by weight or cubic yard for solid waste disposal at a permitted landfill must be obtained and provided to the BIA.

6. System piping: All metal piping be removed and recycled or disposed as appropriate with a metal recycler or in a permitted landfill. Tickets by weight or cubic yard for solid waste disposal at a permitted landfill must be obtained and provided to the BIA.

7. Contaminated soil: Contaminated soils shall be excavated and transported to a permitted landfill

8. Field screening: Contractor shall field screen the excavated area shall be tested for diesel or gasoline to determine if contamination soils are present. In the event field screening identifies the presence of diesel or gasoline, the area shall be cleaned and backfilled with clean soil.

Exceedance of the berm of the ASTs area shall require the approval of the Contracting Officer prior to removal and disposal of the any additional contaminated soil.

9. Sample Collection: When field screening identifies the contamination has been removed, the contractor shall collect three samples under the tank and piping in accordance with 40 CFR 280-

281 requirements to document closure of the tanks in accordance with 40 CFR 280-281.

10. Fill excavation: Consultation shall be conducted between the Contractor and the BIA prior to closing of any excavation where residual contamination exists. If laboratory analyses document that no contamination exists, the contractor shall fill the excavation with clean soil, compact the area, contour, and slope the area to prevent erosion, ponding, and subsidence. Contractor will be provided clean fill BIA.

11. Contractor shall measure the final length, width, and depth of the excavation, and provide the

GPS coordinates for the four corner and the middle of the tank to allow the future location of the tank hold in the vent additional work may need to be completed. A site map to scale must be provided to identify the location of the excavation and the tank area.

Task III. Removal and Disposal Used Oil, Solid Waste, Antifreeze: The used oil, motor oil, antifreeze, used oil and oil filters shall be disposed and recycling. Antifreeze shall be disposal and recycled to avoid impact to the environment

1. Two (2), 3,000-gallon, Above Ground Storage Tanks (AST)-diesel, (See Appendix B.

CNA, CTY, SWM, Removal and Disposal Project Photographs: Figure 1. Above Ground

Storage Tanks).

2. One (500 gallon) used oil.

3. Three (300 gallon) motor oil.

4. One (110 gallon used antifreeze)

5. Multiple 55-gallon drums of used oil and disposed oil filters

6. #1 Solid Waste Management Pile, (See Appendix B. CNA, CTY, SWM, Removal and

Disposal Project Photographs: Figure 2. #1 Solid Waste Management Pile).

7. #2 Solid Waste Management Pile, (See Appendix B. CNA, CTY, SWM, Removal and Disposal

Project Photographs: Figure 3. #2 Solid Waste Management Pile).

• The Pinon Yard has the following items and solid waste removal:

1. One (12,000 gallon) diesel fuel tank, staining around the berm.

2. Three (300-gallon) oil tanks.

3. One (120 gallon) used anti-freeze tank

4. Multiple 55-drums of used oil and oil filters

5. Metal within yard requires recycling.

REPORTING:

A. Reports shall describe the work performed and include, but is not limited:

1. Summary of the work completed.

2. Narrative of the work performed.

3. Sampling methodology.

4. Analytical Results.

5. Manifests/Weight tickets/Recycling tickets.

6. Waste Profiles.

B. A draft report will be submitted for review to BIA within (14) days following completion of the field work. Two copies of the draft report shall be submitted to BIA for review.

C. Following the final review and approval of the draft document by BIA, the contractor shall prepare the final report of the Phase II certified by a professional engineer that the work was done in accordance with the approved sampling plan and federal regulations.

D. Five copies, two CD (read only) and one CD editable version in MS Word and all tables in

Excel. Drawings shall be provided to BIA. The one CD editable version shall be labeled for

“BIA Use Only.” All documents collected or prepared for this project are the property of the

Bureau of Indian Affairs and must be submitted to the government. The Contractor may not copyright or duplicate the documents without the written permission of the BIA, NRO.

EVALUATION CRITERIA:

Proposals from contractors shall contain the following information:

• A Summary of:

1. Qualifications of SWM removal and disposal.

2. Project Manager Resume.

3. Documentation of BIA Trust Land pervious work experience.

4. Knowledge of the Navajo Indian Reservation for services and supplies to allow the contractor to function independently without the assistance of an initial escort and ability to work with local school administrators successfully.

INSTRUCTIONS, CONDITIONS, AND NOTICES TO CONTRACTORS:

Special Conditions:

The contractor will adhere to all applicable federal and tribal laws and regulations, and payment of tribal taxes. The contractor shall be required to furnish electrical power and procure water to perform investigation, sampling, and mitigation.

The contractor is responsible for any utilities that are damaged during the work and shall repair them immediately at no cost to the Government.

Barring complications in site access or other site-specific factors, Contractor shall have (90) calendar days from notice to proceed to complete the disposal/recycling effort.

As data is developed and regulatory agencies provide direction and guidance, contractors shall be expected to provide timely and quality response to issues raised by the regulators. All contact with the public, private or regulatory community shall be made through the BIA, Navajo Region.

No information may be released without the written consent of the BIA Navajo Region. The work will be awarded based on best technical approach and a responsive bid package which meets the needs of the government and not on lowest price.

REQUIREMENTS:

1. Pre-work conference.

2. Written weekly status report to Contracting Officer’s Representative (COR).

3. Submittal of Draft and Final documents.

REFERENCE MATERIAL:

• The SWM removal and disposal of previously identified items (BIA, NRO, BEM, CNA, 2022

EMAP Report).

• BIA, BEM, Online ArcGIS Portal.

• Google Earth Imagery.

ATTACHMENTS:

Appendix A: CNA, CTY, SWM, Removal and Disposal Project Location.

• Figure 1. Vicinity Map.

• Figure 2. Location Map.

Appendix B: CNA, CTY, SWM, Removal and Disposal Project Photographs.

• Figure 1. Above Ground Storage Tanks.

• Figure 2. #1 Solid Waste Management Pile.

• Figure 3. #2 Solid Waste Management Pi

• Appendix A: CNA, CTY, SWM, Removal and Disposal Project Location.

Figure 1. Vicinity Map (BIA, BEM, (Online ArcGIS Portal).

Figure 2. Location Map (Google Earth Imagery).

Appendix B: CNA, CTY, SWM, Removal and Disposal Project Photographs.

Figure 1. Above Ground Storage Tanks.

Figure 2. #1 Solid Waste Management Pile.

Figure 3. #2 Solid Waste Management Pile.

Appendix C: CNA, Pinon Transportation Yard, SWM, Removal and Disposal Project

Photographs.

Figure 1. Pinon Transportation Yard, Solid Waste Management, Above Ground Storage Tanks.

Figure 2. Pinon Transportation Yard, Solid Waste Management, Pile #1.

Figure 3. Pinon Transportation Yard, Solid Waste Management, Pile #2.

Figure 4. Pinon Transportation Yard, Solid Waste Management, Pile #3.

Figure 5. Pinon Transportation Yard, Solid Waste Management, Pile #4.