FINAL Bid Document 116-26 Pierson Field - B-04-26-CO77 - 6-17-2026.pdf

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Santa Cruz County

Pierson Field Playground Bid No. B-04-26-CO77

Community Development Block Grant Contract No. 116-26

Full bid packet is available on line only at County Bids and Solicitations

Bids are due no later than 3 p.m. Arizona Time (MST)

Friday, July 24, 2026 at the office of the Clerk of the Board of Supervisors

Santa Cruz County 2150 North Congress Drive, Suite 119

Nogales, AZ 85621 https://www.santacruzcountyaz.gov/286/Bids-Solicitations

TABLE OF CONTENTS*

Main Document Cover Page i

Important Dates ii

Notice to Bidders 1

Invitation to Bid 3

Instructions to Bidders 6

Bid Submission Requirements —

General Specifications 24

Maps / Attachments 33–34

Exhibits Index v / 35–36

Section A – Environmental Conditions Environmental Conditions 80

Section B – CDBG Compliance CDBG Compliance Documents 85

Section C – General Conditions & Special Provisions General Conditions & Special Provisions 140

Exhibits Exhibit 1 – Documents to Submit with Bid 37

Exhibit 2 – Bid Exceptions / Deviations / Projects 38

Exhibit 3 – Bid Form & Bid Schedule 39–41

Exhibit 4 – Subcontractors / Suppliers List 42

Exhibit 5 – Non-Collusion Affidavit 43–44

Exhibit 6 – Workers Compensation Certification 45

Exhibit 7 – Insurance Certification 46

Exhibit 8 – Proposal Security (Bid Bond) 47–48

Exhibit 9 – Statutory Payment Bond 49–50

Exhibit 10 – Statutory Performance Bond 51–52

Exhibit 11 – Notice of Intent to Award 53

Exhibit 12 – Notice of Award 54–55

Exhibit 13 – Notice of Non-Award 56

Exhibit 14 – Notice to Proceed 57

Exhibit 15 – Application for Payment 58–59

Exhibit 16 – Change Order 60

Exhibit 17 – Certificate of Completion 61

Exhibit 18 – Certificate of Substantial Completion 62

Exhibit 19 – Contract Agreement 63–77

Exhibit 20 – Acknowledgement of Addenda 78

Exhibit 21 – Sections A–C Reference 79

* Page Numbering is intended to be accurate, but is not guaranteed to be so.

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IMPORTANT DATES

B-04-26-CO77

Pierson Field Playground CDBG Contract #116-26

(Dates may be subject to change. All times are in Arizona Time.)

ACTIVITY DATE/TIME

Bid Packet Release/Advertisement June 17, 2026 at 9:00 A.M.

Pre-Bid Meeting July 6, 2026 at 9:00 A.M.

Deadline to Submit Questions on Bid Packet July 10, 2026 at 3:00 P.M.

Deadline to Submit Bids July 24, 2026 at 3 P.M.

Award Recommendation to County Board of Supervisors TBD

INVITATION TO BID1

PIERSON FIELD PLAYGROUND

B-04-26-CO77

CDBG #116-26

The County of Santa Cruz, hereinafter referred to as County, through a Community Development Block Grant (CDBG) from the State of Arizona Department of Housing (ADOH) will accept bids from qualified firms or individuals with the appropriate license as registered with the Arizona Registrar of Contractors to perform the following services:

Project Description

The successful bidder will oversee final playground component selection and design and complete installation at Pierson Field at 451 North Arroyo Boulevard in Nogales, Arizona. Work to be performed includes:

Work Item Specification

1. Playground Components Selection and Site Layout In consultation with the Nogales Unified School District and Santa Cruz County, provide final layout and design for playground structure and any related amenities

2. Installation of Playground Structure As per manufacturer’s specifications and industry standards

Santa Cruz County is interested in bids with site layout for an ages 5-12 universally accessible playground to create an area with elements that stimulate and encourage involvement for all ages and abilities that meets the American Society of Landscape Architects’ Professional Practice features of universally designed playgrounds. The proposed new structures will provide universally accessible and ADA compliant recreation opportunities. The Bidder must provide up to two (2) conceptual color renderings (focused on the theme colors for Pierson School) of the proposed location and layout with use zones of the playground and a sample list of proposed playground components/equipment. Attachment 1 shows the site location and the Pierson School mascot and colors.

BID SECURITY Each proposal shall be accompanied by a cashier’s check, certified check, or bid bond in the amount of ten percent (10%) of the proposal, payable to Santa Cruz County, as security for the acceptance of the contract. Bonding companies issuing acceptable bonds in conjunction with this project must hold a certification of authority to transact surety business in Arizona as issued by the Director of the Department of Insurance. All bid security shall be made payable, without condition, to Santa Cruz County.

Said bid security shall be considered liquidated damages and shall be forfeited to the County in the event the Bid is accepted and the successful bidder fails to execute the contract and furnish the required bonds within ten (10) workings days after the notice of bid award.

WITHDRAWAL OF BIDS No bidder may withdraw his proposal within ninety (90) calendar days after the date set for opening thereof. This time frame may be adjusted through material agreement between the County and Contractor.

AWARD OF CONTRACT The right to accept any bid in whole or in part, to reject any or all proposals in whole or in part, and to waive irregularities in bidding is reserved by Santa Cruz County. Portions of this Contract may be deleted due to unforeseen circumstances without compensation. Acceptance of any bid does not constitute a binding agreement until a written Contract is signed by both parties. Federal financial

1 For purposes of this IFB only, the terms “bidder(s)” and “contractor(s)” have the same meaning.

assistance from the Community Development Block Grant Program (CDBG) is being provided for this project and thus all contractors are required to comply with applicable federal guidelines and requirements.

COMPLIANCE WITH BUILD AMERICA BUY AMERICA ACT This agreement is for services related to a project that is subject to the Build America, Buy America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58. Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project must be produced in the United States, as further outlined by the Office of Management and Budget’s Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure, April 18, 2022.

COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION

Attention is called to the fact that not less than the minimum salaries and wages as set forth in the Contract Documents must be paid on this project, and that the contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin, in accordance with Executive Order 11246 Equal Employment Opportunity and Notice of Requirement for Affirmative Action to ensure Equal Employment Opportunity.

COMPLIANCE WITH DAVIS BACON, ANTI-KICKBACK ACT, AND OSHA The Contractor and sub-contractors must comply with Davis Bacon Act July 2nd, 1964 (Title 40§ 276A), all United States Department of Labor Regulations and standards Title 29, 1, 3 and 5, Title 18, U.S. C., Section 874 known as “Anti-Kickback Act,” and the Federal Occupational Safety and Health Act of 1970.

COMPLIANCE WITH SAM AND UEI Unless exempt from these requirements under OMB guidance at 2 CFR Part 25 (e.g., individuals), applicants must: 1. Be registered in the System for Award Management (SAM) prior to submitting a proposal under this announcement. SAM information can be found at sam.gov, 2. Maintain an active SAM registration with current information at all times during which it has an active federal award or an application or proposal under consideration by a federal awarding agency, and 3. Provide a valid Unique Entity Identifier (UEI) number in each application or proposal it submits to the agency). Unique entity identifier means the identifier required for SAM registration to uniquely identify business entities. Applicants shall register as an entity or request a UEI number, at no cost, by visiting the SAM website at www.sam.gov. If an applicant fails to fully comply with these requirements by the time the contract is ready to be awarded, it may be determined that the applicant is not qualified to receive an award and use that determination as a basis to make an award to another applicant. All forms necessary for compliance with the Davis-Bacon Act shall be delivered to SEAGO prior to issuance of the Notice to Proceed and on a weekly basis during construction.

MISCELLANEOUS The proposer should prepare a detailed time schedule for completion. The successful proposer will be required to lend all possible assistance t o S E A G O in the preparation, investigation and documentation necessary for compliance with all applicable federal Labor Standards/Davis-Bacon and other requirements of ADOH. The successful proposer should be prepared to comply with all local, state and federal safety and environmental requirements. The project shall be accomplished in accordance with all federal program and state statutory requirements to include 2 CFR 200, Executive Orders and the Arizona Administrative Code.

BIDS To be considered, one (1) original and one (1) copy of the Bid plus a thumb drive containing the entire bid must be provided and in accordance with the Instructions to Bidders included in the bid package.

Sealed bids will be received in the office of the Clerk of the Board, Santa Cruz County, located at 2150 N.

Congress Drive Room 119, Nogales, AZ 85621, until 3 p.m., on July 24, 2026 at which time all bids received will be opened and the amount of the total bid read aloud. Failure of the proposer to complete all of the bid documents may result in rejection of the Bid. All bids shall be identified as

“PIERSON FIELD PLAYGROUND

BID NUMBER: B-04-26-CO77

CDBG #116-26”

Copies of the contract documents in electronic format may be obtained on the Santa Cruz County website (Bids & Solicitations | Santa Cruz County, AZ - Official Website). Bidders are responsible for monitoring the website referenced above for notifications of changes and addenda related to this project.

For correspondence, questions and/or clarifications of the bidding procedure and clarifications; correspondence and/or questions concerning the plans or specs, please contact Mary Dahl at mdahl@santacruzcountyaz.gov or 520-375-7681 or

William D. Osborne AICP, Community & Economic Development Manager wosborne@seago.org

The County will conduct a pre-bid conference and site inspection on Monday, July 6, 2026 at 9:00 A.M.

at the project site at Pierson Field (451 North Arroyo Blvd. in Nogales, AZ). Individuals with special accessibility needs, may contact Mary Dahl at 520-375-7681 at least seventy-two (72) hours prior to the meeting.

The project shall be accomplished in accordance with all federal program and state statutory requirements to include Executive Orders, Administrative Rules and Regulations.

If information of a material matter is provided in response to any correspondence or question or if a clarification is issued by the County, a copy of the question and answer will be posted on the County website referenced above. This response shall serve as an addendum to the advertised call for bids.

The County of Santa Cruz reserves the right to accept the lowest, responsible bid; to consider alternatives;

to reject any or all bids; and to waive irregularities or information in any bid. Bids received after the specified time of closing will be returned unopened. The County also reserves the right to hold any or all bids for a period of thirty (30) days after the date of opening. Bidders will not be allowed to withdraw submitted bids during the thirty (30) day period.

Santa Cruz County is an Affirmative Action/Equal Opportunity Employer.

mailto:mdahl@santacruzcountyaz.gov

NOTICE TO BIDDERS

SANTA CRUZ COUNTY, ARIZONA (“COUNTY”)

PIERSON FIELD PLAYGROUND

BID NUMBER: B-04-26-CO77

CDBG # 116-26

Notice is hereby given that the Office of the Clerk of the Santa Cruz County Board of Supervisors (“Clerk”) is requesting bids pursuant to an Invitation for Bids (IFB) on the following federally funded project:

Pierson Field Playground

WHERE TO OBTAIN IFB PACKET:

You may obtain an IFB packet at the following website:

Bids & Solicitations | Santa Cruz County, AZ - Official Website

PRE-BID MEETING:

A Pre-Bid Meeting will held on Monday, July 6, 2026 at 9:00 A.M. (ARIZONA TIME) at Pierson Field at 451 North Arroyo Boulevard, Nogales, Arizona.

BID LABELING INSTRUCTIONS:

Bidders must label their bids on the outside of the package as follows:

CONSTRUCTION BID

PIERSON FIELD PLAYGROUND

BID NUMBER: B-04-26-CO77

CDBG #116-26

WHERE TO SUBMIT BID:

Bidders must submit A THUMB DRIVE CONTAINING THE ENTIRE BID plus ONE (1) ORIGINAL AND ONE (1) COPY of the bid to the following person and address:

Attention: Alma Schultz, Clerk of the Board Santa Cruz County Board of

Supervisors Santa Cruz County Complex 2150 North Congress Drive, Suite 119

Nogales, Arizona 85621

Bidders are responsible for the submission of their bids and should direct their couriers or package delivery companies (e.g., UPS, FedEx, etc.) to deliver bids to the Clerk of the Santa Cruz County Board of Supervisors (“Clerk”). Bidders are responsible for ensuring their bids are received by the Clerk on or before the Bid Submittal Deadline. No oral, telegraphic, electronic, facsimile, or telephonic bids or modifications will be considered unless specified in the solicitation document.

Bids that are mailed to an incorrect address or received after the Bid Submittal Deadline will be returned unopened to the sender and will not be considered for an award of contract. The governing time for the all Bid Deadlines is Arizona Time.

DEADLINE TO SUBMIT BID:

Bids must be submitted on or before Friday, July 24, 2026 at 3:00 P.M. (ARIZONA TIME) and they will be publicly opened and read shortly thereafter.

DEADLINE TO SUBMIT QUESTIONS ON IFB:

Any questions about this IFB must be e-mailed on or before Friday, July 10, 2026 at 3:00 P.M. (ARIZONA TIME) to the following person:

Mary Dahl, Special Projects & Chris Young, Deputy County Manager mdahl@santacruzCountyaz.gov cwyoung@santacruzcountyaz.gov

William D. Osborne

AICP, Community & Economic Development Manager wosborne@seago.org

It is the sole responsibility of the bidder to comply with any and all addenda issued during this IFB action. Small business enterprises and disadvantaged business firms are encouraged to participate.

Mary Dahl, Special Projects Santa Cruz County

Published: Nogales International Newspaper on June 17 & 24, 2026.

mailto:mdahl@santacruzCountyaz.gov mailto:cyoung@santacruzcountyaz.gov

LIST OF EXHIBITS

EXHIBIT 1 DOCUMENTS TO BE SUBMITTED WITH BID

EXHIBIT 2 BID EXCEPTIONS / DEVIATIONS INFORMATION / SIMILAR PROJECTS

EXHIBIT 3 BID FORM

EXHIBIT 4 LIST OF SUB-CONTRACTORS / MATERIAL SUPPLIERS

EXHIBIT 5 AFFIDAVIT

EXHIBIT 6 WORKER'S COMPENSATION INSURANCE COVERAGE CERTIFICATION

EXHIBIT 7 INSURANCE COVERAGE CERTIFICATION

EXHIBIT 8 PROPOSAL SECURITY BOND CERTIFICATION

EXHIBIT 9 STATUTORY PAYMENT BOND

EXHIBIT 10 STATUTORY PERFORMANCE BOND.

EXHIBIT 11 NOTICE OF INTENT TO AWARD CONTRACT (“NOTICE”)

EXHIBIT 12 NOTICE OF AWARD OF CONTRACT (“NOTICE”)

EXHIBIT 13 NOTICE OF NON-AWARD OF CONTRACT

EXHIBIT 14 NOTICE TO PROCEED

EXHIBIT 15 APPLICATION FOR PAYMENT

EXHIBIT 16 CHANGE ORDER

EXHIBIT 17 CERTIFICATE OF COMPLETION

EXHIBIT 18 CERTIFICATE OF SUBSTANTIAL COMPLETION

EXHIBIT 19 CONTRACT

EXHIBIT 20 ADDENDA

EXHIBIT 21 SECTIONS A - C

INSTRUCTIONS TO BIDDERS

CONSTRUCTION BID

BOYS AND GIRLS CLUB

IMPROVEMENT PROJECT BID

NUMBER: B-04-26-CO77

CDBG #116-26

INTRODUCTION

Santa Cruz County is soliciting sealed bids for a Community Development Block Grant project called the Pierson Field Playground (CDBG #116-26).

ACCEPTANCE PERIOD

Unless otherwise specified herein, bids must remain open and firm for a period of FORTY-FIVE (45) DAYS from the date of bid opening for inspection purposes.

ACCESSIBILITY

The Bidders must fully inform themselves regarding any peculiarities and limitations of the workspaces available for the performance of work under this contract. Bidders must exercise due and particular caution to determine that all parts of the work are made quickly and easily accessible.

ADDENDA ACKNOWLEDGMENT

Each bid must include specific acknowledgment in the space provided of the receipt of all addenda issued during the bidding period. Failure to so acknowledge may result in the bid being rejected as nonresponsive.

AFFIDAVIT OF NON-COLLUSION

Arizona Revised Statutes (A.R.S.) § 34-253 requires an “Affidavit of Non-Collusion” from each bidder. A Bidder who fails to provide this affidavit to the County shall have its bid disqualified. The form for the affidavit is provided in this solicitation. The affidavit must be signed before a Notary Public to be considered valid.

AGREEMENT

Submission of a signed bid will be interpreted to mean that Bidder has agreed to all the terms and conditions of this solicitation. Bidder’s signed bid and the County’s written acceptance of the bid and/or purchase order will constitute a contract.

AUTHORIZED SIGNATURES

Every bid must be signed by the person or persons legally authorized to bind the Bidder to a contract for the execution of the work. Upon request of the County, any agent submitting a bid on behalf of a Bidder must provide a current power of attorney certifying the agent’s authority to bind the Bidder.

1. Individuals. If an individual makes the bid, his or her name, signature, and mailing address must be shown.

2. Firms and Partnerships. If a firm or partnership makes the bid, the name and mailing address of the firm or partnership and the signature of at least one of the general partners must be shown.

3. Corporations. If a corporation makes the bid, the bid must show the name of the state under the laws of which the corporation is chartered, the name and mailing address of the corporation, and the title of the person signing on behalf of the corporation. Upon request by the County, the corporation must provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the bid to execute contracts on behalf of the corporation.

AWARD OF CONTRACT

1. Supplies, Materials, Equipment, And Contractual Services (Other Than Professional Services)

Not Subject to A.R.S. Title 34, Chapter 2: A contract will be awarded to the lowest responsible bidder whose bid conforms to the Invitation for Bids (IFB) and is most advantageous to the County in terms of price, conformity to the specifications, and other factors.

2. Services Subject To ARS Title 34, Chapter 2: A contract will be awarded to the lowest responsible bidder.

BID FORM

Bids must be submitted on the County’s bid forms or else they will be rejected.

BID OPENING AND BID RESULTS

Bids are opened publicly in the office of the Clerk and interested parties are invited to attend. A tabulation of bids received will be available within a reasonable time after the bid opening. Bid results will be provided to interested parties upon request. You may request a tabulation of bids by calling or emailing Mary Dahl

– mdahl@santacruzcountyaz.gov, 520-375-7681.

BID SUBMITTAL

Bidders must submit ONE (1) ORIGINAL AND ONE (1) COPIES of their bid and a thumb drive containing the complete bid to the following address:

Attention: Alma Schultz, Clerk Santa Cruz County Board of Supervisors Santa Cruz

County Complex 2150 North Congress Drive, Suite 119

Nogales, Arizona 85621

1. Mailing/Delivery Requirements

Bids must be submitted in a sealed envelope bearing the name of the Bidder, mailing address, phone number, as well as the project name, type of construction, and bid number (PIERSON FIELD PLAYGROUND / BID NUMBER: B-04-26-CO77 – CDBG #116-26) in accordance with the instructions provided in the foregoing “Notice To Bidders.” No oral, electronic, telegraphic, or telephonic bids will be considered unless otherwise specified herein. Bidders are responsible for the submission of their bids and should direct their couriers or package delivery companies (e.g., UPS, FedEx, etc.) to deliver bids to the office of the Clerk.

2. Section Separation Requirements

Do not use tabs for section separation. Instead, use 8.5 inch x 11 inch plain or colored sheets of paper for section separation and label the section separator.

BID SUBMITTAL DEADLINE

The Bid Submittal Deadline (Friday, July 24, 2026 at 3 PM) is show shown on the foregoing “Notice to Bidders”. Bids must arrive at the office of the Clerk before the Bid Submittal Deadline. The governing time for the Bid Submittal Deadline is Arizona Time. Bids will not be opened or revealed before this deadline.

Bids received after the deadline are untimely and will not be considered for an award of contract. Bids that are mailed to an incorrect address or received after the Bid Submittal Deadline will be returned unopened to the sender and will not be considered for an award of contract. Bidders are responsible for ensuring their bids are received by the Clerk on or before the Bid Submittal Deadline.

BID SUBMITTAL DEADLINE, EXTENSION OF

The County reserves the right to change the Bid Submittal Deadline when it is in the best interest of the County.

BID WITHDRAWAL

Bidders’ authorized representatives may withdraw bids only by written request received by Mary Dahl, Special Projects at mdahl@santacruzcountyaz.gov on or before the Bid Submittal Deadline and before bids are open. Thereafter, Bidders may not withdraw their bids for a period of FORTY-FIVE (45) DAYS from the Bid Submittal Deadline. At no time may the successful Bidder(s) withdraw his or her bid.

BRAND NAMES

The manufacturer’s names, trade names, brand names, model numbers, and catalog numbers if used in these specifications are used for the purpose of describing and establishing general quality levels. These references are not intended to be restrictive. Bids will be considered for alternative brands that meet or exceed the quality of the specifications listed for any item.

CANCELLATION OF SOLICITATION

The County may cancel this solicitation at any time when the County deems it to be in its best interest.

COMPLIANCE OR DEVIATION TO SPECIFICATIONS

Bidder hereby agrees that the material, equipment, and services offered will meet all of the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the Bidder’s response. Bidder may submit an attachment entitled, “Exceptions to Specifications,” which must be signed by Bidder’s authorized representative. An explanation must be made for each item in which an exception is taken, providing—in detail—the extent of the exception and the reason why it is taken.

Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but may not be used as a substitution for this requirement.

CONTRACT, COMBINATION OR CONSPIRACY TO RESTRAIN TRADE OR COMMERCE;

VIOLATION; CLASSIFICATION

Pursuant to A.R.S. § 34-252, a person who enters into any contract, combination, conspiracy or other act in restraint of trade or commerce which is unlawful under title 44, chapter 10, and article 1 is guilty of a class 4 felony if the contract, combination, conspiracy or other unlawful act in restraint of trade or commerce involves:

1. A contract between a governmental agency and a person for the purchase of equipment, labor or materials or for the construction or repair of highways, buildings or structures, or additions or alterations to highways, buildings or structures.

2. A subcontract with a Bidder or proposed Bidder for a governmental agency for the purchase of equipment, labor or materials or for the construction or repair of highways, buildings or structures, or additions or alterations to highways, buildings or structures.

CONTRACT LENGTH

This IFB is for awarding a lump sum price contract to cover a THIRTY (30) CONSECUTIVE DAYS construction period from the date of the “Notice to Proceed” on the SANTA CRUZ COUNTY, ARIZONA

(“COUNTY”) / PIERSON FIELD PLAYGROUND / BID NUMBER: B-04-26-CO77 – CDBG #116-26.

CORRECTIONS OR MODIFICATIONS TO BIDS

The following rules apply to corrections or modifications made to bids before the Bid Submittal Deadline:

1. Authorize Modification. All modifications must be made in ink, properly initialed by Bidder’s authorized representative, executed, and submitted in the same form and manner as the original bid.

Bids that contain omissions or improper erasures or irregularities may be rejected.

2. Withdraw, Modify, and Resubmit. Any Bidder who wishes to make modifications to a bid already submitted to the County must withdraw their bid to make the modifications. A Bidder’s authorized representative may withdraw the bid only by written request received by the Clerk before the Bid Submittal Deadline. It is the responsibility of the Bidder to ensure that modified or withdrawn bids are resubmitted before the Bid Submittal Deadline.

3. Prohibited Modifications. No oral, electronic, telegraphic, or telephonic modifications will be accepted.

DISQUALIFICATION OF BIDDER

If there is reason to believe that collusion exists among the bidders, the County may refuse to consider bids from the participants in such collusion. No person, firm, or corporation under the same or different name, may make, file, or be interested in more than one bid for the same work unless alternate bids are called for.

A person, firm, or corporation who has submitted a sub-bid to a bidder or who has quoted prices on materials to a bidder is not thereby disqualified from submitting a sub- bid or quoting prices to other bidders.

A reasonable ground for believing that a bidder is interested in more than one bid—for the same project— will cause the rejection of all bids by the bidder. If there is reason to believe that collusion exists among the bidders, the County may refuse to consider bids from the participants of any such collusion. Bidders must submit, as part of their bid documents, a notarized “Non-Collusion Affidavit,” attached hereto as “Exhibit 5” and incorporated herein by this reference.

DOCUMENTS TO BE RETURNED WITH BID

Failure to completely execute and submit the required documents before the Bid Submittal Deadline may render a bid non-responsive. These documents are listed on the form entitled, "Documents to Be Submitted with Bid," attached hereto as “Exhibit 1” and incorporated herein by this reference.

EXAMINATION OF SOLICITATION DOCUMENTS

It is the responsibility of the Bidder to carefully and thoroughly examine and fully inform themselves as to the conditions and requirements of the legal and procedural documents, terms and conditions, bid forms, specifications, drawings, plans, and any addenda, hereinafter referred to as “Solicitation Documents.”

Bidder must be satisfied as to the character, quantity, and quality of work to be performed and the materials, labor, supervision, equipment and appurtenances necessary to perform the work as specified by the Solicitation Documents. Bidder will in no way be relieved from any obligations with respect to the bid or contract due to failure or neglect to examine the Solicitation Documents.

The submission of a bid will constitute an acknowledgment upon which the County may rely on that the bidder has thoroughly examined and is familiar with the Solicitation Documents. The failure or neglect of a bidder to receive or examine any of the Solicitation Documents will in no way relieve the bidder from any obligations with respect to the bid. No claim will be allowed for additional compensation that is based upon a lack of knowledge of the Solicitation Documents.

EXPERIENCE AND COMPETENCY

The ideal Bidder should have performed THREE (3) projects similar in size and scope to this project. Bidder must submit list and detailed descriptions of applicable projects with bid (use Exhibit 2 or separate sheet).

The County reserves the right to deviate from this requirement if, in its sole discretion, it is advantageous for the County to do so. Bidder must possess applicable CONTRACTOR’S License for the work called for in the Solicitation Documents.

FEDERAL AID CONTRACTS

Pursuant to A.R.S. § 34-244, if any provision or condition of this article or §§ 34-301, 34-302 or 38-481 conflicts with any provision of federal law or any rule or regulation made under federal law pertaining to federal aid contracts, such provision or condition will not apply to federal aid contracts. However, all provisions or conditions of sections that are not in conflict will apply to the federal aid contracts.

FORMS

Bids must be made on the blank forms prepared and provided by the County. Bids must give the prices proposed (both in writing and in figures when required), provide all other information requested, and must be signed by the Bidder’s authorized representative. The County may provide some documents or pages in this solicitation on colored pages; these pages should be completed and returned with your bid.

1. Notice to Bidders. Follow all instructions provided in the foregoing “Notice to Bidders” herein.

2. Lump Sum Pricing. This project has a lump sum pricing format that consists of separate bid items as defined in the project specifications.

3. Bidders must include in their bid all materials, labor, equipment, services, overhead, profit, taxes, bonds, and other costs required for the completion of work.

4. Completion of Documents. Bidders must complete and submit all required documents. Bidders should refer to the “Documents to Be Submitted With Bid,” attached hereto as “Exhibit 1” and incorporated herein by this reference. Failure of Bidder to complete and return all required bid documents might result in the rejection of a bid.

5. Addenda. If changes are made to the IFB, the County will notify all interested persons by issuing addenda on the County Bids and Solicitation webpage. Addenda to the solicitation become part of the County’s approved plans. Bidders must acknowledge addenda in the manner set forth in the “Instructions to Bidders” section of this IFB.

6. Bids from Individuals. If an individual makes a bid, his or her name, signature, and post office address must appear on the bid.

7. Bids from Firms or Partnerships. If a firm or partnership makes the bid, the name and mailing address of the firm or partnership and the signature of at least one of the general partners must appear on the bid.

8. Bids from Corporations. If a corporation makes the bid, the bid must show the name of the state under the laws of which the corporation is chartered, the name and mailing address of the corporation, and the title of the person who signs on behalf of the corporation. Additionally, a certified copy of the bylaws or resolution of the board of directors of the corporation must be furnished showing the authority of the officer signing the bid to execute contracts on behalf of the corporation.

INDELIBLE SIGNATURES, PRICES, ETC.

All information, prices, notations, signatures, and corrections must be indelible (i.e., not pencil). Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person signing the bid.

INDEPENDENT BIDDER

Bidder covenants that it presently has no interest, and must not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. Bidder further covenants that, in the performance of this contract, no SUB-CONTRACTOR or person having such an interest must be employed. Bidder certifies that to the best of his or her knowledge, no one who has or will have any financial interest under this contract is an officer or employee of the COUNTY. It is expressly agreed by Bidder that in the performance of the services required under this contract, Bidder, and any of its SUB- CONTRACTORS or employees, will at all times be considered independent Bidders.

Neither Bidder, nor Bidder’s officers, agents, or employees must be considered employees of the COUNTY or be entitled to receive any employment-related fringe benefits under the COUNTY Merit System. Bidder must be responsible for payment of all federal, state, and local taxes associated with the compensation received pursuant to this contract and must indemnify and hold COUNTY harmless from any and all liability which COUNTY may incur because of Bidder’s failure to pay such taxes. Bidder will be solely responsible for program development and operation.

INFORMED BIDDERS

Before submitting bids, Bidders must fully inform themselves of the conditions, requirements and specifications of the work or materials to be furnished. Failure to do so will be at Bidders’ own risk and they cannot secure relief on the plea of error.

LATE BIDS

Late bids will not be considered and will be returned to bidders unopened. It is the Bidder’s responsibility to ensure that their bids have sufficient time to be received by the Clerk before bid opening.

Additionally, it is the bidder’s responsibility to ensure that its bid is delivered to the office of the Clerk.

LAWS, BIDS MUST COMPLY WITH

All bids must comply with current federal, state, local, and other applicable laws. The successful bidder also must be prepared to comply with all local, state, and federal safety and environmental requirements.

COMPLIANCE REQUIREMENTS FOR A.R.S. §41-4401, GOVERNMENT PROCUREMENT: E-

VERIFY REQUIREMENT

1. The CONTRACTOR warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with A.R.S. §23-214, Subsection A, which states:

“After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the e-verify program and shall keep a record of the verification for the duration of the employee's employment or at least three years, whichever is longer.”

2. A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the contract and the CONTRACTOR maybe subject to penalties up to and including termination of the contract.

3. Failure to comply with a State audit process to randomly verify the employment records of CONTRACTORS and SUB-CONTRACTORS shall be deemed a material breach of the contract and the CONTRACTOR may be subject to penalties up to and including termination of the contract.

4. The State Agency retains the legal right to inspect the papers of any employee who works on the Contract to ensure that the CONTRACTOR or SUB-CONTRACTOR is complying with the warranty under A.R.S. §23-214, Subsection A.

MEASUREMENTS

It is the responsibility of the Bidder to make all measurements to determine his or her bid price. The County will not be responsible for determining the quantities of materials necessary to complete the work specified.

MODIFICATION OF BIDS

(See foregoing “Corrections or Modifications to Bids” section.)

NOMENCLATURES

The terms "CONTRACTOR,” “Successful CONTRACTOR,” and “Successful Bidder,” may be used interchangeably herein, and must refer exclusively to the firm with whom the County enters into a contract because of this solicitation

NON-COLLUSION AFFIDAVIT

Bidders are required to submit a notarized “Non-Collusion Affidavit,” attached hereto as “Exhibit 5” and incorporated herein by this reference, with their bids, using the attached affidavit form. Pursuant to A.R.S. § Title 34-253, the failure of a bidder to provide an affidavit is grounds for disqualification of their bid.

NOTICE OF INTENT TO AWARD

The County may issue a “Notice of Intent to Award Contract,” attached hereto as “Exhibit 11” and incorporated herein by this reference. The notice would advise the successful Bidder of the deadline to submit required documents, such as insurance certificates, payment and performance bonds, etc., before a contract is awarded on the bid.

NOTICE OF AWARD

The County will issue a “Notice of Award of Contract,” attached hereto as “Exhibit 12” and incorporated herein by this reference, that indicates the name of the Successful Bidder. The date on the notice is the start date for the project.

NOTICE TO PROCEED

The County will issue a “Notice to Proceed,” attached hereto as “Exhibit 14” and incorporated herein by this reference, to the Successful Bidder directing and authorizing the Bidder to start work on the project.

OPENING OF BIDS

All bids submitted before the Bid Submittal Deadline, irrespective of irregularities or informalities, will be opened and publicly read aloud at the time announced for the opening of bids. All interested persons are invited to be present at the opening and reading of bids. The public reading will include the name of each bidder and the total amount that each bidder bid.

PAYMENT/PERFORMANCE BONDS

The Payment and Performance Bond forms are included for informational purposes and will only be executed once the County makes a decision to award the construction contract. The bidder will have TEN (10) DAYS to submit completed a “Statutory Payment Bond,” attached hereto as “Exhibit 9” and incorporated herein by this reference, and a “Statutory Performance Bond,” attached hereto as “Exhibit 10” and incorporated herein by this reference, upon the issuance of a “Notice of Intent to Award Contract,” attached hereto as “Exhibit 11” and incorporated herein by this reference.

PRE-BID MEETING

The County will conduct a pre-bid conference and site inspection on Monday, July 6, 2026 at 9:00 A.M. at the project site at Pierson Field (451 North Arroyo Blvd. in Nogales, AZ). Individuals with special accessibility needs, may contact Mary Dahl at 520-375-7681 at least seventy-two (72) hours prior to the meeting.

POSTPONEMENT OF OPENING

The County reserves the right to postpone the date and time for opening of bids at any time before the date and time announced in the Invitation for Bids.

PRICE

All bids must give the prices requested in figures as indicated, and must give all other information requested herein. Each bid must be signed by a Bidder’s authorized representative.

IMPORTANT NOTICE: Bidders must use the pricing form provided on the Bid Form, attached hereto as “Exhibit 3” and incorporated herein by this reference, even if their product is not sold in the units of measure shown. The County will not be responsible for converting the Bidder’s unit of measure (e.g., per ton, cubic feet, etc.), to the pricing formula provided on the Bid Form. Failure to comply with this instruction may render a bid non-responsive and cause its rejection.

Bid prices must include everything necessary for the completion of construction and fulfillment of the contract including but not limited to furnishing all materials, equipment, tools, facilities, and all management, superintendence, labor, services, taxes, licenses and permits required to complete the work in accordance with these Solicitation Documents, except as may be provided otherwise in these Solicitation Documents.

The work and the bid price must include providing the necessary safety precautions such as barricades, warning signs for public safety, and any necessary “cleanup” that is required to restore the work site to a satisfactory condition.

In the event that there is more than one bid item in the bid schedule, the Bidder must furnish a price for all bid items in the schedule and any failure to do so will render the bid as non-responsive and may cause its rejection.

The total amount of the lump sum bid will be the sum of the total prices of all items in the bid schedule. If the price is ambiguous, unintelligible, or uncertain for any cause, or is omitted, it will be the amount obtained by dividing the amount set forth as the total price by the estimated quantity of the item.

PRICE DISCREPANCIES

The Bidder will be bound by said corrections. If there is more than one bid item in a bid schedule, and the total indicated for the schedule does not agree with the sum of prices of the individual bid items, the prices bid on the individual items will govern and the total for the schedule will be corrected accordingly.

PROTEST PROCEDURE

Bid protests shall be submitted in writing to: Mary Dahl, Special Projects, within seventy-two (72) hours of bid award notification. Protests must contain at a minimum the name, address and telephone number of the protester, the signature of the protester or its representative and evidence of authority to sign; a detailed statement of the legal and factual grounds of the protest including copies of relevant data; and the form of relief requested. Within three (3) business days of receipt, and after consultation with legal counsel, ADOH, or others, the County will respond to the protest. Santa Cruz County reserves the right to reject any or all bids; to waive irregularities of information in any bid; and/or to take any steps determined prudent in order to resolve the protest.

QUESTIONS

If Bidders are in doubt as to the true meaning of any part of the specifications or other Solicitation Documents or if they find discrepancies or omissions in the specifications, Bidders are responsible for submitting to the County a written request for an interpretation or correction. Written requests for interpretations must be e-mailed on or before Friday, July 10, 2026 at 3:00 P.M. (ARIZONA TIME) to the following people:

Mary Dahl and Chris Young Special Projects and Deputy County Manager

Santa Cruz County, Arizona mdahl@santacruzcountyaz.gov and cyoung@santacruzcountyaz.gov

The same procedure and deadline applies to Bidders who have questions regarding bid procedures or who have questions regarding bids, plans, and/or specifications. No faxes or hand-deliveries of bid questions will be accepted.

The requesting party is responsible for prompt delivery of any requests and under no circumstances will questions be answered if they are received by the County after July 10 at 3:00 P.M. When the County considers interpretations necessary, interpretations will be in the form of an addendum to the Solicitation Documents, which, when issued, will be posted as promptly as is practical on the County Bids and Solicitation webpage. All such addenda will become a part of the contract. Oral and other interpretations or clarifications will be without legal or contractual effect. Compliance with all Addenda issued during this bid action, is the sole responsibility of the CONTRACTOR. Addenda will be posted at the following web site: https://www.santacruzCountyaz.gov/286/Bids-Solicitations. It is the CONTRACTOR’S responsibility to check the web site to make sure they have any and all Addenda.

REJECTION OF BIDS

The County reserves the right to reject any bids, all bids, or any part of a bid. The County reserves the right to reject the bid of any Bidder who previously failed to perform adequately for the County or any other governmental agency. The County expressly reserves the right to reject the bid of any Bidder who is in default on the payment of taxes, licenses, or other monies owed to the County.

RIGHTS RESERVED IN SOLICITATION/AWARD PROCESS

1. The County reserves the right to reject any or all bids or any part of a bid, or to withhold the award for any reason the County determines. See A.R.S. §34-201(A)(4).

2. The County reserves the right to reject the bid of any bidder who previously failed to perform adequately for the County or any other governmental agency.

3. The County expressly reserves the right to reject the bid of any bidder who is in default on the payment of taxes, licenses, or other monies owed to the County.

4. The County reserves the right to waive any irregularities found in any bid(s).

5. The County reserves the right to consider each bid item separately and to accept the lowest responsive, responsible bid of any qualified bidder for one or more bid items deemed in the best interest of the County.

6. The County reserves the right not to award a contract.

SPECIFICATIONS, CHANGES TO

The parties will not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein or by written addenda. No changes, amendments, or modifications of any of the terms or conditions of the bid specification will be valid unless reduced to writing and signed by both parties.

SPECIFICATIONS, DEFINITION

The term "specification" or "bid specification" as used in this solicitation will be interpreted to mean all the pages that make up this bid solicitation, including but not limited to the Invitation for Bids, Terms and Conditions, General Construction Specification, Detailed Specifications, Bid Form, Workers Compensation Insurance Certificate, and Contract form.

SUSPENSION FROM BIDDING

Pursuant to A.R.S. § 34-257, any governmental agency may suspend for a period of up to three years from the date of conviction any person and any subsidiary or affiliate of any person from further bidding to the agency and from being a SUB-CONTRACTOR to a CONTRACTOR with the agency or a supplier to the agency if that person or any officer, director, employee or agent of that person is convicted of entering into any contract, combination, conspiracy or other unlawful act in restraint of trade or commerce in the courts in this state, or of similar charges in any federal court or a court in any other state.

TAXES

Successful bidder must pay all federal, state and local taxes, levies, duties, and assessments of every nature due in connection with any work under the contract and must indemnify and hold harmless the County from any liability on account of any and all such taxes, levies, duties, assessments and deductions.

Bid prices must include allowance for said taxes. The County is exempt from Federal Excise Taxes.

TERMS OF THE OFFER

County’s acceptance of bidder’s offer will be limited to the terms herein unless expressly agreed upon, in writing, by the County. Bids offering terms other than those shown herein will be declared non-responsive and will not be considered.

WITHDRAWAL OF BID

Bidder’s authorized representative may withdraw their bid only by written request received before the Bid Submittal Deadline.

TERMS AND CONDITIONS

SANTA CRUZ COUNTY, ARIZONA (“COUNTY”)

PIERSON FIELD PLAYGROUND

BID NUMBER: B-04-26-CO77

CDBG #116-26

AMERICANS WITH DISABILITIES ACT

Bidder must comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101- 336, 42 U.S.C. 12101-122313), and all applicable federal regulations under the Act, including 28 CFR Parts 35 & 36.

ASSIGNMENT OF RIGHTS AND OBLIGATIONS

Bidder must not assign, transfer, or sell any rights or obligations to the contract resulting from this bid, in whole or in part, without first obtaining the specific written approval of the County. Approval may be withheld at the sole discretion of the County, provided that such approval will not be unreasonably withheld.

In entering into an agreement or subcontract to supply goods or services pursuant to a contract, the Bidder or SUB-CONTRACTOR offers and agrees to assign to the County all rights, title, and interest in and to all causes of action it may have, arising from purchases of goods or services pursuant to the contract or the subcontract. Such assignment must be made and become effective at the time the County tenders final payment to the Bidder, without further acknowledgment by the parties.

ATTORNEY FEES

In the event a suit or action is instituted in connection with any controversy arising out of this contract, the prevailing party will be entitled to receive, in addition to its costs, such sum as the Court may adjudge reasonable as to attorney’s fees and costs.

AUTHORITY OF THE COUNTY

Subject to the power and authority of the County as provided by law in this contract, the County will in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The County will decide the questions that may arise relative to the fulfillment of the contract or the obligations of the Bidder hereunder.

AUTHORIZED CONTRACTOR/DISTRIBUTOR

Successful Bidder must be an Authorized CONTRACTOR for the type of construction offered or with his or her bid and must submit documentation from an authorized distributor from whom the specified materials were purchased. Said documentation must state that the distributor will honor all manufacturers' warranties.

AWARD AND EXECUTION OF CONTRACT

Award and execution of Contract will be as provided for herein.

CHANGES IN WORK

The County may, at any time work is in progress, by written order and, with or without notice to the sureties, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the County may find necessary or desirable. Such alterations and changes shall not invalidate this Agreement or release the surety and the CONTRACTOR agrees to perform the work as altered, as if it has bad been part of the original contract documents. Changes in work and the amount of compensation to be paid to the Bidder for any extra work ordered will be determined in accordance with this IFB.

County and CONTRACTOR shall negotiate in good faith and as expeditiously as possible the appropriate adjustments for a Change Order. Upon reaching an agreement, the County and CONTRACTOR shall prepare and execute an appropriate Change Order reflecting the terms of the adjustment.

The following change orders require the approval of the County’s Board of Supervisors (BOS): changes to contracts that originally required approval of the Board of Supervisors; and changes to contracts that cause the total of the contract to exceed the amount that requires BOS approval.

COMPLIANCE WITH SAFETY & HEALTH LAWS

Bidder agrees that all work performed and completed on the PIERSON FIELD PLAYGROUND / BID NUMBER: B-04-26-CO77 – CDBG #116-26 project will comply with all applicable Federal and state occupational safety and health laws, standards, and regulations…