Final BAS SOW.pdf

STATEMENT OF WORK

Wewoka Health Center HVAC DDC

Wewoka Indian Health Center Wewoka, Oklahoma

July 2019

Indian Health Service Department of Health and Human Services

Project: Wewoka Health Center HVAC DDC Wewoka Indian Health Clinic

TABLE OF CONTENTS:

1.0 INTRODUCTION / BACKGROUND

2.0 OBJECTIVE

3.0 SCOPE OF WORK

4.0 TASKS / REQUIREMENTS

5.0 DELIVERABLES (When and What)

6.0 PROGRESS / COMPLIANCE / INSPECTION

7.0 REFERENCES

8.0 SECURITY REQUIREMENTS

9.0 NOTES

10.0 POINT OF CONTACT

11.0 LOCATION

12.0 PERIOD OF PERFORMANCE

EXHIBITS:

Appendix & Drawings ........................................................................................ Tab A & B

Project: Building Automation System

1.0 INTRODUCTION / BACKGROUND

In 1976, the Wewoka Indian Health Clinic was built. The building HVAC system consist of multiple RTU units with exhaust fans.

2.0 OBJECTIVE

The objective of this project is to provide Building Automations for the Wewoka Indian Health Center by adding to our existing system which is Automated Logic. The system shall include all HVAC units, vaccine temperature sensors, and domestic water monitoring, natural gas monitoring, exhaust fans, and water flow monitoring for hot water tank recirculation.

3.0 SCOPE OF WORK

A. The contractor shall be responsible for all aspects of the installation of Direct Digital Controls (DDC) per the scope of work requirements.

B. The area is currently in operational use and work shall be perform after hours and on weekends.

C. Overview of work to be performed:

1. Add to existing BAS system for all RTU units and split units.

2. Provide BAS system for all exhaust fans.

3. Provide temperature monitoring for Vaccine fridge, Lab fridge, Lab Freezer and Pharmacy fridge.

A. The Vaccine fridge is a freezer and fridge combo shall be monitored separately.

B. The monitors shall be set up to notify when out of range with set-points within a given temperature.

4. Provide Setra Flex RC monitor for the clean and dirty room in Dental area, Integrate with the building automations, and provide control of the exhaust and fans with the Setra Flex and provide a graphics page

5. Integrate existing two (2) Setra Flex RC monitors into the building automations and provide graphics page

6. Provide and install DDC integration per scope of work and drawings.

7. Provide and Install DDC integration for Natural Gas, Domestic Water, and Electrical monitoring.

4.0 TASKS / REQUIREMENTS

Contractor shall be responsible for all aspects of the project to include addition of DDC controls.

Furnish labor and materials to perform all work as required as follows:

4.1. General and Administrative

A. Contractor shall provide a job superintendent to be on site for supervising and scheduling work that is being perform at the health center by the general contractor or their subcontractors.

B. Contractor shall provide their own Personal Protective Equipment (PPE), Lockout Tag-out equipment, infection control barriers, vehicles barriers, and any other safety related supplies, materials, and equipment to perform this work.

C. Contractor shall provide a dumpster for the removal of debris, material, and waste for the duration of the project and dispose of according to State, Federal, and EPA regulations.

Location of the dumpster shall be coordinated with the health center Facility Manager.

D. Contractor shall clean work areas daily. Keep work area, and public access areas free from accumulations of waste materials. Contractor shall remove trash daily. Construction waste shall be transported in tightly covered containers to minimize spreading of dirt and debris associated with construction.

E. Contractor shall isolate HVAC system in area where work is being performed to prevent contamination of duct system.

F. Contractor shall maintain as required, safety and infection control measures barriers.

Contractor shall provide negative air pressure containments within the work site utilizing HEPA equipped air filtration units. Contractor responsible for monitoring with a log sheet the HEPA filter replacement changes required within a healthcare environment to maintain IHS infection control measures requirements.

G. Contractor shall properly seal any wall cutouts and holes, seal around penetrations

H. Contractor shall properly seal based on wall smoke/fire rating per NFPA code requirements.

I. Upon completion of the work, Contractor shall remove barrier material carefully to minimize the spreading of dirt and debris associated with construction.

J. Upon completion of work, Contractor shall vacuum work area with HEPA filtered vacuums, and wet mop area with cleaner/disinfectant. Contractor shall conduct a final clean and leave the work area in a clean, neat, and orderly condition.

K. Upon completion of work, Contractor shall restore HVAC system where work was perform.

4.2. Temporary Partitions / Barriers

To protect from dust, cover with plastic all cabinets, desks, equipment, and chairs with in the area that the contractor is to perform work per the Scope of Work.

4.3. Direct Digital Controls (DDC)

A. The contractor shall be responsible for the required DDC installation and integration to a standardized BAS system per this Scope of Work. Reference Appendix A for additional detailed DDC requirements.

B. Furnish and install new matching DDC components and modules required to integrate existing Package RTU units, Mini Split, Split unit and Exhaust fans into the existing Building Automation System (Automated Logic WebCTRL and Automated Logic Main Control Modules).

C. Furnish and install all required DDC integration programing for the Package RTU units and Exhaust fans using the existing Automated Logic WebCTRL BAS system. Shall allow for full access, control, monitoring, trending, setting occupied & unoccupied schedules, alarming and fault error notifications, selection for Auto/Manual/On/Off modes and for troubleshooting.

D. The existing building utilities for the Wewoka Indian Health Center Clinic to be DDC integrated with metering devices consist of building main electric supply lines, main natural gas supply line, and main domestic water supply line. Reference Appendix B for additional detailed DDC integration requirements for building utilities.

E. Provide equipment to monitor the temperature in vaccine freezer, refrigerator, server room temperature, dental supply, treatment room temp and Relative Humidity (RH), and with set-points to be notified when out of range.

F. Provide equipment to monitor hot water recirculation and temp of hot water tanks G. Provide equipment to monitor air pressure in the dental clean and dirty room with a

Setra Flex RC, Integrate into existing system with graphics page.

H. Integrate two existing Setra Flex RC monitors with graphics page into the existing

Building Automations system.

5.0 DELIVERABLES (When and What)

5.1. List of Deliverables by Task

Task End Result/Deliverable Schedule/Milestone Pre-Construction Meeting

Schedule – Gant Chart or Bar Chart Submitted before Notice to Proceed (NTP)

List of On-Site and Key Personnel

Provide a list of Contractor’s staff and Sub-Contractor listing.

Contractor shall update list when changes occur.

3 Project Specific Safety Plan Prior to mobilization. As required.

Schedule of Values Provide at pre-construction meeting.

Progress Meetings and Correspondence

5 Daily Progress Reports Daily to COR and CO.

6 Progress Meeting As required.

Construction or Services

7 Update Progress Schedule As required.

8 Submittals As required.

9 RFIs As required.

Completion of Project

10 Punch List Substantial Completion

11 Final Punch List Final Completion

O&M and Training

12 Operations & Maintenance Manuals Substantial Completion

Training Schedule after Approval of O&M Manuals

As-Built Drawings & Project Records

14 Redline Drawings End of Project

Functional Testing of Systems

15 Electrical Meter Testing Provide record of testing of meters.

Warranties

16 Warranties Substantial Completion

Payments

17 Progress Payments Per FAR Clause

Schedule of Values Attachment to progress payment request.

19 Release of Claims Attachment with Final Payment

5.2. Submittals

Submittals may be shop drawings, product data, cut-sheets of equipment, material samples, sketches, manufacturer’s literature, catalog descriptions, or other description sufficient in detail for review and action to allow a decision by COR. COR shall respond within 5-7 business days.

Contractor to provide a submittal tracking log sheet.

Substitutions or deviations not approved by the COR risk rejection. Submittals and Safety Data Sheets (SDS) for chemicals and materials shall not be used until approved.

5.3. RFI

If the Contractor desires additional explanation or interpretation of this Scope of Work, the request shall be submitted in writing as a Request for Information (RFI) to the IHS COR and IHS CO via an electronic editable file format. COR shall respond within 5-7 business days. Contractor to shall provide a RFI tracking log sheet.

5.4. Warranty

Warranty shall continue for a period of 1-year from the date of final acceptance of the work from the contractor.

5.5. Transmittals

The contractor shall provide electronic editable transmittal files. Contractor can use a centralized share document system. Coordinate with IHS COR for review and approval.

6.0 PROGRESS / COMPLIANCE / INSPECTION

The Government requires the following in order to monitor progress and ensure compliance:

6.1. Inspections

Government shall inspect regarding quality assurance and remedies regarding non-conforming work.

6.2. Contractor – Signing In/Out

Contractor shall coordinate with the IHS COR and IHS Facility Manager on the signing in/out and scheduling of Contractor’s staff and sub-contractors in order to maintain efficient use of traffic-flow, parking, access to building and locked areas.

6.3. Life Safety and Infection Control

Before any construction or services are to be performed within the facility, the Contractor is 100% responsible for implementing and maintaining all Safety and Infection Control Measures during performance of this contract.

Initial and periodic inspection shall be conducted by the COR, Safety Officer, and/or Infection Control Officer. Any life safety or infection control deficiencies shall be immediately corrected by Contractor.

Contractor is responsible for implementing all safety and infection control measures to ensure these measures meet OSHA, NFPA Codes, ASHRE, and Joint Commission standards during the course of this project.

7.0 REFERENCES

7.1. Existing As-Builts

As-builts facility drawings are available for review. Coordinate with COR.

7.2. Quality of Workmanship

Contractor shall perform high quality trade and craft workmanship. All work shall conform to, and comply with, the latest edition and version of ALL applicable codes including, but not limited to, OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care Facilities 2014 edition, and Joint Commission Codes, Standards and Guidelines for Hospitals (CAMH).

8.0 SECURITY REQUIREMENTS

Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the IHS facility.

Contractor shall comply with security requirements including personal identification. Contractor shall be responsible for providing each of their employee with an ID badge. ID badge shall be worn at all times when performing work during the performance of this project.

9.0 POINT OF CONTACT

IHS Wewoka Service Unit, COR Casey Kelly, Wewoka, Wewoka Facility Operations Specialist Wewoka Indian Health Center 36640 Highway 270 Wewoka, Oklahoma 74884 Phone: (405) 257-7516 Cell: (405) 306-9042 Email: Casey.Kelley@ihs.gov

Contract Administrator Jeffrey Earnest, Contract Specialist Oklahoma City Area Office 701 Market Drive Oklahoma City, OK 73114 Phone: (405) 951.3740 Email: jeffrey.earnest@ihs.gov

10.0 LOCATION

The project location.

36640 Highway 270 Wewoka, Oklahoma 74884.

A. Contractor Work Hours:

Coordination and scheduling of work shall be coordinated with the IHS COR. Work performance shall be planned to minimize the impact to services to the IHS facility by submitting a schedule for contractor request to working after-hours and weekends per requirements of the scope of work.

Contractor shall work afterhours Monday thru Friday 6:00 pm to 6:00 am. Weekends from 7:00 am to 11:00 pm.

mailto:Casey.Kelley@ihs.gov mailto:Katrina.Eaton@ihs.gov

B. Tobacco Free Campus:

IHS facilities are a tobacco free campus. No smoking is permitted on the campus grounds.

12.0 PERIOD OF PERFORMANCE

The period of performance for this scope of work is 60-calendar days after receipt of notice to proceed

(NTP).

Appendix A

I. General HVAC Requirements to be Performed:

The contractor shall be responsible for the furnishing, and installation of the Building Automation System (BAS) per the scope of work. Before work is to be performed, Contractor is to coordinate and provide the IHS COR a Schedule of Work and coordinate with the COR for night and weekend work.

A. DDC General Requirements DDC work shall entail the furnishing and installation of below Commercial Grade items:

1. DDC to be Open and Non-Proprietary for full IHS Access.

2. The facility has the following existing main controller Building Automation System (BAS), which is a non-proprietary web-based front end. This existing main controller BAS system is to be used for the DDC integration per this Scope of Work.

Automated Logic WebCTRL Version 6.5 500 Points

Automated Logic WebCTRL Database PostgreSQL

Automated Main Controller LGR-250

The BAS server computer is setup with IHS Security Policies and shall require prior IHS COR approval before Control contractor is granted access to the BAS server computer. The Control Contractor shall not be allowed Remote Access to the BAS server computer. The IHS COR or designated IHS personnel per the IHS COR has to be present to allow access to the BAS server computer and be present during onsite programming work being performed by the Control contractor per the Scope of Work. One (1) week in advance, submitted to the IHS COR for review and approval, a schedule of work and programming to be performed by the Controls contractor.

a. The HVAC DDC sub-contractor shall have knowledge and experience with integrating to the existing Automated Logic BAS system and Automated Logic DDC control modules and components.

b. DDC and BAS programing uploads and modification are to be performed onsite ONLY with one (1) week prior coordination with IHS COR and Facility Manager due to IHS Security Policies.

c. Contractor shall provide user-end training on the BAS integration performed per the scope of work, which shall be recorded on a DVD disc and submitted to the IHS COR for review and approval.

Before any BAS or DDC installation is performed by Contractor, the required BAS and DDC programming per the scope of work is to first be created with required graphical screens and submitted to IHS COR for review and approval.

B. DDC Integration and BAS Programming General Requirements

The contractor for the DDC integration and BAS programming of the HVAC System shall use the existing Building Automation System (Automated Logic WebCTRL) and provide at the facility per the Scope of Work. The DDC integration phasing and BAS programming work to be performed is to be submitted to the IHS COR for review and final approval.

Existing to be DDC integrated with BAS programming (Reference as-built drawing M-601 Mechanical Schedules)

1. Sixteen (16) standalone Rooftop Units (RTU) Mix of brands

2. Two (2) Split Units HVAC systems

3. Eleven (11) Exhaust Fans

4. Two (2) Domestic Hot water tanks (Hot Supply Temp Reading) with flow sensor For recirculating pump. (Graphics page needs to reflect this)

5. Install of utilities meters to the BAS with Energy Management System Module

(Reference Appendix B )

1. Package RTU, Mini Split, Split Unit, and Exhaust Fan DDC Integration

The Package Rooftop Unit (RTU), Split Unit, Exhaust fan shall be DDC integrated with the existing Automated Logic DDC main modular control system per the Scope of Work.

a. The DDC module controls shall be placed in a NEMA control box with the control wires properly routed, zip tied together in a bunch and labeled as required.

b. Furnish and install engraved plastic control box tags with the control box name, equipment DDC integrated and the control module being tied to.

2. Package RTU BAS Integration Programming

The Package Rooftop Units (RTU) shall be BAS programmed using the existing Automated Logic BAS system to allow full access control of the Package RTU to be able to control and monitor individual components, trend, schedule, alarm, and troubleshoot with the BAS system.

In the DDC integration and programming, allow for the below components to be DDC access and controlled within the BAS to allow adjustment of set points, monitoring, trending, alarming, and to set occupied & unoccupied schedules and to select Auto/Manual/On/Off modes.

a. The DDC integration of the Package Rooftop Unit shall allow for the IHS Area Engineering and IHS Facility staff to perform local maintenance service, testing, and troubleshooting.

b. Allow to adjust setpoints, scheduling and select Auto/Manual/On/Off modes.

1. Heating & Cooling stages based on temperature set points

2. HumidiDry for Humidity Level Control

3. Change Air Volume Flow on MSAV (multi-stage air volume) on Direct Drive Fan

4. Free Cooling Economizer based on outside temperature and humidity level

5. Change Outdoor Air Damper based on outside temperature and humidity level

6. For each RTU Zone, which include five (5) department zones, furnish and install one (1) ZS Pro (ZSP2-HC-ALC) Display Intelligent Room Sensor with Combo Temperature, Humidity, CO2 sensors and add four (4) ZS Pro (ZSP2-H-ALC) Display Intelligent Room Sensor with Temperature and Humidity sensors. This is to allow for an average of the Intelligent Room Sensors for each zone space area for improved temperature and humidity control being served by the five (5) Package RTU (reference A1 drawings).

c. Allow to monitor and alarm

1. Blower Proving Switch

2. Dirty Filter Switch

3. Smoke Detectors for Supply and Return

Pic A-4: Example of RTU WebCTRL BAS graphic screen for DDC and BACNet integrations.

3. Spilt Unit DDC Integration Programming

The Split Units are to be DDC integrated with the existing Automated Logic DDC main modular control system per the scope of work.

a. Provide all input & output points that the mini split and spit unit has available that can be DDC integrated into the BAS.

b. Furnish and install the Automated Logic Controller (ALC) or MFG 3rd party interface controller board to allow the mini-split and split unit to be fully controlled and not just by use of a T-Stat or display point values. Must be controlled with the BAS system.

4. Split Unit DDC and BAS Integration Programming

The Split units are to be BAS programmed using the existing Automated Logic BAS system to allow full access control of the Mini Split and Split unit to be able to control, monitor, trend, schedule, alarm, and troubleshoot with the BAS system.

a. The DDC integration of the Split Units shall allow for the IHS Area Engineering and IHS

Facility staff to perform local maintenance service, testing, and troubleshooting.

b. Provide graphics to allow to set occupied & unoccupied schedules.

c. Provide graphic animation of the On/Off status with the Mini Spit and Spit Unit running.

d. Provide graphics blinking alarming in RED for when the Mini Spit and Spit Unit fails to run.

e. Allow to adjust setpoints, scheduling and select Auto/Manual/On/Off modes based for

Heating & Cooling stages based on temperature setpoints

f. For each Spit Unit, furnish and install one (1) ZS Pro (ZSP2-H-ALC) Display Intelligent

Room Sensor with Combo Temperature and Humidity sensors for the space.

Pic A-6: Example of Spit Unit BAS graphic screen for DDC integrations.

5. Exhaust Fan DDC Integration Programming

The Exhaust Fan unit shall be DDC integrated with the existing Automated Logic DDC main modular control system per the scope of work.

c. Add a fan sensor to detect actual fan running status.

d. Add a fan blade running indicator sensor.

Pic A-7: Typical Basic Exhaust Fan DDC Controls Integration

6. Exhaust Fan DDC and BAS Integration Programming

The Exhaust Fan unit shall be BAS programmed using the existing Automated Logic BAS system to allow full access control of the Exhaust Fan unit to be able to control, monitor, trend, schedule, alarm, and troubleshoot with the BAS system.

g. The DDC integration of the Exhaust Fan shall allow for the IHS Area Engineering and IHS

Facility staff to perform local maintenance service, testing, and troubleshooting.

h. Provide graphics to allow to set occupied & unoccupied schedules.

i. Provide graphic animation of the On/Off status with the Exhaust Fan running.

j. Provide a section button for Auto/Manual/On/Off modes in the graphic screen.

k. Provide graphics blinking alarming in RED for when the Exhaust Fan fails to run.

Pic A-8: Exhaust Fan BAS graphic screen for DDC integrations.

7. BAS Integration Graphic Screen Programming

In the BAS integration graphic programming, the DDC contractor shall provide additional graphical pages with process value display as follows:

a. Provide a Main Thermal Graphical Zoned Page.

1. Separate each Package Unit servicing zones with Heavy Border Lines to be able to differentiate the different Package RTU zoned spaces.

2. Display actual reading and approximate location of all the main ZS Pro (ZSP- HC- ALC) Intelligent Room Sensors Combo Temperature, Humidity, CO2 and all the installed ZS Pro (ZSP-H-ALC) Intelligent Room Sensors with Temperature and Humidity sensors.

b. Provide a Separate Thermal Graphical Zoned Page with a Process Review Table. In Table form list each Package Unit with their following display read input values.

1. Heating Setpoint and Heat Mode On/OFF for Stage 1 and 2

2. Cooling Setpoint and Cooling Compressor ON/OFF for Stage 1 and 2

3. Main Zone Temperature and any Averaging Zone Temperatures

4. Main Zone Humidity and any Averaging Zone Humilities

5. Main Zone CO2 and any Averaging Zone CO2

6. Discharge Supply Air Temperature

7. Return Air Temperature

8. Fan Status Run Mode ON/OFF

9. Status of Occupied or Unoccupied Mode

c. Provide in all Graphic Pages

1. Date and Time

2. Note Section Area

3. Outside Conditions: Temperature, Relative Humidity, Wind Direction and Wind

Speed

4. Local National Weather Web Link

Pic A-10. Example of Process Review and T-Stat actual reading displayed for process issue evaluations.

Appendix B

Requirements for DDC Metering & Monitoring of Building Utilities:

Contractor shall be responsible for a full installation of inline metering devices for the below listed Wewoka Indian Health Center’s clinic building utilities for monitoring and metering their consumption usages. The metering devices installed are to be integrated with the DDC system and the BAS software for trending, alarming and consumption tracking by hour, daily, weekly, monthly and annually. This is to be submitted to the IHS COR for review and final approval.

Section A: Electrical Metering:

For metering of the building electricity consumption usage, the contractor shall install n a

VERIS INDUSTRIES E50 Series Meter with enhanced energy and alarming features or equivalent (see information provided below). Submittal review and approval of the electric meter is required by the IHS COR. The installed electric meter shall be integrated with the

DDC system and accessed from the BAS software for monitoring electrical condition, trending, alarming and historical data backup up to 1 year.

BAS graphic screen - VERIS E50 electrical power metering at an IHS Oklahoma Facility

Section B: Natural Gas Metering:

For metering of the building natural gas consumption usage, the contractor shall install an ONICON F-5100 Series Thermal Mass Flow Meter with optional D-100 display or equivalent (see information provided below). Submittal review and approval of the thermal mass flow meter is required by the IHS COR. The installed thermal mass flow meter shall be integrated with the DDC system and accessed from the BAS software for monitoring natural gas consumptions, trending, alarming and historical data backup up to 1 year.

BAS graphic screen - ONICON F-5100 N-Gas metering at an IHS Oklahoma Facility

Section C: Domestic Water Metering:

For metering of the building domestic water consumption usage, the contractor will install a domestic water meter that can detect low flow as with the city water meter. Submittal review and approval of the thermal mass flow meter is required by the IHS COR. The installed thermal mass flow meter is to be integrated with the DDC system and accessed from the BAS software for monitoring natural gas consumptions, trending, alarming and historical data backup up to 1 year.

BAS graphic screen – Domestic water metering at an IHS Oklahoma Facility