Final B26-030 Sale and Removal of Surplus Refuse Containers (Dumpsters).pdf

NASSAU COMMUNITY COLLEGE

of the County of Nassau ▪ State of New York

Office of Procurement ▪ One Education Drive, Garden City, NY 11530

PHONE: (516) 572-7300 ▪ WWW.NCC.EDU

WHERE SUCCESS STARTS…AND CONTINUES

Nassau Community College is a unit of The State University of New York sponsored by Nassau County

To Whom It May Concern:

All sealed bids must be received by Nassau Community College, Procurement Department on the date/time indicated on the bid. Each response must be submitted in a sealed envelope and reference the

Name/Address of Bidder, Bid Number, Title, and Bid Opening Date and

Time.

If you are submitting a bid via special delivery services (Federal Express, Federal Express Ground, etc.), the mailing MUST have the BID NUMBER clearly marked on the outside of the package. Failure to do so may result in the return of your bid.

This bid must be completed and signed. Photocopied signatures will not be accepted. Submittal must have original signature.

Thank you, Office of Procurement

Nassau Community College

NASSAU COMMUNITY COLLEGE

PROCUREMENT DEPARTMENT

ONE EDUCATION DRIVE

GARDEN CITY, NY 11530-6793

BID ROOM, H-BUILDING

BID NO. B26-030

OPENING: 12:00 PM ON JUNE 18, 2025

FORMAL SEALED BID

BID WORKSHEET

Bid No. B26-030

Bid Description Sale and Removal of Surplus Refuse Containers (Dumpsters)

Bid Opening Date and Time June 18 2026, 2026 at 12:00 PM

Contact Jonathan Daniels

E-mail Address Jonathan.Daniels@ncc.edu

BID INVITATION:

This is an invitation to submit sealed bids for the sale and removal of surplus refuse containers (dumpsters) under the terms and conditions defined in the solicitation documents.

BID SUBMISSION INSTRUCTIONS:

Please refer to Section II – Bid Requirements, Item 2 – Bid Submission Instructions.

The undersigned bidder affirms and declares that s/he has carefully examined the advertised invitation for bids, the bid terms and conditions and detailed specifications, and certifies that this bid is signed with full knowledge and acceptance of all the provisions thereof. If this bid is accepted, the undersigned further offers and agrees that within 10 business days from the bid opening date, the undersigned shall make payment to the College and remove the surplus equipment from College property as reflected herein.

BID MUST BE SIGNED BY SOLE PROPRIETOR, PARTNER OR OFFICER AUTHORIZED TO SIGN FOR CORPORATION NAME OF BIDDING FIRM _________________________________________________________________________

ADDRESS ______________________________________________________________________________________

CITY STATE ZIP CODE _____________

PHONE NO. E-MAIL ________________________________________________

FEDERAL TAX IDENTIFICATION NUMBER _____________________________________________________________

In executing this bid, the Bidder warrants that the prices submitted herein are not higher than those offered to any governmental or commercial consumer for like deliveries. The prices herein do not include any Federal excise taxes or sales tax imposed by any State or Municipal Government.

SIGNATURE OF AUTHORIZED INDIVIDUAL TITLE

PRINT OR TYPE NAME OF SIGNER DATE

mailto:Jonathan.

Bid No.: B26-030 Bid Title: Sale and Removal of Surplus Refuse Containers (Dumpsters)

Table of Contents

Section I Bid Terms and Conditions

Section II Bid Requirements

1. Intent

2. Bid Submission Instructions

3. Award

4. Payment Terms

5. Specifications

6. Site Visit

Section III Bid Prices

Exhibit 1 List of Dumpsters/Containers and Pictures

Exhibit 2 Bill of Sale

SECTION I

BID TERMS AND CONDITIONS

1. The following conditions apply to this bid: (a) Late Formal Sealed Bids will NOT be accepted. Bidders are urged to mail bids early to assure delivery on time. (b) Bids must be received by the Procurement Office on or before the specified bid opening date and time. (c) Prices MUST be inserted with typewriter or ink. Entries with white-out or cross-outs MUST be initialed or that entry may be disqualified. (d) Bidders should submit Unit Price in appropriate column on bid pages or forms attached hereto. In the event of a discrepancy between the Unit Price and the Extension Price, the Unit Price shall govern. (e) Bidders should retain one (1) copy of bid forms and applicable attachments.

2. Bidder declares that the bid is made without any connection with any other Bidder submitting a bid for the same items, and is in all respects fair and without collusion or fraud.

3. INDEPENDENT CONTRACTOR The Bidder is an independent contractor of the College or County. The Contractor shall not, nor shall any officer, director, employee, servant, agent or independent contractor of the Contractor (a “Contractor Agent”), be (i) commit the College or County to any obligation, or (ii) hold itself, himself, or herself out as a College or County employee or Person with the authority to commit the College or County to any obligation. As used in any Agreement awarded as a result of this bid the word “Person” means any individual person, entity (including partnerships, corporations and limited liability companies), and government or political subdivision thereof (including agencies, bureaus, offices and departments thereof).

4. BIDDERS’ EXCEPTIONS Bidders may take exception to paragraphs of this bid under a separate cover letter to be attached to this bid, indicating specific bid page, paragraph, and the exception(s). The Director will consider whether or not to accept a Bidder’s exception(s). In any event, the decision of the Director will be final.

5. DETAILED SPECIFICATIONS Proposals submitted hereunder shall be in accordance with detailed specifications set forth on bid pages or as attached and made part hereof.

6. This bid is subject to the provisions of Nassau County Ordinance No. 307-B-1977.

7. Article 18 of the General Municipal Law of the State of New York and Section 22-4.2 of the Nassau County

Administrative Code prohibits Nassau County officers and employees, whether paid or unpaid, from being directly or indirectly interested in a private capacity in any business dealing with the County of any of its agencies. A County employee, his or her spouse, minor children and dependents, a firm in which such County officer or employee is an officer or employee, or a corporation in which stock is owned or controlled directly or indirectly by such officer or employee, may not bid for or purchase any of the property offered hereunder.

8. The College reserves the right to cancel this solicitation and reject any and all offers, when it is in the public interest to do so.

End of Section I

SECTION II

BID REQUIREMENTS

1. Intent:

Nassau Community College (College) is seeking bids from individuals or firms interested in purchasing its surplus refuse containers (dumpsters).

2. Bid Submission Instructions:

Bids must be mailed or delivered to the following address.

20 Hospital Rd.

Garden City, NY 11530 H Building - Procurement Office

Bids are due by June 18, 2026 at 12:00 PM. The College retains the right to reject late bids.

Bids will be publicly opened and read immediately after the due date and time in the following location:

20 Hospital Rd.

H Building, Room 125 - Procurement Office Conference Room

• Bid envelope must reference the Name & Address of Bidder, Bid Number, Description, and Bid Opening Date and Time.

• Bid must be received at the above address on or before the bid opening date and time. Bid must be signed in ink.

• Electronic bids will not be accepted.

Please ensure bids that are mailed, are done so in sufficient time to reach the College’s mailroom, undergo processing, and then be delivered to the Procurement Office by the bid submission due date and time. The College will not be responsible for bid packages that are misdirected due to missing information on the bid mailing envelope, resulting in bids not being received by the Procurement Office in a timely fashion.

3. Award:

The College reserves the right to accept or reject any and all bids. Award will be made to the Bidder that provides the highest bid amount for the entire lot.

4. Payment Terms:

The successful Bidder shall make payment to the College via certified check or money order payable to Nassau Community College. Payment shall be made before the equipment may be removed from the College’s property.

Cash or personal check will not be accepted. Payment shall be overnighted or hand-delivered to the address indicated below.

20 Hospital Rd.

H Building - Procurement Office

A Bill of Sale will be prepared and signed by both parties. The Bill of Sale is provided in Exhibit 2.

5. Specifications:

The successful Bidder shall be responsible for all efforts related to the safe removal of the containers. The successful Bidder shall have the capability of removing all containers from their current location without any assistance from college employees or the use of college equipment. All expenses in connection with the removal of the containers shall be the responsibility of the successful Bidder.

Removal timeline will need to be coordinated with the College in order to ensure minimal disruption to normal operations, but shall not exceed to (10) days from the date of the Bill of Sale.

The equipment is being sold “as is” and “where is”, without any warranty or guarantee.

All sales are final and returns are not permitted.

This bid includes 33 refuse containers in total – See Exhibit 1.

6. Site Visit:

A site visit has been scheduled for June 4, 2026 at 10:00 am to view the equipment. All interested Bidders shall meet at the following location:

Nassau Community College 20 Hospital Rd.

Garden City NY 11530 H Building, Procurement Office.

End of Section II

SECTION III

BID PRICES

Contractor shall submit and indicate that the following information has been submitted with its bid:

(1) The primary contact who shall be the contract liaison with the College.

This bid includes a total of 33 refuse containers – see Exhibit 1 for details and pictures.

The Lump Sum Lot Price indicated below shall be the amount that the Bidder will pay the College to take ownership of all the containers identified in Exhibit 1. The College will make an award to the Bidder that offers that highest Lump Sum Lot Price.

In the event the Bidder that offers the highest lump sum lot price is unable to meet any of the requirements of the bid, the College reserves the right to disqualify this firm and make an award to the next highest Bidder.

LUMP SUM LOT PRICE $___________________________

End of Section III

EXHIBIT 1: List of Dumpsters/Containers and Pictures

Quantity Description Size Condition 2 Refuse Containers/Dumpsters 6 Yards Poor/Fair Condition

16 Refuse Containers/Dumpsters 8 Yards Poor/Fair Condition 15 Hitch-Mount Rolling Dumpsters) 4 yard Poor/Fair Condition

EXHIBIT 1: List of Dumpsters/Containers and Pictures (continued)

EXHIBIT 1: List of Dumpsters/Containers and Pictures (continued)

End of Exhibit 1

EXHIBIT 2

Bill of Sale

Nassau Community College (Seller), in consideration of Dollars ($ .00) does hereby sell, transfer and convey to (Buyer), all of its rights, title and interest in and to the surplus property listed on the attached document, in accordance with the terms and conditions of Bid No. B26-030 – Sale and Removal of Surplus Refuse Containers (Dumpsters).

Seller does hereby sell the above-described surplus property to the Buyer for the amount shown, to be paid by certified check or money order, and both parties certify that all of the information provided in this Bill of Sale is true and accurate to the best of their knowledge. This sale is final and returns will not be permitted.

Buyer acknowledges receipt of this Bill of Sale and understands there is no guarantee or warranty, expressed or implied, with respect to the surplus property identified in the attached document. It is also understood that the above-described surplus property is sold in “as is” condition. It is the Buyer’s responsibility to remove the surplus property from the Seller’s premises within ten (10) days of this date or this sale shall become null and void.

Dated this day of , 2026.

Nassau Community College Name of Firm (Seller) (Buyer)

Beatriz Castaño Name Director of Procurement Title 20 Hospital Rd Address 1 Garden City, NY 11530 Address 2