Final Avigilon Camera Bids City of Gibraltar 2025.pdf

Prepared by Chief Bruce Bullard

City of Gibraltar Wayne County, Michigan

Request for Bids for

Installation of a New Avigilon Camera System

The City of Gibraltar intends to contract with a company to install the Avigilon camera system in two City buildings. Companies wishing to submit a bid and qualifications statement to perform the work must deliver their sealed bid to the City Clerk by

Wednesday, June 11, 2025 at 2:00 p.m.

The City of Gibraltar reserves the right to reject all submittals, waive any irregularities, and accept those that the board believes to be in its best interest, all factors considered.

Project Summary:

The City of Gibraltar needs to install a new camera system at 29450 Munro St. (municipal building and DPW) and 29340 South Gibraltar Rd. The City of Gibraltar wants to utilize the Avigilon System. The Avigilon player will replace two existing recording systems at each location. There are several existing newer cameras and several old cameras on our existing systems. The vendor will be responsible for installation, setup, training, and software/hardware installation. The vendor will supply software, parts, and labor. There are a few cameras at each facility that may need a wireless connection.

Scope of Work:

The scope of work required under this request for bid proposal includes the procurement of the security cameras and associated equipment (including software), design, installation, implementation, configuration, testing and training (in-person training.) The selected vendor will be responsible for utilizing equipment from Avigilon or recommended by Avigilon including applicable equipment, hardware and software. The Avigilon equipment must have the following features;

• Centralized management system with secured access.

• It can be viewed from a computer VIA a web browser and from a cellular telephone

• Show historical video while recording, hold historical date for a minimum of 90 days

• Ability to download a video

• Record on motion and adjust to daylight and nighttime vision

• Monitor the entire identified area at each location

• Allow future growth of the system

• High-Definition Cameras

• Secured access for Municipality building in basement/secured access in existing locked cabinet at the Gibraltar Community Center

• Nonproprietary system during and beyond the life on the contract/licenses

• Waterproof Cameras

• Sound recording on specific cameras

• Able to remote in and control cameras VIA computer, tablet or smartphone

• 24/7 support

Definition of Avigilon Camera System:

Avigilon cameras are high-definition, AI-powered IP security cameras that offer superior imaging, advanced analytics, and cloud-connectivity for enhanced security solutions. They are known for their ability to detect anomalies, classify objects, and provide real-time alerts, offering a comprehensive security package that integrates video, access control, and other security systems.

Key Features and Benefits:

• AI-Powered Analytics:

Avigilon cameras utilize AI to detect anomalies, classify people and vehicles, and provide proactive alerts, improving the accuracy and efficiency of security operations.

• Superior Imaging:

They offer high resolutions (up to 61 MP), multiple lens options, and enhanced low-light capabilities, ensuring clear and detailed video footage.

• Cloud Connectivity:

Avigilon offers cloud-connected cameras, allowing users to view and manage their sites from anywhere, enhancing convenience and accessibility.

• Integrated Security Solutions:

Avigilon's cameras are part of a larger security ecosystem that integrates video, access control, intrusion detection, sensors, and third-party systems, providing a holistic security solution.

• Scalable and Flexible:

Avigilon's systems are designed to be scalable and flexible, supporting a wide range of deployments and user needs.

• Various Camera Types:

Avigilon offers a wide range of camera types, including dome, bullet, fisheye, and multisensor cameras, catering to diverse security needs.

• On-Premise and Cloud-Native Solutions:

Avigilon provides both on-premise (Avigilon Unity) and cloud-native (Avigilon Alta) solutions, offering flexibility in deployment and management.

• Advanced Analytics:

Avigilon cameras offer advanced analytics, such as license plate recognition (LPR), audio analytics, and unusual motion detection, providing valuable insights into security events.

Avigilon's Role in the Security Ecosystem:

• Video Management Systems (VMS):

Avigilon's cameras are compatible with a variety of VMS, allowing them to integrate with other security systems and devices.

• Access Control:

Avigilon offers access control solutions that integrate with their cameras, providing a unified security platform that manages video and access control events.

• Integration with Third-Party Systems:

Avigilon's systems can be integrated with various third-party systems, such as alarm systems, building automation systems, and more, creating a comprehensive and integrated security solution.

In summary, Avigilon cameras are a powerful and versatile tool for enhancing security, offering a combination of high-quality imaging, AI-powered analytics, and cloud connectivity, all within a broader security ecosystem.

Pre-Bid Meeting/On-site Walkthrough:

A pre-bid meeting/on-site walkthrough has been scheduled for Thursday, June 5, 2025 at 9:00 a.m. starting at Gibraltar City Hall, 29450 Munro Avenue with Chief Bullard. The purpose of this pre-bid meeting is to familiarize prospective bidders with the scope of work specified, and to clarify aspects of the scope of work. This is non-mandatory, but recommended.

Bid Submittal:

Companies are invited to indicate their interest in the project by responding with a letter of interest, along with their company’s qualifications (qualifications statement.) The submittals should include the following.

• Qualifications to perform the work, experience with similar projects of similar design and function.

• Experience of the project manager including evidence of other work and a list of references

• Preliminary schedule of this project including communication of all activities

• Name, address, phone number of contact person that will represent the company

• Completed bid form with cost of project

• Attendance at pre-bid meeting/on-site walkthrough is recommended

Applicants shall deliver bid signed by an authorized representative on the project bid sheet in a sealed envelope marked "Installation of a New Avigilon Camera System", along with any additional information related to the contractor's experience with comparable commercial projects, and additional details/specifications above and beyond the scope of work listed.

Sealed bids shall be delivered to the Office of the Gibraltar City Clerk, 29450 Munro Avenue, Gibraltar, MI 48173, not later than 2:00 pm EDT on the 11th day of June 2025. At that time, bids will be opened and read aloud in the Council Chambers. Proposal must be signed by an authorized representative of the bidder and shall be valid for 90 days from the bid opening.

The City of Gibraltar reserves the right to accept or reject any and all bids or parts of bids and to waive any and all irregularities, informalities, inconsistencies, and to negotiate contract terms with the successful bidder, and to disregard all non-conforming, non responsive or conditional proposals. The city reserves the right to accept any bid and price shall not be the sole determining factor. The city reserves the right to accept part of a bid and reject other parts.

Acceptance of any bids will be based on the level of experience, qualifications, costs, ability to complete the work in a timely manner, and other factors. The City of Gibraltar reserves the right to accept a bid, which it determines, at its sole discretion, to be in its best interest.

Evaluation of Qualifications Statement In evaluating the reasons for bid, the City of Gibraltar reserves then right to select the company or companies that are the most qualified for the project. Upon review, the City of Gibraltar may request the company or companies make an oral presentation.

Additional Information For any questions or need for additional information, please contact individual listed below:

Bruce Bullard, Public Safety Director/Police Chief 29450 Munro Avenue Gibraltar, MI 48173 Phone: 734-676-5229 E-mail: bbullard@cityofgibraltarmi.gov mailto:bbullard@cityofgibraltarmi.gov

Cameras and Licenses needed for the Gibraltar Municipal building (Police Department/City Hall), Gibraltar Community Center and Department of Public Works:

2 recording units to operate two different locations located at 29450 Munro St. and 29340 South Gibraltar Rd.

Police Department Recorder will be installed in the server room in the basement of the municipal complex replacing the old system.

Community Center Recorder will be installed in the office at the Community Center replacing the old system.

Existing Building Cameras (Police Department and City Hall)

Existing (NEW/NEWER) CAMERAS WITH OLD DW SPECTRUM SYSTEM (Can possibly be utilized)

1. BOOKING ROOM

2. CELL 1

3. CELL 2

4. CELL 3

5. 911/SERVER ROOM

6. BALLET BOX

7. FRONT PARKING LOT (NORTH)

8. SIDE PARKING LOT (EAST)

9. EMS AMBULANCE PARKING

10. EMS FIRE TRUCK PARKING

NEW CAMERAS AND LICENSES NEEDED FOR MUNICIPAL BUILDING

11. 2 CAMERAS FOR FRONT LOBBY-REPLACE EXISTING

12. DISPATCH WINDOW WITH AUDIO-NEW CAMERA LOCATION

13. POLICE COUNTER WITH AUDIO-NEW CAMERA LOCATION

14. POLICE INTERVIEW ROOM WITH AUDIO-REPLACE EXISTING

15. BOOKING HALLWAY-REPLACE EXISTING

16. POLICE SALLY PORT-REPLACE EXISTING

17. WEST SIDE OF BUILDING FACING BAYVIEW DR.-NEW CAMERA LOCATION (SPLIT CAMERA-2

VIEWS NORTH AND SOUTH)

18. FIRE/GYM HALLWAY-REPLACE EXISTING

19. FD GARAGE FACING SOUTH-NEW CAMERA LOCATION

20. FD EAST BAY CAMERA-REPLACE EXISTING

21. FD WEST BAY CAMERA-REPLACE EXISTING

22. JUVENILE HOLDING WITH AUDIO-REPLACED EXISTING

23. PROPERTY ROOM-NEW CAMERA LOCATION

24. REAR PARKING LOT (SOUTH)-REPLACE EXISTING (SPLIT CAMERA-3 VIEWS)

25. CITY HALL SOUTH AND EAST HALLWAY (SPLIT CAMERA-2 VIEWS)

26. CITY HALL NORTH REGISTER

27. BASEMENT CAMERA

NEW CAMERAS NEEDED FOR DEPARTMENT OF PUBLIC WORKS

28. NORTH DPW BUILDING

29. SOUTH DPW BUILDING (CAPTURING YARD AND GAS PUMP)

30. WEST DPW BUILDING

NEW CAMERAS NEEDED FOR COMMUNITY CENTER

31. COMMUNITY CENTER EAST

32. COMMUNITY CENTER WEST

32. COMMUNITY CENTER SOUTH

34. COMMUNITY CENTER EAST PAVILION WIFI CAMERA

35. COMMUNITY CENTER WEST PAVILION WIFI CAMERA

36. COMMUNITY CENTER SKATE PARK WIFI CAMERA

37. COMMUNITY CENTER NORTH PARKING

38. COMMUNITY CENTER BOBLO PAVILION/INTERSECTION CAMERA

39. COMMUNITY CENTER

40. INTERIOR BALL ROOM

41. INTERIOR FRONT DOOR

42. KITCHEN HALLWAY

The following images are of the buildings that require monitoring of both interior and exterior cameras. Please utilize these diagrams referencing the current and requested camera locations. Note that the DPW does not currently have cameras (corner of Munro St. and Coral St.)

Gibraltar Municipal building and DPW (North) at 294560 Munro St.

Community Center at 29340 South Gibraltar Rd.

Gibraltar Community Center

City of Gibraltar Municipal Building Existing Cameras

CITY OF GIBRALTAR

INSTALLATION OF A NEW AVIGILON CAMERA SYSTEM

BID

Name of Firm:

Address:

City/Sate/Zip Code

Phone:

Fax:

E-Mail Address:

COMPENSATION

Total Price $

Name of Authorized Representative

Signature/Date