FINAL Addendum1 904552601 - RG 4-1-26.pdf

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY

PROCUREMENT DEPARTMENT

ADDENDUM NO. 1

DATE: April 1, 2026 TO: All Offerors FROM: Roger Gupta

TOTAL PAGE(S): 6

SOLICITATION TITLE: Comprehensive Serials Services

SOLICITATION NUMBER: 904552601

I. CLARIFICATIONS AND ADDITIONAL INFORMATION

A. Please refer to Attachment A – Terms and Conditions, which is hereby amended to delete the Auto Liability insurance item in Section 10.D. as a requirement.

B. Please refer to Attachment B – Subscription Pricing, which is hereby amended to change the reference from Attachment C to Attachment B.

C. The due date and hour remain as April 14, 2026 at 3:00 PM.

D. All other terms, conditions and descriptions remain the same.

II. REQUESTS FOR INFORMATION

A. Virginia Tech has received the following inquiry questions and has provided the below answers.

1. Offeror Question: Section VII.A.1.c. asks to supply samples of all standard reports as outlined in Section VI. H. and Section VII.A.1.d. asks for samples of invoices. The instructions under General Requirements state that we must submit one (1) electronic document in WORD format or searchable PDF of the entire proposal as one document. Management reports are large Excel files with many rows of data. How should we incorporate them into a WORD document, or may we submit samples such as management reports and invoices separately?

Virginia Tech Answer: Management reports may be submitted as a separate Excel file if that is needed in order to show them clearly. Please keep the total number of files to a minimum and do not utilize anything that would require special software to view. Invoices are usually a standard page size and so should be submittable as part of the main Word or PDF proposal.

2. Offeror Question: May additional invoices be submitted after the primary invoice to cover unexpected increases in publisher list prices? For example, a specific title may be priced at $100 at the time of invoicing. The publisher increases the price to $125 a few months later. We would send a supplemental invoice for $25. Typically for customers who agree to additional invoices, fewer than 5% of their titles have any kind of price increase. Or is the expectation to receive a single invoice each year with no additional invoices? In this case, we will add a small percentage up front to titles where we don't have a confirmed price for the subscription period and we will not invoice for any additional amount if the publisher’s rate increases for that year.

Virginia Tech Answer: Yes, additional invoices may be submitted after the primary invoice to cover publisher increases. This is addressed in VI.J.2. In the majority of cases there should be no more than two invoices for a given title, one for the primary invoice and a supplemental one to adjust the final total as needed. Items that are irregular or billed other than annually may have additional invoices over the course of the year.

3. Offeror Question: Should the prices quoted be the exact prices invoiced after award or can current publisher’s list price be quoted with the understanding that some list prices may change? For example, a title’s price is $100 but it has not been updated by the publisher for the next subscription year. We list $100 on the proposal. By the time the RFP award is made, the publisher has updated the price to $125. Can we invoice at the publisher’s updated price of $125, or do you require the invoice to match the quote of $100? If we must match the proposal pricing, we will add a small increase to the quote for titles that do not have updated rates.

Virginia Tech Answer: Please provide current publisher pricing with the understanding that these list prices may change by the time a contract is awarded.

4. Offeror Question: Should the pricing provided in Attachment B be the publisher’s retail price only without any service charges or discounts?

Virginia Tech Answer: Please provide the total amount charged for the title, including service charges and discounts. Service charges and discounts can be further outlined in the response to Section VII.A.4.

5. Offeror Question: If the requested format for any of the titles in Attachment B is not available, will you allow a substituted format?

Virginia Tech Answer: If the requested format for a title listed in Attachment B is not available, please indicate “format not available” and explain why this cannot be provided.

6. Offeror Question: Please provide circulation information for all newspapers, i.e., mail or carrier and days of the week required.

Virginia Tech Answer: Please see Section VI.K.3: Newspapers should be delivered by mail and for all available days (Monday – Sunday).

7. Offeror Question: Regarding pricing proposals (Section VII.A.4.), is there a preferred format for submitting service charge offers? Example, should pricing be provided specifically for Virginia Tech versus separately for other VASCUPP institutions?

Virginia Tech Answer: Please describe service charge offers in a simple manner. If service charges differ by institution, please provide service charges for each institution.

8. Offeror Question: Will proposals that are based on being awarded all of VASCUPP’s aggregated business versus a partial amount be considered?

Virginia Tech Answer: Yes, though a minimum volume of business cannot be guaranteed. Also, contracts may be awarded to more than one offeror.

9. Offeror Question: Are service charge ranges acceptable?

Virginia Tech Answer: Service charge ranges are acceptable. However, if service charge ranges are provided, please indicate why there is a range and not a fixed amount or percentage. Please also indicate why and describe how service charges may differ across institutions or types of purchases.

10. Offeror Question: Please provide ISSN#’s and publisher information for the titles listed in Attachment B.

Virginia Tech Answer: See below:

B.

Periodical Title Format ISSN Publisher

AAPG Bulletin O 1558-9153 American Assoc. of Petroleum Geologists

AJR Amer. Journal of Roentgenology O 1546-3141 American Roentgen Ray Society

American Ancestors P+O 2154-6533 New England Historic Genealogical Society

Amer. Journal of Agricultural Economics O 1467-8276 Oxford University Press

American Journal of Critical Care O 1937-710X Amer. Assoc. of Critical-Care Nurses

Amer. Journal of Drug & Alcohol Abuse O 1097-9891 Taylor & Francis

American Journal of Psychiatry O 1535-7228 American Psychiatric Association

American Libraries P+O 0002-9769 American Library Association

American Library Directory... P+O 0065-910X Information Today, Inc.

AMS Institutional Membership M — American Mathematical Society

AMS Translations P 0065-9290 American Mathematical Society

American Men & Women of Science O 0000-1287 Gale (Cengage)

American Surgeon O 1555-9823 SAGE Publications

Annals of Mathematics Studies P 0066-2313 Princeton University Press

Appalachian Journal P+O 0090-3779 Appalachian State University

Applied Economic Perspectives & Policy O 2040-5804 Wiley

Architectural Record P 0003-858X BNP Media

Arqueologia Mexicana P+O 0188-8218 Editorial Raíces

Art Bulletin P+O 0004-3079 Taylor & Francis (CAA)

Artes de Mexico P 0300-4953 Artes de México y del Mundo

Augusta Historical Bulletin P 0571-8899 Augusta County Historical Society

Berg Fashion Library DB — Bloomsbury Publishing

Best American Short Plays P 1062-7561 Applause Theatre & Cinema Books

Blue Ridge Country P+O 1041-3456 Leisure Publishing Co.

Bluegrass Unlimited P+O 0006-5137 Bluegrass Unlimited, Inc.

Booklist P 0006-7385 American Library Association

British Journal of Photography P+O 0007-1196 1854 Media

British Journal of Radiology O 1748-880X British Institute of Radiology

AMS Bulletin (New Series) O 1088-9485 American Mathematical Society

Camping Magazine P 0740-4131 American Camp Association

Canadian American Slavic Studies P+O 0090-8290 Brill

Chemical & Engineering News O 1520-605X American Chemical Society

Children's Core Collection P+O 2160-4673 H.W. Wilson (Grey House)

Children's Literature Review O 0362-4145 Gale (Cengage)

Choice Reviews O 1943-5975 Amer. Library Assoc. (ACRL)

Chronicle of Higher Education O 1931-1362 Chronicle of Higher Education, Inc.

Chronicle of Philanthropy O 1040-676X Chronicle of Higher Education, Inc.

Classical & Medieval Lit. Criticism P 0896-0011 Gale (Cengage)

Contemporary Sociology O 1939-8638 SAGE Publications

Countries of World... Yearbook P+O 0196-2809 Gale (Cengage)

Dental Assistant O 1088-3886 American Dental Assistants Assoc.

Deskbook Encyclopedia... Law O 1058-4919 Center for Education & Employment Law

Diabetes Care O 1935-5548 American Diabetes Association

Discover P+O 0274-7529 Kalmbach Media

Dysphagia O 1432-0460 Springer Nature

Educational Philosophy & Theory O 1469-5812 Taylor & Francis

Ergebnisse der Mathematik... P 0071-1136 Springer Nature

Europa World Year Book O 0956-2273 Routledge (Taylor & Francis)

Families in Society O 1044-3894 SAGE Publications

Fiction Core Collection P+O 2155-0808 H.W. Wilson (Grey House)

Folia Phoniatrica et Logopaedica P+O 1021-7762 S. Karger AG

Food Technology O 0015-6639 Institute of Food Technologists

Government Finance Review P+O 0883-7856 GFOA

Guardian Weekly P+O 0958-9996 Guardian News & Media

Guide to U.S. Govt Publications P 0092-3168 Gale (Cengage)

Guitar Player P+O 0017-5463 Future PLC

Harvey Lectures P+O 0073-0874 Wiley-Liss

Hospital Practice O 2154-8331 Taylor & Francis

HR Magazine O 1047-3149 SHRM

Irish University Review P+O 0021-1427 Edinburgh University Press

Italian Studies O 1748-6181 Taylor & Francis

Garden Club of Virginia Journal P+O 0431-0233 Garden Club of Virginia

Journal of Appalachian Studies P+O 1082-7161 University of Illinois Press

Journal of Emerging Markets P 1083-9798 St. John's University

Journal of Gerontological Nursing O 1938-243X SLACK Incorporated

Journal of Immunology O 1550-6606 Amer. Assoc. of Immunologists

Journal of Information Ethics P+O 1061-9321 McFarland & Company

Journal of Interactive Learning... P 1093-023X AACE

Journal of Herpetological Medicine... P+O 1529-9651 ARAV

Journal of Learning Disabilities P 0022-2194 SAGE Publications

Journal of Nursing Education O 1938-2421 SLACK Incorporated

Journal of Philosophy P+O 0022-362X Journal of Philosophy, Inc.

Journal of the Academy... Marketing O 1552-7824 Springer Nature

Journal of the American Dental Assoc. O 1943-4723 Elsevier (ADA)

Journal of the ITC P 0973-3787 Interdenominational Theo. Center

Journalism & Mass Comm. Educator O 2161-4326 SAGE Publications

Journalism Quarterly O 0196-3031 SAGE Publications

Kritische Berichte P 0340-7403 Jonas Verlag

L'Année Philologique O 0184-6949 Brepols Publishers

Learning Disability Quarterly O 2168-376X SAGE Publications

Von Karman Inst... Lecture Series P 0377-8312 Von Karman Institute

Library and Book Trade Almanac P 2150-5446 Information Today, Inc.

Literary Market Place P 0000-1155 Information Today, Inc.

Literature Criticism 1400–1800 P 0740-2880 Gale (Cengage)

London Review of Books P+O 0260-9592 LRB Ltd.

Los Angeles Times O 2165-1736 Los Angeles Times Communications

Lynch's Ferry P 1949-2146 Lynchburg Historical Foundation

Mark Twain Journal P 0025-3499 Mark Twain Journal

Le Monde P+O 0395-2037 Société Éditrice du Monde

Nature Machine Intelligence O 2522-5839 Springer Nature

Nature Protocols O 1750-2799 Springer Nature

Neonatal Network O 1539-2880 Springer Publishing

New England... Genealogical Register P+O 0028-4785 NEHGS

New Republic, The P+O 0028-6583 Win McCormack

New York Review of Books P+O 0028-7504 NYREV, Inc.

New York Times N 0362-4331 The New York Times Company

Nineteenth-Century Lit. Criticism O 0732-1864 Gale (Cengage)

AMS Notices O 1088-9477 American Mathematical Society

Pediatrics O 1098-4275 American Academy of Pediatrics

Philosophical Quarterly, The O 1467-9213 Oxford University Press

Philosophy and Medicine P 0376-7418 Springer Nature

PTJ: Physical Therapy Journal O 1538-6724 Oxford University Press

Poetry Criticism P 1052-4851 Gale (Cengage)

Postgraduate Medicine O 1941-9260 Taylor & Francis

Richmond Times-Dispatch N 2333-7761 Lee Enterprises

Rolling Stone P+O 0035-791X Penske Media Corporation

Schweizer Archiv fuer Tierheilkunde O 1664-2848 Gesellschaft Schweizer Tierärzte

Science and Children O 1943-4812 NSTA

Southeastern Geology P 0038-3678 Duke University

Southern Living P+O 0038-4305 Dotdash Meredith

GSA Special Papers O 2331-219X Geological Society of America

SPIE Digital Library DB — SPIE

Der Spiegel P+O 0038-7452 Spiegel-Verlag

State Politics & Policy Quarterly O 1946-1607 SAGE Publications

Studi danteschi P+O 0391-7835 Le Lettere

Studies in Medieval... Traditions P 1573-4188 Brill

Substance Abuse & Addiction O 2976-7350 Sage Publications

Teaching Sociology O 1939-862X SAGE Publications

USA Today N 0734-7456 Gannett

Value Line Investment Survey DB — Value Line, Inc.

Veterinary... Orthopaedics... P+O 0932-0814 Thieme Medical Publishers

Virginia English Bulletin N 0504-426X Virginia Assoc. of Teachers of English

Virginia Gazette N 0049-6480 Tribune Publishing

Virginian-Pilot, The N 0889-6127 Tribune Publishing

Washington Post N 0190-8286 Nash Holdings (Jeff Bezos)

WWD Women's Wear Daily DB — Penske Media Corporation