Final 832469536 SCES Consolidation DF_5.13.25_Redacted.pdf

CUI

Reference Number: 832469536

Title of Procurement: Consolidation Determination & Findings for Satellite Communications Engineering Services

(SCES)

Controlled By: DISA

Controlled By: PSD/PS8313

CUI Category: PROCURE

Distribution/Dissemination Control: FEDCON

POC: disa.scott.ditco.mbx.it-requirements@mail.mil

DETERMINATION AND FINDINGS CONSOLIDATION OF CONTRACT

REQUIREMENTS

Satellite Communications (SATCOM) Engineering Services (SCES)

I have reviewed the requirement for SCES that the Defense Information Systems Agency (DISA)

Acquisition Directorate Program Executive Office Transport (PEO Transport) proposes to solicit as a consolidation procurement action under 15 U.S.C. 657q. My review resulted in the following findings:

FINDINGS

1. The DISA PEO Transport plans to solicit offers for SCES and has conducted market research that demonstrates consolidation of this procurement is both necessary and justified.

2. Description of the Procurement Action: This procurement is intended to streamline the systems engineering and test support efforts related to SATCOM, Teleport, and associated transport capabilities by consolidating parts of three (3) contracts listed in the table below.

Estimated total value for the lifecycle period of performance including options is

Contract Number Contract Title Contractor Vehicle Business

Size

Lifecycle

Value

(total)

Lifecycle Value

(included in consolidated effort)

GS00Q14OADU10

8 / HC104718F0017

(Performance Work

Statement (PWS)

Task 6.3)

Systems

Engineering and

Program

Support for

Teleport

Booz Allen

Hamilton

General

Services

Administrati on (GSA)

One

Acquisition

Solution for

Integrated

Services

(OASIS)

Unrestricted

Pool 1

Large

HC102818D0006 /

HC102820F6102

(PWS Tasks 6.2 &

6.3)

Gateway

DISN/IP

SATCOM

Integration &

Booz Allen

Hamilton

ENCORE

III Full &

Open

(F&O)

Large

Title of Procurement: Consolidation Determination & Findings for Satellite Communications Engineering Services

(SCES)

Engineering

Support

GS35F225CA /

HC102820F0003

(PWS Task 6.9.1)

Satellite

Systems

Engineering

Technical

Assistance

Competitive

Range

Solutions

GSA

Schedule 70

(Information

Technology

(IT))

Small

The consolidated procurement is anticipated to be awarded via the DISA Systems Engineering, Technology, and Innovation (SETI) F&O contract vehicle. The estimated lifecycle value, inclusive of labor, travel, other direct costs, and surge is . The anticipated period of performance will include a one-year base period with four, one-year option periods.

3. Applicable Statues/Regulations: 15 U.S.C. 657q and Federal Acquisition Regulation

(FAR),Subpart 7.107-2, Consolidation.

4. Results of Market Research: Market research was conducted for this procurement between

March 1, 2024 to November 7, 2024. Information was gathered from a variety of sources to include the DISA Market Research Repository, the DISA Office of Small Business Programs

(OSBP) Capability Briefing Repository, a review of previous acquisition history, a review of existing DISA-wide and Department of Defense (DoD)-wide contracts, the issuance of a

Sources Sought Notice, and a search of the Small Business Administration (SBA) Dynamic

Small Business Database.

Market research revealed that consolidating the efforts into a single procurement is necessary and justified and that the benefits of this consolidation outweigh keeping these requirements separate. This is a new requirement for PEO Transport for systems engineering and test support related to SATCOM, Teleport, and associated transport capabilities. As a result of reorganizations within DISA and PEO Transport restructuring efforts, a contract strategy was developed to provide an integrated approach and a reduction of redundant services across the

PEO mission. This new requirement is one of several PEO Transport requirements that were redefined to streamline and to provide efficiencies. In early 2022, PEO Transport recognized redundancies and similar tasks supported by multiple Task Orders (TO) for acquisition portfolios across PEO Transport Divisions. PEO Transport developed a strategy to align similar tasks into new requirements, versus individual TOs for each Division, which encompassed multiple tasks areas. The reorganization and PEO restructuring highlighted the need to re-align contracts and scopes of work to create efficiencies. Although some related tasks of work in the contracts/TOs listed above will continue, including the engineering support for SATCOM and related capabilities, other related new work is also needed and included in the new procurement (SCES). Additionally, other tasks from these existing TOs will be realigned to other new requirements that have been set-aside for small business.

Historically, engineering support for SATCOM and related capabilities has been provided separately for the PEO Transport, DoD Teleport Program Office and SATCOM Gateway

Program Office, via multiple contracts/orders, providing similar systems engineering and

Title of Procurement: Consolidation Determination & Findings for Satellite Communications Engineering Services testing support services. PEO Transport has re-aligned these two Program Offices into one converged Teleport Program Office. The SCES requirement will support the engineering and testing requirements for the newly converged Teleport Program Office.

Additionally, and looking ahead, the program expects to have a significant role in capability development for the Modernized Teleport System (MTS). The MTS will incorporate technologies that improve the overall capability and resiliency of the architecture; such as digital intermediate frequency, digital modems, routers with virtual device context capability, and smart network planning tools that reduce planning and response times from weeks to minutes. By consolidating these requirements, a single contractor will have better visibility on the successes and failures of the MTS as it is deployed across multiple SCES requirements, enabling the contractor to agilely replicate successes across the enterprise and identify and resolve issues. The agility and resulting efficiencies will be lost if multiple contractors separately perform the tasks.

This is a new requirement for the newly converged Teleport Program Office. The contracting office and PEO Transport exhaustively mapped PWS requirements from the above listed current contracts/orders. Many of the PWS task are no longer required or have been absorbed into other existing and new contracts/orders.

5. In accordance with (IAW) FAR 7.107-2 (c), Consolidation this requirement is necessary and justified as the Government will receive substantial benefits.

The following alternatives to consolidation were considered:

Alternative 1: Status Quo, Multiple Standalone Contracts/Orders: Re-compete each of the three different task orders and maintain separate TOs.

Rationale for Rejection: This option fails to meet PEO Transport’s goal to reduce redundancies in contracts across the PEO.

Alternative 2: Leverage Existing Personnel / Obtain New Billets: Use existing civilian

Government personnel or obtain additional billets in the PEO Transport.

Rationale for Rejection: The Government does not have the personnel nor could appropriate personnel be hired from industry with the specialized knowledge required to perform this work.

In addition to the above alternatives, a detailed benefits analysis of consolidation was conducted and is summarized below:

Benefit 1: Reduced and Streamlined Acquisition Cycle: There are currently three contract/TOs administered by PSD. The consolidated, aforementioned requirements and new work is complementary, and it is beneficial for the all the work to be combined into one TO, awarded and administered by one contracting office to increase efficiency, performed by one

Title of Procurement: Consolidation Determination & Findings for Satellite Communications Engineering Services contractor, subject to the same timelines, periods of performance and contract administration policy and procedures. With the reduction of Government personnel due to downsizing, less administrative burden is critical to ensuring proper monitoring and administration of the TO.

This acquisition will also align multiple periods of performance to alleviate extensions and confusion that otherwise disrupt end-user support.

Benefit 2: Improved Efficiency and Quality: A consolidated requirement will lead to improved performance and higher quality of work. The portions of the work that are being consolidated are currently being performed by two different contractors. Since the work is related and will further correlate to the new work being added, there will be added benefit for all work to be performed by the same contractor:

1. Consolidating this effort will provide better continuity of services and mitigate the risk of service disruptions. A single contractor will allow for a reduction in the number of contracts and contractors performing similar or overlapping work, resulting in consistency in the work produced.

2. A single contractor will ensure there is consistent quality for all deliverables. Also, the number of deliverables managed by the contractor and the Government, including reoccurring status reports, will be decreased. This will result in fewer redundancies and resources needed to surveil the work and administer the TO.

3. Single contractor management will enable consistent and uniform support. Further, a single contractor will eliminate redundant labor and provide flexibility to optimize the labor/skill mix.

Benefit 3: Consistent Terms and Conditions and Requirements: A single TO eliminates the potential for inconsistencies or conflicts in the terms and conditions as well as requirement descriptions, which can occur across multiple TOs. Further, it will ensure consistent minimum qualifications for each labor category and enable a single combined contractor management approach, ensuring stable support to meet the TO requirements.

6. Impact on Small Business Concerns: The requirements being consolidated were predominately awarded to large businesses, with the exception of a minimal amount of support, which is being coupled with Teleport services under the new requirement. The work being moved to SCES currently being performed by small business ( as compared to a total value of ; ) and does not provide a substantial impact on the small business community. Based on the market research and analysis, two or more small business were not identified as capable of meeting the requirements. While insufficient small businesses were deemed capable for a set-aside, there will be subcontracting opportunities available for small businesses as required by the SETI F&O contract vehicle. Additionally, when competing on the SETI F&O, all small business SETI contract holders are eligible to compete without FAR clause 52.219-14, Limitations on Subcontracting being required.

Finally, and as stated above, other tasks from these existing TOs will be re-aligned to TOs that are set-aside for small business concerns.

Title of Procurement: Consolidation Determination & Findings for Satellite Communications Engineering Services

This procurement does not involve bundling as defined in FAR 2.101. It does not combine two or more requirements for supplies or services, previously provided or performed under separate small contracts into a single contract, multiple-award contract, or a TO that is likely to be unsuitable for award to a small business concern. Thus, a bundling analysis was not conducted pursuant to FAR 7.107.

7. Steps Taken to Include Small Business Concerns/Maximize Small Business Participation:

The market research analysis concluded that there is no reasonable expectation that two or more small businesses are capable of supporting the requirement as a prime contractor. The acquisition strategy is a full and open competition via the SETI F&O contract vehicle. While a small business set-aside will not be utilized, small business can submit a proposal under the

SETI F&O solicitation and not be subject to the FAR clause 52.219-14, Limitations on

Subcontracting. Further, there will be subcontracting opportunities available for small businesses as required by the SETI F&O contract vehicle. Last, as noted above, requirements from other contracts not included as part of this consolidation will be set aside for small business.