Final_20RQ000192 RFP 20R000058_Driver Education....pdf

693JJ920R000058

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

693JJ920RQ000192

693JJ9

National Highway Traffic Safety Adm Office of Acquisition Management 1200 New Jersey Avenue, S.E.

Washington DC 20590

1500 ET

LARRY BURSEY 202

larry.bursey.ctr@dot.gov

366-9778

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AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 4-24 25-26 28-41 42-49 50-57

58-61

63-68

69-80 81-85

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

X 07/02/2020

08/03/2020

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 73

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JJ920R000058

(A) (B) (C) (D) (E) (F)

Title: Driver Education and Training Technical

Assistance to states

The objective of this contract is to provide the professional services to support the implementation of the Uniform Guidelines for

State Highway Safety Programs, Guideline No.4 for

Driver Education through the development and implementation of the Novice Teen Driver

Education and Training Administrative Standards

(NTDETAS). In doing so, the Contractor must be familiar with the NTDETAS, Driver Education

Content Curriculum Standards, National Instructor

Training/Credentialing standards, NTDETAS

Implementation Guide, and the NTDETAS Strategic

Plan to assist States with proper execution.

Additionally, the Contractor shall provide technical assistance to States using the most recent NTDETAS and the NTDETAS strategic plan.

Technical assistance is to be offered in the form of immediate personalized help, formative State self-assessment guidance and feedback, and/or execution of an intensive comprehensive State assessment as a resource for States to identify and resolve barriers to implementation of a driver education program and the NTDETAS.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Request for Proposal: 693JJ920R000058 Title: Driver Education and Training Technical Assistance to States

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

a. The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment and services to perform the effort entitled: “Driver Education and Training Technical Assistance to States” to support the National Highway Traffic Safety Administration’s (NHTSA) in accordance with the Statement of Work, Section C, and as itemized in Section F, “Deliveries or Performance.” All support services provided to the Government shall be performed by the Contractor’s employees or personnel otherwise retained by the Contractor to fulfill specific work requirements of the resultant Contract.

b. The Government anticipates award of a Cost-Plus Fixed Fee (CPFF) Contract issued in accordance with FAR 16.306.

B.2 ESTIMATED TOTAL COST AND FEE AMOUNT

a. Initial one year for Phase I (From time of contract award through 12 months thereafter) and a one-year for Phase II & Phase III (divided into one (1) year increments for cost breakdowns) estimated at TBD:

Estimated Cost ($) Fixed Fee ($) Estimated Cost Plus, Fixed Fee ($)

C.5.1 Phase I (Year 1) C.5.2 Phase II (Year 2) C.5.3 Phase III (Year 3) Total

Note: The Contracting Officer (CO) is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed Contract can be incurred before receipt of a fully-executed Contract or specific written authorization from the Contracting Officer.

(End of Section B)

SECTION C - DESCRIPTION, SPECIFICATIONS, WORK STATEMENT

C.1 BACKGROUND

Between 2014 and 2015, the Nation experienced a 7.2-percent increase in crashes on U.S.

roadways, the largest percentage increase in nearly 50 years.1 The largest percentage increase previously was an 8.1-percent increase from 1965 to 1966. Since that time, roadway fatalities have trended downward but even one (1) fatality is too many. In 2017 approximately 37,133 people lost their lives in a motor vehicle crash. Fatalities increased from 2016 to 2017 for SUV’s and crashes involving large trucks (e.g. combination trucks, tractor trailers, and single-unit trucks). In almost all other traffic segments of the population—passenger vehicle occupants, pedestrians, pedal cyclists, motorcyclists, alcohol-impaired driving fatalities, male/female, daytime/nighttime, crashes declined.2 Continuing to improve highway safety on our Nation’s roadways remains a top priority for NHTSA.

NHTSA provides highway traffic safety grants to states, territories and local communities, and supports research, demonstration projects, and countermeasure programs designed to prevent motor vehicle crashes and reduce their associated economic costs. Each State and territory have a Highway Safety Office which receives and disperses NHTSA highway safety grant funds pursuant to a predetermined plan known as the Highway Safety Plan (HSP).

Designed to reduce the number and severity of traffic crashes, the HSP is a statewide coordinated safety plan that provides a comprehensive framework for activities on all public roads. The HSP is developed through a cooperative process with Local, State, Federal, and private sector safety stakeholders. The HSP is a data-driven, comprehensive plan that establishes statewide goals, objectives, and key emphasis areas and integrates the four E's -engineering, education, enforcement and emergency medical services (EMS).

One behavioral area of interest to NHTSA is in Driver Education. Motor vehicle crashes remain a leading cause of death and injury across the life-span with 93,000 teen drivers being injured and 2,247 dying on our nation’s roadways in 2017. NHTSA has worked collaboratively since 1995 to coordinate organizations and entities representing driver education across the U.S. These industry leaders include key stakeholders and professional educators are responsible for delivering driver education in secondary schools and commercially throughout the nation with over 1,000 professional and corporate affiliates.

Driver education, nationally, is dependent on three levels of structure – state administrative standards, curriculum standards and model curricula. In the past five (5) years, consensus within the driver education community for national administrative standards has been achieved with NHTSA support. Key stakeholders within this community, including driver education state administrators, private driver education providers, associations, the research community, and others with a vested interest in driver education have used a process of consensus to formalize plans for promotion and maintenance of the administrative standards. These professional and

1 National Center for Statistics and Analysis. (2016, August). 2015 fatal motor vehicle crashes: Overview. (Traffic Safety Facts Research Note.

Report No. DOT HS 812 318). Washington, DC: National Highway Traffic Safety Administration.

2 National Center for Statistics and Analysis. (2018, October). 2017 fatal motor vehicle crashes: Overview. (Traffic Safety Facts Research Note.

Report No. DOT HS 812 603). Washington, DC: National Highway Traffic Safety Administration.

corporate organizations have maintained and published policies and guidelines for the discipline while also representing and advocating for quality traffic safety education. Through this coordinated approach, conferences, workshops, seminars, consultative services with subject matter experts (SME’s), and updates to educational material and curricula have been continuously maintained, updated, and disseminated across the U.S.

NHTSA has worked strategically to develop partnerships with Driver Education and traffic safety stakeholders to identify national priorities by; crafting a strategic plan and in defining best or proven practices to improve model driver education curricula and curriculum standards globally across the U.S.

Through ongoing financial support to organizations with an interest in Driver Education, NHTSA has supported the following efforts:

• Updating of the Novice Teen Driver Education and Training Administrative Standards (NTDETAS), Driver Education Content Curriculum Standards, National Instructor Training/Credentialing standards, an NTDETAS Implementation Guide, and a NTDETAS Strategic Plan to assist States with proper execution.

• Provided technical Driver Education assistance to states and national organizations through one-on-one personalized help, access to a formative State self-assessment, and an individualized comprehensive State assessment review.

• Created open access to a Guidelines for Establishing State Driver Education Advisory Boards.

• Fostered the cooperation among key stakeholders to open dialogue and identify priorities on emerging theoretical and empirical research approaches to understand behavioral developments as well as other technological advancements such as those related to autonomous vehicles and advanced driver assistance systems.

• Development of driver education fact sheets and guides.

The deliverables and products from these previous efforts form the foundation for projects that shall be initiated under this Contract.

C.2 OBJECTIVE

The objective of this contract is to provide the professional services to support the implementation of the Uniform Guidelines for State Highway Safety Programs, Guideline No.4 for Driver Education through the development and implementation of the Novice Teen Driver Education and Training Administrative Standards (NTDETAS). In doing so, the Contractor must be familiar with the NTDETAS, Driver Education Content Curriculum Standards, National Instructor Training/Credentialing standards, NTDETAS Implementation Guide, and the NTDETAS Strategic Plan to assist States with proper execution. Additionally, the Contractor shall provide technical assistance to States using the most recent NTDETAS and the NTDETAS strategic plan to support and guide State’s novice teen novice teen driver education efforts.

C.3 GENERAL REQUIREMENTS

The general requirements of this Contract are as follows:

1. Continually review and update the Novice Teen Driver Education and Training Administrative Standards and Strategic Plan as a Living Document;

2. Provide Technical Assistance as Necessary or Requested;

3. Keep abreast of State and Driver Education Community Emerging Issues;

4. Support NHTSA’s National Perspective; and

5. Manage, Update, and Maintain Communications Tools and Networks that Support Driver

Education Efforts.

Plain Language

The Contractor shall ensure that all written document conforms to plain language standards by complying to the below guidelines whenever possible:

1. Uses everyday words that convey meanings clearly and directly;

2. Uses the present tense and the active voice;

3. Uses short, simple sentences;

4. Defines only those words that cannot be properly explained or qualified in the text;

5. Uses type of a readable size; and

6. Uses layout and spacing that separate the paragraphs and sections of the document from each other.

Quality Assurance

The Contractor shall identify and implement a quality control process to review deliverables of written materials for the following:

1. free of grammatical errors,

2. appropriate for intended audience,

3. reflects a well-defined sequence of steps or logical process,

4. examines the adequacy and appropriateness of techniques and methods, and

5. includes relevant citations and references

C.4 ACRONYMS

The following is a list of key acronyms used throughout the Statement of Work (SOW). This list may not be exhaustive.

ACOR Alternate Contracting Officer’s Representative APA American Psychological Association CO Contracting Officer COR Contracting Officer’s Representative CS Contract Specialist DOT U. S. Department of Transportation

EMS Emergency Medical Service HSP Highway Safety Plan NTDETAS Novice Teen Driver Education and Training Administrative Standards NHTSA National Highway Traffic Safety Administration SME Subject Matter Expert SHSO State Highway Safety Office SOW Statement of Work

C.5 SPECIFIC REQUIREMENTS

C.5.1 Phase I – C.5.1.1 – C.5.1.9

C.5.1.1 Kick-off Meeting

Within five (5) weeks of award the Contractor shall meet with the NHTSA COR, CS, CO and other interested NHTSA staff at NHTSA Headquarters in Washington, D.C., virtually or via conference call to review and discuss the administration of the contract and Contractor’s Work Plan. The purpose of this meeting is to (1) discuss the administration of the contract, and (2) to discuss the project’s objectives, planned course of action, milestones and deliverables, and any other issues the Contractor or government identifies. NHTSA staff and the Contractor shall jointly conduct the briefing and come to agreement and understanding of how the Contractor shall accomplish the requirements of the Contract. PowerPoint slides and other supplementary materials shall be submitted to the COR at least two (2) weeks before the Kick-off meeting. The COR will provide comments within one (1) week of receipt. The following will be discussed/reviewed:

• project background/rationale for the project

• project objectives;

• Contractor’s planned course of action to accomplish contract activities using a phased approach, tasks, milestones and deliverables as described within the contract between the Contractor and NHTSA

• schedule of project activities and Final Work Plan;

• distribution of responsibilities;

• understanding of deliverable requirements and specifications;

• clarify areas of potential misunderstanding; and

• resolve any differences between the Government’s intent and the Contractor’s approach.

The Contractor will allow at least four (4) hours for this meeting.

C.5.1.2 Submit Work Plan

The Contractor shall submit the Work Plan to the COR, no later than one (1) month after the - Kick-off Meeting. The final Work Plan shall include specific details for how the Contractor plans to approach the tasks explained more completely in the Specific Requirements section. The Work Plan for Phases I-III shall be based on discussions and agreements reached during the initial project Kick-off Meeting with the NHTSA COR and other NHTSA personnel. This work plan shall include a description of all project tasks, how they shall be conducted, and include a complete list of project milestones and deliverables with revised due dates based on the contract start date. The Contractor may base the work plan on the Contractor’s original proposal.

The Work Plan should consider a progressive approach, meaning that activities build from one task to the next.

• Maintenance of the Novice Teen Driver Education and Training Administrative Standards (NTDETAS) and Strategic Plan as a Living Document

• Provide Technical Assistance as Necessary or Requested

• Identification of Emerging Issues

• Support NHTSA’s National Perspective

• Manage, Update, and Maintain Communications Tools and Networks that Support Driver

Education Efforts

• Develop and Implement Professional Teaching Standards for NTDETAS, allowing States to Monitor and Promote the Driver Education Profession

• Develop and Promote Data Collection Guidelines Needed to Enhance Evaluation

NTDETAS at the State or Local Level

• Year End Assessment: Plan and Conduct a process to identify and prioritize future action items for continued support of the NTDETAS and NTDETAS Strategic Plan

Within fourteen (14) working days of receipt, the COR will review the final Work Plan and may provide any questions and/or comments to the Contractor. If further revisions are required, the Contractor shall submit a Final Revised Work Plan to the COR within ten (10) days following the Contractor’s receipt of the COR’s comments reflecting the agreed upon revisions.

C.5.1.3 Maintenance of the Novice Teen Driver Education and Training

Administrative Standards (NTDETAS) and Strategic Plan as a Living Document

The objective of this task is to prepare a project management plan that shall be used to maintain both the NTDETAS Standards and NTDETAS Strategic Plan to assure they are kept as living documents. This plan shall outline how the Contractor shall incorporate research and proven countermeasures, track changes in laws, policies, research or other, identify what has been successfully implemented, and areas that remain outstanding beyond this agreement for future consideration to assure the Standards and Strategic Plan do not become grossly outdated.

Working on the NTDETAS shall need to include the expertise of Subject Matter Experts (SME’s) and a corresponding Charter that outlines the groups functionality and purpose. Within two (2) months of contract award, the Contractor shall submit a final Charter that identifies the proper stakeholders and SME’s (e.g. State representatives, key stakeholders within the driver education community, including driver education state administrators, private driver education providers, associations, the research community, and others with a vested interest in driver education (e.g. GHSA, ADTSEA, DETA, DSAA, etc.) that shall serve as SME’s throughout the life of the project. The charter should include the processes that shall be used to work with these key stakeholders as well as details on a facilitation strategy for garnering consensus. The COR shall review Charter and return within fourteen (14) days.

The Contractor shall convene the key stakeholders identified in the drafted charter to:

• conduct periodic in-person meetings (not less than two (2) times annually); conference calls and/or web-based meetings. Not less than four (4) days prior to any meeting Contractor shall submit to COR agendas, action items, or other relevant strategy documents; and

• identify areas where SME’s shall provide assistance.

The Contractor shall:

• within three (3) months of contract award, finalize a project management plan for the review of all sections of the NTDETAS that includes a corresponding meetings schedule needed to review and update of the Standards and Strategic Plan; including the preparation of meeting agendas, meeting minutes, and other relevant project related documents;

• develop and implement a process to discover recommended NTDETAS standards or content delivery areas in need of updates,

• develop and implement a means for tracking revisions included in the NTDETAS and areas that are discovered later that may need to be updated at a later time to assure the document does not become outdated shortly after release with no recourse for updating in the future; and

• implement the project management plan and discovered recommended areas in need of revision to update the content of the NTDETAS; and

• within the eleventh month (11) months of contract award for use in Phase II, prepare a revised project management plan for the review of remaining sections of the NTDETAS that includes a corresponding meetings schedule needed to review and update of the Standards and Strategic Plan.

C.5.1.4 Provide Technical Assistance as Necessary or Requested

The objective of this task is to provide technical assistance, using the most recent NTDETAS National Standards and Strategic Plan to support and guide State’s novice driver education programs. Within three (3) months, the Contractor shall provide a project management plan that outlines how requests submitted from States, local driver education programs, or other key stakeholders shall be approved for the Contractor to provide technical assistance and the strategy that shall be used to provide technical assistance (e.g. immediate personalized help, formative State self-assessment guidance and feedback, and/or an intensive comprehensive State assessment).

The Contractor shall:

• provide support and technical assistance to strengthen and enhance driver education programs at the State or local level;

• provide support and technical assistance to implement NTDETAS at the State or local level;

• provide on-site and off-site technical assistance for the implementation and promotion of the NTDETAS Standards or Strategic Plan; and

• provide on-site and off-site technical assistance for Driver Education State Self- Assessment or comprehensive Driver Education State Assessment; and

• within the eleventh month (11) months of contract award for use in Phase II, prepare a revised technical assistance project management.

Prepared State Technical Assistance Reports shall be submitted to the COR within thirty

(30) days of providing the technical support to a State or key stakeholder group.

C.5.1.5 Identification of Emerging Issues

The objective of this task is to continuously monitor emerging issues that could affect standardized driver education programs and delivery mechanisms for the driving public at the national and State levels. The Contractor shall leverage theoretical and empirical research as well as behavioral developments and technological advancements such as those related to autonomous vehicles and advanced driver assistance systems when considering relevant, emerging issues.

The Contractor shall use information learned from monitoring emerging issues to:

• identify areas in need of improvement within the NTDETAS Standards and Strategic Plan; and

• serve as a convener as well as resource to collect and aid States and the driver education community on emerging issues and industry priorities as related to traffic safety and driver education. Conference calls and web meetings may be held as needed or requested by States to disseminate information.

The Contractor shall:

• within three (3)-months of award, identify how they plan to document emerging issues (e.g. theoretical and empirical research, behavioral developments, technological advancements such as those related to autonomous vehicles/advanced driver assistance systems) that need to be addressed within the NTDETAS Standards and Strategic Plan, (e.g. how were areas identified, what shall be done to adjudicate, etc.);

• implement the strategy to track resources or other emerging behavioral or technological advancements that could affect driver education materials, delivery mechanisms, or other future growth and development of the NTDETAS Standards or Strategic Plan; and

• produce resources/materials as deemed necessary and/or appropriate by the COR or in response to findings that could affect driver education materials, delivery mechanisms or other future growth and development of the NTDETAS Standards or Strategic Plan.

C.5.1.6 Support NHTSA’s National Perspective and Promotion of the NTDETAS

The objective of this task is to work with States and key stakeholders within the driver education community, including but not limited to State Highway Safety Offices, driver education state administrators, private driver education providers, associations, national organizations, the research community, and others with a vested interest in driver education (e.g. GHSA, ADTSEA, DETA, DSAA, and other members); promoting traffic safety to encourage adoption and practice of the vision, mission and goals of the NTDETAS Standards and Strategic Plan.

The Contractor shall:

• finalize an annual project plan within three (3) months of contract award that outlines how the Contractor intends to support the dissemination/implementation of the

NTDETAS during that 12-month period. This may include attendance at national traffic safety, law enforcement, public health, and research conferences to present information, deliver training, conduct special seminars, webinars, or workshops etc. to market/promote the NTDETAS standards;

• not less than ten (10) days prior to travel, the Contractor shall submit a ‘Notice of Travel’ form to the COR. Such notice may be submitted via electronic mail. The notification shall identify and contain the name of the traveler(s), a detailed statement of purpose, and the destination and length of trip (for each traveler). All Contractor travel shall comply with applicable Federal travel regulations; and

• within the eleventh month (11)-months of contract award for use in Phase II, prepare a revised project management plan that outlines how the Contractor intends to support the dissemination/implementation of the NTDETAS during the Phase II 12-month period.

C.5.1.7 Manage, Update, and Maintain Communications Tools and Networks that Support Driver Education Efforts

The Contractor shall manage the design, development, and updating of appropriate communications tools to inform States or key stakeholders of current and emerging traffic safety issues and solutions relating to driver education; new and existing NHTSA programs and resources; successful projects and programs in other States and Regions; best practices that can be replicated; or to coordinate consensus building to formalize NTDETAS Standards or NTDETAS Strategic Plan.

Activities may include:

• using electronic communications networks to enable formal and informal sharing of information, problems and solutions among stakeholders in the driver education community. The network may consist of listserv functions, training calendars. E-mail blasts of timely information, electronic newsletters, SharePoint, and/or webinar capability for on-line meetings and training sessions.

• making regular contact (not less than two (2) times annually) with driver education Subject Matter Experts (SME’s) around the country, e.g. webinars, conference calls; for direct exchange of information. Not less than four (4) days prior to any meeting, Contractor shall submit to COR and other meeting attendees, agendas, presentations, action items, or other relevant strategy documents.

• develop communication tools and strategies to support driver education Administrators around the country; e.g. manuals, procedures, bulletins, articles, or other methods.

• seeking opportunities to engage with traditional and non-traditional professional organizations that may have influence and impact on driver education (e.g. Governors Highway Safety Association (GHSA), International Associations of Chiefs of Police (IACP), National Sheriffs Association (NSA), American Association of Motor Vehicle Administrators (AAMVA), Autonomous Vehicle Systems and Vehicle Technology Systems SME’s) in an effort to share information and seek coordination (to the degree practicable) in contributing to this mission with respect to highway safety.

• within six (6)-months of contract award; create a project management plan for how they plan to manage, update, and maintain communications tools and networks that support driver education efforts throughout the year; and

• create a list of all planned updates to communications tools meant to inform State or key stakeholders of current and emerging traffic safety issues and solutions relating to Driver Education (e.g. e-communications, newsletters, etc.); and

• within the eleventh month (11)-months of contract award for use in Phase II, prepare a revised project management plan that outlines how the Contractor plans to manage, update, and maintain communications tools and networks that support driver education efforts throughout the year.

C.5.1.8 Develop and Implement Professional Teaching Standards for NTDETAS, allowing States to Monitor and Promote the Driver Education Profession

The objective of this task to develop a methodology to create three (3) separate sets of curriculum standards; 1) teacher education, 2) train-the-trainer, and 3) mentoring.

The plan should consider implementation and management of the professional teaching standards for NTDETAS at the State or local level. Final deliverable shall be three (3) separate sets of professional teaching standards/curricula (e.g. teacher education, train-the-trainer, and mentoring) for NTDETAS, allowing States to monitor and promote the driver education profession. The created curriculum standards should include guidelines needed to conduct the educational workshops and identify or develop necessary supporting materials for each of the three (3) unique curriculum standards.

Creating uniform guidelines, standards and curriculum materials shall enhance cultural competence and provide objective measures for oversight and monitoring of those trained. The components of these curriculum standards and educational trainings/workshops are to be developed in consultation and coordination with the NHTSA COR, the assembled SMEs identified in the Charter, and in support of NHTSA’s national traffic safety perspective;

encouraging the adoption and practice of the NTDETAS and in promoting the driver education profession.

The Contractor shall:

• within the first six (6)- months of Phase I, create a 2-year project plan for developing three (3) separate sets of professional teaching standards/curricula (e.g. teacher education, train-the-trainer, and mentoring) for NTDETAS;

• begin to develop the (3) separate sets of professional teaching standards/curricula (e.g.

teacher education, train-the-trainer, and mentoring) for NTDETAS; and

• within the eleventh month (11)-months of contract award for use in Phase II, revise the 2-year project management plan as needed that outlines how the Contractor plans to develop three (3) separate sets of professional teaching standards/curricula (e.g. teacher education, train-the-trainer, and mentoring).

C.5.1.9 Conduct Briefings

The Contractor shall conduct briefings within six (6) months of Contract award and prior to the end of the third quarter. Holding the briefing in advance of the final month of Phase I is to assure the project has remained on task in meeting the milestones/deliverables as outlined in section F.

The briefings shall at least discuss the following:

• progress in meeting project objectives, deliverables and milestones, and status of accomplishing (e.g. noteworthy activities, events, or successes) tasks;

• status of schedule of project activities and final Work Plan (planned course of action to accomplish contract activities, tasks, milestones and deliverables);

• proposed revisions to project management plan(s) (e.g. Maintenance of the Novice Teen Driver Education and Training Administrative Standards (NTDETAS) and Strategic Plan;

Provide Technical Assistance as Necessary and Requested; Support NHTSA National Perspective and Promotion of NTDETAS; Update, and Maintain Communications Tools and Networks that Support Driver Education Efforts; Develop and Implement Professional Teaching Standards for NTDETAS) for next Phase of activities;

• proposed/revised schedule of project activities and Work Plan (planned course of action to accomplish contract activities, tasks, milestones and deliverables) if necessary;

• disclose obstacles and problems encountered, project delays and proposed solutions to alleviate such obstacles; and

• financial status or concerns to assure budget accurately reflects completed as well as planned work/activities.

The briefing session shall be a maximum of two (2) hours and shall include an agenda of items to be discussed at the meeting seven (7) days in advance of briefing and with follow-up minutes within seven (7) days after the conclusion of briefing.

C.5.2 Phase II - C.5.2.1-C.5.2.9.

Work on Tasks C.5.2.1-C.5.2.9 shall not start until all deliverables from Phase I has been received in accordance with project reporting requirements and the Contractor receives authorization from the CO to proceed with Phase II of this project.

Phase II shall begin once the following has been finalized and approved by the COR:

• The project management plan for the Maintenance of the NTDETAS Standards and Strategic Plan was finalized. The SME Charter has been completed and SME’s assembled in accordance with the Charter. Work is underway for the revision of the NTDETAS Standards. Revisions to the project management plan have been proposed as needed for Phase II.

• Has provided technical assistance to States or others as requested and has provided timely written documentation of the recommendations resulting from the support provided. Has proposed a revised project management plan for Phase II.

• The project management plan for documenting emerging issues related to the NTDETAS Standards and Strategic Plan was finalized and implementation begun.

• The first 12-month plan in support of NHTSA’s national perspective was finalized to meet the COR’s specifications and properly executed without delays. The Phase II 12-month plan has been proposed.

• The first 12-month project management plan to manage, update and maintain communications tools and networks in support of the Driver Education effort was finalized to meet the COR’s specifications and properly executed without delays. The Phase II 12-month plan has been proposed.

• The project management plan for the development of the Professional Teaching Standards for NTDETAS to include three (3) separate curricula should has been finalized and curricula development begun on at least one (1) of the areas (e.g. teacher education, train-the-trainer, and mentoring). Revisions to the Project Management plan for Phase II have been proposed.

• The Annual Briefing was held in accordance with the contract requirements.

• All travel was planned to give no less than ten (10) days-notice prior to travel and ‘Notice of Travel’ form was submitted to the COR.

C.5.2.1 Maintenance of the Novice Teen Driver Education and Training

The objective of this task is to implement the methodology developed in Phase I and continue to review, update, and disseminate/implement the NTDETAS Standards and Strategic Plan, keeping them as living documents.

The Contractor shall continue to convene the SME’s identified in the Charter to:

• conduct periodic in-person meetings (not less than two (2) times annually); conference calls and/or web-based meetings. Not less than four (4) days prior to any meeting Contractor shall submit to COR agendas, action items, or other relevant strategy documents; and

• identify areas where SME’s shall provide assistance.

The Contractor shall:

• continue to follow the Phase I project management plan to continue the review of all sections of the NTDETAS Standards and corresponding meetings needed to review and update the NTDETAS; including the preparation of meeting agendas, meeting minutes, and other relevant project related documents;

• continue to document recommendations relevant to the NTDETAS Standards and content delivery standards that need to be updated or revise to include research or best practices.

Documentation shall include how areas in need of revision were identified and delivery mechanisms addressed to incorporate changes; and

• finalize an updated set of NTDETAS Standards; and

• continue to support NTDETAS Standards and NTDETAS Strategic Plan as a living document; tracking changes in laws, policies, research or other areas to assure the documents do not become grossly outdated;

• , prepare a revised project management plan for the review of remaining sections of the NTDETAS that includes a corresponding meetings schedule needed to review and update of the Standards and Strategic Plan.

C.5.2.2 Provide Technical Assistance as Necessary or Requested

The objective of this task is to continue to provide technical assistance, using the most recent NTDETAS Standards and Strategic Plan to support and guide State’s novice teen driver education programs.

The Contractor shall continue to:

• provide support and technical assistance to strengthen and enhance driver education programs at the State or local level;

• provide support and technical assistance to implement NTDETAS at the State or local level;

• provide on-site and off-site technical assistance for the implementation and promotion of the NTDETAS Standards and Strategic Plan;

• provide on-site and off-site technical assistance for Driver Education State Self- Assessment or comprehensive Driver Education State Assessment; and

• prepare a revised technical assistance project management.

Prepared State Technical Assistance Reports shall be submitted to the COR within thirty

(30) days of providing the technical support to a State or key stakeholder group.

C.5.2.3 Identification of Emerging Issues

The objective of this task is to continue to monitor emerging issues that could affect standardized driver education programs and delivery mechanisms for the driving public at the national and State levels.

The Contractor shall use information learned from monitoring emerging issues to:

• identify areas in need of improvement within the NTDETAS Standards and Strategic Plan; and

• serve as a convener as well as a resource to collect and aid States and the driver education community on emerging issues and industry priorities as related to traffic safety and by State to disseminate information.

• continue to document emerging issues that need to be addressed within the NTDETAS Standards and NTDETAS Strategic Plan (e.g. how were areas identified, what shall be done to adjudicate, etc.);

• through the 12-months of the Phase, implement the strategy to track resources or other emerging behavioral or technological advancements that could affect driver education materials, delivery mechanisms, or other future growth and development of the NTDETAS Standards or NTDETAS Strategic Plan; and

• produce resources/materials as deemed necessary and/or appropriate by the COR or in response to findings that could affect driver education materials, delivery mechanisms or other future growth and development of the NTDETAS Standards or NTDETAS Strategic Plan.

C.5.2.4 Support NHTSA’s National Perspective and Promotion of the NTDETAS

The objective of this task is to use the strategy outlined in Phase I to continue to promote traffic safety and to encourage adoption and practice of the vision, mission and goals of the NTDETAS

Standards and NTDETAS Strategic Plan.

• prepare an annual project plan within 1 month of the start of Phase II that outlines how it intends to support the dissemination/ implementation of the NTDETAS during that 12-month period. This may include attendance at national traffic safety, law enforcement, public health, and research conferences to present information, deliver training, conduct special seminars, webinars, or workshops etc. to market/promote the NTDETAS standards; and

• submit a ‘Notice of Travel’ form to the COR. Such notice may be submitted via electronic mail. The notification shall identify and contain the name of the traveler(s), a detailed statement of purpose, and the destination and length of trip (for each traveler).

All Contractor travel shall comply with applicable Federal travel regulations; and

• prepare a revised project management plan that outlines how the Contractor intends to support the dissemination/implementation of the NTDETAS during the Phase II 12-month period.

C.5.2.5 Manage, Update, and Maintain Communications Tools and Networks that

During Phase II, the Contractor shall use the processes defined in Phase I to track the Management, Update, and Maintenance of Communications Tools and Networks that Support Driver Education Efforts.

Activities may include:

• using electronic communications networks to enable formal and informal sharing of information, problems and solutions among stakeholders in the driver education community. The network may consist of listserv functions, training calendars. E-mail blasts of timely information, electronic newsletters, SharePoint, and/or webinar capability for on-line meetings and training sessions;

• making regular contact (not less than two (2) times annually) with driver education SME’s around the country, e.g. webinars, conference calls; for direct exchange of information. Not less than four (4) days prior to any meeting, Contractor shall submit to COR and other meeting attendees, agendas, presentations, action items, or other relevant strategy documents;

• developing communication tools and strategies to support driver education Administrators around the country; e.g. manuals, procedures, bulletins, articles, or other methods;

• seeking opportunities to engage with traditional and non-traditional professional organizations that may have influence and impact on driver education (e.g. Governors Highway Safety Association (GHSA), International Associations of Chiefs of Police (IACP), National Sheriffs Association (NSA), American Association of Motor Vehicle Administrators (AAMVA), Autonomous Vehicle Systems and Vehicle Technology

• create an annual project management plan to manage, update, and maintain communications tools and networks that support driver education efforts throughout the year;

• plan updates to communications tools meant to inform State or key stakeholders of current and emerging traffic safety issues and solutions relating to Driver Education (e.g.

e-communications, newsletters, etc.);

• make developed materials available to the public (e.g. final NTDETAS Strategic Plan, new teaching standards, data collection guidelines, etc.); and

• prepare a revised project management plan that outlines how the Contractor plans to manage, update, and maintain communications tools and networks that support driver education efforts throughout the year.

C.5.2.6 Develop and Implement Professional Teaching Standards for NTDETAS, allowing States to Monitor and Promote the Driver Education Profession

The objective of this task is to continue to implement the project management plan to create three (3) separate sets of curriculum standards; 1) teacher education, 2) train-the-trainer, and 3) mentoring.

The Contractor shall:

• complete final deliverable(s) for the three (3) separate professional teaching standards/curricula (e.g. teacher education, train-the-trainer, and mentoring).

C.5.2.7 Develop and Promote Data Collection Guidelines Needed to Enhance

Evaluation NTDETAS at the State or Local Level

The objective of this task is to develop and promote a data collection guide to assist States or locals in the collection of data to enhance the evaluation of NTDETAS.

The guidelines should incorporate strategies/reasons why State driver education officials should work collaboratively with their Traffic Records Coordinating Committee (TRCC) as they seek to obtain the best and most appropriate data and data collection methods. A State’s TRCC is responsible for developing a State TRCC Strategic Plan to guide and recommend improvements to a State’s data collection efforts. By collaborating with the TRCC, State driver education officials can garner available data or leverage support needed for collecting other identified data from within the State, leading to improving the quality of driver education programs nationwide.

Appropriate data collection guidelines are needed to develop performance measures and metrics used to evaluate and improve a State’s adaptation and implementation of the NTDETAS. The Contractor shall promote the developed data collection guidelines by sharing the guidelines at educational venues (e.g. conferences/trainings) and making them available online for open access.

The Contractor shall:

• develop a two (2) year project management plan to develop guidelines related to the evaluation of the NTDETAS;

• work with SME’s to develop relevant data collection methods to evaluate the

NTDETAS;

• promote the data collection guidelines at the Federal, State or local level; and

• prepare a revised project management plan to develop guidelines related to the evaluation of the NTDETAS.

Data collection guidelines related to the NTDETAS are to be developed in consultation and coordination with the NHTSA COR, the assembled driver education SME’s identified in the charter, and in support of NHTSA’s national traffic safety perspective; encouraging the adoption and practice of the NTDETAS.

C.5.2.8 Year End Assessment: Plan and Conduct a process to identify and prioritize future action items for continued support of the NTDETAS and NTDETAS Strategic Plan

The objective of this task is to outline a methodology to conduct a year-end assessment within four (4)-months prior to the end Phase II, relative to the base-year (e.g. month 20). This plan shall outline how the Contractor plans to complete the year-end assessment. After the COR has approved the Assessment Plan, the Contractor shall conduct the assessment no later than month 23.

The plan shall include, but is not limited to:

• identifying and prioritizing areas of interest to support future growth and development of the NTDETAS Standards and NTDETAS Strategic Plan;

• creating a list of focused research questions that can enhance the value of the NTDETAS;

identify plausible next steps from lessons learned needed to continue to support the NTDETAS by States throughout the US; and

• preparing a final written report that shares findings and recommendations by the end of month 24.

C.5.2.9 Conduct Briefings

The Contractor shall conduct a briefing within eighteen (18) months of Contract award or prior to the end of Phase II. Holding the briefing in advance of the final month of Phase II is to assure the project has remained on task in meeting the milestones/deliverables as outlined in section F.

The briefings shall at least discuss the following:

• progress in meeting project objectives, deliverables and milestones, and status of accomplishing (e.g. noteworthy activities, events, or successes) tasks;

• status of schedule of project activities and final Work Plan (planned course of action to accomplish contract activities, tasks, milestones and deliverables);

• proposed revisions to project management plan(s) (e.g. Maintenance of the Novice Teen Driver Education and Training Administrative Standards (NTDETAS) and Strategic Plan;

Provide Technical Assistance as Necessary and Requested; Support NHTSA National Perspective and Promotion of NTDETAS; Update, and Maintain Communications Tools and Networks that Support Driver Education Efforts; Data Collection Guidelines; Year End Assessment) for next Phase of activities;

• proposed/revised schedule of project activities and Work Plan (planned course of action to accomplish contract activities, tasks, milestones and deliverables) if necessary;

• disclose obstacles and problems encountered, project delays and proposed solutions to alleviate such obstacles; and within seven (7) days after the conclusion of briefing.

C.5.3 Phase III - C.5.3.1-C.5.3.9.

Work on Tasks C.5.3.1-C.5.3.9 shall not start until all deliverables in Phase II have been received in accordance with project reporting requirements and the Contractor receives authorization from the CO to proceed with Phase III of this project.

Phase III shall begin once the following has been completed and approved by the COR:

• Final revisions to the NTDETAS Standards.

• Has provided technical assistance to States or others as requested and has provided timely written documentation of the recommendations resulting from the support provided.

• Implementation of the project management plan for emerging issues related to the

NTDETAS Standards and Strategic Plan is underway.

• The second…