FINAL 103024 RFP Shelter Remodel apd bg 10.16.24 (1)~1.pdf

Lincoln County

REQUEST FOR PROPOSAL FOR CONSTRUCTION/REMODEL SERVICES

Construction/Remodel of Lincoln County Shelter Home Building

Lincoln County, Oregon

Issue Date:

Issuing Office:

Contact:

Address:

Phone:

E-mail:

October 30, 2024

Lincoln County

Angela Hoak

218 West Olive St., Newport, Oregon 97365

541-265-0184 ahoak@co. I inco In .or. us

Counseling room converted to kitchen/break room;

Convert yard space to conference room with new windows;

Convert one hall bathroom to ADA compliant bathroom;

Convert existing office side of building to residential area;

Remove reception area and counters;

Remodel office and lounge for new kitchen and dining space;

Remove interior offices on lower level;

Add an ADA compliant bathroom on main floor;

Install shower in existing bathroom;

Enclose a separate conference room for new kitchen/dining area;

Consider other ADA needs;

Install new windows in residential areas;

Upgrade lower restroom to include shower and to comply with ADA requirements;

Convert hallway offices to living area on lower floor.

4. Purpose: This RFP is to contract for construction and remodel services to be provided to Lincoln County for specified facilities at the Shelter.

5. Who May Respond: All proposers are invited to respond to this RFP by submitting a proposal consistent with the terms and conditions, and specification stated herein and who meet the requirements of state bonding and licensing in Oregon.

6. Instructions on Proposal Submission:

A. Closing submission Date. Proposals must be submitted no later than 5 :00pm November 15, 2024.

B. A site viewing will be available on Nov 7, 2024, by appointment.

C. Inquiries and submission of proposals concerning this RFP should be made to:

Angela Hoak 218 W Olive Street Newport, OR 97365 Phone:541-265-0184 Email: ahoak@co.lincoln.or.us

D. All costs incurred in the preparation of a proposal responding to this RFP will be the responsibility of the proposers and will not be reimbursed by the Lincoln County.

E. It is the responsibility of the proposers to ensure timely submission. Late proposals will not be considered.

F. Lincoln County reserves the right to reject any and all proposals received that are not in compliance with all prescribed public bidding procedures and requirements. A contract for the accepted proposal will be drafted based upon the factors described in this RFP.

9. Schedule of Events

The County anticipates the following general timeline for receiving and evaluating the proposals and selecting a consultant. This schedule is subject to change if it is in County's best interest to do so.

Posting of RFP

Deadline for Clarifications/Questions/Changes to RFP

Site visit

Deadline for Protests of RFP

Proposals Due

Evaluations of Proposals Complete

County/BOC Review and Posting of Notice of Intent to Award

Deadline for Protests to A ward

Contract Entry must be by

Substantial Completion of Project

10. RFP Clarification, Protests and Addenda

10.30.2024

11.07.2024

11.07.2024

11.08.2024

11.15.2024 by 5pm

11.20.2024

11.22.2024

11.29.2024

12.16.2024

12.01.2025

A. Infonnal Questions or Requests for Clarification. Any proposer requiring clarification of the information provided in this RFP may submit specific questions or comments in writing to the contact set forth in paragraph 6C of this RFP. The deadline for submitting such questions is set forth in paragraph 9.

B. Protest. Any proposer wishing to protest this RFP or specifications, or terms contained in the solicitation documents, must submit such protests to the contact set forth in paragraph 6C. The deadline for submitting such protests is set forth in paragraph 9. The proposer's written protest must include all of the following and otherwise comply with

OAR137-049-0260(3):

1. A detailed statement of the legal and factual grounds for the protest;

11. flawed description of the resulting prejudice to the proposer;

111. A statement of the desired changes to the terms and conditions, including any specifications; and marking of the protest as follows: "RFP Provision Protest" with sufficient information to identify the solicitation that is the subject of the protest.

C. Addenda. County reserves the right to make changes to the RFP by written addenda. If

County determines that a change or clarification to the solicitation documents is necessary, such information, clarification, or interpretation will be supplied in a written addendum, posted to County's website at https://www.co.lincoln.or.us

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The Contract Owner shall have the option, in its sole discretion, to terminate this Agreement, at any time during the term hereof, for convenience and without cause. The Contract Owner shall exercise this option by giving Contractor written notice of termination. The notice shall specify the date on which termination shall become effective.

Additional Clauses for Contracts Over $100,000:

Creating a contract over $100,000 that complies with ARPA requirements must include the additional below section(s) as verbatim:

□ Certification form located in Appendix I. Byrd Anti-Lobbying Amendment (31 U.S.C.

1352) - Contractors that apply or .bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

□ Note: Only include for contracts that involve the employment of mechanics or laborers. The Contract Work Hours and Safety Standards Act requires all contractors-prime and sub-to pay laborers and mechanics performing on a federal service contract and federal and federally assisted construction contract over $100,000, 1.5 times their basic rate of pay for all hours worked over 40 in a workweek. Employers are liable to employees for these unpaid wages. The failure of a contractor to comply with this Act may also result in liability under the

False Claims Act. Employees who are due unpaid wages under the Contract Work Hours and

Safety Standards Act may file a complaint with the Wage and Hour Division within the U.S.

Department of Labor. The DOL may then enforce the provisions of the Act against violators.

Additional Clauses for Contracts Over $150,000:

Creating a contract over $150,000 that complies with ARPA requirements must include the additional below section(s) as verbatim:

□ Contractor shall comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33

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U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40

CFR part 15).

Additional Clauses for Contracts Over $250,000 (the simplified acquisition threshold as of 2022):

Creating a contract over $250,000 that complies with ARPA requirements must include the additional below section(s) as verbatim:

□ Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition

Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

Upon any breach of this Agreement by Contractor, the Contract Owner shall have all remedies available to it both in equity and/or at law.

Appendix I Certification Regarding Lobbying

(Awards to Contractors and Subcontractors in Excess of $100,000) The undersigned certifies, to the best of his or her knowledge and belief, that:

( 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or

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